Solicitation_SPE60526R0217.pdf
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- Solicitation number
- SPE60526R0217
- Issued by
-
Defense Logistics Agency Energy
About this file
This is a Combined Synopsis/Solicitation for fuel products issued by the Defense Logistics Agency (DLA) Energy for delivery to Department of Defense facilities throughout the Philippines. The solicitation number is SPE605-26-R-0217, issued under NAICS code 324110 (Petroleum Refining) with a small business size standard of 1,500 employees or refining no more than 200,000 barrels per calendar day. The acquisition is unrestricted and not set-aside for small business. The period of performance runs from January 1, 2027, through December 31, 2029, with a performance start requirement of 48 hours after the contract date. This is structured as an open continuous solicitation with successive closing dates; the first closing date is October 9, 2026, at 9:00 AM EST for 22 initial line items totaling 277,000 U.S. gallons over three years. The Government will issue amendments with new closing dates as additional requirements are received through December 31, 2029.
The solicitation requires delivery of three fuel product types: DF2 Diesel Fuel (202,000 USG total), JA1 Aviation Fuel (68,000 USG total), and MUP Multipurpose Fuel (2,000 USG total) across 22 line items to various Philippine military installations. Awards will be made as fixed-price requirements contracts with Economic Price Adjustment (EPA) based on daily market escalators using Platts pricing publications as the reference standard, with a base reference date of July 13, 2026. Evaluation criteria are technical capability on an acceptable/unacceptable basis (requiring certificates of analysis or quality and supplier commitment letters) and price as the determining factor among technically acceptable offers. Offerors must be registered in SAM, WAWF, and DIBBS at time of submission and submit pricing through the Posts, Camps and Stations (PC&S) Offer Entry Tool (OET). Payment will be processed via WAWF using the COMBO invoice document type. The Government reserves the right to conduct pre-award surveys and negotiations if necessary. All proposals must be submitted in English using U.S. dollars and U.S. gallons for measurement.
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PHILIPPINES, POSTS, CAMPS & STATIONS (PC&S)
PP 1.6P – Combined Synopsis/Solicitation SPE605-26-R-0217
INFORMATION TO OFFERORS
COVER SHEET
SOLICITATION: SPE605-26-R-0217
(PHILIPPINES, POST, CAMPS & STATIONS (PC&S) (1.6P)
THE ENCLOSED SOLICITATION COVERS THE FOLLOWING:
PERIOD OF PERFORMANCE
01 JANUARY 2027 THROUGH 31 DECEMBER 2029
PART: U.S. GOVERNMENT PROCUREMENTS
CLASS CODE: 91 – FUELS, LUBRICANTS, OILS AND WAXES
ISSUING OFFICE:
Defense Logistics Agency - Energy
ATTN: DLA-ENERGY-FEPAA,
Colleen Fantasia 8725 John J. Kingman Road, Suite 3938 Ft. Belvoir, VA 22060-6222
ITEMS TO BE PURCHASED:
VARIOUS FUEL PRODUCTS, DISTILLATES, AND RESIDUALS FOR THE DEPARTMENT OF
DEFENSE (DOD) THROUGHOUT THE PHILIPPINES.
GOVERNMENT POINTS OF CONTACT FOR INFORMATION:
COLLEEN FANTASIA MARY K. RICHARDSON
(571) 363-8706 (571) 767-9519
COLLEEN.FANTASIA@DLA.MIL MARY.K.RICHARDSON@DLA.MIL
WEB ADDRESS: HTTP://WWW.ENERGY.DLA.MIL
RESPONSES DUE: ALL REQUIRED DOCUMENTS SUBMITTED AS PART OF AN OFFEROR’S
PROPOSAL MUST BE RECEIVED NO LATER THAN OCTOBER 9, 2026; 9:00 AM, EASTERN
STANDARD TIME (EST), FORT BELVOIR, VA LOCAL TIME
DELIVERY PERIOD: 48 HOURS AFTER 01 JAN 2027 THROUGH 31 DECEMBER 2029 (30
DAYS AFTER END OF THE ORDERING PERIOD)
ADDITIONAL INFORMATION:
SEE NOTES AND ATTACHED PAGES
mailto:COLLEEN.FANTASIA@dla.miL mailto:mARY.k.rICHARDSON@DLA.MIL http://www.energy.dla.mil/
1) This is combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part
12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number SPE605-26-R-0217 is issued as a request for proposal (RFP).
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul, or Attachment E – Provisions and Clauses.
Defense Priorities and Allocations System (DPAS) and assigned rating: DO
2) This combined synopsis/solicitation incorporates provisions and clauses, with the same force and effect as if they were given in full text. The full text of the referenced clause and provision in this solicitation may be accessed electronically at https://www.acquisition.gov/far-overhaul or in Attachment E. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its offer. Offerors are notified that all proposals shall be submitted in English, using U.S. dollars as currency and U.S. gallons for unit of measurement. No other language, currency, or unit of measurement will be accepted.
3) DESCRIPTION OF REQUIREMENT:
The Line Item narrative can be found in Attachment A. All interested vendors must review the Line Item Narrative and shall provide proposals for the requested products. See below for a description of the line item number, the location, the requested products, the associated product code, and the estimated quantity over a three (3) year period.
DF2: NSN 9140-00-286-5294
Total Quantity: 202,000 USG
JA1: 9130-00-753-5026
Total Quantity: 68,000 USG
MUP: 9130-00-148-7104
Total Quantity: 2,000 USG
Line Item City Product Quantity (USG)
1 ABAB MAG13 DF2 8,000
2 BASA AB MAG13 DF2 8,000
3 CAMP AGUINALDO DF2 8,000
4 CAMP BAUTISTA MUP 1,000
5 CAMP BAUTISTA DF2 8,000
6 CAMP BATO TAWI TAWI DF2 8,000
7 CAMP BATO TAWI TAWI JA1 48,000
8 CAMP BIEL BASILAN DF2 37,000
9 CAMP RANAO MARAWI DF2 3,000
10 CAMP RANAO MARAWI JA1 5,000
https://www.acquisition.gov/far-overhaul
Line Item City Product Quantity (USG)
11 FUSION CENTER CAMP AGUINALDO DF2 8,000
12 MCMR ILIGAN CITY, MINDANAO MUP 1,000
13 MCMR ILIGAN CITY, MINDANAO DF2 8,000
14 MCMR ILIGAN CITY, MINDANAO JA1 5,000
15 SITE 5 SUBIC BAY DF2 8,000
16 SITE 5 SUBIC BAY JA1 5,000
17 SOCPAC NORTH DF2 8,000
18 VMU 1 ANTONIO BAUTISTA AIR BASE DF2 60,000
19 MANILA CITY CAMP AGUINALDO JA1 5,000
20 REGION 24 BASA AIR BASE DF2 22,000
21 ZAMBOANGA DF2 8,000
22 ZAMBOANGA JA1 5,000
Total 277,000
4) CLARIFICATION: Any reference to DAY(s) within the solicitation should be considered BUSINESS DAY(s) (Monday through Friday). Hours of operation listed in the schedule (Attachment A) are for the Philippines’s time zone, and any other reference to hours/time, unless otherwise stated, within the solicitation will be for Eastern Standard Time (EST). Any reference to Holidays should be considered U.S. Holidays unless otherwise stated. Any reference to BIMONTHLY should be considered twice a month, unless otherwise noted. All quantities listed on the schedule (Attachment A) are estimates.
5) This procurement is being issued as UNRESTRICTED. North American Industrial Classification Standard (NAICS):
324110 Small Business Size Standard: 1500 employees or refining no more than 200,000 barrels per calendar day.
6) In accordance with FAR 52.216-1 Type of Contract (deviation 2026-O0038 FEB 2026) The Government contemplates award of a Fixed-Priced, Requirements contract with Economic Price Adjustment (EPA) contract resulting from this solicitation.
Resultant requirements will have a Period of Performance from Date of Award through 31 December 2029.
7) SOLICITATION CLOSING DATE: The deadline to submit offers is October 9, 2026, at 9:00 AM Fort Belvoir, VA time.
Offeror must be submitted via the Offer Entry Tool (OET). In addition to OET submission your offer and all required documents must be emailed to Colleen.Fantasia@dla.mil and Mary.K.Richardson@dla.mil. It is recommended that you submit your proposal no later than 4:00 PM Ft Belvoir VA Time, the day before the closing date, and confirm receipt of proposal.
NOTE: The Government anticipates receiving new requirements through the performance period. Therefore, solicitation SPE60526R0217 will remain open until 31 December 2029, for any new lines items to be solicited. As new requirements are received, the Government will issue amendments to the solicitation with new closing dates for the new requirements and provide all offerors with an opportunity to compete for the new line items. This is an open continuous solicitation with successive closing dates. The first closing date is October 9, 2026, and is for 22 line items contained in this first closing. Solicitation SPE60526R0217 has a performance period of 1 January 2027 through 31 December 2029.
mailto:Colleen.Fantasia@dla.mil mailto:Mary.K.Richardson@dla.mil
8) PROPOSAL SUBMISSION GUIDANCE:
a) To be valid all offerors submitting proposal packages under the subject solicitation must be registered in the following systems at the time of offer submittal.
i) System for Award Management (SAM) at https://www.SAM.gov
ii) Wide Area Workflow (WAWF) at https://www.wawf.eb.mil (which includes myInvoice)
iii) DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil
b) All offer prices shall be submitted through the Posts, Camps and Stations (PC&S) Offer Entry Tool (OET).
i) PC&S OET is an external web application which allows prospective PC&S ground fuel offerors to securely bid on
DLA Energy fuel solicitations. Offerors must be registered in the PC&S OET application to submit offer prices. To gain access to PC&S OET, offerors must request the applicable user roles via the Account Management and Provisioning System (AMPS) website at: https://amps.dla.mil.
ii) Please use the attached instruction titled, “AMPS Role Guide-Attachment-F” to obtain an AMPS account if you do not already have one.
iii) Once the AMPS registration process is complete, access AMPS with your username and password to request access to the PC&S Ground Vendor Role OET-100. You will be notified by email once your OET access is granted.
iv) After you obtain access to OET, you will be able to select a solicitation to offer on and submit your offer prices via
OET using the attached instructions titled, “PC&S OET Vendor Guide.” (Attachment-H).
c) If you experience trouble registering or if additional assistance is needed, please send an email to the DLA Enterprise Help Desk at DLAEnterpriseHelpDesk@dla.mil or call toll free (855)352-0001 and select the option for assistance with
AMPS.
d) In the event of technical issues on the part of OET that prevent an offeror from successfully entering offer data in OET, the offeror must immediately notify both Government’s Points of Contact via email at Colleen.Fantasia@dla.mil and Mary.K.Richardson@dla.mil to request allowance for offeror’s manual offer submission using Price Data Sheets.
Nevertheless, the offerors are still responsible for entering offer data through OET upon its return to a fully functioning state.
9) Offerors may submit questions in writing via email to Colleen Fantasia, Colleen.Fantasia@dla.mil, and Mary K. Richardson, Mary.K.Richardson@dla.mil, no later than September 25, 2026 at 11:00 AM Fort Belvoir, VA time. All responses to questions, which may affect offers, will be consolidated and answered via an official Question and Answer (Q&A) amendment to the solicitation.
10) ACKNOWLEDGEMENT OF AMENDMENTS: If issued, all offerors must acknowledge receipt of any amendments to this solicitation. An offeror’s designated agent can do this by completing Block 8, signing, and returning one (1) copy of the amendment to Colleen.Fantasia@dla.mil and Mary.K.Richardson@dla.mil. Offeror’s designated agent must ensure Blocks 15A, 15B, and 15C of the Standard Form 30 are completed.
11) AWARD WITHOUT NEGOTIATION: Offerors are directed to FAR 52.212-1(d), INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. While the Government intends to evaluate proposals in accordance with FAR 52.212-2 EVALUATION-- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES, https://www.sam.gov/ https://www.wawf.eb.mil/ https://www.dibbs.bsm.dla.mil/ https://amps.dla.mil/ mailto:Colleen.Fantasia@dla.mil mailto:Mary.K.Richardson@dla.mil
Lowest Price Technically Acceptable Source Selection process, and award a contract without negotiations, it reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. Therefore, those participating are advised to submit their best prices with their initial offer. If the Contracting Officer determines that negotiations are necessary, the Government will then evaluate proposals and award a contract after conducting negotiations with Offerors whose proposals have been determined to be within the competitive range.
12) NEGOTIATIONS: Negotiations under this solicitation will be conducted primarily in writing (via email), and/or by telephone, and by authorized negotiators. Offers are expected to submit proposals in full compliance with all terms and conditions of this solicitation. Any exceptions to the terms and conditions of this solicitation will result in the Government’s determination that either: (1) The exception is material enough to warrant rejection of the offer in part or in full; or (2) The exception is acceptable. All exceptions must be submitted in a separate attachment clearly labeled exceptions in order to be considered.
13) ECONOMIC PRICE ADJUSTMENT AND BASE REFERENCE PRICE: Please refer to SUPPEMENTAL GUIDANCE ECONOMIC PRICE ADJUSTMENT - PETROLEUM PRODUCT PRICE, POST, CAMP, AND STATION (PC&S) (DLA ENERGY). The base reference date is 13 July 2026. Offerors MUST use the publication listed for each line-item schedule as the escalation reference for their offer prices. After award, the contract price for all Line Items will escalate/de-escalate daily (Monday through Friday, and any deliveries made on Saturday and Sunday will use Friday’s Price.) in accordance with the above Economic Price Adjustment clauses based upon the prescribed escalation publication referenced in the solicitation. Price changes are not based on product cost or vendor profit margin. After award DLA Energy will provide updated contract prices daily under “Vendor Resources/PriceAdjustments” on the DLA Energy homepage at www.energy.dla.mil NOTE: No alternate escalators will be accepted.
14) NOTICE OF VOIDABILITY: Any contract awarded to an offeror who at the time of award was suspended, debarred or ineligible for receipt of contracts with any government agency or in receipt of proposed debarment from any government agency is voidable at the option of the government.
15) One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.
16) Offeror(s) selected for award by the Contracting Officer shall be ready to deliver fuel in accordance with the contract requirements within 48 hours after period of performance start date..
17) DLA Energy may conduct pre-award surveys to assist in determining responsibility. If an offeror does not pass a pre-award survey, it shall reflect negatively against the offeror’s responsibility determination.
18) Offerors are reminded that all fillable clauses and supplemental guidance must be completed and returned.
PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE
The FAR and DFARS clauses below are applicable to the acquisition and are incorporated by reference.
FAR 52.252-1 SOLICITATION PROVISIONS INCOPRORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html, and https://www.dla.mil/Portals/104/Documents/J7Acquisition/DLAD_REV-5_PGI_12-Jan-2026.pdf.
FAR 52.252-2 SOLICIATION CLAUSE INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul, https://www.acquisition.gov/dfars, and https://www.acquisition.gov/dlad/defense-logistics-acquisition-directive.
Clause Description Date
FAR 52.212-4 Terms and Conditions – Commercial Products and Commercial Services
FEB 2026 DEVIATION
2026-O0038
FAR 52.203-3 Gratuities APR 1984 FAR 52.203-6 Atl. 1 Restrictions on Subcontractor Sales to the Government NOV 2021
FAR 52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2024
FAR 52.203-12 Limitation on payments to Influence Certain Federal Transactions JUN 2020 FAR 52.203-13 Contractor Code of Business Ethics NOV 2021 FAR 52.203-17 Contractor Employee Whistleblower Rights NOV 2023
FAR 52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation JAN 2017
FAR 52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017
FAR 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
FAR 52.204-13 System for Award Management – Maintenance
FEB 2026 DEVIATION
2026-O0038
FAR 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014
FAR 52.209-5 Certification Regarding Responsibility Matters
FEB 2026 DEVIATION
2026-O0038
FAR 52.209-7 Information Regarding Responsibility Matters
FEB 2026 DEVIATION
2026-O0038
FAR 52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
FEB 2026 DEVIATION
2026-O0038
FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations
FEB 2026 DEVIATION
2026-O0038
FAR 52.209-11
Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
FEB 2026 DEVIATION
2026-O0038
FAR 52.222-50 Combatting Trafficking In Persons
FEB 2026 DEVIATION
2026-O0038
FAR 52.229-6 Taxes-Foreign Fixed-Price Contracts
FEB 2026 DEVIATION
2026-O0038
FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation
FEB 2026 DEVIATION
2026-O0038
FAR 52.229-12 Tax on Certain Foreign Procurements
FEB 2026 DEVIATION
2026-O0038
FAR 52.232-17 Interest MAY 2014 FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management OCT 2018 FAR 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html https://www.dla.mil/Portals/104/Documents/J7Acquisition/DLAD_REV-5_PGI_12-Jan-2026.pdf
FAR 52.233-2 Service of Protest
FEB 2026 DEVIATION
2026-O0038
FAR 52.233-3 Protest after Award
FEB 2026 DEVIATION
2026-O0038
FAR 52.233-4 Applicable Law for breach of Contract Claim
FEB 2026 DEVIATION
2026-O0038
FAR 52.242-13 Bankruptcy JUL 1995 FAR 52.247-34 F.O.B. Destination JAN 1991 FAR 52.252-6 Authorized Deviations in Clauses NOV 2020
FAR 52.253-1 Computer Generated Forms
FEB 2026 DEVIATION
2026-O0038
DFARS 252.203-
7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
DFARS 252.203-
Prohibition on Persons Convicted of Fraud or Other Defense-Contract- Related-Felonies JAN 2023
DFARS 252.203-
7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
DFARS 252.203-
7005 Representation Relating to Compensation of Former DoD Officials SEP 2022
DFARS 252.204-
7004 Antiterrorism Awareness Training for Contractors JAN 2023
DFARS 252.204-
7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
DFARS 252.209-
Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism MAY 2019
DFARS 252.223-
7008 Prohibition of Hexavalent Chromium JAN 2023
DFARS 252.225-
7002 Qualifying Country Sources as Subcontractors MAR 2022
DFARS 252.225-
7021 Trade Agreements FEB 2024
DFARS 252.225-
7041 Correspondence in English JUN 1997
DFARS 252.225-
Representation Regarding Prohibition on use of Certain Energy Sourced from Inside the Russian Federation AUG 2021
DFARS 252.225-
Prohibition on Use of Certain Energy Sourced from Inside the Russian Federation JAN 2023
DFARS 252.225-
7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022
DFARS 252.225-
7056 Prohibition Regarding Business Operations with the Maduro Regime JAN 2023
DFARS 252.232-
7003 Electronic Submission of Payments Requests and Receiving Reports DEC 2018
DFARS 252.232-
7006 Wide Area Workflow Payment Instructions JAN 2023
DFARS 252.232-
7008 Assignment Of Claims (Overseas) JUN 1997
DFARS 252.232-
7010 Levies on Contract Payments DEC 2006
DFARS 252.233-
7001 Choice of Law (Overseas) JUN 1997
DFARS 252.243-
7002 Requests for Equitable Adjustment DEC 2022
DFARS 252.247-
7023 Transportation of Supplies by Sea – Basic OCT 2024
The following quality guidelines apply and are incorporated by reference into the solicitation. See Attachment C - Quality Assurance ENERGY CQAPs and Attachment D – Quality Assurance ENERGY EQAPs for the full text:
DLA ENERGY QAP C1.02 GENERALIZED TECHNICAL GUIDANCE MAR 2025
DLA ENERGY QAP C16.09 TURBINE FUEL, AVIATION (JET A1) JAN 2025
DLA ENERGY QAP C6.18-2 FUEL OIL, DIESEL (OCONUS) DEC 2025
DLA ENERGY QAP C1.02 GENERALIZED TECHNICAL GUIDANCE MAR 2025
DLA ENERGY QAP C16.09 TURBINE FUEL, AVIATION (JET A1) JAN 2025
DLA ENERGY QAP C6.18-2 FUEL OIL, DIESEL (OCONUS) DEC 2025
DLA ENERGY QAP E1 CONTRACTOR INSPECTION RESPONSIBILITES APR 2024
DLA ENERGY QAP E1.09 RAPID REFUELING REQUIREMENTS AUG 2026
DLA ENERGY QAP E12 POINT OF ACCEPTANCE AUG 2026
DLA ENERGY QAP E18.01 SAMPLE SUBMISSION AUG 2009
DLA ENERGY QAP E21.01 POINT OF INSPECTION AUG 2026
DLA ENERGY QAP E22 INSPECTION OFFICES AUG 2026
DLA ENERGY QAP E35 NONCONFORMING SUPPLES AND SERVICES DEC 2011
DLA ENERGY QAP E37 SOURCE RESTRICTION AND SOURCE INSPECTION DEC 2011
DLA ENERGY QAP E40.01 MARERIAL INSPECTION AND RECEIVING REPORT
(MIRR)/WIDE AREA WORKFLOW (WAWF) ENERGY RECEIVING
REPORT (ERR)(BULK FUEL/DIRECT DELIVERY AVIATION
FUEL)
JUL 2014
PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT
FAR 52.204-7 System for Award Management—Registration (FEB 2026) (DEVIATION 2026-O0038) with DFARS 252.204-7998 Alternate A, Annual Representations and Certifications (FEB 2026) (DEVIATION 2026-O0043)
The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. As part of the SAM registration process, the Government collects information, as described in paragraphs (b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov. Allow https://www.sam.gov/ for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.
(a) Definitions. As used in this provision—
Commercial and Government Entity (CAGE) code has the meaning provided in the clause at the Federal Acquisition Regulation (FAR) 52.204-13, System for Award Management—Maintenance, of this solicitation.
Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.
Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.
Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).
Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.
Taxpayer identification number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.
Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-13, System for Award Management— Maintenance, of this solicitation.
(b) Identifiers. The Offeror shall obtain and provide the following identifying information:
(1) Unique entity identifier (UEI).
(i) The Offeror shall obtain a UEI to register in SAM. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI to the Offeror. Go to https://www.sam.gov for instructions on obtaining a UEI.
(ii) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.
(iii) The Contracting Officer will use the UEI to verify that the Offeror has an active Federal Government contracts registration in
SAM.
(2) Taxpayer identification number (TIN).
(i) The Offeror shall provide its TIN or related information to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and implementing regulations issued by the IRS. The Offeror shall consent for TIN validation; and
(3) Commercial and Government Entity (CAGE) code.
(i) The Offeror shall provide a CAGE code and legal business name (Do not use a “doing business as” name) for—
(A) Itself;
(B) Its immediate owner(s), if any;
https://www.sam.gov/
(C) Its highest-level owner, if any; and
(D) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.
(ii) If the Offeror is in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA CAGE Branch will assign a CAGE code to the Offeror as a part of the SAM registration process. For information on obtaining a CAGE code go to https://cage.dla.mil/.
(iii) The Offeror shall get from any immediate and/or highest-level owner(s) their respective CAGE code(s) to provide the code(s) as part of the registration (FAR 52.204-7(b)(3)(i)).
(iv) If the Offeror is located outside of the United States or its outlying areas, and does not already have a CAGE code assigned, the Offeror may obtain a CAGE code as indicated in the following table.
If the Offeror is… Then…
Located in a country that is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation
Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts)
Located in a country that is not a member of NATO or a sponsored nation
Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)
(c) Representations and certifications.
(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:
Provision Title Date
52.204-5 Women-Owned Business (Other Than Small Business) Oct
52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation Nov https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
52.209-5 Certification Regarding Responsibility Matters Aug
52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
Feb
52.219-1 Small Business Program Representations Feb
52.219-1 Alt I
Small Business Program Representations, with its Alternate I
Feb
52.219-1 Alt II Small Business Program Representations, with its Alternate II
Mar
52.226-2 Historically Black College or University and Minority Institution Representation Oct
(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.
(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.
(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(e)(1) If the provision at FAR 52.204-7, System for Award Management –Registration, is included in this solicitation, paragraph
(g) of this provision applies.
(2) If the provision at FAR 52.204-7, System for Award Management – Registration, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (g) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:
(i) Paragraph (g) applies.
(ii) Paragraph (g) does not apply and the Offeror has completed the individual representations and certifications in the solicitation.
(f)(1) The following representations or certifications in the SAM database are applicable to this solicitation as indicated:
X (i) 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation.
Applies to all solicitations.
(ii) 252.216-7008, Economic Price Adjustment—Wage Rates or Material Prices Controlled by a Foreign Government. Applies to solicitations for fixed-price supply and service contracts when the contract is to be performed wholly or in part in a foreign country, and a foreign government controls wage rates or material prices and may during contract performance impose a mandatory change in wages or prices of materials.
(iii) 252.225-7042, Authorization to Perform. Applies to all solicitations when performance will be wholly or in part in a foreign country.
(iv) 252.225-7049, Prohibition on Acquisition of Certain Foreign Commercial Satellite Services—Representations.
Applies to solicitations for the acquisition of commercial satellite services.
(v) 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism. Applies to all solicitations expected to result in contracts of $150,000 or more.
(vi) 252.229-7012, Tax Exemptions (Italy)—Representation. Applies to solicitations when contract performance will be in Italy.
(vii) 252.229-7013, Tax Exemptions (Spain)—Representation. Applies to solicitations when contract performance will be in Spain.
(2) The following representations or certifications in SAM are applicable to this solicitation as indicated by the Contracting Officer: [Contracting Officer check as appropriate.]
(i) 252.209-7002, Disclosure of Ownership or Control by a Foreign
(ii) 252.225-7000, Buy American—Balance of Payments Program
(iii) 252.225 -7020, Trade Agreements Certificate. Use with Alternate I.
(iv) 252.225-7031, Secondary Arab Boycott of Israel.
(v) 252.225-7035, Buy American—Free Trade Agreements—Balance of Payments Program Certificate.
Use with Alternate I.
Use with Alternate II.
Use with Alternate III.
Use with Alternate IV.
Use with Alternate V.
(vi) 252.226-7002, Representation for Demonstration Project for Contractors Employing Persons with Disabilities.
(vii) 252.232-7015, Performance-Based Payments—Representation.
(g) The Offeror has completed the annual representations and certifications electronically via the SAM website at https://www.sam.gov After reviewing the SAM database information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in FAR 52.204-7 and paragraph (f) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer, and are incorporated in this offer by reference (see FAR 4.203-1); except for the changes identified below [Offeror to insert changes, identifying change by provision number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.
FAR/DFARS provision No. Title Date Change
Any changes provided by the Offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications located in the SAM database.
FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026) (DEVIATION 2026- O0038) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (FEB 2026) (DEVIATION 2026-O0038)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
FACTOR 1: TECHNICAL CAPABILITY
FACTOR 2: PRICE
FACTOR 1: TECHNICAL CAPABILITY
The Government will evaluate an offeror’s technical capability on an Acceptable/Unacceptable basis, defined as follows:
1. Acceptable: An offer will be deemed technically acceptable if it meets the requirements of the Solicitation. To show that the offer meets the requirements of the Solicitation, the offeror must provide the certificate(s) of analysis or certificate(s) of quality required by subfactor a, and the supplier commitment letter required by subfactor b.
2. Unacceptable: An offer that does not meet the requirements of the Solicitation.
An offer must be technically acceptable under each subfactor (a, and b to be technically acceptable under FACTOR 1:
TECHNICAL CAPABILITY.
Subfactor a. Certificate of Analysis or Certificate of Quality
To be technically acceptable under this subfactor, an offeror must submit for each line item offered: a certificate of analysis or certificate of quality and a specification sheet for each product offered, Offerors must clearly designate, label, and cross-reference which certificate and specification sheet applies to each specific line item offered, demonstrating that the offeror can provide fuel meeting the applicable specification. Vendor must submit a valid COA written in English that is not older than 3 months from the date this offers are due.
Test reports/certificate(s) of analysis (COA(s)) submitted under this solicitation, tested in accordance with the C QAP requirements, shall meet one of the requirements below:
1) Match source of supply COA with source of supply in the supplier commitment letter.
or
2) COA(s) provided by 3rd party regional laboratory shall be located in the Philippines.
Subfactor b. Supply Commitment Letter
The offeror must submit letters of commitment from their transportation companies and petroleum suppliers. Letters of commitment must reference the solicitation number, solicitation quantity, state the product, the specification, the source of supply, and the length of period of performance. All letters of commitment must be on petroleum supplier or transportation company letterhead and signed by an official representative of the petroleum supplier or transportation company. The Government may also request copies of the supply and/or transportation agreements with the offeror’s suppliers and/or subcontractors. The statement must be substantially similar to the following:
[Name of Offeror], in combination its subcontractor, [name of subcontractor], currently has all permissions, certifications, qualifications, licenses, and commitments required to deliver the product required under solicitation line items [identify all applicable line item numbers].
E.g.: ABC Corporation, in combination with its subcontractor XYZ, LLC, currently has all permissions, certifications, qualifications, licenses, and commitments required to deliver the product required under solicitation line items 0001, 0006, and 0008–0010.
If the offeror is not using or relying on a subcontractor, it should not reference a subcontractor in the statement.
FACTOR 2: PRICE
The lowest price will be determined by evaluating each line item. Each line item will be evaluated and awarded independently.
These requirements will be awarded to the offeror with lowest total extended price offer. The six-month extension provision for each line item will be evaluated by multiplying the offered unit price against an estimated quantity for the six-month period.
Evaluation of options does not obligate the Government to exercise options.
RESPONSIBILITY: In addition to the evaluation criteria stated above, the Government must determine the responsibility of any potential subcontractor in accordance with FAR subpart 9.1. In making this responsibility determination, the Government may conduct pre-award surveys to verify awardees meet the FAR 9.104-1 standards for present responsibility.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.216-2 Economic Price Adjustment-Standard Supplies (NOV 2021)
(a) The Contractor warrants that the unit price stated in the Schedule for ALL LINE ITEMS is not in excess of the Contractor’s applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that-
(1) Is an established catalog or market price for a commercial product sold in substantial quantities to the general public;
and
(2) Is the net price after applying any standard trade discounts offered by the Contractor.
(b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor’s established price, and this contract shall be modified accordingly.
(c) If the Contractor’s applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor’s written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations:
(1) The aggregate of the increases in any contract unit price under this clause shall not exceed 400% percent of the original contract unit price.
(2) The increased contract unit price shall be effective-
(i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor’s written request within 10 days thereafter; or
(ii) If the written request is received later, on the date the Contracting Officer receives the request.
(3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause.
(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price.
(5) Within 30 days after receipt of the Contractor’s written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.
(d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.
FAR 52.216-18 Ordering (AUG 2020)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 January 2027 through 31 December 2029.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) A delivery order or task order is considered "issued" when—
(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;
(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or
(3) If sent electronically, the Government either—
(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or
(ii) Distributes the delivery order or task order via email to the Contractor's email address.
(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.
FAR 52.216-19 Order Limitations (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than the minimum quantity applicable to the method of delivery called for the item(s) as specified in the, “DELIVERY CONDITIONS FOR TRANSPORT, TRUCKS, AND TRAILERS, AND TANK WAGONS” supplemental text , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor-
(1) Any order for a single item in excess of NOT APPLICABLE;
(2) Any order for a combination of items in excess of NO MORE THAN ONE ORDER SHALL BE ACTIVE FOR A PARTICULAR CLIN AT ANY GIVEN TIME; or
(3) A series of orders from the same ordering office within NOT APPLICABLE days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
FAR 52.216-21 Requirements (FEB 2026) (DEVIATION 2026-O0038)
(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.
(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.
(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.
(f) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s ordering period;
provided, that the Contractor shall not be required to make any deliveries under this contract after 31 December 2029.
52.217-6 Option for Increased Quantity (MAR 1989)
The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days Delivery of…
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