SOQ26_9357_OQ_Prequalificatons_for_Fern_Creek_230kV_UG_TLine__Water_Main_Civil_Construction_Services___Issue.pdf

Orlando Utilities Commission SOQ 26 9357 OQ – Fern Creek 230kV Transmission Line and Water Main Civil Construction Services- Prequalification

Fern Creek 230kV Transmission Line and Water Main Civil Construction Services-

Prequalification

STATEMENT OF QUALIFICATIONS (SOQ)

SOQ26 9357 OQ

Issue Date: June 29, 2026

Pre-response Conference: Not Mandatory Attendance

Pre-response Conference Date: July 7, 2026

Questions/Comments Due: July 14, 2026

Addendum Issue Date: July 21, 2026

SOQ Due Date: July 24, 2026 by 2:00 PM EST

Target Prequal Announcement Date:

August 14, 2026

Direct all inquiries to Buyer of Record:

Rob McCarty

407-434-3101 rmccarty@ouc.com

Orlando Utilities Commission Orlando, Florida

SOQ 26 9357 OQ for Fern Creek 230kV Transmission Line and Water Main Civil Construction Services- Prequalification

Table of Contents 1 Introduction

1.1 Scope of Work Summary

1.2 Selection Criteria

1.3 Requirements

1.4 Project Description

1.5 Pre-Response Conference

1.6 Term of Contract

1.7 Minimum Respondent Qualifications

1.8 Response Evaluation Criteria

2 RESPONDENT Requirements and Qualifications

2.1 Detailed Scope, Requirements, & Drawings

2.2 Respondent Information & Required Respondent Qualifications

2.2.1 Cover Page Respondent Information

2.2.2 Background Information

2.2.3 Project References

3 Instructions to RESPONDENTs

3.1 Legal and Public Record Statement

3.2 Confidentiality Notice to Respondents

3.2.1 Exemptions

3.3 Acknowledgement

3.3.1 Reserved

3.4 General Information

3.4.1 Common Terms

3.4.2 Submittal

3.4.3 Signatures

3.4.4 Clarification of Response

3.4.5 Acceptance of Response Content

3.4.6 Withdrawal

3.5 Electronic Submittal of the Response

3.6 Compliance Forms

3.6.1 Public Entity Crimes

3.6.2 Dispute Disclosure

3.6.3 RESERVED

3.7 RESERVED

3.8 Response Preparation Costs

3.9 Exceptions

3.10 Addenda

3.11 Clarifications

3.12 RESERVED

3.13 RESERVED

3.14 Response Acceptance and Rejection

3.15 Selection Process

3.16 RESERVED

3.17 Response Evaluation Criteria

3.18 Cancelation

3.19 RESERVED

3.20 RESERVED

3.21 RESERVED

3.22 RESERVED

3.23 QUALIFICATIONS

3.24 Licenses

3.24.1 Licenses

3.25 Error and Omissions

3.26 Response Submittal Format

3.26.1 OUC Policies and Procedures for Respondents

3.27 Signatures

4 Statement of qualifications Submittal Format & Checklist 5 Attachments Note: the information contained in Attachments A, B, & C is for general informational purposes and is included for reference only. The information in these attachments is subject to changes for the issuance of the associated RFP.

SCM-SQN-T-01 – Statement of Qualifications – Non-CCNA Template v2.0

ST

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(S O

Q ) Orlando Utilities Commission

Orlando, Florida

SOQ 26 9357 OQ for Fern Creek 230kV Transmission Line and Water Main Civil Construction Services- Prequalification

Direct all inquiries to the Buyer of Record: Rob McCarty

407-434-3101 rmccarty@ouc.com

SOQ Opening Location:

Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Instructions are located in the Instruction to Respondents section of this document; or may be provided during a Pre-Conference Meeting.

2. Electronic response submittals, described in the Electronic Submittal of the Response section of this document, will be accepted. Email or other means will not be accepted.

3. VendorLink help is available by calling 407-222-1885, or by emailing support@evendorlink.com.

mailto:support@evendorlink.com

1 INTRODUCTION

The Orlando Utilities Commission (OUC) is an electric and water municipal utility serving Orlando, Florida and portions of surrounding Orange County. OUC also has an Inter-local agreement with the City of St.

Cloud, Florida for the management of its electric utility. Currently, OUC serves more than 380,000 customers. To obtain general information about OUC, access www.ouc.com.

1.1 SCOPE OF WORK SUMMARY

[This Solicitation is for establishing prequalified firms interested in submitting a proposal on this project under a near future RFP solicitation. Interested firms are to submit their qualifications for review for the opportunity to be considered as a qualified firm. Only firms that respond to this solicitation and are deemed by OUC to be qualified as a result of the qualification review process will be included in the approved bidders list and be allowed to submit a proposal in association with the planned near future RFP for this Project.

Transmission

Refer to Attachment A

Water Main

Refer to Attachment B

Roadway Restorations Plan- Preliminary

Refer to Attachment C

Refer to Section 2, Detailed Scope, Requirements, & Drawings for more information.

1.2 SELECTION CRITERIA

The criteria that will be used to rank the firms may include at a minimum: profile & capabilities;

related experience; quality and safety records and programs; and project team relevant past experience and qualifications; Dun & Bradstreet reporting; relevant past Project experience and references. Refer to Section 3.17 for Qualifications Criteria

1.3 REQUIREMENTS

The following are requirements necessary for any Response to be considered:

[Firms shall provide all information as requested in Attachment E Qualifications Fill in Forms including all supplemental attachments as specifically requested.

Firms shall organize and include in their response all items in accordance with Section 4 Qualifications Checklist

1.4 PROJECT DESCRIPTION

[The qualifications being sought for this solicitation are for OUC Fern Creek Underground 230kV Transmission Line, Water Main and Roadway Restorations Civil Construction Services as further described in the scope of work summary in section 1.1 above.

http://www.ouc.com/

1.5 PRE-RESPONSE CONFERENCE

Refer to Attachment D: Invitation to Virtual Pre-Response Conference.

1.6 TERM OF CONTRACT

An RFP is expected to be issued to the final prequalified listing of firms soon following the completion of the responses being received and evaluated which is target for mid to late August 2026. The work is expected to begin following completion of the RFP process following Commission approval and successful contract execution. It is anticipated the work under the resulting Contract following the associated RFP and approval process will begin in first quarter of 2027.

1.7 MINIMUM RESPONDENT QUALIFICATIONS

[Firms shall have been in Business for at least 7 years successfully performing the type of work specified in for this Project

Firms shall meet or exceed all minimum Insurance Requirements

Firms shall have adequate and available Bonding capacity of $30 or greater.

Firms shall be properly licensed in Florida to perform the type of work specified.

Firms shall have demonstrated in their response having successfully performed as the leading prime contractor for 3 or more similar projects within the past seven (7) years providing project references as required in Qualifications Fill in Forms Attachment E for UG Civil Construction Transmission, Water Mains, and Roadway Restorations. Preference is for Project References to the extent possible to represent successfully completed projects as the lead entity performed within an Urban Environment, within the state of Florida, and of similar size, scope elements, and complexities.

Respondents must have an OSHA EMR of 1.0 or less over the past 3 years – (2023, 2024, & 2025)

Respondents Project Manager shall have seven (7) years’ experience successfully managing civil electric transmission and Water Main construction projects of similar size and complexities as described for this project.

Respondents Superintendents shall have a minimum of Seven (7) years’ experience with Civil Electric Transmission and Water Main construction projects of similar size and complexities as described for this project.

Firms shall have a satisfactory formal quality and health and Safety program and manual.

Preference is for Project teams to have successfully worked together under the responding firm’s employment successfully performing projects that are of same size and complexity as described for this project.

1.8 RESPONSE EVALUATION CRITERIA

Refer to the Instructions to Respondents section of this document. Refer to Section 3.17 for qualifications evaluations Criteria.

2 RESPONDENT REQUIREMENTS AND QUALIFICATIONS

2.1 DETAILED SCOPE, REQUIREMENTS, & DRAWINGS

A general overview of the project is provided in Attachments A, B, & C. The detailed scope plans and drawings, etc., as applicable will be provided via the RFP that will follow the pre-qualification process. ]

2.2 RESPONDENT INFORMATION & REQUIRED RESPONDENT QUALIFICATIONS

Refer to Section 1.7 Minimum Respondent Qualifications for more information.

2.2.1 Cover Page Respondent Information

On company letterhead Respondent to provide a response cover page with the following information:

1. Firm Name

2. Complete Business Address

3. The reasons the firm is uniquely qualified to undertake the work described

4. SOQ26 9357 OQ Fern Creek 230kV Transmission Line and Water Main Civil Construction Services- Prequalification

2.2.2 Background Information

Provide all information as requested in Attachment X Background Information Tab using the Attachment X Fill in Form including any supplemental attachments as specifically indicated in the Fill in Form.

2.2.3 Project References

Provide all information as requested in Attachment X Project References Tabs for Transmission, and Water Mains, and Roadway Restoration Project Experience

3 INSTRUCTIONS TO RESPONDENTS

3.1 LEGAL AND PUBLIC RECORD STATEMENT

As required by Florida’s Public Records Law, information provided to OUC in the course of business will be made available for public inspection and copying unless a specific statutory exemption applies.

3.2 CONFIDENTIALITY NOTICE TO RESPONDENTS

By submitting a response to OUC, each Respondent acknowledges and understands that OUC is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”). Any Response document the Respondent submits will become a public record when OUC provides notice of an intended decision or 30 days after opening the bids, responses, or final replies, whichever is earlier.

Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the Public Records law.

3.2.1 Exemptions

If during the Response Phase a Respondent wishes to claim an exemption on any portion of its Response to OUC, the Respondent must identify the specific statutory exemption and do the following:

1. Submit a redacted version. Redact (black out) only those portions of the Response put forward for exemption.

2. Submit an un-redacted version of the same documents marked, “Confidential –Trade Secret/ Proprietary Information”. Both versions are to be submitted at the same time.

3.3 ACKNOWLEDGEMENT

1. From the initial date of the advertisement for the Statement of Qualifications until the date OUC makes its determination to approve or reject the Selection Committee’s recommendation, no unauthorized contact related to this solicitation will be allowed between a Respondent, their employees or subcontractors and any OUC commissioner, officer, director, or staff, with the exception of the Buyer of Record. Any unauthorized contact will disqualify the Respondent from further consideration

2. The respondent agrees to provide proof of Worker's Compensation, General Liability, Automotive, Professional Liability and other insurance requirements, prior to award, in accordance with the requirements in the attached solicitation packet forms.

3. All policies shall be subject to approval by OUC and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

4. The Respondent agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida Statute §§ 287.087 and 440.101 et. seq., the Omnibus Employee Testing Act of 1991, 49 Code of Federal Regulation § 391 and 40 (operation of commercial motor vehicles).

a. In addition, all subcontractors must implement a controlled substance and alcohol testing policy for safety sensitive positions as defined by the Commission’s Alcohol and Controlled Substance Testing Policy for Safety Sensitive Positions.

5. The Respondent employees and their subcontractors’ employees are further prohibited from being under the influence or impairment of alcohol on OUC property or work sites or at any time or place while conducting business with or on behalf of OUC.

6. The Respondent shall submit only one response in response to this solicitation packet and shall have no financial interest in other entities submitting responses for the same solicitation packet.

7. Neither the Respondent, nor its affiliates, nor anyone associated with them shall have any potential conflict of interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

8. The Respondent shall disclose to OUC the name(s) of any OUC employee, contractor, or OUC Board Member who has a direct or indirect financial interest in the Respondent’s organization, or in the proposed transaction. A direct or indirect financial interest in the Respondent’s organization, or in the proposed transaction exists if the OUC employee, contractor, or Board Member:

a. Presently, or in the preceding twelve (12) months, has an ownership interest in the Respondent’s organization (other than as owner of less than 1% of the stock of a publicly traded corporation).

b. Works for, is a partner, officer, director, trustee, or consultant to the Respondent.

c. Has received grant, travel, honoraria, or other similar support from the Respondent

d. Has a right to receive royalties from the Respondent.

9. No member of the Respondent ownership, management, or staff shall have a vested interest in any aspect of OUC, nor any business or other relationship with any of OUC’s employees, officers, directors, or Board Members that creates a conflict of interest or the appearance of a conflict of interest.

10. No member of the Respondent ownership or management is presently applying for an employee position or actively seeking an appointment within OUC.

11. The Respondent, or authorized signatory, shall provide written notice to OUC in the event that a conflict of interest is identified at any time.

3.3.1 Reserved

3.4 GENERAL INFORMATION

Respondents shall prepare Responses in accordance with the requirements of these Instructions to Respondents. Not preparing a Response, in accordance with such instructions, implies that the Respondent does not intend to comply with the conditions/requirements of this SOQ. Such responses will be considered irregular and may be rejected.

OUC will receive Responses through the VendorLink system for goods, equipment, materials, and related services set forth in the included specifications and documents.

3.4.1 Common Terms

OUC and Respondents (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

http://www.myvendorlink.com/

1. “Orlando Utilities Commission”, herein referred to as the “Owner”, “OUC”, or “Commission”

2. "Respondent" or “Firm” or “Company” or “Supplier” means one who submits a Response directly to OUC for the purpose stated in these Request for Statement of Qualifications (SOQ) documents

3. “Statement of Qualifications”, “Response”, “SOQ”, or Respondent's Response means all submittal documents provided by the Respondent as required by this Request for Statement of Qualifications including all required OUC forms.

4. “Request for SOQ” or “SOQ Documents” means the documents included in this Request for Statement of Qualifications.

3.4.2 Submittal

Respondents shall submit responses in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Refer to Section 4: Response Submittal Format & Checklist and submit Response with all applicable content.

3.4.3 Signatures

An authorized representative of each Respondent shall:

1. Sign or e-sign the Response, give their full name and title, and provide the Respondent’s business name and address.

2. Enter the organization’s exact legal name on the Response.

3. Sign or e-sign compliance forms, if applicable.

3.4.4 Clarification of Response

OUC reserves the right to obtain clarification of any point in a Response or to obtain additional information as necessary to properly evaluate a particular Response. Failure to respond to such a request for additional information or clarification may result in rejection of the Response.

3.4.5 Acceptance of Response Content

The contents of any SOQ submitted for consideration will become, at OUC’s option, a part of any future Contract. Failure to accept this condition may result in rejection of the Response.

3.4.6 Withdrawal

Respondents may withdraw, alter, and resubmit their Responses through VendorLink at any time prior to the Response due date and time. Responses may not be withdrawn, altered, or resubmitted after the Response due date and time. A request for withdrawal or modification must be in writing and signed by an authorized person. Evidence of such authority must accompany the request for withdrawal or modification. Withdrawal of a Response will not prejudice the rights of a Respondent to submit a new Response prior to the Response deadline.

After expiration of the period for receiving Responses, OUC may request clarifications or additional information.

3.5 ELECTRONIC SUBMITTAL OF THE RESPONSE

To ensure correct Response formatting, Respondents shall:

1. Submit Responses electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx); Adobe Portable Document Format (.pdf); Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Clearly identify the SOQ Number, Name, Submission Date, and Respondent Name on the Response Cover Page on Respondent’s letterhead.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during response submission.

7. Follow all instructions outlined in this SOQ and provide all requested information.

Note: In order to submit a response electronically, Respondents must be registered with VendorLink. Individual file sizes may be limited by the system.

3.6 COMPLIANCE FORMS

3.6.1 Public Entity Crimes

Each Respondent shall submit copies of an executed and notarized Sworn Statement under Section 287.133 (3)(a) and 287.135, Florida Statutes, on Public Entity Crimes and Scrutinized Companies.

3.6.2 Dispute Disclosure

Each Respondent shall submit copies of an executed Dispute Disclosure form.

3.6.3 RESERVED

3.7 RESERVED

3.8 RESPONSE PREPARATION COSTS

OUC shall provide, without charge, one set of the specifications and documents to prospective Respondents for preparation of responses. Addenda documents will be issued only to prospective Respondents registered in VendorLink.

This solicitation does not commit OUC to pay any costs incurred in the preparation and submission of the Response or to pay any other costs incurred prior to award. Costs of preparing the Statement of Qualification in response to this request are solely the responsibility of the Respondent.

3.9 EXCEPTIONS

OUC is seeking responses that meet all technical and commercial requirements as outlined in this solicitation. If a Respondent takes exception to any solicitation requirement or condition, the exception must be specifically stated in Attachment E Fill in Forms Exceptions/Clarification Tab provided within the solicitation document. OUC shall consider only those exceptions written on the form at the time the Response is submitted. The Respondent acknowledges that any exception taken to the solicitation criteria (including submitting an alternate response) may result in OUC determining the Response to be nonresponsive.

mailto:support@evendorlink.com http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2

3.10 ADDENDA

Addenda may be issued prior to the opening of the Responses for the purpose of changing or clarifying the intent of this document. All addenda will become a part of the SOQ, and the Respondent shall acknowledge receipt of all addenda in their Response.

No interpretation of the intent of this solicitation will be made orally to any respondent. In the event any interpretation is provided by OUC, only written interpretations will be binding upon OUC.

3.11 CLARIFICATIONS

It shall be the Respondent's responsibility to advise OUC, before the Response opening date, of conflicting requirements or omissions of information, which require clarification. If a Respondent has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through email to the Buyer of Record; verbal requests will not be accepted. The Respondent must reference the Solicitation Package page number and section heading on any clarification requests.

OUC shall issue an addendum to all Respondents, via VendorLink, once an inquiry is clarified and/or answered. Verbal responses will not be provided and are not binding on OUC.

Those questions not resolved by addenda shall be listed in the space provided on the Statement of Qualifications Exceptions form, together with statements of the basis upon which the Response is made as affected by each question. Failure of the Respondent to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

3.12 RESERVED

3.13 RESERVED

3.14 RESPONSE ACCEPTANCE AND REJECTION

To the extent permitted by applicable local, state and federal laws and regulations, OUC reserves both the right to reject any and all Responses, to waive any and all informalities not involving price, time, or changes in the work with the successful Respondent, and the right to disregard all non-conforming, non-responsive, unbalanced or conditional Responses. Also, OUC reserves the right to reject a Response, in its sole discretion, if the Commission believes that it would not be in its best interest to make an award to that Respondent.

OUC reserves the right to reject any Response if the evidence submitted by the Respondent, or if the investigation of such Respondent, fails to satisfy OUC that such Respondent is properly qualified to carry out the obligations and to complete the work contemplated therein. All Responses will be rejected if there is reason to believe that collusion exists among Respondents. Responses will be considered irregular and may be rejected if they show serious omissions, alterations in form, additions not called for, conditions or unauthorized alterations, or irregularities of any kind.

Without limiting the generality of the foregoing, OUC may reject any responses which are incomplete or irregular; Responses which omit any one or more items for which the solicitation requires, any Responses from Respondents who have previously failed to satisfactorily complete contractual obligations.

1. The following shall cause an automatic rejection of the response:

a. Responses delivered/submitted after the 2:00 p.m. due date

b. Firms deemed to have an unacceptable financial or legal risk profile as determined by

OUC.

c. Firms not able to meet the minimum insurance requirements

d. Firms not able to demonstrate they are properly licensed for the type of work in the State of Florida

e. Responses that do not demonstrate the firm having adequate bonding capacity.

f. Responses that demonstrate the firm has a recorded OSHA EMR greater than 1.0 with the past 3 years (2023, 2024, 2025).

2. The following items may cause a rejection of the response:

a. Failure to submit copies of any of the signed & notarized (where required) forms:

i. Statement on Public Entity Crimes form

ii. Dispute Disclosure

OUC expects to receive an SOQ response that provides all of the information requested and reflects the capabilities of the submitter. Excessive language or unclear SOQ responses may jeopardize your Firm's chances of being approved for the project

3.15 SELECTION PROCESS

The firm will be selected in accordance with OUC policy, using a qualification-based selection process.

A selection committee comprised of OUC staff will evaluate all Statements of Qualifications (SOQs) based on the criteria set forth herein. OUC, at its sole discretion, may contact the references listed in the SOQ as part of the evaluation process. Resulting qualification status list of all Respondents evaluated will be prepared based on the SOQ.

Upon evaluation of the Responses, the Selection Committee will determine the Respondents having achieved a qualified status specific to this project and in the best interest of the Commission.

Solicitation Schedule

OUC shall adhere to the stated schedule during the solicitation process, unless the schedule is changed and issued to the Respondents via a written addendum. OUC reserves the right to postpone the date and time announced for the due date at any time.

OUC expects Responses to address all of the information requested in the solicitation and subsequent clarifications, and to reflect the capabilities of the Respondent.

Respondents shall submit any supplemental information, and list any variations on the Exceptions form, in accordance with Section 4, Response Submittal Format & Checklist.

3.16 RESERVED

3.17 RESPONSE EVALUATION CRITERIA

OUC shall evaluate the Responses based on the information provided by each of the Respondents.

OUC’s review may include, but may not be limited to the following categories:

1. Qualifications and Experience, including past performance for OUC (Company Background, Relevant Past Referenced Projects.

http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2

2. Qualifications and Experience of Project Manager and Superintendents

3. Responsiveness to all Requirements and Quality of the Response

4. Safety and Quality Programs

5. Financial Soundness/Legal Standing of Organization

Any firm scoring below a score of 2 out of 5 for any one evaluation category or scoring below a

3.0 overall will not be considered as being qualified. Depending on the total number of responses and the outcomes of the qualification’s evaluations, OUC may elevate the minimum overall score threshold for the final determination of firms considered to be qualified.

Respondents’ inability to demonstrate they can meet the minimum Insurance Requirements, not having adequate Bonding capacity, not properly licensed in the State of Florida, having an unacceptable risk or legal profile, or a recorded OSHA EMR score within the past three years (2023, 2024, 2025) that is greater than 1.0 will be automatically disqualified.

OUC reserves the right to consider historic information and facts, whether gained from the Respondent’s Response, question and answer conferences, references, and/or other sources during the evaluation process. OUC may conduct such investigations to assist with the evaluation of any Response. The investigation also serves to establish the Respondents’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Response requirements to the Commission’s satisfaction, within the prescribed time.

The Respondent solely is responsible to submit information related to the evaluation categories.

OUC is under no obligation to solicit such information. Failure of the Respondent to submit information may cause an adverse impact on the Response’s evaluation.

3.18 CANCELATION

Prior to the final execution of a Contract or full Notice to Proceed, OUC reserves the right to rescind said award without prior notice to Respondents. In addition, OUC may reject all Responses, reissue the solicitation packet, or re-award the contract.

3.19 RESERVED

3.20 RESERVED

3.21 RESERVED

3.22 RESERVED

3.23 QUALIFICATIONS

OUC reserves the right to accept or reject any or all of the Statement of Qualifications, with or without cause, or to accept the Statements of Qualifications which, in its sole judgment, best serves the interest of the Commission.

All decisions related to this solicitation by the Selection Committee and Commission will be final.

OUC’s rights include the ability to:

1. Reject any or all responses or parts thereof

2. Issue subsequent solicitations

3. Cancel the entire solicitation

4. Remedy technical errors on the solicitation

5. Waive informalities and irregularities in responses

3.24 LICENSES

3.24.1 Licenses

The Firm must be properly certified by the Florida Secretary of State to do business in Florida.

Provide a copy of certification for proper incorporation from the Florida Secretary of State.

State if company is a corporation, joint venture, or partnership.

The Firm must be properly licensed at the time of submission. Provide copy of all applicable current Florida licenses.

3.25 ERROR AND OMISSIONS

Respondents or their authorized representatives are expected to be fully informed as to the conditions, requirements and specifications before submitting responses; failure to do so will be at the Respondent’s own risk. Neither law nor regulations make allowance for errors either of omission or commission on the part of Respondents.

3.26 RESPONSE SUBMITTAL FORMAT

Respondents shall complete all required forms and include them in the response submittal package with any other required information. Refer to Section 4, Response Submittal Format & Checklist for more information.

3.26.1 OUC Policies and Procedures for Respondents

The Respondent shall read OUC’s policies and procedures before submitting this Response:

1. Contractor Security Policy

2. Bid Protest Procedure

3. Contractor Orientation for Stanton Energy Center

4. Drug and Alcohol-Free Workplace and Testing Policy

5. OUC Travel and Expense Guidelines

6. All policies – OUC Procurement Services Department website

These policies and any supplemental policies provided at contractor orientation are hereby fully incorporated into this contract by reference and to the extent applicable to the supplier in the performance of their work. Supplier and its subcontractors, suppliers, agents, and employees shall fully comply with all such policies as amended from time to time.

3.27 SIGNATURES

By submitting this response with the authorized electronic signature, the Respondent hereby declares that, in all respects for and in good faith, without collusion or fraud:

1. Only the individuals or organizations interested in this response/bid response as principal or principals are named in this Response.

https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_contractor_sec_pol.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_bid_protest.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_contractor_orientation_stanton.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_proc_alc_cont_subs_testing_pol.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_supplier_business_expense_guidelines.pdf https://www.ouc.com/doing-business-with-ouc/

2. No other individuals or organizations than mentioned in this Response have any interest in this Response/Bid Response or in the subsequent contract.

3. This Response/Bid Response is made without connection with any other person, company, or parties likewise submitting a Response/Bid Response.

Respondents shall prepare Responses in accordance with the Instructions to Respondent’s document. Failure to submit the necessary forms may cause a rejection of the response. The Respondent hereby agrees to provide the services and/or items specified in the solicitation packet at the prices quoted pursuant to the requirements of this document.

4 STATEMENT OF QUALIFICATIONS SUBMITTAL FORMAT & CHECKLIST

A checkmark (✓) on the items below indicates these are applicable items and the terms and conditions stated in earlier sections are applicable. Respondents shall complete all the forms checked (✓) below and include them in the response submittal package in order with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Scan & upload these forms with the SOQ.

Statement of Qualifications

Tab 1 – Cover Page

☐ SOQ Cover Page on Respondents Letterhead as described in Section 2.2.1

Tab 2 – Compliance and Business Forms

☐ Public Entity Crimes Compliance Form. (Signed by Officer and Notarized)

☐ Disputes Disclosure Compliance Form

☐ Florida Business Licenses (Business License/Contractor License)

☐ W-9 Form

☐ Certificates of Insurance (Evidencing the types and Limits specified in Attachment E Qualifications Fill In forms - General Background Tab B-1)

☐ Bonding Capacity Surety Letter ($30M or greater Capacity)

☐ Clarifications and or Exceptions (Attachment E Qualifications Fill In Forms – Clarifications- Exceptions Tab B-4)

☐ Addendum Acknowledgments (As Applicable) (Attachment E Qualifications Fill In Forms – Addendum Acknowledgments Tab B-5)

☐ Outline Only of Respondents Quality Manual

☐ Outline Only of Respondents Health and Safety Manual

Tab 3 – Project References and Qualifications Fill In Forms

☐ Attachment E Qualifications Fill in Forms- Company Background Tab B-1

☐ Attachment E Qualifications Fill in Forms- Transmission Project References Tab B-2

☐ Attachment E Qualifications Fill in Forms- Water Main Project References Tab B-3

☐ Provide Photos of the work performed for each of the Transmission and Water Main Project References

Tab 4 – Project Team Qualifications

☐ Project Manager Resume

☐ Superintendents Resumes

☐ Project Specific Organization Chart- to include Home Office Project Manager, Site Project Manager/Superintendents, Forman, Quality, and Safety and Crews make up

5 ATTACHMENTS

General Descrption and Scope of Work Tansmission Line (Base Bid F)

Genersl Discription Water Main Summary of Work

Attachment C: Roadway Construction Plans- Preliminary

[Attachment E: Qualifications Fill in Forms

TRANSMISSION- DETAILED SCOPE OF WORK &

REQUIREMENTS

PART 1 - [GENERAL

1.1 SCOPE

A. Orlando Utilities Commission is planning on constructing a new 230 kV transmission line in Orlando, Florida. The new 230 kV circuit will ultimately connect the Lake Highland Substation to the Stanton Energy Center.

B. This project contains eight independent scopes of work and are described below:

1. Base Bid A (Crystal Lake) (Not included under this scope) – civil furnish and install, STA 160+00 to riser structure 7-1737-114

2. Base Bid B – Part A (LS 2 Pt. A) (Not included under this scope) – civil furnish and install, STA 1+80 to STA 28+40

3. Base Bid B – Part B (LS 2 Pt. B) (Not included under this scope) – civil furnish and install, STA 28+40 to STA 61+25

4. Base Bid C (Lake Highland) (Not included under this scope):

a. civil furnish and install, Lake Highland to splice vault #1

b. civil furnish and install, Weber to Lake Highland (Line 5-0137-1)

c. civil furnish and install, Weber to Lake Highland (Line 5-0137-2)

d. civil furnish and install, Line 5-37BBT (STA 20+83 to STA 23+80)

5. Base Bid D (Complete 230kV) (Not included under this scope)– electrical furnish and install, Lake Highland to riser structure 7-1737-114

6. Base Bid E (Not included under this scope) (Complete 115kV)

a. electrical furnish and install, Weber to Lake Highland (Line 5-0137-1)

b. electrical furnish and install, Weber to Lake Highland (Line 5-0137-2)

7. Base Bid F (Fern Creek)– civil furnish and install, STA 61+25 to STA 111+00

8. Base Bid G (Robinson St.) (Not included under this scope) –civil furnish and install, STA 111+00 to STA 160+00– infrastructure has been installed as of 01/2025.

C. These specifications cover the furnishing and installation of the ductbank, splice vault, and handhole infrastructure for Base Bid F (Fern Creek). Base Bid F (Fern Creek) infrastructure begins at approx. STA 61+25 to STA 111+00.

D. The new cable system shall consist of cross-linked polyethylene cables pulled into a concrete encased ductbank system, primarily installed via open cut trenching techniques. Below grade vaults will be positioned along the route accordingly, for cable pulling and splicing. The system has a required ampacity of 2100 A (836 MVA). From STA 61+25 to STA 111+00, the distance for the circuit installation is approximately 4,975 feet (0.94 miles). The Contractor is to provide miscellaneous materials and services to complete the installations as specified herein and in accordance with the Orlando Utilities Commission contract documents. The work scope includes all associated work items and materials required to perform the major work items in a first class professional and energization ready manner. This section provides a general description, scope of work and supplementary requirements for equipment, materials, and services included under these specifications.

E. The concrete encased ductbank portion of the route will consist of schedule 40 PVC conduit(s) to accommodate the XLPE power cables, the ground continuity conductor (GCC), communication fiber cables, and spare(s). All conduits shall be cleaned, proofed, and plugged.

F. The Contractor shall furnish all construction materials, labor, supervision, tools, equipment, and supplies required to perform the installation work, from unloading to installing to proofing the duct system.

1.2 PROJECT DESCRIPTION

A. The work under these specifications shall include furnishing and installing ductbanks, vaults, and handholes per supplied drawings between STA 61+25 to STA 111+00, as described below:

1. The route intersects the previously installed ductbank near the intersection of Canton Street and Fern Creek Avenue. The route then heads South on Fern Creek Avenue for approximately 0.92 miles and turns East onto East Robinson Street. From this intersection, the route continues East for 0.02 miles and shall tie into existing infrastructure.

a. The duct bank shall consist of eight (8) eight-inch (8”) diameter conduits, two (2) four-inch (4”) diameter conduits and two (2) two-inch (2”) diameter conduits. Six

(6) of the eight-inch (8”) conduits will each contain a single XLPE-insulated power cable and the remaining two (2) shall be a spare. The two (2) four-inch (4”) conduits will each contain three (3) HDPE SDR-9 innerducts for communications and the two

(2) two-inch conduits will each contain a Ground Continuity Conductor.

2. There are three (3) splice vaults along the route.

a. Splice vaults 3A (STA 66+56) & 3B (STA 68+49)

b. Splice vault 4, at STA 96+00

3. There are two (2) communication handholes along the route.

B. The installation of ductbank before STA 61+25 and after STA 111+00 are part of a separate contract. Ductbank installation between splice vaults shall not be constructed prior to installation of any splice vault. The Contractor is to tie into the already installed ductbank sections at both ends.

C. This project is being designed and constructed in conjunction with the Orlando Utilities Commission’s Water Department. Coordination with the Orlando Utilities Commission’s Water Department is required.

D. The City of Orlando is currently working on improvements to sanitary facilities along the project corridor; this work is expected to be completed before mobilization.

1.3 IMPORTANT PROJECT SPECIFICS

A. Base Bid F is responsible for the furnishing and installation of splice vaults #3A, #3B, and #4 and handholes #3, and #4.

B. WSP will obtain initial ROW permits/engineering permits and draft Maintenance of Traffic (MOT) plan on behalf of OUC. The Contractor shall develop final MOT plans for all roadway jurisdictions and have them approved by the respective agencies. The Contractor will be responsible for managing the permits and MOT plans during construction. Any alterations to the ROW permits or MOT plan necessary to construct the ductbank, splice vaults, and handhole infrastructure shall be the responsibility of the Contractor. Any needed changes to the MOT plan shall be at contractors expense.

1. If the contractor deems it necessary to make alterations to the MOT plan, this shall be approved by the appropriate permitting agencies and shall not negatively impact the project schedule.

C. The Contractor is responsible for conducting a site-wide field visit to identify all driveways and entranceways potentially impacted by the Contractor’s work. Field visit to include OUC and WSP to discuss execution strategy and construction sequencing.

1. Contractor must notify customers ahead of the work and coordinate with Owners field representative.

2. The Contractor must coordinate and ensure continuous, safe access and bridging to all affected sidewalks, driveways and entranceways throughout the Project area where excavation occurs. The Contractor is to supply procedures, drawings, etc. as necessary to retain access for temporary blockages of sidewalks, driveways and entrances. Clear access must be maintained using appropriate methods, such as non-slip steel road plates and steel support beams, as necessary. The Contractor must provide immediate access for safe entry and exit at all times during working hours. During non-working hours, the Contractor is required to restore and maintain secure and unobstructed access to these areas. Any damage caused by the Contractor’s activities to sidewalks, driveways, entranceways, or properties must be repaired or replaced by the Contractor, at no cost to OUC, and restored to their original condition or better. All such work shall be included in the Contractor’s price. Key access points include, but are not limited to, schools, local businesses, residential driveways, and churches.

3. The contractor shall be responsible for arranging trash pick-up for all affected customers.

4. Contractor shall be responsible to coordinate mail and package delivery services for all affected customers.

D. Part of the work under this specification will be through historically designated brick roads. The brick is not on the road surface; it is under existing asphalt. Brick restoration will begin after the crossing of Hillcrest Drive (near STA 87+00) and continue until the route turns onto Robinson Street. Contractor shall be responsible for the removal, cleaning, storage and installation of all removed bricks. The brick layer shall be the top-most layer once restoration is complete. Please see Section 375 of the City of Orlando Specification for Brick Paving and Asphalt Removal.

E. Change order documentation, including but not limited to scope, cost, and schedules, must be submitted within three (3) days if schedule impacts are expected and five (5) days if not schedule impacts are expected and shall include complete documentation and marked up drawings as sufficient evidence for reimbursement. All change orders must be submitted on OUC approved forms and need to be sent to Engineer of Record and Owner for an approval process. Contractor shall follow the OUC Change Order process and OUC General Conditions requirements specified in the Bid Document.

F. The contractor shall schedule a utility coordination meeting with all utility owners in the corridor within 60 days of the NTP. This will be part of the contractor receiving the initial mobilization payment.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Major components of the work include furnishing the following but not limited to:

1. Open Cut Excavation

a. Trench excavation

b. Sheeting/shoring system

c. Dewatering system

d. Erosion and sediment control

e. 8-inch schedule 40 PVC conduits for 230 kV power cables

f. 4-inch schedule 40 PVC conduits

g. 2-inch schedule 40 PVC conduits for ground continuity conductors

h. Factory bent schedule 40 PVC sweeps

i. Conduit spacers

j. 3000 psi ductbank concrete (thermally approved)

k. Red warning tapes

l. Backfill (compacted, thermally approved)

m. Trench restoration back to original conditions, including sidewalk and pavement restoration as required by permits

n. Splice vaults with ground rods installed

o. Exothermic weld connections of splice vault grounding pigtails

p. Fiber Optic Handholes

q. Pre and Post Construction Survey

r. Traffic Control

s. Excavation safety and site fencing materials

B. All material to be installed must have written approval by Orlando Utilities Commission.

Materials must be submitted 60 days prior to installation for approval. Any material not accepted by Orlando Utilities Commission must be re-considered and re-submitted for approval before installation, at Contractor’s expense.

2.2 MISCELLANEOUS MATERIALS AND SERVICES

A. Miscellaneous materials and services not otherwise specifically defined shall be furnished by the Contractor in accordance with the following:

1. All nuts, bolts, gaskets, special fasteners, backing rings, tapes, glue and miscellaneous hardware required to assemble and interconnect components and equipment furnished under these specifications

2. Field office and furnishings for Contractor's field supervisor and technical service representative and Orlando Utilities Commission’s construction manager

3. Necessary Storage Facilities

4. Erection materials and services

5. Exothermal weld materials and equipment

PART 3 - EXECUTION

3.1 WORK INCLUDED UNDER THESE SPECIFICATIONS

A. The work under these specifications shall include installing all materials and services required to perform the complete civil construction infrastructure in accordance with the specifications, the drawings, and other Contract Documents except as specifically excluded herein under “Owner Furnished Equipment and Materials” and “Work Not Included Under These Specifications.”

B. Where quantities are not given in the Proposal Pricing Workbook, Contractor shall determine a quantity for Owner’s acceptance. Contractor shall determine quantities using the Project Drawings, this Specification and supporting documentation provided in the bid event.

C. Contractor must be licensed in all project jurisdictions.

D. All plans to be developed by the Contractor must be submitted to Owner for review and acceptance.

E. Contractor is responsible for reviewing changes in design in the Project Drawings between the Issued For Bid (IFB) and Issued For Construction (IFC) set provided by Owner. Any changes in the Project Drawings that results in an increased scope of work for the Contractor shall be identified to Owner in accordance with this Specification.

F. Contractor shall submit all RFI’s via OUC-approved forms and routed through OUC and the Engineer of Record (EOR). Email-only submissions are not permitted.

G. Contractor must provide sufficient time for Engineer and/or Owner to review any submittals and/or RFI's and shall plan to work in other zones without additional cost to owner

1. Normal conditions: 1 calendar week

2. Urgent condition: 48hrs

3. Emergency conditions: Engineering and/or Owner shall be available as needed

H. Contractor must respond to RFI’s

I. All work sites must have a set of IFC prints

J. Major components of the work consist of installing the items listed in Part 2.1 (Materials)

K. Additional components of the work are as follows:

1. Applicable local, state and federal construction permits

2. Thermal testing of concrete, select backfill materials and native soils

3. Trench excavation backfill

4. Verify construction surveys

5. Traffic control, as required for ductbank, vault, and handhole installation

6. Safety training, as required by applicable local, state, federal agencies and Orlando Utilities

Commission

7. All project site preparation required for the project

L. After conduit installation, the system will be proof tested via swab and mandrel (See Section 22200, Article 3.1) by the Contractor, with Orlando Utilities Commission, and the Engineer present, to demonstrate its acceptance for cable installation (by Others). If the tests indicate that the conduit system fails to meet guaranteed performance, the Contractor shall take action to rectify the installation at no additional costs to Orlando Utilities Commission.

M. The on-site installation work shall be in accordance with the requirements specified herein. The Contractor shall furnish all construction materials, labor, supervision, tools, equipment, and supplies required to perform the installation work.

N. Contractor shall backfill trenches overnight to the fullest extent possible. In cases where trenches cannot be backfilled and must be left open overnight, construction fence or other safety fencing shall be installed around the entire perimeter of open trenches to prevent pedestrians or animals from entering the open trench. When in pavement, open trenches shall be protected with road plates in accordance with federal, state, and local safety regulations.

O. Depending on the conditions at the time of construction for various corridor segments, the ground water levels may differ due to seasonal or rainfall conditions. Groundwater levels reflected in soil borings are representative for only the day of soil boring installation. Contractor shall make a determination on the appropriate dewatering method with due consideration to groundwater and surface water level variations. No changes to the contract price will be made if conditions change that result in the Contractor having to change the construction method.

P. Contractor is responsible to locate and protect all existing utilities within the corridor and maintain adequate clearance during excavation work. Existing utilities information depicted on the Drawings are based on limited information and are not intended to be all inclusive. Contractor shall exercise caution at all utility crossings.

1. The Contractor shall follow Owner’s Digging Best Practices, notify Sunshine 811 and all private and municipal utilities prior to any excavation.

2. Underground utility exploratory studies were conducted during the design phase of the project to best understand the existing utilities along the route, however, all existing utilities may not be…