SOW 951_MM_FY23_002 Ft Lawton Cemetery Improvements.doc

Ft. Lawton National Cemetery Cemetery Improvements 01/13/2023

951-MM-FY23-002

Scope of Work

Ft. Lawton National Cemetery Texas Way Seattle, WA 98199

SCHEDULE OF SERVICES:

1. GENERAL SCOPE OF WORK:

The Contractor shall furnish all materials, equipment, labor and supervision necessary to install a stone veneer gate at front entrance with automatic gate opener, a concrete patio area which includes one (1) 60’ US flagpole, and one (1) Kiosk Grave Locator. Contractor shall install two (2) Flower Watering Stations, and one thousand (1000) Lineal Feet of Chain Link Fencing in accordance with the scope of work, contract drawings, and per applicable standards and requirements.

Project Location: Ft. Lawton National Cemetery, Texas Way, Seattle, WA 98199.

Completion Time: One Hundred Eighty (180) calendar days from date of issuance of Notice to Proceed (NTP).

Cemetery Director, Thomas Yokes

TEL: (425) 413-9614

thomas.yokes@va.gov

COR, Brian Combs

TEL: (425)-413-9614

brian.combs663@va.gov

Work in this project includes but is not limited to:

Stone Veneer Piers and Metal Gate at Entrance:

1. Contractor shall use a Registered Civil Engineer or Land Surveyor to lay out the Entrance Gate, and metal fencing prior to installation. Install gates according to manufacturer’s approved shop drawings, level, plumb, and secure for full opening without interference.

2. Contractor shall install five (5) veneer faced columns with Black Ornamental fencing. Ornamaental fences and gates shall be installed in accordance with approved shop drawings. Do not begin installation before final grading has been established. See Attached Details.

3. Contractor shall drill or hand excavate (using post hole digger) holes for posts to diameters and spacings indicated, in firm, undisturbed or compacted soil.

4. Contractor shall provide a factory-assembled automatic gate operating system. Provide operation control system with remote-control stations and weatherproof enclosures. Motorized gate operator shall be sufficient to start, accelerate, and operate connected loads at designated speeds, within installed environment, with indicated operating sequence, and without exceeding nameplate rating or considering service factor. Install gate hardware and operators according to manufacturer’s written instructions, aligned and true to fence line and grade. Install loop sensors and photo eyes per manufacturers recommendations. A gate key rather than a keypad will be provided to override the timer. Contractor shall provide an Emergency access switch in lock box.

5. Ornamental fencing shall be one (1) inch square tubular pickets, Rails shall be Steel Channels, 1-1/2 inch by 1-1/2 inch by 1/8 inch thick. Posts shall be square steel tubes, 3 inches by 3 inches by 1/8 inch thick, with cast iron post caps.

6. Ornamental tubing: ASTM A513, Structural Tubing: ASTM A500B, All fence tubing Ornamental or Structural shall be powdercoated, Color shall be Victor Stanley Black.

7. Staging area: Coordinate with COR.

8. Parking: Coordinate with COR

60’ US Flagpole and Concrete Patio:

1. Contractor shall install one (1) 60’ US flagpole at designated site location. See Attached detail for 60’ US flag specs.

2. Flagpole shall have an exposed height of 60’-0” and the overall length shall be 63’-0”. Flagpole shall be made from 6063-T6 alloy seamless cold drawn extruded Aluminum tubing with a revolving non-fouling internal halyard truck.

3. Contractor shall shall use a minimum of 3000 psi conctrete as the flagpole support base and incorporate it to the overall concrete pad area. (See Site Plan).

4. Contractor shall install a 4”, 3000 psi, concrete pad patio to incorporate all of the site furnishing listed in this SOW. Amount of concrete is approximately 5 yds. (See Site Plan Layout for details).

5. This work includes all excavation, removal of topsoil and stockpiling, erosion and sediment control measures, removal off site daily of all debris, delivery and placement of suitable soil for subgrade, compaction of all subgrade material, furnishing, placement, and compaction of crushed aggregate base course base, forming and placement of 3/8” rebar, forming and placement of concrete patio pad, proper curing measures, placement of expansion and contraction joints as needed, sealants, pigments, finishes, and protection of the concrete surface and other incidentals to make a complete working system. Contractor shall re-install bench after new concrete pad has been installed. (See attached Site Plan Layout and Spec).

Flower Watering Stations:

1. Contractor shall install two (2) Water Flowering Stations which includes one trash receptacle, one flower vase receptacle, and one cast stone masonry post with bronze spigot for each station.

2. Contractor shall use 3/4”Type K copper piping from PVC supply to curb stop valve/pressure reducing regulator.

3. Contractor shall use 1/2” Type K copper piping from curb stop valve/pressure reducing regulator to spigot assembly. All plumbing shall be cast into concrete sign post for connection after installation. (See attached Detail).

Gravesite Locator:

1. Contractor shall shall provide and install one (1) Grave Locator.

2. Grave Locator shall be constructed of 4” thick granite slab and anchored to a 3000 psi reinforced foundation with broom finish top as part of the overall concrete pad area. (See Site Plan).

3. Grave Locator Box shall be fabricated from 16 GA. Stainless steel. Grave Locator Lid shall be fabricated from 12 GA. Stainlees steel. All corners shall be welded. Continuous hinge shall be stainless steel. Spot weld hinge to box and lid. All discoloration from welds shall be removed and steel plates shall be polished to provide a smooth finish free of imperfections. Secure the Grave Locator Box to the granite pedestal with tamper-proof screws. (See attached Detail) Chain Link Fencing:

2. Contractor shall install approximately 1000 linear feet of chain link fencing from designated areas along the cemetery property line (See Site Plan).

3. Contractor shall use a Registered Civil Engineer or Land Surveyor to lay out fence line prior to installation.

4. All fence parts shall be new, galvanized and receive thermally fused and bonded black vinyl coating. Contractor shall submit the manufacturer’s literature and specifications for approval.

5. Contractor shall dig eight (8) inch diam. X 36” deep holes for posts at spacing per manufacturer’s requirements/recommendations.

6. Contractor shall install fence posts, top and bottom rails with rail ends and tension bars. Fence posts shall be set six (6) feet above surface.

7. Contractor shall install fence fabric with selvege barbed finish and bottom brace wire.

1. GENERAL REQUIREMENTS

1. The Contractor shall submit sample and technical specifications on all materials being used in this project and shall not proceed with any work prior to approval by the Project Manager and COR.

2. Before beginning any work, the Contractor shall survey the site and examine the drawings and review the scope of work to determine the extent of the work. The Contractor shall take the necessary precautions to avoid damages to existing items to remain in place, to be reused or to remain the property of the Cemetery. Any damaged items shall be repaired or replaced at the Contractors expense as directed by the COR.

3. Establish construction limits, install safety controls, and install construction fencing as approved by the COR.

4. Thoroughly clean up the work area at the end of each day’s work and at completion of the project. Leave premises clean and free of waste, scrap, used equipment or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

5. The Contractor shall protect from damage all existing improvements, equipment, structures, facilities, grounds and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuse to repair the damage promptly.

6. Upon completion of contact, deliver work complete and undamaged. Existing materials, equipment, structures, facilities, grounds and disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in good condition as existed before commencing work.

7. At Contractor’s own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor’s workmen to existing piping and consults, wires, cables, etc., of utility services or of fire protection systems, communication systems (including telephone) which are not scheduled for discontinuance or abandonment.

8. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

9. Thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Leave premises clean and free of waste, scraps, used equipment or other material intentionally or accidentally delivered to the site by the Contractor or Contractor’s personnel.

10. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs and grass) on or adjacent to the work site not to be removed and do not reasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

11. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be made known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in the performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

12. All utilities required for the continuous operation of all existing facilities shall be maintained in service at all times except when disruptions are needed. The contractor shall inform the Cemetery Director and the Contracting Officer (CO) in writing 2 weeks prior to the need shutdown. When the option exists, implement options to minimize interruption of services to the facilities.

13. The Contractor shall coordinate with the Cemetery Director for parking, material storage, temporary portable restroom facilities and any other needs for the work. Public access to the National Cemetery shall not be impaired.

14. Thoroughly clean up the work area at the end of each day’s work and at completion of the project. Leave premises clean and free of waste, scrap, used equipment or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

15. The Contractor shall protect form damage all existing improvements, equipment, structures, facilities, grounds and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

16. Upon completion of contact, deliver work complete and undamaged. Existing materials, equipment, structures, facilities, grounds and disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in good condition as existed before commencing work.

17. At Contractor’s own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor’s workmen to existing piping and consults, wires, cables, etc., of utility services or of fire protection systems, communication systems (including telephone) which are not scheduled for discontinuance or abandonment.

18. All work will be coordinated with the Contracting Officer’s Representative (COR). Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and/or time. Work will be conducted in such a manner to minimize the impact on the Cemetery operations.

19. Coordination of Construction with the Cemetery Director: The burial activities at a National Cemetery shall take precedence over construction activities. The Contractor must cooperate and coordinate with the Cemetery Director, through the COR, in arranging construction the construction schedule to cause the least possible interference with Cemetery activities in actual burial areas. Construction noise during the committal services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period.

a. The Contractor is required to discontinue his work efficiently in advance of Easter Sunday, Mother’s Day, Father’s Day, Memorial Day, Veteran’s Day and/or Federal Holidays to permit him to clean up all areas of operation adjacent to existing burial plots before these dates.

b. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the area in a clean, neat condition.

c. Site work will be accomplished between the hours of 8:00 and 4:30, Monday through Friday, except Federal Holiday’s. Work outside of the Cemetery’s normal operating hours of 8:00 am to 4:30 pm shall be permitted on by approval of the COR and to only meet the Period of Performance.

3. STANDARDS OF EMPLOYEE CONDUCT:

1. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work appearance and procedures performed by the Contractor at this cemetery shall reflect this nations concern for those interred there. Due to the sensitive mission of the cemetery and exhibit absolute decorum, composure, and stability all times.

2. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here while performing work in the National Cemetery. These standards are enforceable under Title 38, USC, Part 1, Chapter 9, and Section 5901.

3. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/Safety clothing and shoes shall meet or exceed OSHA and state requirements.

4. Behavior and language must be appropriate, reverent and respectful at all times.

5. Eating and drinking (except water) is prohibited in the work areas and within the sight of a committal shelter during a service.

6. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery is strictly prohibited.

7. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment’s or other items will be placed on or leaned on headstones or monuments.

8. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employee(s) from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or contrary to the best interest of the Government. If the Contractor fails to act in this regard, or the reason for removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contracting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later date or time. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and in later found to be invalid or and/or unreasonable by the Contracting Officer.

9. All work shall be performed in accordance with National, State, and Local Codes including the International Building Code (IBC), the International Mechanical Code (IMC), the International Plumbing Code (IPC), and the National Electrical Code (NEC).

All work shall be performed in accordance with the drawings and specifications. It shall be the Contractor’s responsibility to comply with all the applicable codes. The Contractor shall apply and obtain all applicable permits to comply with local, State and Federal regulations.

4. CONTRACTOR QUALITY CONTROL

1. The Contractor shall guarantee that all work done under this contract shall be free form defaults and no faulty materials or workmanship with one (1) year warranty or extended manufacturer’s warranty. The Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the Contracting Officer (CO) at the Contractor’s expense. And shall be corrected to the satisfaction of the Government.

2. The Contractor shall provide a Job Site Superintendent who speaks and write fluent English on site, and at all times when Contractor personnel are on the premises. The Job Superintendent will:

a. Review and Approve submittals

b. Inspect the quality of work performed

c. Certify the completed work for payment and other purposes

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