SOW.pdf

CUI / SOURCE SELECTION SENSITIVE – SEE FAR 2.101 and 3.104

Statement of Work Fire Extinguisher Maintenance

24 July 2025

Prepared By: Angelo Owens, angelo.c.owens.civ@us.navy.mil

DISTRIBUTION STATEMENT D. Distribution authorized to Department of Defense and U.S. DoD contractors only (Reference DoDI

5230.24 for reasons/categories) (Day Month Year). Other requests for this document must be referred to the Acquisition and Program Management Competency

Controlled by: Department of the Navy

Controlled by: COMFRC Procurement Group

CUI Categories: PROCURE

Distribution/Dissemination Controls: Click or tap here to enter text.

DoD Component or authorized CUI holder.

Teresa.j.harper8.civ@us.navy.mil mailto:Teresa.j.harper8.civ@us.navy.mil

COMFRC Mission

1. Scope & Requirement Background The purpose of this requirement is to establish a contract for the maintenance and servicing of portable hand-held fire extinguishers as required by the Fleet Readiness Center (FRC) East, Marine Corps Air Station, Cherry Point, NC.

The contractor shall provide all parts, tools, equipment, supplies, labor, and transportation necessary for the inspection, maintenance, recharging, hydrostatic testing, and replacement of fire extinguishers in accordance with this Performance Work Statement (PWS).

1.2 The contractor shall perform all services in accordance with the provisions of National Fire Protection Association (NFPA) Standard 10, and all applicable federal, state, and local laws and regulations. Services shall include but not be limited to the following:

installation, inspection, maintenance, and testing of all portable hand-held fire extinguishers located at the FRC East. All services shall be performed by a licensed technician certified in accordance with federal, state, and local laws and regulations relating to fire extinguisher maintenance. Fire extinguishers located on government vehicles and fixed and rotary-type aircraft are not included in this requirement.

2. Applicable Documents:

2.1 National Fire Protection Association 10, Standard for Portable Fire Extinguishers (current edition)

2.2 Code of Federal Regulations, 29 CFR 1910.157, Portable Fire Extinguishers

2.3 FRCEASTINS 5000.1C

3. Contract Requirements Annual Maintenance. All fire extinguishers shall be inspected annually and subjected to applicable annual maintenance procedures in accordance with NFPA 10 (current edition). When performing the required maintenance, the contractor shall ensure, for each extinguisher, that:

• It remains in its designated location and there are no obstructions for access or visibility of the extinguisher

• Operating instructions on the nameplate are legible and facing outward

• Safety seals and tamper indicators are not broken or missing

• The extinguisher is at its proper gross weight as specified on the nameplate

• There is no obvious physical damage, corrosion, leakage, or clogging

• The pressure gauge reading is in the operable range

• Required labeling is in place

• All extinguishers are properly tagged

3.1 Recharging Fire Extinguishers. If recharging is required, the contractor shall ensure that: the extinguisher is emptied of all its contents; essential mechanical parts are dismantled, inspected and cleaned; any defective or worn parts are replaced; the cylinder is filled with proper amount of extinguishing agent; and fire extinguisher is reassembled and pressurized with verification of service collar in place. A leak test shall be performed in order to ensure proper containment of pressure and contents.

3.2 Six (6) Year Maintenance of Fire Extinguishers. Every six years, whether the fire extinguisher is used or not, all stored-pressure type extinguishers that require a twelve-year hydrostatic test shall undergo six-year maintenance. Extinguishers shall be emptied, inspected internally and externally and recharged. Upon completion, a six-year maintenance label shall be affixed to the side or rear of the extinguisher cylinder, indicating the month and year service was performed.

3.3 Hydrostatic Testing of Fire Extinguishers. Store-pressure fire extinguishers shall be hydrostatically tested according to intervals and procedures specified by NFPA and DOT.

To produce quality airframes, engines, components and support equipment and provide service that meet the Naval

Aviation Enterprise's aircraft ready-for-tasking goals with improved effectiveness and efficiency.

3.4 New or Replacement Fire Extinguishers. The contractor shall inform the Safety Division of any identified fire extinguishers that show evidence of dents, mechanical injury, corrosion, or are deemed unrepairable.

(a) The contractor shall replace any fire extinguisher that shows evidence of dents, mechanical injury, or corrosion or which is deemed unrepairable. The Safety Office will provide replacement extinguishers.

(b) Replacement extinguishers shall be suitable for the type of hazard being protected and shall have a fire rating equal to or greater than that of the extinguisher being replaced.

(c) Installation of replacement extinguishers shall include an annual inspection and the installation of a proper mounting bracket, if necessary.

(d) All new or replacement extinguishers shall be added to the inventory database in accordance with paragraph 5.0 of this Statement of Work (SOW) and maintained per its requirements.

3.5 Disposal of Fire Extinguishers. When an extinguisher is removed from service, the contractor shall condemn, dispose of, and recycle the extinguisher and its contents in accordance with federal, state, and local laws and environmental regulations.

3.6 Removal of Fire Extinguishers and On-Site Service.

3.6.1 Fire extinguishers removed from service for maintenance or recharge shall be replaced by a fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating. Fire extinguishers may not be removed from on-site service without providing replacements. On-site means services provided in a vehicle approved for servicing fire extinguishers and located on the immediate building property where work is performed.

3.6.2 The contractor will not service any halon fire extinguishers, nor will the government sell or provide the contractor any halon. The contractor will notify the Mission and Workforce Safety Division if any halon fire extinguishers are found for proper disposition.

3.6.3 The contractor shall immediately notify the government if an extinguisher is missing, not in its designated location, or appears to have been discharged for no apparent reason.

3.7 Contractor Provided Tools and Equipment. The contractor shall provide all necessary tools and equipment required for the successful performance of all requirements of this Statement of Work (SOW). The contractor shall have the capabilities to service ABC multi-purpose dry chemical, Halotron, BC stored chemical, purple K dry chemical, carbon dioxide, class K wet chemical, class D dry chemical, and stored water pressure fire extinguishers.

3.8 Back-up Extinguishers. The Government will purchase back-up extinguishers as needed and allowed for in accordance with the requirements of this SOW. These back-up extinguishers shall be added to the inventory database (paragraph 5.0) and maintained in accordance with the requirements of this SOW.

3.9 Emergency Maintenance & Service. This is to cover service maintenance on any fire extinguisher that the contractor comes across while servicing extinguishers identified on the inventory list. This could be due to misplacement or the exchange of extinguishers with no recording.

4.0 Quality Assurance. The Mission and Workforce Safety Division will monitor and inspect the contractor’s performance in order to ensure performance in accordance with the requirements of this PWS. Contractor performance will be evaluated through intermittent on-site inspections and receipt of comments from customers.

5.0 Inventory List. The Government will provide the contractor with an inventory list by building number, of all extinguishers located at FRC East. The list shall include building number, location, extinguisher type and size, serial number, date(s) serviced, and date next service is due. The inventory list shall be provided to the contractor within thirty (30) calendar days from date of contract award. The contractor shall inform the government of any changes to the inventory list which include location changes, exchanges/new extinguishers, serial number updates, service dates and updated next service date due.

6.0 Repair Parts. The contractor shall provide all repair parts required to perform maintenance in accordance with the requirements of this PWS. Parts shall be new and unused. Replaced parts shall be disposed of by the contractor in accordance with federal, state, and local laws and environmental regulations (if applicable). The contractor will be reimbursed by the Government at a cost not to exceed the established catalog or list price in effect at the time the parts are provided plus allowable shipping and handling costs (in accordance with FAR Clause 52.232-7 “Payment Under Time-and-Materials and Labor-Hour Contracts (Alternate I).

7.0 Deliverables. At the completion of the services provided, the contractor shall provide a service report to the Government referencing the quantity of fire extinguishers serviced, service type or item number, description, new parts provided by contractor, labor cost, service type or item number and total cost of service provided.

9.0 Operating Hours. Normal FRC East operating hours are Monday through Friday from 0600-1530 (i.e., regular day shift hours or 1st shift) and from 1530-2345 (i.e. night shift regular hours or 2nd shift). The contractor shall provide the services defined in this PWS during normal FRC-East operating hours.

10.0 Government Property. The fire extinguishers purchased and maintained under this contract shall remain the property of the

Government

11.0 Safety Requirements The contractor shall maintain a safe work environment in FRC-East work areas in accordance with

FRCEASTINST 5100.2Q, Occupational Safety, and Health Manual and other requirements as set forth in this Award. If the contractor fails or refuses to promptly comply with safety requirements, the Government may issue an order stopping all or part of the work until the contractor takes satisfactory corrective action. The contractor shall not make time lost due to any such stop work order the subject of claim for extension of time or for excess costs or damages.

11.1 Personal Safety Equipment. The Contractor shall provide expendable personal safety equipment (PSE) (e.g., ear plugs, safety glasses, and gloves, and safety shoes) as appropriate in shop areas, per FRCEASTINST 5100.2Q

11.2 Other Safety Requirements. The contractor and his employees shall become acquainted with and obey all Government regulations as Posted and shall contact the Mission and Workforce Safety Division, telephone number (252) 464-7015 or

(252) 464-8982, to ensure knowledge of FRC safety regulations.

11.3 In addition to any other provision relating to safety included elsewhere herein, the contractor’s performance will be subject to the following:

(a) Occupational Safety Health Act of 1970, Public Law 91-595 (84 stat. 1590) (OSHA), included herein by operation of the law.

(b) All rules and regulations of the FRC East and/or the Marine Corps Air Station as administered by the respective safety director.

(c)The contractor shall contact the Station safety director, telephone (252) 466-2730, prior to commencing and services hereunder which are to be performed on Government property at the Marine Corps Air Station, Cherry Point, NC.

12.0 Security Requirements: The contractor shall comply with all Cherry Point security requirements with special emphasis placed on the requirements of Fleet Readiness Center East Contractor Security/Access Requirements (Attachment 1) and Air Station Order 5500.1L (Attachment 2).

13. Additional Requirements

13.1 Standards of Conduct: The contractor shall not employ any person whose employment under this award could in any way result in a conflict of interest with the mission of the FRC East. All personnel employed by the contractor in the performance of this award, or any agent of the contractor entering the Government installation, shall obey all regulations of the MCAS and FRC.

13.2 The contractor shall be responsible for employee competency and conduct and for taking disciplinary actions with respect to their employees. The removal from the job site of contractor personnel shall not relieve the contractor of the requirement to provide personnel to perform the specified tasks outlined in this PWS.

13.3 The Government reserves the right to deny access to any contractor employee to enter the FRC if his or her presence would be detrimental to the FRC’s mission or performance of work in this PWS. The Government reserves the right to require removal of any contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with the FRC’s mission. In such cases, the COR will advise the contractor of the reason for requesting an employee’s removal or withdrawing his authorization to enter the installation.

14.0 Dress Code & Grooming Standards: The contractor shall ensure that all personnel assigned to the FRC-East maintain a standard of grooming and personal appearance that is in keeping with their positions in a Government facility and shall be appropriate to traditional Government industrial complex. FRCEASTINST 12000.5L outlines standards of dress, grooming, and character. Eccentricities or extremes in dress or appearance are unacceptable.

15.0 Use of Drugs & Alcohol:

15.1 The contractor shall establish a Drug Fee Workplace Program IAW FRCEASTINST 12792.1.

15.2 While on Government property or performing elsewhere under this PWS, contractor personnel shall not possess or use alcoholic beverages; or possess, use (unless specifically prescribed by a licensed physician for medical treatment), or distribute controlled substances. The contractor shall remove from duty any employee who is:

a. Incapacitated

b. Under the influence of alcohol, drugs, or other incapacitating agents

c. Distributing controlled substances.

15.3 The contractor shall not return that employee to duty unless and until he or she is fully able to perform normally assigned duties. Illicit use or distribution of controlled substances may lead to prosecution. Removal of employees for such causes does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services specified under this contract. All FRC-East personnel, including contractor personnel, are subject to urinalysis testing by the Government.

16.0 Permits. The contractor shall, without additional expenses to the Government, obtain all appointments, licenses and permits required for the performance of the services required under this contract. The contractor shall comply with all applicable federal, state and local laws. Evidence of such permits and licenses should be provided to the Contracting Officer prior to the contract award and at other times as requested by the Contracting Officer.

17.0 The Customer Point of Contact for this contract shall be MRO LOGISTICS, Acquisitions Procurement Division:

Primary: Teresa Harper, teresa.j.harper8.civ@us.navy.mil (252)464-9821

Secondary: Angela Cannon, angela.m.cannon3.civ@us.navy.mil (252)464-7972

CLIN:

0001AA Annual Maintenance for 375 Quarterly $X, XXX x 4 = $X, XXX

(1500 max per year)

0001AB Recharge/Refill for 10 Quarterly $X, XXX x 4 = $X, XXX

(50 max per year)

(10) ABC Fire Extinguisher 5#

(10) ABC Fire Extinguisher 10#

(10) CO2 Fire Extinguisher 15#

(10) CO2 Fire Extinguisher 30#

(10) Class D fire extinguisher 30#

0001AC Six Year Maintenance for 100 Quarterly $X, XXX x 4 = $X, XXX

(400 max per year)

(50) ABC Fire Extinguisher 5#

(320) ABC Fire Extinguisher 10#

(10) ABC Fire Extinguisher 20#

(10) Class D Fire Extinguisher 30#

(10) Halotron I Fire Extinguishers 65#

0001AD Hydrostatic Testing for 15 Quarterly $X, XXX x 4 = $X, XXX

(60 max per year)

(50) ABC fire extinguisher 5#

(10) CO2 fire extinguisher 15#

0001AE Disposal of fire extinguishers Quarterly $X, XXX x 4 $X, XXX

(100 max per year)

(All types)

TOTAL = $XX, XXX

mailto:teresa.j.harper8.civ@us.navy.mil mailto:angela.m.cannon3.civ@us.navy.mil

WAWF Invoice Routing Instructions

Please fill out the following table with the proper DoDAAC’s to ensure proper routing of invoices.

See WAWF Training and WAWF Routing Table Guidance. You can verify DoDAAC’s via DLA’s DoDAAD website.

If you’re not sure which code(s) to select, please reach out to your Acquisition Specialist or the PCO for assistance.

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC N68520

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC) N65923

Accept at Other DoDAAC

LPO DoDAAC N65923

DCAA Auditor DoDAAC

Other DoDAAC(s)

WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

POC for WAWF Acceptor: frce_acq_team.fct@navy.mil

WAWF LPO Notification: CHPZ_ACCT_LPO@navy.mil https://myteam.navair.navy.mil/km/20/_layouts/15/WopiFrame.aspx?sourcedoc=%7b47785761-C192-48F0-A542-F2302A0D8349%7d&file=NAVAIR%20Specific%20COR%20Class%20-%20WAWF%20Training%20-%20June%202021.pptx&action=default&DefaultItemOpen=1 https://myteam.navair.navy.mil/km/20/_layouts/15/WopiFrame.aspx?sourcedoc=%7b3DE68D8D-129C-4815-AEA0-DA2FDC4C33C2%7d&file=WAWF%20Routing%20Table%20Guidance%20-%203-21-19.docx&action=default&DefaultItemOpen=1 https://home.daas.dla.mil/eDoDAAD/s_search/search_menu.asp mailto:frce_acq_team.fct@navy.mil mailto:CHPZ_ACCT_LPO@navy.mil