SOW - 529-22-102 -Replace CLC Nurse Call System.pdf

Butler VA Medical Center Scope of Work Replace CLC Nurse Call System Project #: 529-22-102

Butler VA Medical Center

Construction Scope of Work for

Period of Performance 365 Days After NTP

Contracting Officer's Representative (COR) Hunter Lohr

Contents

Services

Provide:

Project Scope

General:

Specifics:

Site Investigations

Project Schedule

Services

➢ Provide all labor, materials, tools and equipment, and services necessary for the construction of the project described here in other specific tasks as further defined by this request for proposal (RFP) of Project #529-22-102, Replace CLC Nurse Call System. Project shall be completed in accordance with all current VA standards at the time of award.

➢ Offeror shall be prepared for a 365-day schedule as indicated below in the Project Schedule.

Offeror may propose an alternate schedule, in addition to the 365-day schedule, which will be reviewed by the VA. Schedules shall indicate the following:

o Submittal of material to be used and provisions for VA reviews;

o Plans for coordination of the Community Living Center (CLC), Building 2 and Domiciliary

Buildings to maintain operations;

o Construction period services including:

▪ Mobilization

▪ Removal, storage and return of equipment and furniture to complete Replacement of CLC

Nurse Call System and CLC Support Building 2

▪ Removal, storage and return of equipment and furniture to complete Replacement of

Intercom/Emergency Call System for Domiciliary Buildings 21, 22, 23, 24, & 25.

▪ Installation of required ICRA and other safety controls

▪ Demolition/Removal of existing CLC and Building 2 Nurse Call System equipment and parts.

▪ Demolition/Removal of existing Domiciliary Intercom/Emergency Call System equipment and parts

▪ Installation of new CLC and Building 2 Nurse Call System

▪ Installation of new Domiciliary Intercom/Emergency Call Systems

▪ Testing and confirmation of new CLC and Building 2 Nurse Call Systems

▪ Testing and confirmation of new Domiciliary Intercom/Emergency Call Systems

Provide:

Construction services to include but not limited to:

➢ Site investigation – architectural, life safety, civil, structural, plumbing, mechanical, fire protection and electrical.

➢ Secure File Transfer Protocol (SSFTP) system for use throughout the duration of the project. The site must be in place within 30 days of contract award. The site must remain open until final construction contract is complete. This site is intended for VA and contractor use. The site must be compatible to access and open Revit 2023, AutoCAD 2022, all Microsoft Office programs (Word, Excel, Project), and pdf files. The site must use Secure Socket Layer (SSL) or Secure Shell (SSH) protocols.

o Note: due to requirements of certain construction submittals (i.e., finishes, profiles, shop drawings, etc.), these must be delivered to COR. Any hand-delivered submittals must also have a backup copy on SSFTP Site. SSFTP site must be secure (password protected), user-friendly for uploading and downloading files, and organized for easy file retrieval by the VA Contracting Officer (CO), the VA Contracting Officer’s Representative (COR), and contractors. The site must be organized with folders indicating each level of submission as outlined in this scope of work and corresponding required files.

Project Scope

General:

The Butler VA New Castle Road campus is comprised of 90 acres, 25 buildings that range in size (single to 6 levels) and construction age starting from 1938 totaling approximately 467,000 square feet, but with some clinical facilities of modern construction.

The existing Simplex nurse call system in the CLC and CLC Support Building 2 needs to be replaced with a new modern nurse call system that is UL1069 listed. The entire existing nurse call system will be removed and replaced with new. Additionally, the existing Domiciliary intercom / emergency call system has reached the end of its useful life and needs replacement. In Building 21, the existing intercom master station, paging amplifier, and overhead paging speakers will be replaced with new.

Additional overhead paging speakers will be installed to improve audibility in existing deficient areas.

Contractor shall provide professional services for the demolition and installation of the Nurse Call Systems in Building 20 (CLC) and Building 2 and additionally, the demolition and installation of the Intercom/Emergency Call Systems for Domiciliary Buildings 21, 22, 23, 24 & 25, consistent with the provided VA specifications and drawings.

Specifics:

➢ NURSE CALL SYSTEM – CLC BUILDING 20 AND CLC SUPPORT BUILDING 2

o There are 5 wings in CLC Building 20. In each wing, the contractor shall install a new nurse call terminal cabinet, master station, staff stations, dome lights, and call stations to provide a complete and functioning nurse call system. While most device locations will match existing for replacement, some new dome lights and call stations will be installed to address existing deficient areas per VA standards. Refer to and follow VA provided drawings and specifications.

o Contractor shall install Cat6A UTP for new nurse call horizontal cables.

o All new cabling shall be routed in conduit.

o Contractor shall provide and install approved fire stop applications for any new penetrations through fire or smoke barriers.

o Contractor shall provide a complete manual of maintenance and operating instructions for delivery to the COR covering all electrical equipment and systems furnished and installed on the project, including a listing of local service representatives/contacts.

o Work in Building 20, 100 Wing shall be off-tour hours (5:00 PM – 10:00 PM Monday - Friday) to minimize disruption of medical center administration operations.

1. Work in Building 20, 100 Wing can be completed concurrently with work being completed in 500, 400, 300, & 200 Wings.

2. Contractor shall submit phasing plan of work to be completed in Building 20, 100 Wing to COR for approval.

o Work in Building 20, 500, 400, 300, & 200 Wings shall be considered day work (8:00 AM – 7:00 PM Monday - Friday) to minimize disruption of medical center operations.

o Work in Building 2 shall be considered day work (8:00 AM – 7:00 PM Monday - Friday) o Contractor shall provide training to VA Staff on the operation and maintenance of the new

Nurse Call System. Contractor shall coordinate with VA COR for scheduling training.

o Work being completed within Building 2 and Building 20 will need to follow procedures of a

Class IV Infection Control Risk Assessment.

o Required Phasing:

1. Demolish existing devices and install new system and devices into CLC Building 20, 400 Wing. Complete testing and confirmation prior to commencing next phase.

2. Relocate Building 20, 500 Wing patients and staff to 400 Wing.

3. Demolish existing devices and install new system and devices into CLC Building 20, 500 Wing. Complete testing and confirmation prior to commencing next phase.

4. Return Building 20 patients and staff currently occupying 400 Wing back to 500 Wing and relocate Building 20, 300 Wing patients and staff to 400 Wing.

5. Demolish existing devices and install new system and devices into CLC Building 20, 300 Wing. Complete testing and confirmation prior to commencing next phase.

6. Return Building 20 patients and staff currently occupying 400 Wing back to 300 Wing and relocate Building 20, 200 Wing patients and staff to 400 Wing.

7. Demolish existing devices and install new system and devices into CLC Building 20, 200 Wing. Complete testing and confirmation prior to commencing next phase.

8. Return Building 20 patients and staff currently occupying 400 Wing back to 200 Wing.

9. Install new devices adjacent to existing devices in CLC Building 20, 100 Wing.

Complete testing and confirmation prior to commencing next phase.

10. Demolish existing devices in CLC Building 20, 100 Wing.

11. Demolish existing equipment and devices in Building 2 and install new equipment and devices in Building 2.

12. Complete testing and confirmation.

➢ INTERCOM / EMERGENCY CALL SYSTEM – DOMICILIARY BUILDINGS 21, 22, 23, 24, 25

o The contractor shall provide the following in Building 21:

1. Demolition of existing and installation of new intercom master station

2. Demolition of existing and installation of new paging amplifier

3. Demolition of existing and installation of new overhead paging speakers

4. Installation of additional overhead paging speakers to be installed to improve audibility in existing deficient areas.

5. Installation of a new telecommunications equipment cabinet to house the new POE+ switch, 48 port patch panel, IP converters and paging amplifier in Domiciliary Assistance Room 103.

o The contractors shall provide demolition of the existing intercom emergency call stations and installation of new in Buildings 22, 23, 24, and 25.

1. Additionally, new intercom emergency call stations will be installed at the top of each second-floor stair landing in Building 22 to prevent second floor residents from having to traverse stairs to reach an intercom emergency call station.

2. The new intercom emergency call stations shall include separate “call” and “emergency” buttons so that emergency calls can be prioritized at the Building 21 master station. The new intercom emergency call stations shall be IP based, but Aiphone IPW-1VC analog to IP converters shall be utilized to re-use the existing 2-conductor copper wire currently in-place between the master station and call stations.

3. The Contractor shall provide a new POE+ enabled switch in Building 21 to accommodate the new intercom master station requirements.

o Contractor shall provide and install approved fire stop applications for any new penetrations through fire or smoke barriers.

o Contractor shall provide a complete manual of maintenance and operating instructions for delivery to the COR covering all electrical equipment and systems furnished and installed on the project, including a listing of local service representatives/contacts.

o Work in Building 21 shall be off-tour hours (5:00 PM – 6:00 AM Monday - Friday) to minimize disruption of medical center administration operations.

o Work in Buildings 22, 23, 24 & 25 shall be considered day work (8:00 AM – 7:00 PM

Monday - Friday) to minimize disruption of domiciliary residents.

o Contractor shall provide training to VA Staff on the operation and maintenance of the new Intercom Emergency Call system. Contractor shall coordinate with VA COR for scheduling training.

o Work being completed within the Domiciliary Buildings will need to follow procedures of a Class IV Infection Control Risk Assessment.

o Required Phasing:

1. Building 21 – Install new Aiphone master station, replace existing amplifier, replace the existing speakers, and install new speakers. Install new equipment in new telecommunications equipment cabinet in Domiciliary Assistance room

103. Complete testing and confirmation prior to commencing next phase.

Existing Aiphone master station to be maintained until Phase 6 below.

2. Building 22 – All work to be completed one apartment at a time. Demolish existing intercom call stations and install new intercom call stations into Building

22. Complete testing and confirmation prior to commencing next phase.

3. Building 23 – All work to be completed one apartment at a time. Demolish existing intercom call stations and install new intercom call stations in Building

23. Complete testing and confirmation prior to commencing next phase.

4. Building 24 – All work to be completed one apartment at a time. Demolish existing intercom call stations and install new intercom call stations in Building

24. Complete testing and confirmation prior to commencing next phase.

5. Building 25 – All work to be completed one apartment at a time. Demolish existing intercom call stations and install new intercom call stations in Building

25. Complete testing and confirmation prior to commencing next phase.

6. Building 21 - Demolish existing Aiphone master station.

➢ Construction must be in accordance with Butler VAMC policies EC-32 (Safety and Health During Construction).

➢ Comply with VA Green Energy Management System (GEMS) program as per specifications:

017419.

➢ Contractor shall participate in Pre-Construction Risk Assessments & Infection Control Risk Assessments that are to be completed and followed.

➢ Contractors will not have access to VA OIT systems or patient privacy areas. Contractors shall complete paper-based privacy training as directed by Butler VA FMS Staff.

-- Site Investigations --

EXPECTATION: Contractor shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing conditions affecting this project.

Note: Information including drawings and other documentation provided to the contractor is used as reference only. Contractor shall field verify every aspect that relates to the project.

Coordinate site visits with the Contracting Officer Representative (COR) as determined after award.

Contractors performing work in confined spaces are responsible for compliance with all applicable standards and regulations. Contractors performing work on this facility will follow all requirements outlined in OSHA Standards, 29 CFR 1910.146 for working in confined spaces.

Contractors shall have their own confined space entry program, training certificates, safety & retrieval gear and air monitoring equipment. VA personnel will participate as a rescue team only.

Contractor shall provide 7-day notice of planned confined space entry to COR to coordinate with the Butler VAMC’s Fire Department for approval. Contractor will need their plan approved by

VA COR. The approved confined space entry plan will be kept on file by the Fire Department with the contractor’s up-to-date training certifications.

-- Project Schedule --

Contractor will be required to attend bi-weekly (at a minimum) Project Update Meetings and provide updates according to an approved schedule. Contractor shall take meeting minutes and distribute electronically within three business days.