Revised SOW Replace Staff Housing Roof.pdf

STATEMENT OF WORK

REPLACE ROOF ON STAFF HOUSING

FCI SAFFORD

1. SPECIFICATIONS:

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in Safford, AZ intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals for the staff housing roof replacement located at FCI Safford, 1529 W Hwy 366 Safford, AZ 85546.

2. All materials specified in this statement must comply with current building standards. Should your firm choose to submit an equal product, you must submit all technical specification of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance. The government retains the right to determine technical acceptance for all submitted equal products.

3. This project shall comply with all appropriate state and federal codes, including the latest editions for the Uniform Building Code, The National Electric Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and all other applicable codes and laws.

4. The contractor shall verify all conditions and dimensions at the job site and shall notify the owner of any questions, dimensional errors, omissions, or discrepancies before beginning any work.

B. SCOPE OF WORK

1. FLAT ROOF SECTION: The contractor shall be responsible for the removal and haul away of the existing flat rolled roofing, roof decking, fascia, shingle mold, drip edge, and rain gutters on the flat section located on the back of the staff housing complex. A new conventional framed sloped roof will need to be constructed to have a slope equal to or greater than 3:12 pitch to meet shingle manufactures specifications. The existing rafters will not be removed but the new rafters attached to the existing with any alterations that may be required. The rafters will need to be long enough to make the new soffit 16 inches past the exterior wall. This new section of constructed roof will be required to have ½ plywood decking or OSB with plywood clips and required fasteners. The contractor will be required to install new synthetic underlayment, sub fascia (traditional lumber), fascia (5/4” LP Smartside engineered wood trim), soffit (LP Smartside plywood panels), shingle mold (1x2 pine), metal drip edge (2”x2”), 30yr Owens Corning asphalt architectural shingles (sierra gray in color), roof jacks, flashings, and rain gutters.

2. PITCHED TRUSS SECTION: The Contractor shall be responsible for the removal and haul away of the existing asphalt shingles, felt(underlayment), shingle mold, metal drip edge, rain gutters, flashings, soffit, fascia, and roof jacks on the entire trussed staff housing complex. A row of sheeting will need to be removed to extend truss tails or install outriggers to make the new soffit overhang 16 inches past the exterior wall. Once that has been removed the contractor will be required to install new synthetic underlayment, sub fascia (traditional lumber), fascia (5/4” LP Smartside engineered wood trim), soffit (LP Smartside plywood panels), shingle mold (1x2 pine), metal drip edge (2”x2”), 30yr Owens Corning asphalt architectural shingles (sierra gray in color), roof jacks, flashings, and rain gutters.

3. Housing will be occupied during construction. All construction activities must be conducted so that housing areas are protected from weather, and that staff living there are minimally impacted by construction.

4. The contractor shall be responsible for caulking, filling holes, priming, and painting all fascia, soffit, and drip edge on the staff housing complex.

5. Required sealant around all penetrations before roof is complete.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

1. CERIFICATION/LICENSING: A State license issued by the State of Arizona Registrar of Contractors (ROC) is required. The contractor and their personnel shall have the knowledge and experience in roofing removal and installation. The contractor, including sub-contractors, must be ready to submit such license or certifications upon request.

2. Services and materials provided shall be consistent with current industry standards and Section 1512 of the 2021 International Building Code (IBC).

D. UTILITIES

1. The FBOP shall provide electricity service (120V) for power tools, battery chargers, or small portable generator. It shall not provide electrical extension cords. FBOP shall also provide access to non-potable water if needed.

2. The Contractor shall provide their own portable toilets (i.e porta johns) if needed, especially for long term projects. Contractor shall ensure that this shall be located on an area that is pre-approved by the COR. It must also ensure that it is operational, maintained and cleaned accordingly. If the project is short term (less than a week), the contractor shall coordinate with the COR to plan for the use of FBOP utilities and make prior arrangements before start of the project.

E. HOUSEKEEPING AND MATERIAL DISPOSAL

1. The Contractor shall be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish DAILY. The Contractor shall remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work.

2. The Contractor shall be responsible to remove and dispose all debris and waste materials from the institution upon conclusion of the project. For long term projects that require temporary dumpster, ensure that they are properly covered and secured from salvaging. Contractor must properly dispose all debris on a weekly basis or once its full. These items must be disposed of in accordance with all Federal, State, and local laws.

F. SUBMITTALS

a. The contractor shall provide written submittals to the COR describing recommended equipment within 15 days from receiving the Notice to Proceed for approval.

b. The Contractor shall provide to the COR (3) copies of the Material Safety

Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

2. CONTRACTOR SECURITY/WORKING REGULATIONS

A. WORK HOURS

1. Work Hours for the contractor are 7:00 AM – 3:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden.

2. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

B. DELIVERY OF MATERIALS

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

2. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

3. Under no circumstances will FCI Safford or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

4. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. STORAGE

1. All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

2. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

3. It is the responsibility of the Contractor to ensure proper housekeeping of the assigned temporary lay down yard. This includes the proper covering of such material needing protection form the elements. At any point during the project execution, that the temporary lay down yard shall be used as disposal area, however temporary.

D. ACCOUNTABLITIY OF TOOLS AND EQUIPMENT

1. All project tools and small equipment, such as power tools, and or materials shall be stored in a designated area assigned by the COR. If required, the Contractor shall provide a securable appropriately sized storage container, or a Job or Gang Box that shall be left in the agreed upon storage area for the duration of the project. The size of the storage container shall be determined by the Contractor. The container shall be secured using a padlock protocol with two locks to secure it. One shall be a Contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the Contractor may be used to facilitate the locking requirement. All tools, materials and equipment stored within the container shall be maintained in a safe an orderly fashion.

2. The assigned escort/s shall do a DAILY inventory of ALL tools prior to entering the institution and shall be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday. This inventory checklist must be signed by the assigned Escort and Contractor representative and shall be submitted to the COR for file.

3. All Contractor owned extension cords that shall be used during the project, regardless of length, shall always be in good condition. All Contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

Extension cords and ladders are considered “high risk” tools for the BOP.

E. SECURITY CLERANCE/CONTRACTOR BADGES

1. Contractor personnel may be required to meet certain security requirements prior to entering the secured side of the institution. Contractor personnel shall go thru a security vetting process to acquire the necessary security clearance as required. The assigned program manager at FCI Safford is responsible for conducting the appropriate law enforcement check on all Contractor staff that may need access inside the prison facility.

2. As soon as the award (via BOP Form SF30) has been accepted and signed both by the Contractor and the BOP’s Contracting Officer, the Contractor shall submit to FCI Safford the list of all the names who are expected to work for this project, including subcontractors. All these personnel are required to fill, sign, and submit the required security clearance form (NCIC). Security clearance documents shall only be accepted from the prime Contractor. It is the prime Contractor’s responsibility to review security clearance submissions to ensure they are accurate and complete and submitted on a timely manner.

3. In the event a Contractor or subcontractor employee cannot pass the security clearance process, it shall be the Contractor’s responsibility to provide a replacement. By law the BOP cannot, and shall not, release any information to the Contractor concerning the nature of why Contractors or subcontractor personnel was not able to pass the FBOP’s security clearance process.

4. The Contractor shall provide a daily list of names of all approved personnel who shall be working on site each day to the COR or assigned escort.

5. The daily operation of this facility follows strict security checks and may require additional time to process into and out of the institution. Entry into the secure area of the facility and shall require passage of security screening to include a metal detector and other requirements. Once passed thru security, a BOP staff or staffs shall be assigned as Escort/s to the Contractor, as required.

6. Additional guidance and other security requirements in the form of a

Contract Clause shall be issued to the Contractor once the project is awarded.

F. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

1. All Contractors and personnel shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the Contractor to provide all PPE equipment.

2. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff.

3. All extension cords regardless of length shall be in good condition with no broken outer insulation and shall be secured in a locked project gang box.

Should a system require Lock-out/Tag-out, the system shall be required to have both Contractor and FCI Safford locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures shall be in compliance with the institution Lock-out program.

G. ADDITIONAL CONSIDERATIONS

1. Contractors shall NOT be allowed to bring smart phones, cameras, two-way pagers or any Bluetooth enabled devices inside FCI Safford. The Facilities Department maintains a digital camera that shall be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor shall be permitted to wear jeans in the institution, however, green or khaki-color clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

3. BREAKS AND LUNCHES:

a. It is the responsibility of the Contractor or subcontractors to inform their own personnel regarding company policy on breaks and lunches for this project.

b. The Contractor must be aware that there could be delays caused by the time required when coming in or out of the institution doing the required security checks at entry and exit points, or during secured inmate movements inside the Institution.

c. Unless it’s an emergency, the assigned BOP staff escort/s can’t always guarantee that the BOP Staff can escort contractor personnel on their way out or coming in after their personal break (i.e. smoke breaks), especially on a one-on-one basis due to limited staff. The BOP staff assigned escort must always physically stay and have visual with the contractor doing work while inside the secured area of the Institution.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy shall be strictly enforced.

H. PICTURES:

Flat Roof Section

Flat roof meets pitched truss

Flat roof

Soffit, fascia, and gutters

Soffit, and fascia

Pitched Roof Section