Solicitation Sections LandM.docx

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTION TO BIDDERS

PART A GENERAL INSTRUCTIONS

GENERAL

Offerors are required to submit sufficient information concerning the evaluation factors to allow Government personnel to fully assess the capabilities of the Offeror to perform the solicitation requirements. The Offeror’s proposal must be sufficient in detail and scope to provide evaluators with a clear understanding of the Offeror’s approach, expertise, and capabilities as required by the solicitation. The Offeror’s proposal must demonstrate the Offeror’s understanding of the solicitation requirements and its associated risks with its proposed approach. The Offeror must also demonstrate it is capable and willing to devote the resources necessary to meet the solicitation requirements. The Offeror shall arrange its proposal as described in the solicitation to facilitate evaluation of its offer. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate with discussions any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract. Cost information, (e.g., dollar values and/or hourly rates) shall appear only in Volume 3 (Cost), and Volume 4 (Contract Administration). Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Offerors shall utilize clarity, brevity, and logical organization when preparing proposals. Offerors are responsible for presenting sufficient information to allow the Government to evaluate the Offeror’s proposal.

The Offeror shall include the data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. The Offeror shall include detailed information in the most logical place and summarize and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, the “Offeror” is the prime contractor with its Commercial and Government Entity (CAGE) code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that form a Joint Venture. The term “entity” refers to the following: prime contractor, JV, JV team members, subcontractors, or a corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/System for Award Management (SAM) Unique Entity ID (UEID) than the Offeror). To demonstrate work commitment, the Offeror must identify each principal entity in Volume 3 Cost/Price with a commensurate dollar amount that relates to the proposed work effort.

PROPOSAL FORMAT AND SUBMISSION

Proposal Format This section provides information to the Offeror on the electronic format and the appropriate software for drafting and submitting proposals. To ensure that the Offeror’s proposal is suitable for reading electronically, Offerors shall use the software and procedures described in this section. The Offeror proposal should be formatted using a Times New Roman 12-point normal font (no reduction permitted). The Offeror may use 10-point font for Tables and Graphics. The Offeror should ensure that proposal pages include a volume number and page number. Offerors should mark all proposal information as required by 52.215-1 of this solicitation.

Table G-1 identifies the proposal structure, file naming conventions, and suggested page counts for each volume.

Operating System and Applications The Government uses Microsoft Office 365 for Enterprise, and Adobe Acrobat Reader to access proposals. Offerors shall submit proposal information in the formats listed below. Offerors shall provide letters and other signed documents as fully searchable Portable Document Format (.pdf) files. Unless expressly authorized, the use of other application software for submission of proposals is unacceptable. Failure to comply with the instructions in this paragraph may render the Offeror’s proposal unacceptable.

Valid extensions for files using their associated applications are shown in the table below:

Hyperlinks Offerors shall not use hyperlinks within documents and volumes.

Virus Free Electronic Submission Offerors shall ensure that its electronic proposal is virus free. The Government will disqualify any Offeror from the competition if it submits documents that contain viruses or malicious code.

Multimedia The Offeror shall not embed sound or video files within its proposal submission.

Graphics Offerors shall:

a. Simplify the color palette when creating figures and minimize the use of color print or graphics to the maximum extent possible;

b. Minimize size of graphics files; and

c. Avoid scanned images.

File Naming Conventions and Proposal Structure The Offeror shall follow the file naming convention structure in Table G-1 for electronic file submissions (e.g., proposal volumes, attachments, appendices), where “#” represents the sequential numbering of files. Offerors shall preface files with an abbreviated company name and should keep the file name as short as possible (i.e., under 40 characters) to ensure file accessibility on the Government’s SharePoint system. Files with longer names may become corrupt or inaccessible.

The Offeror shall organize its submission using separate proposal volumes or annexes, and include the electronic files requested for that specific volume or annex. Offerors should submit each volume or annex as one file, if possible. Offerors shall not submit each proposal section/paragraph using separate files.

Table G-1 Offeror Electronic File Naming Convention and Proposal Structure*

Table KA-1 Proposed Workshare Summary Table KA-2 Offeror Business System Status

Annexes

The title and table of contents pages, Annexes tables, and pricing attachments are not included in the suggested page count.

*Table G-1 Note: Offeror’s may submit other than .pdf files; however, must conform with the file formats listed in paragraph 2.1.1. The Offeror shall not convert Excel files to PDF, but instead submit unlocked and unprotected Excel files to facilitate the evaluation of the Offeror’s proposal.

PROPOSAL CONTENT AND VOLUMES

The Offeror shall present its proposal information in a manner that facilitates a one for one comparison between the information presented in the proposal volume and the Section L proposal instructions. The Offeror shall structure proposal information such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

Information submitted as an Annex to a particular proposal volume may include manuals, specifications, plans, procedures, and company policies, as well as other information requested in “Part B Specific Instructions” and do not count towards the suggested page count.

Offerors shall not include Cost/Price information for this proposed effort, (e.g., dollar values and/or hourly rates) in any volume other than Volume 1 Contract Administration, and Volume 4 Cost/Price.

Table G-2 lists the attachments provided to the Offeror within Section L.

Table G-2 Section L List of Attachments

PROPOSAL SUBMISSION AND PACKAGING

All Proposals shall be UNCLASSIFIED.

ELECTRONIC PROPOSAL SUBMISSION (Unclassified Data Only) Note: All proposals shall be valid for 365 days.

The Offeror shall submit its unclassified proposal volumes electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. The Offeror shall not use any other method to submit its initial proposal including any postal delivery service, hand-carried, or other electronic systems (e.g., DOD SAFE or the Contracting Communication Module (CCM) within PIEE). Offerors are encouraged to review the instructions on how to post an offer, using the Posting Offer demonstration on the PIEE website: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website. Offerors shall register its company points of contact in PIEE based on its CAGE code and ensure it assigns the correct roles well in advance of the solicitation closing date. If Subcontractors intend to submit proprietary proposal information to the Government, separate from the prime offer, the Subcontractor shall also follow the registration instructions on the PIEE website. Subcontractors that submit documents directly to the Government must include the prime contractor’s name, CAGE, and solicitation number on the first page of the document.

Offerors are responsible for submitting proposals by the date and time specified in this solicitation. Offerors are encouraged to submit documents early to ensure timely receipt by the Government. Submissions received after the exact date and time specified are “late” and will not be evaluated or considered for award. In the event there is acceptable evidence, such as screen shots of the Offeror’s submission to demonstrate timely submission of the proposal in the PIEE system for this solicitation before the closing date and time set for receipt of offers, the Procuring Contracting Officer (PCO) may elect accept the submission. It is also the Offeror’s responsibility to confirm receipt of proposals and its electronic communications. The Government will not search for proposals in PIEE submitted incorrectly.

The date and time specified in Block 9 of the SF 33 of the RFP is the submission date for all proposal Volumes in their entirety.

If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing via email at kurt.j.dronenburg.civ@us.navy.mil. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method or the Contracting Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

CHANGES TO SOLICITATION

For any changes and additional information to the solicitation, please go to website: https://sam.gov/content/opportunities or https://piee.eb.mil Search the database for the solicitation number N6852025R1001

TECHNICAL LIBRARY

Offerors may request access to technical documentation identified in the PWS via email to kurt.j.dronenburg.civ@us.navy.mil and ndidiamaka.n.umeh.civ@us.navy.mil. Requests for access shall include:

· List of documents requested

· JCP Certification number (available via https://www.dla.mil/Logistics-Operations/Services/JCP/)

· Email address to send the link to download documents via DoD SAFE: https://safe.apps.mil/security.php

PART B SPECIFIC INSTRUCTIONS

1. VOLUME 1 – CONTRACT ADMINISTRATION

Note: This volume shall not contain any reference to cost/price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

The purpose of the Contract Administration Volume is to provide the Government the ability to assess the Offeror’s compliance with the information specified within the solicitation. This information is to facilitate the PCO’s responsibility determination and the need to discuss information related to an Offeror’s responsibility does not constitute discussions. The Offeror shall complete Tables KA-1, and KA-2 as separate tabs in Attachment L-1, according to the instructions within the attachment, and submit them as a separate electronic file as part of this volume.

The Offeror shall divide the Contract Administration volume into the Sections outlined below:

Proposed Organization

The Offeror shall provide an overview of its proposed organization, including an organization chart showing interfaces, physical locations, and lines of communication among the government, the Prime, JV, JV team members, and subcontractors. Specifically show where the proposed Key Personnel is located in the organizational chart and their lines of reporting and authority. If proposing as a JV, the Offeror shall demonstrate how the JV will function to ensure a cohesive integration into the overall approach.

Proposed Workshare Summary Table KA-1 The Offeror shall complete Table KA-1 (Proposed Workshare Summary) to summarize the Offeror and its entities’ pertinent information by CAGE code/SAM UEID including the proposed type and level of work to indicate a commitment of work for entity identified. Offerors shall demonstrate the proposed work commitment for each entity in Table KA-1 (Proposed Workshare Summary) in Volume 4 (Cost/Price) by associating a dollar value commensurate with the Percent of Total Proposed Cost/Price reflected in Table KA-1 (Proposed Workshare Summary). The Offeror shall ensure that each CAGE code/SAM UEID is correctly associated to the entity proposed.

Table KA-1 Proposed Workshare Summary Offeror:

The Offeror may submit a detailed explanation that describes the distinct roles and responsibilities for entities with different CAGE codes /SAM UEID at the same physical location if the different CAGE code / SAME UEID was a result of a corporate acquisition, reorganization, merger, or other administrative reason.

For Joint Venture arrangements, the Offeror shall submit the legal document that established the Joint Venture and provide the associated agreements detailing the roles/responsibilities of each member of the JV. Note: All proposed Joint Ventures shall provide the Joint Venture legal document with agreement(s) in Annex B (Joint Venture Documents).

Offeror Business Systems Business System Compliances: The Offeror shall indicate the most recent date that the Offeror’s cognizant DCMA/DCAA determined the adequacy of the Offeror’s systems (including but not limited to Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits;

Business Systems Status Table KA-2 The Offeror shall complete Table KA-2 (Business Systems Status) showing the current status and or determinations regarding its business systems. If an item is not applicable to the Offeror or for contract performance, the Offeror shall provide an explanation. The Offeror shall outline the potential impact on contract execution, mitigation plan, and correction plan for any system considered inadequate or not approved by DCMA. The Offeror shall submit relevant DCAA/DCMA reports, audits, and determinations in Annex C (DCAA/DCMA Reports, Audits, and Determinations). Information in the Business Systems Status Table (KA-2) is to facilitate the PCO’s responsibility determination and the need for the PCO to discuss information related to responsibility does not constitute discussions.

To be determined responsible, offerors must demonstrate they meet the general standards of responsibility outlined at FAR 9.104-1. Where information to make this determination is not publicly available, offerors should consider the application of these standards as outlined at FAR 9.104-3 and provide adequate evidence with their proposal.

Offerors who do not publicly disclose financial statements (e.g. annual reports to shareholders) shall provide financial records demonstrating the capacity to maintain positive cashflow during performance of the contract.

Offeror Representatives and Information Offerors shall provide the name, title, phone number and email address of the Offeror’s principal point of contact for the solicitation. In addition, the Offeror shall identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The Offeror shall provide its company/division’s street address, county and facility code; CAGE code; UEI; size of business (large or small); and labor surplus area designation.

Government Agency Information Offerors shall provide the mailing address, telephone, email address, and facility codes for the Offeror’s local Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office. In addition, Offeror’s shall provide the name, telephone number, and email address for the Administrative Contracting Officer (ACO) at DCMA.

Model Contract Documents

· Original signed SF-33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF-30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation. The SF-33 Block 12 “fill-in” (proposal validity date) shall be completed in accordance with (IAW) Section A (Solicitation/Contract Form);

· Section B with proposed pricing;

· A completed copy of all Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Naval Air Systems Command (NAVAIR), and special clauses and provisions requiring contractor fill-ins.

Terms and Conditions Submission of a signed offer to the Government constitutes agreement and acceptance of the terms and conditions of the solicitation.

VOLUME 2 – PREREQUISITE – KEY PERSONNEL

This volume shall not contain any reference to cost/price aspects of the Offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-2 Key Personnel Qualification Matrix

To be eligible for award, the Offeror shall adhere to the directions and submit the following information under Volume 2 - Prerequisites, no other formats will be considered.

The Offeror shall provide a completed Attachment L-2 for the key personnel proposed.

Only current or contingent hire personnel may be proposed as Key Personnel. No prospective hires may be proposed as Key Personnel.

If contingent key personnel are proposed, the Contractor shall ensure a signed Letter of Commitment is submitted for each proposed contingent personnel within Volume 3 - Cost.

Within Attachment L-2, the Offeror shall demonstrate that the proposed Key Personnel meets the minimum qualifications stated within PWS, Paragraph 3.4.3.1 for the corresponding Key Personnel labor category. The Offeror shall clearly identify the Key Personnel's experience in Attachment L-2 in order for the experience to be evaluated by the Government. Experience requirements (e.g., functional experience, any specific experience requirements as applicable (e.g., leading a team, supervisory, etc.)) must be clearly documented within Attachment L-2. The Offeror should be aware that the function of the job (e.g., leading, supervising, or managing) and such experience(s) should be identified appropriately. For example, if the experience requirement specifies that the candidate shall have five (5) years of experience as a Team Lead, the experience should reference specific instances of leading a team through execution of an effort vice stating the candidate has five (5) years as a supervisor, as supervisory experience indicates administrative leadership of personnel.

The Offeror shall detail, within Attachment L-2, Key Personnel Qualification Matrix, how the proposed Key Personnel's experience meets the minimum qualifications stated in PWS, Paragraph 3.4.3.1 of the corresponding proposed Key Personnel labor category functional description. Only experience that is included in Attachment L-2 will be considered.

VOLUME 3 - TECHNICAL

Note: This volume shall not contain any reference to cost aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-3 Cross Reference Matrix (CRM)

In this volume, provide the information described below:

Offerors are advised to identify in Annex D up to five (5) features of their proposal they assert provides additional benefits for the Government to consider when evaluating the Offeror’s proposal. Offerors may provide a summary of those aspects of its proposal that meet the definition of a Strength or Risk Reducer based on the Section M definitions in Annex D. Offerors shall also thoroughly explain the proposed benefits or features in the relevant section of its proposal.

If a proposed benefit or feature is not clearly detailed in Annex D, the Government may choose not to consider this information in its evaluation. The Government advises Offerors that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable Contract and shall be reflected within the Offeror’s proposed Price.

Throughout the Technical Volume, the Offeror shall demonstrate the extent to which its proposed capabilities will meet the requirements. The extent and the type of substantiation may vary, but the Offeror should substantiate each paragraph in the Technical Volume.

The Offeror shall complete the provided Attachment L-3 Cross Reference Matrix (CRM), and submit it as the first page of Volume 3 (Technical), and as a separate electronic file. The Technical CRM is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. The Offeror’s Technical CRM may be identical to the one provided or revised to add information. For example, the Offeror’s Technical CRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Cross Reference Matrix

Management Approach

Overall Management Approach The Offeror shall describe its management approach to accomplish the assigned depot maintenance tasks IAW with the Work Load Standards (Section J, Attachment 03) and requirements in the PWS. Demonstrate how the Offeror intends to manage the requirements showing the relationships and interaction among the sites, and how they will share resources, and resolve skilled labor shortages impacting site production. Show the processes, organization, and communication flow that will be employed to meet the solicitation requirements.

Recruitment, Qualification, and Retention The Offeror shall describe the processes used to recruit, qualify, and retain personnel throughout the life of the contract that will provide workforce recruitment, improvements and upgrades of skills to highly trained and motivated personnel. The description should include the Offeror’s approach for ensuring fulfillment of qualified personnel that meet the certifications per PWS requirements to include the processes and procedures for advertising, recruiting, hiring, and maintaining up to date certifications for all personnel. In addition, the Offeror shall provide its approach to retain experienced employees to meet PWS requirements and ensure uninterrupted site performance. The Offeror shall also provide a plan for how it will mitigate risk of performance caused by short notice losses/termination of workforce personnel.

Transition Approach The services under this solicitation are vital to the Government and the Contractor must continue to provide these services without interruption. The Offeror must submit a written narrative delineating a transition-in plan week by week that ensures a smooth workplace changeover from the incumbent with no loss of service and minimal loss of corporate knowledge. In addition, the transition plan shall be in accordance with FAR 52.237-3. At a minimum, the plan should take into consideration the following elements:

· Work Turnover - The offeror shall provide a plan of action to transfer work effectively, which may be in process when the current contract performance period expires, from the incumbent to the successful offeror and contract performance risks encountered during the transition period.

· Data/Information Transfer - The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

Sample Tasks

Sample Task 1 – QUALITY ASSURANCE AUDITING Scenario: The Commander Naval Air Forces is performing an audit on FRC ASE processes and procedures. During the course of the inspection, an inspector finds an NDI technician is missing qualifications required to be certified as level 2.

Assumptions: This employee has tested and certified 20 items in the last 6 months including load bearing fixtures and lifting devices and all have been returned to the fleet inventory for use.

Written Response: At a minimum, describe how the Offeror will:

a. address the missing qualification requirement of their employee.

b. address the training discrepancy of their employee.

c. take corrective action.

d. provide a solution for evaluating all qualification compliances in the future.

Sample Task 2 – SUPPLY CHAIN MANAGEMENT Scenario Background: The customer’s centralized MRO storage facility is manned and managed by the Offeror. All SE parts for overhaul are delivered to the MRO work locations. This fiscal year there were shortages that went beyond the customers’ estimated date of delivery. SE overhaul shortages were attributed to obsolescence of NIIN’s, open purchase long lead times, and unresolved DMSMS problems. The customer anticipates an increase in FRC ASE Scheduled Maintenance Lists (SML) Workload at MRO work locations in the next fiscal year.

Assumptions: The following assumptions are provided to enable the Offeror to proceed without the ability to ask follow-up questions. Note any unanswered assumptions as part of the Offeror’s written response to the Sample Task 2 scenario.

a. Supply functions for all FRC ASE are managed at Solomon’s, MD site.

b. Defense Logistics Agency (DLA) is the primary supplier of consumable material.

Written Response: The Offeror’s response shall include the following information, but not limited to:

a. How would you identify sources of supply due to obsolescence of NIIN’s

b. How does the Contractor resolve part shortages in the storage facility to reduce lead times and address open purchase long lead times and fair pricing?

c. How does the Contractor resolve stock levels, DMSMS, and obsolescence issues

VOLUME 4 – COST/PRICE

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-4 FRCASE Cost Workbook.xlsx

General Information This Volume shall contain the Contract Compliance information specified below as follows:

This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. All formulas must be unprotected, unlocked, and intact to show all mathematical operations. If links are utilized, supply those referenced files. Offerors shall not protect any of the Spreadsheets submitted.

All cost/price and supporting information shall be contained in Section B and the cost/price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their cost/price proposal.

Ground Rules and Assumptions As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and/or JV members. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

The Offeror shall provide sufficient information to support its cost/price as well as an explanation of all ground rules and assumptions that affect the cost/price estimates.

(a) If subcontractors and/or JV members are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted in the Cost/Price Information section below.

(b) Unpriced subcontractors and/or JV members shall not be proposed.

Cost/Price Information Offerors shall submit their fully completed cost/price proposal utilizing the Cost Workbook (Attachment L-4). The spreadsheet shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN. Instructions for how to complete each tab is available under the “Instructions” tab unless otherwise stated. The Offeror shall fully disclose the buildup of cost/price of each CLIN.

The “Instructions AFBL” tab and “AFBL” tab (this is located in Attachment L-4) are used to detail the fully burdened labor rates for all prime contractors and their subcontractor and/or JV personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose a fully burdened per employee labor cost exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees. At contract award, AFBL will be Attachment 10 to the contract.

The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed cost/price that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

As the services to be provided will not require a meaningful number of professional employees, the Government is not requesting and will not evaluate a Professional Compensation Plan.

Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

Labor Hours Consistent with paragraph 4.6.2, Offerors shall propose the labor hours specified by the Government.

Direct/Indirect Rates

Labor Rate Rationale / Substantiation The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror shall (be used as a basis) propose in compliance at a minimum, with the current hourly rate set forth in the Area Wage Determination or CBA as applicable. If the labor category is not under the applicable SCA/Area Wage Determination, CBA, or Professional Labor Rates, Offerors shall use BLS data within the 50 – 90 percentile.

*All years (Ordering Period 1, Ordering Period 2, Ordering Period 3, Ordering Period 4, Ordering Period 5 and FAR 52.217-8 Option to Extend Services (6 months))

The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. For key personnel contingent hires, the Offeror shall provide contingent offer letters outlining salary information for contingent hire employees. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that its Accounting System has not been approved by DCMA. Offerors shall provide the last three (3) years of historical indirect information. The Government may compare a prospective Offeror’s labor category rate to the average labor rate from industry.

Direct Labor Rates by Category and Employment Status The Offeror is required to submit labor rates for all proposed current/incumbent, contingent, and prospective hire individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary, provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical /provisional billing rates for indirect rates for the last 3 years and description, and amount of proposed other direct costs. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

For proposal development purposes, the Offeror should estimate labor rates for all prospective employees using at least the median rate for their given labor category and geographic location based on BLS data. Offerors shall provide sufficient rationale should they choose to propose a different rate for a prospective employee. Offerors who choose to propose rates below the median rate for a given labor category and geographic location may be adjusted for cost realism purposes.

Direct labor rates for contingent and prospective hires: for any proposed contingent and prospective hires, Contractors and Subcontractors shall propose direct labor rates equal to or greater than the direct labor rates as listed below in Table C/P - 1. The BLS ranges are based on data from the Bureau of Labor Statistics (BLS) wage data by area and occupation for each labor category’s BLS code.

TABLE C/P - 1 (Minimum Professional Direct Labor Rate)

Senior

TABLE C/P – 2 (BLS Direct Labor Rate)

When completing the Cost Workbook (Attachment (L-4) Cost Summary tabs, the Offeror shall not utilize any fully burdened hourly rates when pricing the direct labor of its employees. Follow Section 4.3 Cost/Price Information for detailing fully burdened rates.

Service Contract Act (SCA) Considerations This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation.

Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible.

Offerors shall propose, at a minimum, employee’s wages in accordance with the Wage Determination attached to this solicitation. As part of the cost/price proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation). Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and explain how the compensation plan complies with the Service Contract Act. If the Offeror’s proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

Escalation Escalation will be applied on direct labor only for all years regardless of labor category. Escalation will not be applied to the 6-month option. Offerors, including subcontractors and/or JV members, shall include escalation for all labor categories in accordance with Section L, 4.3.3 and as stated in Section M. Offerors that do not include escalation, or an explanation as to why it is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the “out years” minus the 6-month option. In an effort to ensure realism of costs during contract execution, Offerors, including subcontractors and/or JV members, shall propose all ordering periods, including FAR 52.217-8 (6 months), utilizing a minimum escalation rate of 5% for all labor categories. Escalation will not be applied to the 6-month option.

Indirect Costs The Offeror shall identify the indirect rates, for both the Offeror and the principal subcontractors, used in the proposal. The Offeror should include a projection of indirect rates that assumes the award of the contracts in their business base. Any changes to a current FPRA due to the award, variation of the business base or other factors should be fully described and justified. Discuss the application of these rates in the proposal. In addition, provide summary-level definitions for each major indirect rate included in each overhead pool. The indirect accounts may include, but are not limited to, engineering overhead, manufacturing overhead, general and administrative (G&A), material handling overhead, and Cost of Money (COM). Describe the development of composite indirect rates, which represent a combination of company labor categories, functional elements, or calendar year accounts. (e.g., Overhead, Fringe Benefits, General & Administrative (G&A), etc.)

Facilities Capital Cost of Money (FCCOM / COM) When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit DD Form 1861 and show the calculations of the proposed amount.

Profit/Fee Identify profit/fee rate and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit/fee rates, as applicable in Section B, must be clearly distinguishable. Profit/Fee shall not be applied to ODCs.

Other Direct Costs (ODCs) ODCs are separated by specific cost element (e.g., Travel, Material, and NMCI). Reimbursement for Travel will be in accordance with FAR 31.205-46. If the Offeror proposes burdens on the Government provided ODC estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect costs and burdens added to the Government estimates for any and all Cost Reimbursable CLINs in Section B. Offerors shall utilize the Government estimates at paragraph 4.6.1 when proposing these costs.

Limitation on Subcontracting Consistent with 13 CFR §125.6(d)(2), compliance with the limitation on subcontracting shall be an element of responsibility.

This requirement is being set-aside for the 8(a) program. Provide a breakout to demonstrate how the prime contractor or, if the Offeror is proposed as a subcontractor or JV or mentor protégé, the 8(a) entity will perform in accordance with FAR clause 52.219-14. Consistent with 52.219-14, subcontracting limitations shall apply only to the service portion of the contract which only includes direct labor cost and all allocable indirect costs (e.g. Overhead and G&A) associated with the labor costs.

Consistency between the Technical and Cost/Price Volumes Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and consistent with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINs, SubCLINs, PWS, proposed effort, proposed manning levels, and prices/costs. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and cost/price, as well as any appearance of unbalanced pricing, in the proposal.

Government Furnished Information

ODCs The Government's estimate for ODCs for the prime and all subcontract efforts, unburdened is listed below:

The Offeror shall utilize the estimated amounts provided by the Government for ODCs and include all applicable burdens. If it is the contractor’s accounting practice to apply (and invoice for) burdens with regard to ODCs, then the contractor shall propose the ODC amount plus the addition of the applicable burdens. If the contractor chooses not to burden ODCs, then the contractor shall propose an H-clause to establish that burdens will be unallowable for ODCs.

NO FEE SHALL BE APPLIED TO ODCs.

Labor Hours The Government estimate is 5,274,530 hours for the entire work effort. A work-year is defined as 1,920 hours exclusive of holidays and leave. The estimated hours in Attachment L-4, Cost Workbook - Labor Hours Tabs (Touch Labor PB Hours CLIN X100, Touch Labor LOE Hours CLIN X200 and Surge Labor Hours X900), provides the labor hours, per labor category, per site, and shall be proposed for pricing and setting ceiling at the IDIQ level for the Labor CLINs. For evaluation purposes, the Offeror shall reference Attachment L-4. Offerors are directed to not deviate from the labor categories or the hours associated to each labor category at each site.

Incumbent Information The incumbent contractors are:

TOTAL LOGISTICS SB JOINT VENTURE,

TLB SBE 9161 LIBERIA AVE # 305

MANASSAS VA 20110-1726

Section M - Evaluation Factors for Award

M-1 EVALUATION FACTORS FOR AWARD

PART A GENERAL INFORMATION

The Government expects to select one Offeror on the basis of its proposal providing the “best value” to the Government using a tradeoff process in accordance with FAR…