Attachment 001 - Site Visit Meeting Minutes.pdf

SITE-VISIT MEETING MINUTES

RFQ: 15B60924Q00000008 Replace Roof Staff Housing

FCI Safford

Date: Tuesday, July 16, 2024, at 9:00a.m. MST

Contracting Officer Nicasio Garcia:

I. Introductions:

Introductions with all attendees.

Attendance:

Representing the Government:

Nicasio Garcia, Supervisory Contract Specialist Tucker Lucas, General Foreman Christopher Cleland, Engineering Technician

Representing Vendors:

Jonathan Prellwitz – Rock Roofing Jesus Santana – Rock Roofing Jace Howard – AZ Tech Contracting Corey Taylor – Copper Sky Roofing Seth Carsen – AZ Tech Contracting Emilio Verdugo – Big Buckle Roofing

II. Purpose of Site Visit:

Familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This visit is also to explain the solicitation, as issued, and not to furnish additional information.

State - nothing said during the visit shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Supervisory Contract Specialist, Nicasio Garcia.

III. MINUTES:

Minutes will be recorded and distributed via www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site for Replacing Staff Housing Roofing immediately following introductions. The tour was greeted with a reminder that any questions posed throughout the visit needed to be addressed via amendment to solicitation, to allow all potential bidders availability of the questions and answers.

SITE-VISIT MEETING MINUTES

RFQ: 15B60924Q00000008 Replace Roof Staff Housing

V. General Topics:

• Work Hours: Work Hours for the contractor are 7:30 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

• Questions: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent via email to Nicasio Garcia, Supervisory Contract Specialist. To provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than Friday, July 19, 2024.

• Storage of Materials: All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor.

• Tool Accountability: Strict accountability and control of all contractor tools and hazardous materials must be always maintained. All contractor tools to be used outside the secure perimeter must be inventoried and accounted for at the conclusion of the workday. Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the workday for the return and accounting of all tools issued during the workday.

Lost or missing tools must be reported to the COR the Captain immediately.

Meeting minutes recorded by:

Nicasio Garcia, Supervisory Contract Specialist

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 1449 (SF-1449).