Solicitation 15B60924Q00000008 00002.pdf

15B60924Q00000008/0002 Page 1 of 29

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 29

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

07/24/2024

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

15B609CODE

Federal Bureau of Prisons FCI Safford

1529 W. US HWY 366

Safford, AZ 85546

Nicasio Garcia

(O) 928-348-1368 ngarcia@bop.gov

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15B60924Q00000008

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/26/2024

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The following changes were made to the solicitation:

A. Site Visit Meeting Minutes (Attachment 002) B. Site Visit Questions & Answers (Attachment 003) C. Site Location (Attachment 004)

No other changes are made at this time.

THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 08/05/2024 - 02:00 AZT US/Arizona Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nicasio Garcia Supervisory Contract Specialist

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

SITE-VISIT MEETING MINUTES

RFQ: 15B60924Q00000008 Replace Roof Staff Housing

FCI Safford

Date: Tuesday, July 16, 2024, at 9:00a.m. MST

Contracting Officer Nicasio Garcia:

I. Introductions:

Introductions with all attendees.

Attendance:

Representing the Government:

Nicasio Garcia, Supervisory Contract Specialist Tucker Lucas, General Foreman Christopher Cleland, Engineering Technician

Representing Vendors:

Jonathan Prellwitz – Rock Roofing Jesus Santana – Rock Roofing Jace Howard – AZ Tech Contracting Corey Taylor – Copper Sky Roofing Seth Carsen – AZ Tech Contracting Emilio Verdugo – Big Buckle Roofing

II. Purpose of Site Visit:

Familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This visit is also to explain the solicitation, as issued, and not to furnish additional information.

State - nothing said during the visit shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Supervisory Contract Specialist, Nicasio Garcia.

III. MINUTES:

Minutes will be recorded and distributed via www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site for Replacing Staff Housing Roofing immediately following introductions. The tour was greeted with a reminder that any questions posed throughout the visit needed to be addressed via amendment to solicitation, to allow all potential bidders availability of the questions and answers.

SITE-VISIT MEETING MINUTES

V. General Topics:

• Work Hours: Work Hours for the contractor are 7:30 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

• Questions: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent via email to Nicasio Garcia, Supervisory Contract Specialist. To provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than Friday, July 19, 2024.

• Storage of Materials: All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor.

• Tool Accountability: Strict accountability and control of all contractor tools and hazardous materials must be always maintained. All contractor tools to be used outside the secure perimeter must be inventoried and accounted for at the conclusion of the workday. Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the workday for the return and accounting of all tools issued during the workday.

Lost or missing tools must be reported to the COR the Captain immediately.

Meeting minutes recorded by:

Nicasio Garcia, Supervisory Contract Specialist

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 1449 (SF-1449).

SITE-VISIT QUESTIONS & ANSWERS

1. Are the skylights going to be eliminated or reframed?

Clarification: Skylights will not be eliminated.

REFERENCE SECTION I. SPECIFICATIONS. SECTION B. SCOPE OF WORK: A new conventional framed sloped roof will need to be constructed to have a slope equal to or greater than 3:12 pitch to meet shingle manufactures specifications. The existing rafters will not be removed but the new rafters attached to the existing with any alterations that may be required.

2. If there is bad sheathing or wood should a percentage be added to the bid to allow for it?

Clarification: A percentage was not built into the Scope of Work for bad sheathing or wood.

3. The metal awning in one of the backyards does not appear that it will allow us to extend that portion of the roof, how will this need to be done?

Clarification: The metal awning will be lowered by the FCI Safford Facilities Department before the contractor begins the project.

4. Please see pictures to follow on additional pages…

Pictures of an adjacent roof were shown to contractors of how the new roof should look like once the project is complete. It was stated that this roof was like the one requiring repair and to give an idea of how the new conventional framed slope roof should look once complete.

This was given as informational purposes only and all work should be in accordance with the Scope of Work.

RED "X" Indicates the building requiring the Roof Replacement.