SOW_Haskell_Generator Gas Line Replacement 2025sn.pdf

STATEMENT OF WORK

Generator Gas Line Replacement Project

OK5HAA01C6

Haskell Indian Health Center

Lawrence, Kansas September 2025

Oklahoma City Area Indian Health Service

Department of Health and Human Services

OK5HAA01C6

TABLE OF CONTENTS:

1.0 INTRODUCTION / BACKGROUND

2.0 OBJECTIVE

3.0 SCOPE OF WORK

4.0 TASKS / REQUIREMENTS

5.0 DELIVERABLES

5.1. List of Deliverables

5.2. Submittals

5.3. RFI

5.4. Warranty

5.5. Transmittals

6.0 PROGRESS / COMPLIANCE / INSPECTION

6.1. Inspections

6.2. Contractor – Signing In/Out

6.3. Life Safety and Infection Control

7.0 REFERENCES

7.1. Existing As-Built

7.2. Quality of Workmanship

8.0 SECURITY REQUIREMENTS

9.0 POINT OF CONTACT

10.0 LOCATION

A. Contractor Work Hours:

B. Tobacco Free Campus:

11.0 PERIOD OF PERFORMANCE

EXHIBITS:

Appendix & Photos & Drawings ...................................................................... Appendix A

Site Pictures Facility Drawings

OK5HAA01C6

1.0 INTRODUCTION / BACKGROUND

The Haskell Indian Health Center was originally constructed in 1979. The generator that was installed in 2018 has not performed at 100% since installation. The natural gas line has been deemed insufficient in size. This project will replace the natural gas line and install regulators where required. The Lawrence utility company, Black Hills Energy, has agreed to change out the main gas meter and install a higher pressure regulator during the project. During a site visit, Black Hills Energy associates, informed HIHC that the clinic was due for a natural gas meter upgrade, and that during this upgrade THEY would also upgrade the regulator with a higher pressure model, which would allow for more total volume. All work beyond the meter and regulator is part of this scope of work.

2.0 OBJECTIVE

The objective of this project is to allow the generator that was installed in 2018 to run at 100% load. The 1” (one inch) natural gas line is insufficient in size and must be replaced with a 3” (three inch) gas line and regulator per manufacturer suggested specifications.

Gas regulators shall be installed throughout the rest of the facility and on roof piping feeding all RTUs in order to keep the existing, recommended system pressures.

3.0 SCOPE OF WORK

The contractor shall coordinate work with the natural gas utility company, Black Hills Energy, to replace the existing main natural gas meter and regulator. Black Hills Energy has been on site and has agreed to change the meter and put in a higher pressure regulator. Contractor shall work with Black Hills Energy to make any adjustments needed to the existing natural gas meter and add a regulator if required for the Physical Therapy modular building. Any work beyond the utility company’s supplied meter and regulator will be the responsibility of the contractor for this scope of work.

The contractor shall remove and replace the existing natural gas line going to the generator by utilizing the 3” stub out located near the generator, exiting the BioMed Storage Room exterior wall. The contractor shall install the appropriate natural gas regulator and condensation trap (if required) at the generator. The natural gas line diameter and pressure requirements for the generator are attached in Appendix A, along with pictures of the existing gas lines.

The contractor shall supply and install regulators for the natural gas hot water tank, a system regulator on the roof for roof mounted RTUs, and regulators in line with any other

OK5HAA01C6

gas fired equipment located at the facility in order to maintain the existing, manufacturer’s specification for gas pressure.

The contractor will assist in the shutdown of the natural gas system, and upon completion of all work, the contractor will check and re-light any pilot lights on equipment, remove air from the natural gas system, and check that all gas fired RTUs are fully operable. Contractor shall make sure that generator will start and run.

Generator load test will be conducted under existing contract with generator maintenance company to determine whether the flow rates and pressures are sufficient.

4.0 TASKS / REQUIREMENTS

Contractor shall provide services and furnish all labor and materials to perform work as required

Contractor shall provide an itemized bid based on a unit-price of common items containing their quantities, material cost, and labor cost.

All work shall be scheduled through the Facility Manager. Work may need to be performed after normal working hours in order to minimize disruptions to patient care services. HIHC is fully heated by natural gas. Work will have to be scheduled when temperatures permit. Work shall be performed in accordance with all state and local codes.

Contractor, sub-contractor, and/or anyone doing work under the contract, who will be on or inside the Haskell Indian Health Center property, shall have gone through and passed a background check according to Indian Health Services requirements.

5.0 DELIVERABLES

5.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone

Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP)

2 List of On-Site and Key Personnel

Provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization. As required.

4 Schedule of Values Provide at pre-construction meeting.

Progress Meetings and Correspondence

5 Daily Progress Reports Daily to COR and CO.

6 Progress Meeting As required.

Construction or Services

OK5HAA01C6

7 Update Progress Schedule As required.

8 Submittals As required.

9 RFIs As required.

Completion of Project

10 Punch List Substantial Completion

11 Final Punch List Final Completion

O&M and Training

12 Operations & Maintenance Manuals Substantial Completion

13 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records

14 Redline Drawings End of Project

Functional Testing of Systems

15 Electrical Meter Testing Provide record of testing of meters.

Warranties

16 Warranties Substantial Completion

Payments

17 Progress Payments As required.

18 Schedule of Values Attachment to progress payment request.

19 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires additional explanation or interpretation of this scope of work, the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

5.5. Transmittals

The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

OK5HAA01C6

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.2. Contractor – Signing In/Out

Contractor shall coordinate with the clinic Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, and access to building and locked areas.

6.3. Life Safety and Infection Control

Before any construction or services are to be performed within the facility, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract.

Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer, and by Facilities Manager. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

7.0 REFERENCES

7.1. Existing As-Built

As-built prints for electrical wiring and plumbing fixture placement are unavailable. See attached lighting and room layouts and schedules for estimation use only.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, NEC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS facility.

OK5HAA01C6

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

9.0 POINT OF CONTACT

IHS Oklahoma Area, COR Larry Hutcheson, General Engineer, EIT Indian Health Service, Oklahoma City Area Division of Facilities Management Office of Environmental Health & Engineering 701 Market Drive Oklahoma City, OK 73114 Cell: (405) 626-0369 E-mail: Larry.Hutcheson@ihs.com

IHS – Haskell Indian Health Center Joe Rorabaugh-Irwin, Facility Director Haskell Indian Health Center

2415 Massachusetts St.

Lawrence, KS 66046 Phone: 785-832-4866 Email: Joe.Rorabaugh-Irwin@ihs.gov

10.0 LOCATION

The project location is:

2415 Massachusetts St.

Lawrence, KS 66046

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 8:00 a.m. to 4:30 p.m.

Facility staff work schedule hour are on Monday through Friday from 07:00 a.m.

to 4:30 p.m. Any work requested after hours and on weekends require pre-scheduled and approval before any work is to be perform.

Coordination and scheduling of work is to be coordinated with the COR.

Work performed shall be planned to minimize the impact to services to the IHS facility by working after-hours and weekends when noted in the scope of work.

B. Tobacco Free Campus:

IHS facilities are a tobacco free campus. No smoking is permitted on the campus grounds.

OK5HAA01C6

11.0 PERIOD OF PERFORMANCE

The period of performance for this scope of work is 120 calendar days after notice to proceed (NTP).

Contractor may work after-hours or weekends to complete portions of the work as long as previously approved by COR, CEO, and/or Facility Manager.

Author Signature: Larry Hutcheson, COR-III

Approval Signature:

Appendix A

OK5HAA01C6

2415 Massachusetts St.

Lawrence, KS 66046

OK5HAA01C6

OK5HAA01C6

OK5HAA01C6

OK5HAA01C6

OK5HAA01C6

OK5HAA01C6

OK5HAA01C6

OK5HAA01C6

Main gas line coming up on the roof, looking West.

OK5HAA01C6

Above: Existing Main Gas

Meter and Regulator.

Left: Existing Gas Meter for Physical Therapy

Modular Building

OK5HAA01C6

This is a page from the existing generator installation and maintenance manual. The full manual will be attached to the solicitation for your viewing.

OK5HAA01C6

This is a page from the existing generator installation and maintenance manual. The full manual will be attached to the solicitation for your viewing.

OK5HAA01C6

Gas line on the right is existing line to generator. Gas line on the left feeds RTUs.