Attachment D - Quality Assurance ENERGY EQAPs.pdf

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SOLICITATION: SPE605-26-R-0217 (PHILIPPINES, POST, CAMPS, & STATIONS (PC&S) PP 1. 6P)
Solicitation number
SPE60526R0217
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Written by GovTribe AI ·

This document is Attachment D – ENERGY E-QAPs, a collection of Supplemental Quality Assurance Provisions (SQAPs) for the Defense Logistics Agency (DLA) Energy contracting for petroleum products and related services.

The primary SQAP is ENERGY QAP E1 (Contractor Inspection Responsibilities, April 2024), which establishes quality control requirements for aviation fuel (JET A/JET A-1) supplied via fungible pipeline, tank truck/trailer, and rail car. Contractors must maintain a written Quality Control Plan (QCP) documenting inspection procedures, additive injection protocols, sampling methodologies per API and ASTM standards, testing requirements, storage and handling procedures, loading and shipping operations, and tank car/truck preparation. The QCP must be reviewed annually and approved by the Quality Assurance Representative (QAR) prior to implementation. Key operational requirements include A-level (full specification) testing on each batch tank, C-level verification testing, homogeneity verification for new batches, strainer and filter maintenance every six months, and comprehensive documentation via Certificate of Quality (CoQ), Certificate of Analysis (CoA), or equivalents. For FOB Origin Government-supplied vessels, contractors must maintain time logs and prepare samples under specific procedures. For FOB Destination tankers/barges, contractors must ensure cargo systems are washed, gas-freed, and inspected, with minimum two-rinse procedures when solvents are used. The document includes detailed tables specifying sample retention periods (15-45 days depending on location and product type), minimum sampling and testing requirements for different shipment modes (tankers/barges, pipeline, tank trucks, rail cars, intermodal containers), test series definitions (Type A, B-1, C), tank conversion procedures, and point of acceptance criteria.

Additional SQAPs address specific requirements: ENERGY QAP E12 (Point of Acceptance, August 2026) clarifies that FOB origin acceptance occurs at origin and FOB destination acceptance occurs at destination unless otherwise stated; ENERGY QAP E18.01 (Sample Submission, August 2009) requires contractors to furnish samples of each product at the QAR's designated location without charge; ENERGY QAP E21.01 (Point of Inspection, August 2026) specifies inspection locations based on FOB terms and delivery method; ENERGY QAP E22 (List of Inspection Offices, July 2026) identifies DLA Energy regional inspection offices by geographic code; ENERGY QAP E35 (Nonconforming Supplies and Services, December 2011) defines deviation and waiver procedures with administrative fees and dispute resolution mechanisms; and ENERGY QAP E37 (Source Restriction and Source Inspection, December 2011) allows the Contracting Officer to restrict contractors to single sources and change inspection points from destination to origin if quality problems persist. Additional SQAP E40.01 (Material Inspection and Receiving Report, July 2014) mandates submission of completed Energy Receiving Reports via the Wide Area Workflow (WAWF) system with test results, quantity documentation, and supporting materials for marine shipments, pipeline shipments, truck/rail/intermodal shipments.

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AMND 02 - Attach K - PH Options Pricing Submission Spreadsheet.xlsx XLSX spreadsheet
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Attachment A - Schedule of Supplies_Updated.pdf PDF
Solicitation_SPE60526R0217 - Updated.pdf PDF
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Attachment J - Fuel Sourcing Data Sheet - Updated.pdf PDF
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Attachment E -Provisions and Clauses.pdf PDF
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Attachment K - Philippines Options Pricing Submission Spreadsheet.xlsx XLSX spreadsheet
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Attachment C - Quality Assurance ENERGY CQAPs.pdf PDF
Solicitation_SPE60526R0217.pdf PDF
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Attachment F - AMPS Role Guide.pdf PDF
Attachment I - Sample Letter of Commitment and Instructions.pdf PDF
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SPE605-26-R-0217

Attachment D – ENERGY E-QAPs

KNAPP.RICHARD.BRU

CE.1027134021

Digitally signed by

KNAPP.RICHARD.BRUCE.1027134021

Date: 2024.04.11 12:46:02 -04'00'

MACLEAN.SARAH.A.1

400398441

Digitally signed by

MACLEAN.SARAH.A.1400398441

Date: 2024.04.11 12:22:48 -04'00'

KARRAS.JASON.EARL

E.1129188177

Digitally signed by

KARRAS.JASON.EARLE.1129188177

Date: 2024.04.11 12:28:51 -04'00'

TABLE I, Sample Retention1

LOCATION MINIMUM QUANTITY RETENTION PERIOD 1

Bulk Tank Cars/Tank Truck/Intermodal Container

Fuels 1 gallon (4 liters) 2 15 days for fuels Lubricating Oils 0.25 gallons (1 liter) 2 45 days for lubricating oils

Drums4 2 gallons (8 liter) (multi-drum composite) 3 45 days

Shipping Tank(s)

2 gallons (8 liters) for Aviation Turbine Fuels 1 gallon (4 liters) for all other Fuels, Lubricating Oils, and Additives

45 days

Tanker/Barge/Pipeline (Composite Line at Custody Transfer Point)

5 gallon (20 liters) for all fuel types 45 days

Tanker/Barge (Composite)

F.O.B. Origin 2 gallons (8 liters) for Aviation Turbine Fuels 1 gallon (4 liters) for all other fuels

45 days

F.O.B. Destination 2 gallons (8 liters) Until shore tests on-specification Tanker/Barge (Each Compartment)

F.O.B. Origin 0.25 gallon (1 liter) 45 days F.O.B. Destination 0.25 gallon (1 liter) Until shore test on-specification

NOTES:

1. Unless otherwise noted in this document or applicable contract, the retention period shall be for the stated number of days after the sample has been taken from the location indicated.

2. If the conveyance is compartmentalized, a proportional sample shall be taken from each compartment.

3. An 8-liter composite sample of each product lot shall be taken from a predetermined number of randomly selected drums IAW Table III of API MPSM, Chapter 8.1 (ASTM D 4057).

4. Applies to DLA Energy managed procurements of products shipped in drums. Does not apply to DLA Aviation managed procurements for packaged products.

TABLE II, Minimum Sampling and Testing Requirements for Petroleum Products Series 1, tankers and barges1

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE2 TEST REQUIRED3

1.a

Prior to Loading

Before acceptance of new materiel and after establishment of new batch4 Each shore storage tank Single Tank Composite or All

Levels A5, 15

1.b After line pack but prior to loading As close to the custody transfer point as possible Line Sample C7,14 Dedicated System B-1 Non-Dedicated System

1.c D uring

Loading

Immediately after start of loading/shipment

As close to the custody transfer point as possible Line Sample C7

1.d After first in Vessel cargo compartment(s) Spot C7,14

1.e During loading

As close to the custody transfer point as possible Line Sample Hourly Visual6,8, Retain10

1.f

A fter Loading

After loading

Each vessel cargo compartment All Level (Combine All Levels into one Volumetric Composite Sample13)

C 6, 8, 11,14

Remainder of B-112

(Retain fuel for B-1 referee testing)

NOTES:

1. Additional requirements to include retain samples may be required. See Quality Assurance Provisions (C or E-QAP) for further details.

2. Refer to ASTM International D4057 for sampling procedures.

3. Test results shall be compared against the quality release certificate. Any discrepancies shall be identified, investigated, and resolved.

4. Upon procurement at refineries, blending installations, etc. and at main installations including national depots & ocean importing points on establishment of new batches.

5. Prior to performing A-level testing, the homogeneity of each batch shall be determined. Refer to paragraph (b)(1)(iii)(C) of this document for additional details.

6. Test for FSII and SDA only if line injected.

7. If sample fails appearance, perform particulate matter using approved methods as outlined in the applicable specification.

8. Lubricity also required for F-76 only if line injected, or determine LIA concentration by volumetric measurement/calculation.

9. First in shall be done after one (1) meter or after line displacement whichever is the greater.

10. For all tanker and barge, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable if they are taken hourly throughout the shipment and that the quantity of the composite sample meets the requirements in Table I

11. Best practice is for B-1 test completion for FOB Origin Procurements (or Type A level testing when specified in contract for FOB Destination Procurements) prior to vessel release. Based on QAR decision, vessel may sail after C Tests to meet schedule requirements including to avoid predicted weather; remainder of B-1 tests to be completed before arrival at next load or discharge port. Test report will be provided to designated discharge port.

12. Type A level testing required for FOB Destination Procurements (unless otherwise specified by contract).

13. As defined by API MPMS Chapter 8-1, section 3.22.

14. For product verification purposes. Results of C-test must fall within reproducibility of source tank A-level results.

15. New cargo from same batch, within 30 days, will only require B-1 testing to verify previous A-level test results. B-1 level verification test results should fall withing reproducibility of source tank A-level results.

Series 2, pipeline, tank trucks, tank cars, iso-containers1,7

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE 2 TEST REQUIRED3

2.a Prior to Shipm ent

Before acceptance of new materiel and after establishment of new batch4

Each Shipment Storage Tank Single Tank Composite or All Levels A9, 11

2.b After line pack but prior to loading/shipment

As close to the custody transfer point as possible Line Sample C5,6 Dedicated System

B-1 Non-Dedicated System

2.c D uring Shipm ent

Immediately after start of loading/shipment As close to the custody transfer point as possible and downstream of the filter separator (if equipped)

Line Sample C5, 13

2.d Pipeline Only:

Hourly after start of loading or shipment10

As close to the custody transfer point as possible and downstream of the filter separator (if equipped) Line Sample

Apperance5, 12

(Retain fuel for B-1 referee testing)

2.e

Daily on first fill and anytime a new tank is placed on issue (after line displacement) TT, TC, ISO, Refuelers or other over the road transportation modes only

As close to the custody transfer point as possible (Loading Rack or Fill Point) and downstream of the filter separator (if equipped)

Line Sample Color (by visual method) and Appearance5.

If visual fails perform C6

2.f

A fter Loading

Daily for each conveyance mode (Not required for pipeline operations)

Each Cargo Compartment or another point that provides a representative sample All Level

Appearance on each compartment

C on composite 5,6,8

2.g Drums Sample of each lot of product shall be taken from a predetermined number of randomly selected drums14

Multi-drum Composite C13

NOTES:

1. Additional contractual requirements to include retain samples may be required. See Contract Quality Assurance Plans (C or E-QAPs) for further details.

2. Refer to ASTM International D4057 for sampling procedures.

3. Test results shall be compared against the quality release certificate. Any discrepancies shall be identified, investigated, and resolved.

4. Upon procurement at refineries, blending installations, etc., and at main installations including national depots & ocean importing points on establishment of new batches.

5. Test for FSII and SDA only if line injected.

6. If sample fails appearance, perform particulate matter using approved methods as outlined in the applicable specification.

7. Type A level testing required for FOB Destination Procurements (unless otherwise specified by contract).

8. If the conveyance is compartmentalized, a proportional sample shall be taken from each compartment such that a total of one liter is collected from the conveyance.

9. Filtration time testing is required for JP-5 & JP-8 and shall meet contract requirement.

10. For pipeline shipments, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable if they are taken hourly throughout the shipment and that the quantity of the composite sample meets the requirements in Table I.

11. Prior to performing A-level testing, the homogeneity of each batch shall be determined. Refer to paragraph (b)(1)(iii)(C) of this document for additional details.

12. Lubricity also required for F-76 only if line injected or determine LIA concentration by volumetric measurement/calculation.

13. For product verification purposes. Results of C-test must fall within reproducibility of source tank results.

14. A composite sample of 2 gallons (8 liters) for Aviation Turbine Fuels and 1 gallon (4 liters) for all other fuels for each lot of product shall be taken from a predetermined number of randomly selected drums. The total number of drums sampled per lot shall, at a minimum, be that cited in Table III of API MPMS chapter 8.1 (ASTM d 4057), but may be increased at the government's option.

Series 3, product receipt and discharges for tankers and barges (FOB Destination)

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE TEST REQUIRED

3.a

Prior to D ischarge

Prior to discharge

From each vessel cargo compartment All Level Appearance and Density1

3.b From each vessel cargo compartment

All Level (Combine All Levels into one Volumetric Composite

Sample)

A

3.d

D uring

D ischarge

Within 30 minutes after start and each hour after until completion

Dock/Discharge Manifold Header Line Sample / Retain Perform Appearance test2,3 and then retain fuel for Referee testing

3.e

A fter

D ischarge

If remainder of fuel will be shipped to another DFSP

Each vessel compartment with fuel remaining on board All Level Retain until discharged at destination

NOTES:

1. Test for flash point on high flash cargo tanks if low and high flash cargoes are carried together aboard the same vessel without segregated venting systems.

2. For aviation fuel delivery, FSII and SDA shall be tested only if line injected. This requires an additional quart sample.

3. Test for additives if line injected downstream of the injector. (If line injecting LIA into F-76, test for lubricity.)

Series 4, product receipt from pipeline (FOB Destination)1

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE TEST REQUIRED

4.c D uring

R eceipt

During pipeline receipt Custody transfer point Line Sample/Retain 5 Gallon Minimum2

4.d During pipeline receipt, immediately after start, Midpoint and 1 hour prior to completion3

As close to the custody transfer point as possible Line C

4.g

A fter

R eceipt

After receipt of fuel Each receipt tank All level A

NOTES:

1. Refer to ASTM International D4057 for sampling procedures.

2. Retain for referee testing in the event a failure occurs on receipt tank. Retain sample for 45 days. Sampling is IAW API MPMS Chapter 8

3. Fuel from a new batch will be considered a new receipt for quality control purposes.

TABLE III, Definitions of Test Series

I. TYPE A: Includes all specification quality conformance tests plus any additional contractual requirements.

II. TYPE B-1 & C: As shown in the table below for each product. Properties and test methods will be in accordance with the product specification for each grade identified in the solicitation/contract.

AVGAS

AVIATION

TURBINE

MOGAS

DIESEL/

KEROSENE/

NAVAL DISTILLATE

LUBE OIL

TEST PROPERTIES B-1 C B-1 C B-1 C B-1 C B-1 C

Appearance/ workmanship

Particulate content * *8 *1 *8 Filtration Time * Color (visual) * * * * * * * * * Density/API Gravity/ Specific Gravity

Distillation * * * * Corrosion, Copper Strip * * Existent Gum * * Carbon Residue *1 Vapor Pressure * * Lead Content * *3 Freeze Point * Flash Point * * * * * FSII Content *

MSEP (JP-8, F-24, F-27,

Jet A & Jet A-1)

Conductivity (JP-5 & JP- 8, F-24, F-27 & Jet A-1)

*4

Thermal stability (B-1 requirement applies to JPTS and marine/multi-product mode receipt tank sample)

Sediment & Water Total Sediment aged Viscosity *7 Water Content * *8 *2 Emulsion *2 Foam Test * Knock Rating (RON / MON) *6 Lubricity *1

FAME *5 *1

Solid Contaminants *2

* The procedure to be used for conducting these tests will be as stated in the appropriate product specification and/or contract. For any products not covered under this table, contact Quality Assurance Representative for guidance.

NOTES:

1. F76 only.

2. Only if the specification has this requirement.

3. If contamination with leaded fuels is suspected.

4. If fuel contains conductivity additive, wait approximately 2 minutes after obtaining sample for charges in the fuel to dissipate before performing CU testing.

5. Only for product transported through multi-product systems, including marine transport.

6. Perform only if Lead Content is performed and fails and/or contamination with another product is suspected. In the case of pipeline, this test shall be performed when considered necessary.

7. For MIL-PRF-17331 and MIL-PRF-9000 viscosity is not required unless the tank has been in long term storage for 3 months.

8. Visual check.

TABLE IV, Conversion chart for tank trucks (TT) tank cars (TC), tank wagons (TW), tank & trailer (TRR), and intermodal containers (IMC)1, 2

Last Product Carried

PRODUCT TO BE LOADED5

Gasolines: MUR, MUM, MUP, EFM, E85, 100, 130, JAB

Aviation Turbine Fuels: JAA/A1, JP-8, F-24, JP-5, TS1, KS1/R/N, Aviation Turbine

Fuel3: JPTS

RP1/RP2 JP-10/PF1 Diesel Fuel: F-76 FSII Lubricating Oils

Diesel Fuels:

DF1, DF2,

DS1, DS2,

DSS, DSW,

BDI, MGO

Gasolines4 MUR, MUM, MUP, EFM, E85, 100, 130, JAB

Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry

Aviation Turbine Fuels4, 9

JAA/A1, JP-8, F-24,

JP-5, TS1, KS1/R/N,

Drain/Empty

Drain/Empty

Steam/Dry

Aviation Turbine Fuel3 JPTS Drain/Empty Drain/Empty Drain/Empty Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam Dry Steam/Dry

RP1/RP2 Steam/Dry Steam/Dry Steam/Dry Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry J10/PF-1 Steam Dry Steam/Dry Steam/Dry Steam Dry Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Petroleum Solvent or Paint Thinner Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry

Diesel Fuel: F-76 Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Drain/Empty Steam/Dry Steam/Dry Drain/Empty Diesel Fuels4 DF1, DF2, DS1, DS2, DSS, DSW, MGO

Steam/Dry Steam/Dry7 Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Drain/Empty

FSII (SIH) Drain/Empty Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Drain/Empty Steam/Dry Steam/Dry Lubricating Oils NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD NO LOAD Steam/Dry6 Steam/Dry Biodiesel Blends(<B15)4

DF1, DF2, DS1, DS2, DSS,

DSW

Steam/Dry7

NO LOAD

Biodiesel Blends(>B15):

DF1, DF2, DS1, DS2,

BDI

Steam/Dry8

Heavy Fuel Oils, Distillate Fuels4 FS1, FS2, FS4, FS5, FS6

Residual Fuel Oils:

ISO 8217, class F (IFOs)

Naphtha Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry

TABLE IV Continued, Conversion chart for tank trucks (TT) tank cars (TC), tank wagons (TW), tank & trailer (TRR), and intermodal containers (IMC)1, 2

NOTES:

1. For previous cargoes not listed, contact DLA Energy Quality Operations Division at DLAEnergyQualityOperations@dla.mil for acceptability/cleaning procedures.

2. General Instructions for Tank Cars and Trucks

a. Conveyances (all) shall be dry and free from loose rust, scale, and dirt

b. Saran lined equipment should not be steam cleaned; water wash should suffice.

c. Petroleum products shall not be loaded into the conveyances where the previous cargo was caustic, acid, or chlorinated solvents.

d. Tank trucks and cars in liquid fertilizer service shall not load aviation turbine fuels directly but shall carry out at least two loads of commercial gasoline prior to the aviation turbine fuel load.

e. Conversion of Government-owned tank cars from liquid fertilizer service to aviation turbine fuel service shall only be done when no other alternative exists. Tank cars being converted from liquid fertilizer service to a petroleum product shall be adequately cleaned to remove all traces of liquid fertilizer. At a minimum, the equipment must be steam cleaned; dried and must be free from loose rust, scale, and dirt. After cleaning, but before loading aviation turbine fuels, at least two loads of commercial gasoline shall be carried prior to loading aviation turbine fuel. Equipment with unlined compartments should have its compartments lined with an approved coating at this time. Conveyances carrying their initial load of aviation turbine fuel following conversion shall not be released from the loading until they have been sampled a minimum of 24 hours after loading. In accordance with MIL-STD-3004-1A, samples shall undergo type B-2 testing plus Thermal Stability Test (if required by the product specification). After type B-2 tests indicate compliance with specification requirements, the conveyance can be released pending results of the Thermal Stability tests. The conveyance shall not be unloaded until the loading point notifies the destination that the Thermal Stability test (when required) has passed. When the above condition applies, the DD-250, Wide Area Workflow (WAWF) Energy Receiving Report (ERR) or equivalent form shall be so noted.

3. To be loaded only in aluminum or stainless-steel conveyance, or other conveyance lined with an approved epoxy coating. If equipment is coated, clean with hot fresh water not exceeding 58°C (136°F) and dry thoroughly.

4. If previous cargo contained dye marker, all traces of color must be removed.

5. If product to be loaded does not contain dye, then the vehicle shall not contain any traces of dye prior to loading.

6. Drain/empty only when same specification product is being loaded.

7. Prior to loading the aviation fuels listed, the conveyance must have carried a previous non-FAME cargo and then be steam cleaned and dried. Trucks that have previously carried biodiesel create a risk of cross-contamination of aviation turbine fuel with residual biodiesel components. Diesel fuel may contain up to 5% FAME without reporting it as biodiesel.

Because of the difficulties in making a load-rack of the presence of FAME in the previous load, the more stringent “Steam/Dry is required.

8. Drain and empty if loading biodiesel blend.

9. Cargos carrying dyed kerosene shall use the steam/dry cleaning procedure.

PAGE 1 OF 2DLA FORM 1889, AUG 2026

Prescribed by: eSOP 4155.05-001 Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

Print Form Email Form Clear

REV DESCRIPTION DATE APPROVED

A Energy QAP E12 08/28/2026 M.MIZRAHI

REVISIONS

ENERGY QAP E12 (AUG 2026) POINT OF ACCEPTANCE

(a) For Free on Board (FOB) origin contract items, acceptance of the supplies furnished hereunder shall take place at origin.

(b) For FOB destination contract items, acceptance of the supplies furnished here under shall take place at destination.

(c) Acceptance shall take place as stated above, unless specifically stated otherwise in the contract.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

09/01/2026

APPROVED BY

DATE

08/28/2026

DATE

08/28/2026

PREPARED BY

DRAWING NUMBER

6808238

SCALE

1:1

CAGE

52838

SIZE

A

NSN

MULTIPLE

ITEM

E12 POINT OF ACCEPTANCE

DLA WSC DLA Troop Support DLA WSR DLA Energy clear

DEFENSE LOGISTICS AGENCY, ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6222

REVIEWED BY

MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.09.01 10:09:37 -04'00'

ALONZO.JASON.12716

78823

Digitally signed by

ALONZO.JASON.1271678823

Date: 2026.08.28 12:24:48 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

NICHOLS.MATTHEW.STEPHEN.1267972229

Date: 2026.08.28 12:34:09 -04'00'

PAGE 2 OF 2DLA FORM 1889, AUG 2026

Prescribed by: eSOP 4155.05-001 Sponsor: J3

PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments

Print Form Email Form Clear

INSTRUCTIONS

a. Developing a QAP/SQAP unique to an individual National Stock Number (NSN) or a Local Stock Number (LSN):

(1) Develop the SQAP using DLA Form 1889, downloaded from the Official DLA Forms website:

https://www.dla.mil/Working-With-DLA/Forms/DLFormList/. For the initial release of a QAP/SQAP, leave the REVISIONS block blank. When revising QAP/SQAP, update the REVISIONS block as appropriate.

(2) Enter the title of the SQAP in the DESCRIPTION block. This title should be the clear reason the SQAP was created. For DLA Energy, the applicable document number should be included in this block, as DLA Energy QAPs are numbered per contract clauses, materials, and geographic regions. (See the appropriate procurement guidance prescription list.)

(3) QA Requirements should be typed in the area below the Revisions block.

(a) If more information is needed or images are required, add a continuation page and add text or image(s) below the revision block.

(b) If files need to be attached, use the Attachment button to select and attach necessary files.

(4) Select the MSC responsible for the NSN or LSN by selecting the respective name in the address block. This will auto populate Commercial and Government Entity Code (CAGE).

(5) Enter “Multiple NSNs or LSNs” in the ITEM block.

(6) Enter “Multiple NSNs or LSNs” in the NSN block.

(7) SIZE and SCALE blocks are automatically populated; do not change.

(8) For non-Energy MSCs, enter the document number of the QAP in the DRAWING NUMBER block. The entire document number MUST NOT EXCEED 21 characters (due to system constraints) and will include the acronym QAP or SQAP. Examples of multi-use QAP/SQAPs include QAP-020, QAP-E09, and SQAP-SER1.

(9) Specialists electronically sign and date the “Prepared By” block ONLY.

(10) DLA Weapons Support and DLA Troop Support, Team Leaders or First Line Supervisors electronically sign and date the “Reviewed by” and “Approved By” blocks. NOTE: DLA Troop Support Construction & Equipment (C&E) PS will forward the SQAP to another PS for review and signature.

DLA Energy personnel will follow guidance provided in the DLA Energy Procurement Instruction (DEPI).

(11) Initiate a new form for those revisions when or if content changes happen by following the instructions directly above.

(a) The REV block should be updated alphabetically, beginning with “A.”

(b) Select DATE from the dropdown calendar.

(c) APPROVED block should be the First Initial and Last Name of the individual making the changes to the SQAP.

b. Developing a QAP/SQAP for multiple NSNs or LSNs:

(1) Develop the SQAP using DLA Form 1889, downloaded from the Official DLA Forms website:

https://www.dla.mil/Working-With-DLA/Forms/DLFormList/. For the initial release of a QAP/SQAP, leave the REVISIONS block blank. When revising QAP/SQAP, update the REVISIONS block as appropriate.

(2) Enter the title of the SQAP in the DESCRIPTION block. This title should be the clear reason the SQAP was created. For DLA Energy, the applicable document number should be included in this block, as DLA Energy QAPs are numbered per contract clauses, materials, and geographic regions. (See the appropriate procurement guidance prescription list.)

(3) QA Requirements should be typed in the area below the Revisions block.

(a) If more information is needed or images are required, add a continuation page and add text or image(s) below the revision block.

(b) If files need to be attached, use the Attachments button to select and attach necessary files.

(4) Select the MSC responsible for the NSN or LSN by selecting the respective name in the address block. This will auto populate Commercial and Government Entity Code (CAGE).

(5) Enter “Multiple NSNs or LSNs” in the ITEM block.

(6) Enter “Multiple NSNs or LSNs” in the NSN block.

(7) SIZE and SCALE blocks are automatically populated; do not change.

(8) For non-Energy MSCs, enter the document number of the QAP in the DRAWING NUMBER block. The entire document number MUST NOT EXCEED 21 characters (due to system constraints) and will include the acronym QAP or SQAP. Examples of multi-use QAP/SQAPs include QAP-020, QAP-E09, and SQAP-SER1.

(9) Specialists electronically sign and date the “Prepared By” block ONLY.

(10) DLA Weapons Support and DLA Troop Support, Team Leaders or First Line Supervisors electronically sign and date the “Reviewed by” and “Approved By” blocks. NOTE: DLA Troop Support Construction & Equipment (C&E) PS will forward the SQAP to another PS for review and signature.

DLA Energy personnel will follow guidance provided in the DLA Energy Procurement Instruction (DEPI).

(11) Initiate a new form for those revisions when or if content changes happen by following the instructions directly above.

(a) The REV block should be updated alphabetically, beginning with “A.”

(b) Select DATE from the dropdown calendar.

(c) APPROVED block should be the First Initial and Last Name of the individual making the changes to the SQAP.

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MIZRAHI.MARK.13621

09295

Digitally signed by

MIZRAHI.MARK.1362109295

Date: 2026.07.15 08:30:58 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

NICHOLS.MATTHEW.STEPHEN.1267972229

Date: 2026.07.15 07:34:40 -04'00'

NICHOLS.MATTHEW.S

TEPHEN.1267972229

Digitally signed by

NICHOLS.MATTHEW.STEPHEN.1267972229

Date: 2026.07.15 07:31:10 -04'00'

OPPENHEIM.LEE.B.122

9310131

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2014.04.18 09:25:13 -04'00'

SHILLINGFORD.JAME

S.V.1046542440

Digitally signed by SHILLINGFORD.JAMES.V.1046542440 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHILLINGFORD.JAMES.V.1046542440 Date: 2014.04.17 12:04:54 -04'00'

TRELOAR.GEORGE.C.1

033837964

Digitally signed by TRELOAR.GEORGE.C.1033837964 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=TRELOAR.GEORGE.C.1033837964 Date: 2014.04.14 07:40:29 -04'00'

PDF (DLA)DLA FORM 1889, OCT 2011

SHEET 1 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page

Print Form Email Form Clear Export Data Import Data About Check for Newer Version Contact Us

REV DESCRIPTION DATE APPROVED

ENERGY QAP E37 December 2011

REVISIONS

E37 SOURCE RESTRICTION AND SOURCE INSPECTION (PC&S)

(a) SOURCE RESTRICTION.

(1) If the Contractor delivers any product that is determined to be off-specification, the Contracting Officer (CO) shall thereafter have the right, upon giving written notice, to require the Contractor to designate a single source of supply for each destination set forth in the contract. Upon receiving such notice, the Contractor shall have 10 days to respond, in writing, after which time the source restriction will become effective.

(2) In addition to the name of a single source of supply, the Contractor must provide the address of the terminal or loading point to be used in drawing the requirements for each item in the contract.

(3) The Contractor may change suppliers only after requesting and receiving the express written approval of the CO.

(b) SOURCE INSPECTION.

(1) If serious quality problems arise or if a quality problem recurs, for which the Contractor was supposed to have taken corrective action, the CO shall, in addition to source restriction, have the right to change the inspection point from destination to origin (source) by advising the Contractor in writing. Source inspection will become effective 10 days after written notice has been received by the Contractor.

(2) At the time the change becomes effective --

(i) All appropriate contract provisions relating to origin inspection shall be incorporated into the contract for the item(s) involved;

(ii) Source restriction, if not already in force, will be invoked for all items involved, in accordance with (a) above; and

(iii) The cognizant DLA Energy field office, upon receiving written notification by the CO, will become the office responsible for inspection at the origin loading or filling point for providing necessary field assistance.

(c) Failure to provide the information requested or to take prompt corrective action may result in the item(s) and/or contract being terminated for default.

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

04/18/2014

APPROVED BY

DATEREVIEWED BY

DATE

04/14/2014

PREPARED BY

DRAWING NUMBERSCALE

CODE ID NO.

52838

SIZE

NSN

MULTIPLE

ITEM

ENERGY QAP E37

DLA Land & Maritime DLA Troop Support DLA Aviation clear

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

DLA Energy

OPPENHEIM.LEE.B.122

9310131

Digitally signed by OPPENHEIM.LEE.B.1229310131 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=OPPENHEIM.LEE.B.1229310131 Date: 2014.04.18 09:11:45 -04'00'

SHILLINGFORD.JAME

S.V.1046542440

Digitally signed by SHILLINGFORD.JAMES.V.1046542440 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=SHILLINGFORD.JAMES.V.1046542440 Date: 2014.04.17 12:06:09 -04'00'

TRELOAR.GEORGE.C.1

033837964

Digitally signed by TRELOAR.GEORGE.C.1033837964 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DLA, cn=TRELOAR.GEORGE.C.1033837964 Date: 2014.04.14 07:42:04 -04'00'

PDF (DLA)DLA FORM 1889, OCT 2011

SHEET 2 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page

Print Form Email Form Clear Export Data Import Data About Check for Newer Version Contact Us

REV DESCRIPTION DATE APPROVED

ENERGY QAP E37 December 2011

REVISIONS

THIS PAGE WAS INTENTIONALLY LEFT BLANK.

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DRAWING NUMBERSCALE CODE ID NO.

52838

SIZE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

JUN 2014 08 JUL 2014

8 Jul 2014.

Attachment D - Quality Assurance ENERGY EQAPs 1.pdf
ENERGY QAP E1 CONTRACTOR INSPECTION RESPONSIBILITES (APR 2024)
ENERGY QAP E12 (AUG 2026) POINT OF ACCEPTANCE
ENERGY QAP E18 01 SAMPLE SUBMISSION (AUG 2009)
ENERGY QAP E21.01 (AUG 2026) POINT OF INSPECTION
ENERGY QAP E22_List_of_Inspection_Offices_for_DLA_Energy_(July 2026)
ENERGY QAP E35 NONCONFORMING SUPPLIES AND SERVICES (DEC 2011)
ENERGY QAP E37 SOURCE RESTRICTION AND SOURCE INSPECTION (PC&S)
ENERGY QAP E40.01MARERIAL INSPECTION AND RECEIVING REPORT (JULY 2014)

File details come from the government source that posted it. Updated .