SOW Replace Staff Housing Roof.pdf

STATEMENT OF WORK

REPLACE ROOF ON STAFF HOUSING

FCI SAFFORD

1. SPECIFICATIONS:

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in Safford, AZ intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals for the staff housing roof replacement located at FCI Safford, 1529 W Hwy 366 Safford, AZ 85546.

2. All materials specified in this statement must be brand name or an equal product. Should your firm choose to submit an equal product, you must submit all technical specification of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance. The government retains the right to determine technical acceptance for all submitted equal products.

3. This project shall comply with all appropriate state and federal codes, including the latest editions for the Uniform Building Code, The National Electric Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and all other applicable codes and laws.

4. The contractor shall verify all conditions and dimensions at the job site and shall notify the owner of any questions, dimensional errors, omissions, or discrepancies before beginning any work.

B. SCOPE OF WORK

1. FLAT ROOF SECTION: The contractor shall be responsible for the removal and haul away of the existing flat rolled roofing, roof decking, fascia, shingle mold, drip edge, and rain gutters on the flat section located on the back of the staff housing complex. A new conventional framed sloped roof will need to be constructed to have a slope equal to or greater than 3:12 pitch to meet shingle manufactures specifications. The existing rafters will not be removed but the new rafters attached to the existing with any alterations that may be required. The rafters will need to be long enough to make the new soffit 16 inches past the exterior wall. This new section of constructed roof will be required to have ½ plywood decking or OSB with plywood clips and required fasteners. The contractor will be required to install new synthetic underlayment, sub fascia (traditional lumber), fascia (5/4” LP Smartside engineered wood trim), soffit (LP Smartside plywood panels), shingle mold (1x2 pine), metal drip edge (2”x2”), 30yr Owens Corning asphalt architectural shingles (sierra gray in color), roof jacks, flashings, and rain gutters.

2. PITCHED TRUSS SECTION: The Contractor shall be responsible for the removal and haul away of the existing asphalt shingles, felt(underlayment), shingle mold, metal drip edge, rain gutters, flashings, soffit, fascia, and roof jacks on the entire trussed staff housing complex. A row of sheeting will need to be removed to extend truss tails or install outriggers to make the new soffit overhang 16 inches past the exterior wall. Once that has been removed the contractor will be required to install new synthetic underlayment, sub fascia (traditional lumber), fascia (5/4” LP Smartside engineered wood trim), soffit (LP Smartside plywood panels), shingle mold (1x2 pine), metal drip edge (2”x2”), 30yr Owens Corning asphalt architectural shingles (sierra gray in color), roof jacks, flashings, and rain gutters.

3. Housing will be occupied during construction. All construction activities must be conducted so that housing areas are protected from weather, and that staff living there are minimally impacted by construction.

4. The contractor shall be responsible for caulking, filling holes, priming, and painting all fascia, soffit, and drip edge on the staff housing complex.

5. Required sealant around all penetrations before roof is complete.

C. UTILITIES

1. The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

D. TESTING AND ACCEPTANCE

1. The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Safford upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

E. SUBMITTALS

a. The contractor shall provide written submittals to the COR describing recommended equipment within 15 days from receiving the Notice to Proceed for approval.

b. The Contractor shall provide to the COR (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

2. CONTRACTOR SECURITY/WORKING REGULATIONS

A. WORK HOURS

1. Work Hours for the contractor are 7:00 AM – 3:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden.

2. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

B. DELIVERY OF MATERIALS

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

2. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

3. Under no circumstances will FCI Safford or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

4. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. STORAGE

1. All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

2. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

3. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer insulation.

D. EVALUATION METHODOLOGY

1. The Government intends to evaluate quotes considering product capabilities and characteristics, specifications, delivery timeframe, price, past performance, and local technical support. Award will be made to the schedule contractor that represents the best value to the government for this requirement. All quotes received will be considered.

E. SUBMISSION OF QUOTATIONS

1. On letterhead or business stationary, the following information must be submitted along with quotes. Failure to provide required information may result in your quote not being considered.

2. Contractors DUNS Number and current System for Award Management (SAM)

Certification.

3. Pricing competition will be conducted via FedBid's reverse auction platform for an aggregate price total inclusive of all charges (i.e., equipment, shipping, training, overhead, profit, etc.); however, the contractor shall also submit a price breakdown detailing the price of the equipment and all its parts, shipping to FCI Safford, and the price for installation.

4. Contractors must indicate delivery timeframe. All quotes and support documentation must be uploaded to the FedBid solicitation site and all questions or inquiries regarding this purchase request must be submitted via the FedBid solicitation site.

F. SAFETY

1. All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Safford locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

G. ADDITIONAL CONSIDERATIONS

1. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

H. PICTURES:

Flat Roof Section

Flat roof meets pitched truss

Flat roof

Soffit, fascia, and gutters

Soffit, and fascia

Pitched Roof Section