Attachment I - Sample Letter of Commitment and Instructions.pdf
PDF 59 KB Posted
- Solicitation number
- SPE60526R0217
- Issued by
-
Defense Logistics Agency Energy
About this file
This is a Supply Commitment Letter template used for federal energy contracts with the Defense Logistics Agency (DLA). The letter is formatted for a supplier to commit to providing products to an offeror who has been awarded a contract under solicitation SPE605-26-R-0217. The template is based on clause L2.07 EVIDENCE OF RESPONSIBILITY (DLA ENERGY JULY 2019) and allows flexibility in presentation format while requiring complete coverage of specified timeframes.
The letter requires suppliers to commit to five specific elements: (1) supply volumes measured in U.S. gallons; (2) detailed product specifications; (3) delivery points and the complete contract performance period covering the entire solicitation timeframe; (4) specific escalation provisions applicable to the products, with examples such as Platts Gasoil FOB Spore Cargo Daily pricing indices; and (5) delivery and inspection terms and conditions aligned with the solicitation requirements. The supplier must provide an authorized point of contact signature, full name, and title to validate the commitment. This template serves as evidence of the offeror's responsibility to fulfill supply obligations under the awarded contract.
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Text version
[SUPPLIER LETTER HEAD]
DATE:
TO: [Offeror’s Company Name] [and address]
Reference: [Solicitation Number] SPE605-26-R-0217 If [Offeror’s Company Name] is awarded a contract under solicitation [solicitation number], [Supplier’s Company Name] will supply as follows:
This note is not part of the Supply Commitment Letter Format: The below information derives from clause L2.07 EVIDENCE OF RESPONSIBILITY (DLA ENERGY JULY 2019). You may use any format to list the items below. However, all times must be covered and clearly stated.
(1) The volumes to be supplied (in U.S Gallons);
(2) The specification(s) of product(s) to be supplied (be specific);
(3) The points of delivery and period of contract performance (shall cover the entire solicitation period of performance);
(4) The escalation provision(s) applicable to products to be supplied (be specific. Example: Platts Gasoil FOB Spore Cargo Daily POABC00); and
(5) The supplier's delivery and inspection terms and conditions (this can be satisfied with a statement as the one below).
[Supplier’s Company Name] agrees to delivery and inspection terms and conditions of solicitation [solicitation number]
[Supplier’s POC signature]
[Supplier’s POC Full Name]
[Supplier’s POC Title]
File details come from the government source that posted it. Updated .