FRCEASTINST 5100.2.pdf

DEPARTMENT OF THE NAVY

FLEET READINESS CENTER EAST

PSC BOX 8021

CHERRY POINT NC 28533-0021

“SERVICE TO THE FLEET”

FRCEASTINST 5100.2Q

JC62000-BPP

FRC EAST INSTRUCTION 5100.2Q

From: Commanding Officer, Fleet Readiness Center East

Subj: OCCUPATIONAL SAFETY AND HEALTH MANUAL

Ref: See Appendix A

1. Purpose. To establish policies and assign responsibilities for compliance with the Navy Occupational Safety and Health Program and more fully protect the health and safety of Fleet Readiness Center (FRC) East employees, contractors, and visitors.

2. Cancellation and Summary of Changes. This instruction cancels FRCEASTINST 5100.2P, it has numerous changes and should be reviewed in its entirety.

3. Scope and Applicability. Reference (a) provides guidance for establishing standards for the operation of the command Occupational Safety and Health Program. It is a facility-wide program to direct and coordinate all facets of safety and health not covered by special programs.

Safety is an inherent responsibility of the Commanding Officer, all supervisors, and employees.

It comprises all of those functions necessary to reduce injuries and accidental material losses to an absolute minimum. All FRC East employees, contractors, Defense Logistics Agency Aviation at Cherry Point personnel, Marine Corps Air Station personnel, and visitors are expected to comply with this instruction. All supervisors will comply with the requirements of this instruction, keep subordinates informed of applicable provisions and responsibilities, and ensure employees receive proper training when required.

4. Records Management. Records created as a result of this instruction, regardless of media and format, are managed per SECNAV M-5210.1, Department of the Navy Records Management Program.

5. Review and Effective Date. Per OPNAVINST 5215.17A, the Compliance and Quality Department will review this instruction annually on the anniversary of its effective date to ensure applicability, currency, and consistency with Federal, Department of Defense, Secretary of the Navy, and Navy policy and statutory authority using OPNAV 5215/40, “Review of Instruction.”

This instruction will automatically expire ten years after effective date unless reissued or canceled prior to the ten year anniversary date, or an extension has been granted.

6. Forms. Forms related to this instruction are listed in Appendix C .

D. W. ROSE

By direction

Releasability and distribution: Distribution D: Distribution authorized to Department of Defense and U.S. DoD contractors only (Administrative of Operational Use) (24 Oct 2024). This instruction is available electronically only via the FRC East Instructions Master List Web page:

https://issctools.navair.navy.mil/IMS_Documents/MasterList/Default.cfm?

OCCUPATIONAL SAFETY AND HEALTH MANUAL

Fleet Readiness Center East Cherry Point, NC

TABLE OF CONTENTS

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CHAPTER 1 OCCUPATIONAL SAFETY AND HEALTH PROGRAM ................................. 1-1

1. Purpose .................................................................................................................................... 1-1

2. Discussion ............................................................................................................................... 1-1

3. Responsibilities ....................................................................................................................... 1-1

4. Requirements .......................................................................................................................... 1-4

5. Documentation and Data Control ........................................................................................... 1-9

6. Emergency Preparedness and Response ............................................................................... 1-10

7. Monitoring and Corrective Action ........................................................................................ 1-10

8. Records Management............................................................................................................ 1-11

9. Audit ..................................................................................................................................... 1-11

10. Management Review .......................................................................................................... 1-11 CHAPTER 2 GENERAL SAFETY REQUIREMENTS ............................................................ 2-1

1. Purpose .................................................................................................................................... 2-1

2. Discussion ............................................................................................................................... 2-1

3. Requirements .......................................................................................................................... 2-1

4. Inspections and Investigations of Workplaces by OSHA ....................................................... 2-7

CHAPTER 3 CIVILIAN EMPLOYEE REPORTS OF UNSAFE OR UNHEALTHFUL

WORKING CONDITIONS ......................................................................................................... 3-1

1. Purpose .................................................................................................................................... 3-1

2. Discussion ............................................................................................................................... 3-1

3. Responsibilities ....................................................................................................................... 3-1

4. Appeals ................................................................................................................................... 3-3 CHAPTER 4 MISHAP REPORTING, RECORDING, AND INVESTIGATING .................... 4-1

1. Purpose .................................................................................................................................... 4-1

2. Discussion ............................................................................................................................... 4-1

3. Responsibilities ....................................................................................................................... 4-1

4. Records Retention ................................................................................................................... 4-4

5. Definitions............................................................................................................................... 4-4

CHAPTER 5 SAFETY AND OCCUPATIONAL HEALTH INSPECTION PROGRAM ....... 5-1

1. Purpose .................................................................................................................................... 5-1

2. Discussion ............................................................................................................................... 5-1

3. Responsibilities ....................................................................................................................... 5-1

4. Requirements .......................................................................................................................... 5-3 CHAPTER 6 OCCUPATIONAL HEALTH .............................................................................. 6-1

1. Purpose .................................................................................................................................... 6-1

2. Discussion ............................................................................................................................... 6-1

3. Responsibilities ....................................................................................................................... 6-1 CHAPTER 7 HOT WORK SAFETY ......................................................................................... 7-1

1. Purpose .................................................................................................................................... 7-1

2. Responsibilities ....................................................................................................................... 7-1

3. Approved and Non-Approved Hot Work Areas ..................................................................... 7-3 iii

4. Permits .................................................................................................................................... 7-3

5. Confined Space Hot Work ...................................................................................................... 7-4

6. On-Aircraft Welding ............................................................................................................... 7-5

7. Definitions............................................................................................................................... 7-5 CHAPTER 8 RADIO FREQUENCY RADIATION ................................................................. 8-1

1. Purpose .................................................................................................................................... 8-1

2. Discussion ............................................................................................................................... 8-1

3. Responsibilities ....................................................................................................................... 8-1 CHAPTER 9 LASER SAFETY PROGRAM ............................................................................. 9-1

1. Purpose .................................................................................................................................... 9-1

2. Discussion ............................................................................................................................... 9-1

3. Responsibilities ....................................................................................................................... 9-1 CHAPTER 10 FIRE PROTECTION IMPAIRMENT PROGRAM ......................................... 10-1

1. Purpose .................................................................................................................................. 10-1

2. Discussion ............................................................................................................................. 10-1

3. Responsibilities ..................................................................................................................... 10-1

CHAPTER 11 INDUSTRIAL HYGIENE AND HAZARDOUS CHEMICAL CONTROLS 11-1

1. Purpose .................................................................................................................................. 11-1

2. Discussion ............................................................................................................................. 11-1

3. Responsibilities ..................................................................................................................... 11-1

4. Requirements ........................................................................................................................ 11-5 CHAPTER 12 PERSONAL PROTECTIVE EQUIPMENT PROGRAM ............................... 12-1

1. Purpose .................................................................................................................................. 12-1

2. Discussion ............................................................................................................................. 12-1

3. Responsibilities ..................................................................................................................... 12-1

4. Specific Protection Requirements ......................................................................................... 12-2

5. Process Specific Personal Protection .................................................................................... 12-4 CHAPTER 13 SIGHT CONSERVATION PROGRAM .......................................................... 13-1

1. Purpose .................................................................................................................................. 13-1

2. Discussion ............................................................................................................................. 13-1

3. Responsibilities ..................................................................................................................... 13-1

4. Requirements ........................................................................................................................ 13-2

5. Eyewash Equipment.............................................................................................................. 13-6

6. Training ................................................................................................................................. 13-6

CHAPTER 14 CONTROL OF OCCUPATIONAL EXPOSURE TO BLOODBORNE

PATHOGENS ............................................................................................................................ 14-1

1. Purpose .................................................................................................................................. 14-1

2. Discussion ............................................................................................................................. 14-1

3. Requirements ........................................................................................................................ 14-1

CHAPTER 15 OCCUPATIONAL NOISE CONTROL AND HEARING CONSERVATION

PROGRAM ................................................................................................................................ 15-1

1. Purpose. ................................................................................................................................. 15-1 iv

2. Discussion ............................................................................................................................. 15-1

3. Responsibilities ..................................................................................................................... 15-1

4. Requirements ........................................................................................................................ 15-4 CHAPTER 16 ERGONOMICS PROGRAM ........................................................................... 16-1

1. Purpose .................................................................................................................................. 16-1

2. Discussion ............................................................................................................................. 16-1

3. Responsibilities ..................................................................................................................... 16-2

4. Requirements ........................................................................................................................ 16-5

5. Ergonomic Risk Identification and Analysis ........................................................................ 16-6

6. Ergonomic Hazard Prevention and Control .......................................................................... 16-6 CHAPTER 17 EQUIPMENT SPECIFIC SAFETY REQUIREMENTS ................................. 17-1

1. Purpose .................................................................................................................................. 17-1

2. Discussion ............................................................................................................................. 17-1 CHAPTER 18 INDOOR AIR QUALITY ................................................................................ 18-1

1. Purpose .................................................................................................................................. 18-1

2. Discussion ............................................................................................................................. 18-1

3. Responsibilities ..................................................................................................................... 18-1

4. Mold Concerns ...................................................................................................................... 18-3 CHAPTER 19 ASBESTOS MANAGEMENT PROGRAM .................................................... 19-1

1. Purpose .................................................................................................................................. 19-1

2. Discussion ............................................................................................................................. 19-1

3. Responsibilities ..................................................................................................................... 19-1

4. Requirements ........................................................................................................................ 19-3 CHAPTER 20 HAZARD ABATEMENT PROGRAM ........................................................... 20-1

1. Purpose .................................................................................................................................. 20-1

2. Discussion ............................................................................................................................. 20-1

3. Responsibilities ..................................................................................................................... 20-1 CHAPTER 21 HEAT INJURY & ILLNESS PREVENTION PLAN (HIIPP) ........................ 21-1

1. Purpose .................................................................................................................................. 21-1

2. Discussion. ............................................................................................................................ 21-1

3. Responsibilities ..................................................................................................................... 21-1 APPENDIX A REFERENCES .................................................................................................. A-1

APPENDIX B BLOODBORNE PATHOGENS EXPOSURE CONTROL PLAN ...................B-1

1. Purpose ....................................................................................................................................B-1

2. Exposure Determination .........................................................................................................B-1

3. Definitions...............................................................................................................................B-2

4. Responsibilities .......................................................................................................................B-3

6. Bloodborne Pathogens Medical Surveillance .........................................................................B-6

7. Post-Exposure Evaluation and Follow-up ..............................................................................B-7 APPENDIX C FORMS...............................................................................................................C-1

APPENDIX D PROCEDURES SPECIFIC TO FRC EAST NEW RIVER, BEAUFORT SITES,

GTP KINSTON AND HURLBERT FIELD .............................................................................. D-1 v

1. Employee Reports of Unsafe/Unhealthful Working Conditions ........................................... D-1

2. Facilities Concerns ................................................................................................................. D-1

3. Fire Extinguisher Procedures ................................................................................................. D-1

4. Hot Work Permits .................................................................................................................. D-1

5. Industrial Hygiene Services/Industrial Hygiene Surveys ...................................................... D-1

6. Medical Surveillance ............................................................................................................. D-1

7. Safety Concern Boards .......................................................................................................... D-1

8. Safety Shoes and Prescription Safety Glasses. ...................................................................... D-2

9. Safety Training....................................................................................................................... D-2

10. Transportation to Medical Care When Injured .................................................................... D-2

11. Treatment for Injuries .......................................................................................................... D-2

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CHAPTER 1

OCCUPATIONAL SAFETY AND HEALTH PROGRAM

1. Purpose. This chapter documents the elements and procedures for implementing the safety and health management system at Fleet Readiness Center (FRC) East. The management system is designed to meet the requirements of references (a) and (b). This manual does not fully cover all Occupational Safety and Health (OSH) requirements. Instead, it provides for responsibility, accountability, common guidelines, and a system that should prepare for expected hazards and that can adapt to the unexpected. Published Occupational Safety and Health Administration (OSHA) standards and nationally recognized sources, such as the American Council of Governmental Industrial Hygienists, the American National Standards Institute, and the National Fire Protection Agency will be used when there is no Department of the Navy instruction or directive.

2. Discussion. A successful OSH program includes management commitment and employee involvement, worksite analysis, hazard prevention and control, safety and health training, and cycles of self-assessment and continual improvement. This program covers all employees, contractors, and visitors to this facility.

Note: References to FRC East facilities or utilization of support services at Marine Corps Air Station (MCAS) Cherry Point, North Carolina (N.C.) may not apply to employees assigned to FRC East Detachments at MCAS New River, N.C., MCAS Beaufort, South Carolina, Global Trans Park Kinston, N.C., or Hulburt Field, Florida or Fort Worth, Texas. Personnel assigned to those Detachments shall utilize local services as directed by management as per established agreements. See Appendix D for details.

3. Responsibilities

a. Commanding Officer (CO) (JC00000). It is the responsibility of the CO to ensure that there is an active and on-going OSH Program. The CO shall revisit the command operating policy memorandum to renew or re-issue an OSH policy statement within one month of assuming command. This policy statement will be communicated to employees and other interested parties.

b. Compliance and Quality Department Head (JC60000). The Compliance and Quality Department Head has particular responsibility to ensure the OSH management system is implemented and performing to requirements in all locations and spheres of operation within the FRC East.

c. Safety and Occupational Health Division (JC62000) Director. The Safety and Occupational Health Division Director has direct access to the CO. The Safety and Occupational Health Division Director has the role, responsibility, and authority for ensuring that the OSH management system requirements are established, implemented, and maintained in accordance

1-2 with the Occupational Health and Safety Assessment Series, reference (b), Voluntary Protection Program (VPP), International Standards Organization (ISO) 45001, and Navy and Federal requirements. The Safety and Occupational Health Division Director will ensure that reports on the performance of the OSH management system are presented to top management for review and as the basis for improvement. This entails advising the CO of matters pertaining to OSH and also advising all levels of activity supervision. Duties involve coordinating various safety committees required by higher authority; representing FRC East on non-activity safety councils, committees, and boards; and implementing coordination between FRC East’s OSH program and the Industrial Hygiene (IH) program, which is administered by the Bureau of Medicine, Portsmouth, Virginia. The Safety and Occupational Health Division Director shall:

(1) Serve in an advisory capacity and interpret OSHA standards on matters of safety for the CO, department heads, division directors, and other supervisors.

(2) Coordinate all risk assessment and control of industrial safety activities within the FRC East and with other FRCs when necessary.

(3) Supervise and appraise industrial accident investigations. Maintain an accident record and reporting system in accordance with the OSHA standards.

(4) Submit reports to management on the OSH program in general and prepare periodic reports on safety performance and accident trends.

(5) Cooperate with employee development personnel and others in the program for training in safety and accident prevention with emphasis on supervisory and management development.

(6) Analyze industrial mishap records and recommend action to preclude recurrence and reduce or eliminate mishaps.

(7) Conduct educational activities for stimulating and maintaining interest in OSH for all levels of supervision and employees.

(8) Review engineering drawings and specifications for compliance with Navy OSH standards and advise when further review by the MCAS Cherry Point Fire Department or Naval Health Clinic IH personnel is required. Comments will be in writing.

(9) Plan and direct a regular program of OSH inspections throughout the FRC East on an established schedule to assure operations and procedures comply with safety standards and regulations. Ensure inspection schedules (frequency) are commensurate with the potential criticality of the work area and its operations. Identify and input deficiencies into the electronic Continual Analysis and Metrics (more commonly known as eCAM) System, or Enterprise Safety Applications Management System (ESAMS), as appropriate.

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(10) Monitor compliance with applicable federal laws, codes, and regulations pertaining to

OSH.

(11) Post and publicize procedures for employee reports of unsafe/unhealthful working conditions on Safety Bulletin Boards and other media (internal television network (commonly referred to as ITN), newsletter, safety stand ups, etc.).

(12) Identify requirements for special safety clothing and equipment and coordinate availability with FRC East and support organizations.

(13) Administer the provisions of this manual.

(14) Review, analyze, monitor, and survey all existing and proposed operations, facilities, equipment, and processes to ensure compliance with minimum Navy and OSH Act standards or as required by reference (a).

(15) Ensure that Safety Bulletin Boards are maintained to facilitate consultation and communication with employees on safety and health issues.

d. Managers and Supervisors. Each supervisor must give active support through initiative and leadership in safety and health matters, and must plan for safety and health in all FRC East operations. Each supervisor shall:

(1) Set an appropriate example for subordinates.

(2) Promptly take appropriate action to correct recognized hazards.

(3) Clearly define and assign individual safety responsibilities to subordinates. For example, assign safety and health corrective actions to subordinates and track them to completion, or assign responsibility to appropriate personnel. Perform monthly self-inspections utilizing the “Safe Site Score Assessment Checklist” found on the FRC East Safety web page.

(4) Ensure employees receive appropriate training; participate in self-inspections, job hazard analysis (JHA), committees, teams or meetings; and conduct standup safety meetings where required.

(5) Encourage employee participation in the safety and health management system through incentives and awards programs.

(6) Ensure the provisions for and enforce the use of approved personal protective equipment (PPE), approved safety equipment, other devices, and procedures necessary to protect employees.

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(7) Promptly notify the Safety and Occupational Health Division of injury/illness, accidents, near misses, and property damage in accordance with chapter 4.

(8) Review IH surveys with employees and initiate recommended corrective actions.

e. Employees

(1) Comply with the applicable rules and regulations governing safety policies and procedures.

(2) Examine work area and equipment for safety and health hazards at the start of shift, after breaks and lunch, and prior to starting new work. Ensure all required equipment is available and in safe working condition. If there are unsafe conditions or if all necessary equipment to do the job safely is not available, take steps to correct the situation. Talk to the supervisor or relief supervisor immediately if an unsafe situation cannot be corrected or controlled. If the supervisor is unavailable, notify the work leader. Be aware of surroundings at all times. Always concentrate on the task at hand. Never engage in any unsafe acts in the FRC East area that may contribute to mishaps/injuries.

(3) Immediately report any work-related injury, illness, near-miss, fire, hazardous material spill, property damage, and any other safety or health concerns to their supervisor, work leader, or relief supervisor. If a supervisor or relief supervisor is not available, notify Security at (252) 464-7999. In case of an emergency, dial 911.

(4) Report for required training and physical exams, as required.

(5) Provide honest and complete information as required for job hazard analyses, IH surveys, mishap investigations, and other questions regarding safety and health.

4. Requirements

a. OSH Policy. It is the policy of FRC East to provide safe and healthy working conditions for the prevention of work related injury and ill health and is appropriate to the purpose, size and context of the organization and to the specific nature of its Occupational Health and Safety (OHS) risks and OHS opportunities in compliance with reference (b) and VPP. A successful management system ensures a workplace is as free from safety and health hazards as possible.

This includes the following:

(1) Provides a framework for setting the OHS objectives.

(2) Prevent occupational injury and illness by ensuring safety is integrated into all planning, resourcing, and realization activities. Every person in this facility is responsible for safety and health within their area of influence.

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(3) Ensure facilities, equipment, processes, and behaviors are in full compliance with Navy and Department of Labor OSH regulations and standards.

(4) Incorporate OSH into every level of production and management.

(5) Focus on continually improving safety processes by bringing together existing skills and techniques through management commitment, employee involvement, and worksite analysis.

(6) Ensure all employees have a clear sense of FRC East and higher echelon safety goals through effective training, education, and communication.

(7) Improve or define specific safety procedures from information gathered through job hazard analysis, mishap reports, ergonomic and safety surveys, inspections, and IH surveys.

(8) Analyze mishap and other data using modern analytical methods to outline and clarify management action requirements.

(9) Ensure employees at all levels within FRC East understand the importance of working together as a “team” to execute a “world class” safety program.

(10) Educate employees in OSH to facilitate their active participation in the program.

(11) Promote proactive safety and health planning that includes risk assessment and prompt identification and abatement of safety and health hazards.

(12) Continually improve OSH by bringing together existing skills and techniques through safety committees, the FRC East safety network, and employee involvement.

(13) Consider the safety and health of our customers, visitors, employees, and those that work on our behalf to be of utmost importance.

b. Planning. The following requirements should be evaluated and included, as appropriate, during planning:

(1) Hazard identification.

(2) Risk assessment.

(3) Control measures for routine and non-routine activities.

(4) Activities of all persons having access to the workplace (including contractors and visitors).

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(5) Human behavior, capabilities, and other human factors.

(6) Identified hazards originating outside the workplace (e.g., base operations outside of FRC East) capable of adversely affecting the health and safety of persons under the control of the organization within the workplace.

(7) Hazards created in the vicinity of the workplace by work-related activities under the control of the organization.

(8) Infrastructure, equipment, and materials at the workplace, whether provided by the organization or others.

(9) Changes or proposed changes in the organization, its activities, or materials.

(10) Modifications to the OSH management system, including temporary changes, and the impacts on operations, processes, and activities.

(11) Any applicable legal obligations relating to risk assessment and implementation of necessary controls.

(12) The design of work areas, processes, installations, machinery/equipment.

(13) Operating procedures and work organization, including their adaptation to human capabilities as provided through JHAs; Continuous Process Improvement program; and IH surveys.

(14) Analysis of metrics, inspection or audit results, and illness and injury measures.

(15) Comply with International Standards Organization (ISO) 45001:2018 clause 6.1.

Maintain a current matrix that identifies all hazards, risk assessments, determined controls, and a JHA for all routine and non-routine tasks.

c. Legal and Other Requirements. The Safety and Occupational Health Division personnel monitors legal and other requirements through periodicals, Naval messages, communication from higher command, attendance at professional conferences, standard operating procedure reviews, and reviewing the OSHA website. When changes to legal requirements occur, the Safety and Occupational Health Division Director communicates necessary changes to the command through previously established methods. Communication to other interested parties occurs through their already established channels. The Safety and Occupational Health Division Director maintains the legal requirements on the Safety web site.

d. Structure and Responsibility. Structure and responsibility for the OSH management system is as described in this instruction and other command instructions.

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e. Communication. Safety and health information is shared throughout FRC East using a variety of methods including; the OSH management website, Safety Bulletin Boards, memorandums from the CO, all hands e-mails, monthly Safety Stand Up topics, Safety Flashes and the My NAVAIR web page. Safety issues are also periodically discussed in various recurring meetings including Safety Management Systems Meetings, Executive Leadership Committee, Labor Management Partnership Team, and Management Review meetings.

Employees can communicate safety or health suggestions or concerns to their immediate supervisor, their union safety representatives, safety specialists, or to the Application Area (AA)/Safe Site Team. They may communicate concerns in a variety of methods including face-to-face, by telephone, by e-mail, by posting to VPP Safety Concern White Boards, or by submitting an OPNAV 5100/11, “Navy Employee Report of Unsafe or Unhealthful Working Condition,” in ESAMS. Employees without computer access can find blank copies of OPNAV 5100/11 on Official Safety Bulletin Boards throughout FRC East.

f. Committees. The FRC East employs a VPP Forum, a Safety Network Team, an Occupational Health Liaison Committee, and Stand Up Safety and Health Meeting to satisfy communication and consultation requirements. Their purpose is to identify, define and assess issues, problems and needs, and to recommend corrective measures. Each is described below:

(1) Safety Management Systems (SMS) Meeting

(a) Agenda. The VPP Forum will serve as a venue to decide all subjects and issues relative to the FRC East VPP objectives, the Safety and Health Management System, and to receive guidance and comply with OSHA VPP criteria. Members are expected to discuss and render decisions relative to the agency’s overarching safety guidelines and policies. Examples of issues elevated to this committee include OSH complaints that have broad reaching impact across the agency, safety concerns that affect multiple application areas, and safety funding issues. Members are expected to bring to the VPP Forum concerns and questions identified in the workplace so they can be discussed and resolved at this level. The VPP coordinator shall be responsible for capturing, summarizing, and forwarding items to the SMS Meeting relative to application area issues, including funding concerns. The Safety and Occupational Health Division Director shall bring forth issues related to policy and program requirements which affect the agency. Additionally, Forum members are expected to communicate VPP tasks and successes to their respective leaders of the organization.

(b) Membership/Responsibilities. Membership shall consist of the CO or their designee as the Chairperson and the Compliance and Quality Department Head. Additional voting members include: All AA Champions, the Safety and Occupational Health Division Director, and designated LL 2297 Union Representative.

(c) Frequency of Meetings. Once a month, or a minimum of 10 times per year.

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(d) Recordkeeping. Minutes of the SMS meeting will be maintained in the VPP folder for a minimum of 3 years.

(2) FRC East Safety Network Team. Each AA is required to implement Safety Network Teams, which are intended to address all relevant safety related issues within a particular AA.

(a) Membership. The membership on these teams will be:

1. AA Champion

2. Safety Specialist assigned to the respective AA

3. Appropriate Union representation applicable to the bargaining units represented within that particular AA

4. Each Safety Network Team shall include an employee representative from each Safe Site within their AA. Employee engagement is vital to ensuring hazards are identified, mitigated, and eliminated throughout each AA.

5. Others as needed for special emphasis studies.

(b) Tenure. Employee members will serve on the committee for at least one year and replacements will be scheduled at the discretion of the AA Champion and Union Representative(s). Rotation of employee team members is encouraged to allow maximum effective employee involvement.

(c) Functions. The Safety Teams are based upon the principle that employees very often are most familiar with the hazards of their work and are therefore best qualified to identify ways to reduce or eliminate the risk of occupational injury or illness. Safety Network Team leadership is made up of a Chair and Co-Chair as elected from the Safety Network Team members by the Safety Network Team members. A Recorder will also be elected. The Recorder shall ensure minutes are recorded and distributed as appropriate. The Safety and Occupational Health Division shall be on the distribution list and serve as the repository of Safety Network Team minutes. Safety Network Team members will:

1. Serve as a communication link from the Safe Sites to the team and from the team to the Safe Sites. Team members serve as role models for safety in their AAs and assist in promoting employee ownership of safety.

2. Conduct regular walkthroughs of AAs to discuss safety and health needs, perceptions, and hazards with other employees.

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3. Review outstanding deficiencies to ensure abatement action has been taken in a timely manner.

4. Review progress of accomplishment of JHAs.

5. Review special emphasis topics which pertain to the specific work environment.

6. Review and discuss items to be included on the team’s assigned Safety Concern Boards.

7. Schedule meetings according to needs of the team, (minimum of 10 meetings a year).

(3) Occupational Health Liaison Committee. This committee provides an avenue for FRC East and the Occupational Medicine Clinic (OMC) to work together towards a more effective medical care and surveillance program. Membership to this committee will include representatives from the OMC, Safety Management System Steering Committee, Safety and Occupational Health Division, and the Staffing and Classification Branch (JC12100). Meetings will be scheduled as needed to discuss pertinent issues.

(4) Stand Up Safety and Health Meetings. Safe Site Leads, or an appropriate designated delegate, will coordinate and conduct standup safety and health meetings with their personnel once each month (Monday at the beginning of the shift is recommended). During this period, employees can bring up safety issues and brainstorm ways and means to eliminate safety and health hazards, unsafe work habits, and general or specific OSH matters. Safety and Occupational Health Division personnel will periodically provide articles of interest concerning new safety requirements/warnings, off duty safety topics and special interest items to FRC East supervisors through their administrative staff.

g. Recordkeeping. Minutes of all committees’ safety meetings shall be maintained by the responsible organization as identified in the previous paragraphs for a minimum of 3 years.

Shop standup meetings do not require recorded minutes.

5. Documentation and Data Control. Documentation and data control is in accordance with FRCEASTINST 5215.1, “Directives Control,” FRCEASTINST 5605.5, “Technical Data Control Manual,” FRCEASTINST 5216.5, “Supplement to Department of the Navy Correspondence Manual,” and administrative procedures. The organization will establish and maintain records as necessary, to demonstrate conformity to the requirement of its OHS management system and of

ISO Standard 45001:2018 and the results achieved. The organization shall establish, implement, and maintain procedure(s) for the identification, storage, protection, retrieval, retention, and disposal of records. Records shall be, and remain, legible, identifiable and traceable.

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NEHC Technical Manuals (Occupational Health and IH Procedures)

29 Code of Federal Regulations

Standard Operating Procedures (OSH Office Internal Procedures)

FRC East Instructions (referenced in Safety Manual)

Standard Operating Procedures (Process Specific OSH Controls)

Local Engineering Specifications (LES) Local Process Specifications (LPS)

(Process Specific OSH Controls)

Manuals (Process Specific OSH Controls)

FRCEASTINST 5100.2

Occupational Safety and Health Manual

OPNAVINST 5100.23 Federal Register Vol. 65, No. 142

45650 (VPP)

ISO 45001:2018

Figure 1.1 Occupational Safety and Health Documentation System

6. Emergency Preparedness and Response. The MCAS Cherry Point Fire Department is the official emergency responder. In addition, this command has established procedures for evacuation and local emergency response in the FRCEASTINST 5102.2, “Unified Emergency Response Plan.”

7. Monitoring and Corrective Action. The following procedures are used to monitor and measure OSH performance on a regular basis:

a. Semi-annual reviews of the Radiological Support Program.

b. Energy Control and Lockout Tagout annual audit and hands-on procedure review conducted prior to publishing standard operating procedures.

c. Annual Navy Laser Hazards Control Program review.

d. Annual Respiratory Protection Program review.

e. Hearing protection compliance surveys.

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f. SMS Meeting monitors progress toward the Command’s OSH objectives.

g. The Annual Report of Navy Civilian Occupational Injuries and Illnesses per reference (a), chapter 14 Bloodborne Pathogens.

h. Self-inspections of work areas by supervisors, managers, and employees.

i. Equipment used in OSH monitoring is calibrated and maintained in accordance with FRCEASTINST 4355.1, Metrology and Calibration Program, Safety and Occupational Health Division procedures, and the NEHC-TM 6290.91-2, Navy Environmental Health Center Technical Manual.

8. Records Management. Records created as a result of this instruction, regardless of media and format, are managed per SECNAV M-5210.1, Department of the Navy Records Management Program.

9. Audit. Audits will be performed per the ISO Internal Audit Program (FRCEASTINST 4855.8, “Industrial Operations Quality Manual”).

10. Management Review. Safety and Occupational Health Division personnel shall assist top management in reviewing the OSH management system to ensure its continuing suitability, adequacy, and effectiveness. The review shall address the possible need for changes to policies, objectives, and other elements of the OSH management system in light of the OSH management system audit results, changing circumstances, and commitment to continual improvement.

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CHAPTER 2

GENERAL SAFETY REQUIREMENTS

1. Purpose. This chapter covers some general command requirements related to safety, housekeeping, hygiene, and sanitation.

2. Discussion. All employees have a personal responsibility for their own safety and the safety of those working around them. This fundamental responsibility cannot be delegated. Each employee must understand, support, and promote safety and health policies by observing safety rules and safe work procedures. Employees are required to use personal protective equipment when applicable. Upon entering a shop that is outside of their assigned work area, Fleet Readiness Center (FRC) East employees are required to check in with the shop supervisor upon arrival. This will ensure the supervisor is aware of the visiting employee’s presence in case an emergency evacuation should become necessary. This also allows the supervisor to ensure the visiting employee is made aware of the specific hazards that exist in the work area. Contractors and all other visitors must also check in with shop supervisors upon arrival.

3. Requirements

a. Housekeeping Rules

(1) Maintain shops in a neat and orderly condition at all times.

(2) Empty trash containers as needed and at the end of each work shift into the dumpsters provided for that purpose.

(3) Dispose of all hazardous waste and spent hazardous materials, in accordance with FRCEASTINST 5090.1, Environmental Compliance Manual.

(4) Keep all floors dry during working hours except for scrubbing and waxing operations, and use “CAUTION WET FLOOR” signs to prevent accidents due to slip hazards. Utilize spill carts or pads available from tool rooms to clean up small oil, grease, water spills on floors or walking areas immediately.

(5) Keep all aisles and fire lanes clear of shop equipment, work stands, or other obstructions.

(6) Guard open pits and trenches in accordance with reference (c) section 1910 to prevent personnel from accidentally falling in.

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(7) Place all rags or wiping cloths, clean or dirty, in covered metal containers. Remove used rags containing metal filings (waste, steel wool, polishing cloths, etc.) from the buildings and put in the trash containers at the end of each shift. Never put hazardous materials into the trash containers.

b. Operation of Internal Combustion Engines Indoors

(1) Internal combustion engines powered by propane, gasoline, and diesel fuel produce a number of harmful or toxic emissions due to incomplete combustion of fuel. The important common emissions are: carbon monoxide (CO), carbon dioxide, nitrogen oxide, sulfur monoxides, sulfur dioxide and some un-combusted hydrocarbons. The most toxic is CO, which can rapidly accumulate even in areas that might appear to be well ventilated. Elevated CO levels can lead to headaches, lethargy, dizziness, loss of consciousness, and even death. CO is colorless, tasteless, odorless, nonirritating, and can overcome the exposed person without warning. Per reference (c) section 1910, Occupational Safety and Health Administration (OSHA) Permissible Exposure Limit (PEL) for CO is 50 parts per million (ppm).

(2) Gasoline engines produce the largest amount of carbon monoxide. Exhaust from gasoline engines can contain as much as 30,000 ppm CO. Propane powered vehicles produce about 60 percent of the CO that gasoline engines produce, and diesel engines produce about 0.5 percent of the CO that gasoline engines produce. Electric motors do not produce combustion gasses and are safe to operate indoors, where designated.

(3) Gasoline engines shall not be operated inside any building at FRC East. Should a situation arise where there are no alternatives to gasoline-powered equipment or vehicles, contact the Safety and Occupational Health Division (JC62000).

(4) Diesel engines may be used or driven through large open buildings when necessary.

Propane engines are permitted indoors only when there is sufficient ventilation and/or other exposure controls to reduce CO emissions to below the OSHA PEL. Only vehicles rated for class I, division 2 shall be operated in aircraft maintenance hangars. Only vehicles rated for class I, division 1 shall be allowed in paint hangars.

(5) When operating diesel or propane engines indoors, do not allow engines to idle for long periods of time. Turn engines off when the vehicle is stopped and chocked. Good dilution ventilation is required. Emission control devices can greatly reduce CO emissions. Examples of available technologies include three way catalytic converters, and air to fuel ratio adjustments.

(6) Preference should be given to purchasing low emission equipment. Fuel powered engines should be replaced with electric motors or other less polluting motors where applicable.

Contracts where powered equipment is required inside buildings should specify preference for electric motors.

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(7) All fuel powered equipment shall be regularly maintained. Badly maintained engines emit far more pollutants than well maintained ones. The exhaust system shall be checked periodically for leaking fumes. Air cleaners should be checked regularly and replaced when necessary.

c. Space Heaters.