Government QA Responses.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- N68520-25-RFPREQ-QK00000-0063-DraftRFP
About this file
The file contains Government Q&A Responses for a Draft Request for Proposal (RFP) for Naval Air Systems Command's Fleet Readiness Center Aviation Support Equipment (FRCASE) Maintenance, Repair, Overhaul & Logistics (MROL) Support Services. The solicitation is an 8(a) set-aside with potential flexibility for SDVOSB or WOSB set-asides under a FAR Part 19 Class Deviation, targeting Aviation Support Equipment (ASE) maintenance and logistics services across 13 work locations (12 CONUS and 2 OCONUS in Japan).
Key details include a single Key Personnel requirement, a proposed Period of Performance from 04 Jan 2027 to 03 Jan 2032, and a transition period anticipated to be at least 45 calendar days. The government will conduct a Post Award Conference to initiate the transition, and the Phase-In Transition Plan will be part of the first ordering period. Potential offerors must submit proposals using specific formatting guidelines, including Times New Roman font, and include a completed Attachment L-2 for the proposed Key Personnel. The final solicitation will provide updated details on technical document access, award date, and specific evaluation criteria.
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Questions
| General Information | ||
| Requirement: | FRCASE MROL | |
| Notice/SAM.gov ID: | N68520-25-RFPREQ-QK00000-0063-DraftRFP | |
| # | Document: |
Draft RFP, PWS, Attachments, etc.
| Reference Paragraph | Question | Proprietary (Yes/No) | Government Response | |||
| 1 | Solicitation Sections L and M | Section L – Instructions to Bidders | The Sources Sought identified the requirement as an 8(a) set-aside, but with the FAR Part 19 Class Deviation (RFO-2025-19) the Government now has greater flexibility in determining set-aside strategy. Agencies may now consider SDVOSB and WOSB set-asides under FAR 19.14 when the Rule of Two is satisfied. Has NAVAIR formally adopted this FAR 19 deviation? If so, will the acquisition team consider structuring ASE MROL as an SDVOSB or WOSB set-aside in alignment with this authority? | |||
| No | Yes, the government does recognize the FAR Part 19 Class Deviation (RFO-2025-19), however; we have established this as an 8(a) set-aside with authority through the Small Busness Office. | |||||
| 2 | Solicitation Sections L and M | 1.2 Proposed Workshare Summary; Table KA-1, Proposed Workshare Summary | Table KA-1 asks for the entity CAGE Code/DUNS; however, DUNS numbers have been replaced with Unique Entity Identifiers (UEI). Does the Government want the DUNS or the UEI? | No | The Goverment will want the CAGE Code and UEI with the final proposal. Please see the final solicitation for this update. | |
| 3 | Attachment L-4 FRCASE Cost.xlsx | Instruction tab | ||||
| Touch Labor PB Hours CLIN X100 tabTouch Labor LOE Hours CLIN X200 tabSurge Labor Hours CLIN X900 tabLabor Hours Summary tab | Instruction tab of Attachment L-4 FRCASE stated "All labor hours shall be carried out no further than the whole hour. No decimal places.", while those hours tabs has hours with decimals. Will the Government provide the entire update Att. L-4 with the hours rounded to the nearest whole number please? | No | The referenced Attachment L-4 will be corrected for a whole number in the appropriate places. Please see the final solicitation for this update. | |||
| 4 | Attachment 04 Team Complement Table.xlsx | Instruction tab of Attachment L-4 FRCASE stated "All labor hours shall be carried out no further than the whole hour. No decimal places". Will the Government provide the entire update Attachment 04 with the hours rounded to the nearest whole number please? | No | The referenced Attachment L-4 will be corrected for a whole number in the appropriate places. Please see the final solicitation for this update. | ||
| 5 | Draft RFP | Section F | Will the government confirm the Period of Performance for this effort is 04 Jan 2027 To 03 Jan 2032? | No | The final Solicitation when released will reflect the correct Period of Performance. | |
| 6 | Attachment 01 PWS Attachment L-4 FRCASE Cost.xlsx | 3.1.10.1 Transition In (CLIN X100) | Attachment 01 PWS, Section 3.1.10.1: "The mobilization period for the incoming transition of the successful contractor will be from date of contract award to the beginning of the period of performance (PoP) (anticipated minimum 45 calendar days)". |
| How will the successful Offeror be notified of award? | No | The successful Offeror will be notifed of contract award via email. | ||||
| 7 | Attachment 01 PWS Attachment L-4 FRCASE Cost.xlsx | 3.1.10.1 Transition In (CLIN X100) | Will the Government have an official kick-off meeting to initiate the transition period? | No | Yes, please see the PWS, Section 3.1.3.2.1 for information on the Post Award Conference. | |
| 8 | Attachment 01 PWS Attachment L-4 FRCASE Cost.xlsx | 3.1.10.1 Transition In (CLIN X100) | Will the Phase-In Transition be included in Ordering Period 1? If not, will the government update Attachment L-4 to add Phase-In Transition please? | No | Yes, the Phase-In Transition Plan will be part of the first ordering period under CLIN 0100. | |
| 9 | Solicitation Sections L and M | 4.3.2 | Section L, Paragraph 4.3.2 states under Instructions for Offerors "Offerors shall utilize a composite CBA Rate (e.g., 7 months for 05/1/25 and 5 months for 05/1/26 and so forth) for the CBA Specified Rates." The reference to the 5 months or 7 months are listed in most rows regardless of the CBA's POP. Can the Government please clarify that this is only an example? | No | Yes, the information is provided as an example only. | |
| 10 | Section L - Instructions, Conditions and Notices to Bidders | L.2.1 Proposal Format | The Government states the proposal should be formatted using Times New Roman 12-point normal font. The solicitation then states the Offeror may use 10-point font for Table and Graphics. Does the Government want the Table and Graphics font in Times New Roman or can another font type such as Arial Narrow be used? | No | Please see the final solicitaion. | |
| 11 | Section L - Instructions, Conditions and Notices to Bidders | L.4.1 4.1 ELECTRONIC PROPOSAL SUBMISSION (Unclassified Data Only)CC18:F18 | Can the Government expand on the procedures to be taken if an Offeror's local connectivity is down? Is there another option for submitting the proposal? If so, what is that option? How does the Government want the Offeror to communicate that the proposal has been submitted? | No | Please see section L, 4.1 for proposal submittal instructions. | |
| 12 | Solicitation Sections L and M | L.2. Volume 2 - Prerequisite - Key Personnel M.3. Prerequisite - Key Personnel | Given the importance of Key Personnel to successful, low risk operations during performance would the Government consider changing the Key Personnel Requirement from Pass/Fail to an Adjectively rated section? This would allow the Government the ability to score each Offerors Key Personnel in a more granular fashion and award merit to the best suited candidate based on their experience managing similar work. | No | Please refer to the Final soliciatation for evaluation criteria. | |
| 13 | Attachment_01_PWS.docx | 3.1.1 SE Re-work | The fourth sentence in this section refers to "…paragraph 3.1.2.1, Work Location". We believe this should read "...Section 3.1.3.1, Work Location". Respectfully request clarification from the Government. | No | Yes, the PWS section should be 3.1.3.1. Please refer to the final soliciatation for update for this change. | |
| 14 | Attachment_01_PWS.docx | 3.1.3.1 Work Location | The PWS lists 13 work locations/sites in scope for this effort. There are 12 CONUS sites, which are all listed in Attachment_04_Team_Complement_Table.xlsx. The 13th location listed is actually two potential OCONUS sites in Sasebo and Yokosuka, Japan which are not listed as sites with personnel in Attachment_04_Team_Complement_Table.xlsx. Are offerors to assume that these sites are unmanned and therefore are listed as example TDY locations as required and as mentioned in sections 3.1.1 and 3.1.7.2? | No | Yes, there are no manning requirements for the OCONUS sites, only material support. Please see the final solicitaion. | |
| 15 | Section L&M | 4.3 | Govt. guidance directs industry to request access to tech documents in the PWS to contracting. | No | The final Solicitation when released will reflect the correct method to request access to the Technical Library. | |
| 16 | Section L&M | What is the anticipated award date? | No | See the final Solicitation for the anticipated award date. | ||
| 17 | SF33 | CTXT.237-9501; Page 7 of 22 | Can the government confirm there is only a requirement for one key personnel | No | Yes, at this time there is one Key Personnel. Please refer to the final solicitation. | |
| 18 | SF33 | CTXT.237-9501; Page 7 of 22 | Can the government confirm there is only a requirement for one resume to be submitted with the proposal submission? | No | The Section L requirements for Key Personnel mandate that an Offeror submit a completed Attachment L-2 for the proposed Key personnel. | |
| 19 | Section L&M | 4.2 | Performed search in PIEE for N6852025R1001; no results. Is this solicitation # in PIEE? | No | The final solicitation will be in PIEE. | |
| 20 | Section L&M | VOLUME 1 - MODEL CONTRACT 1.6 | Model contract - Can we provide our SAM document in lieu of the fill-ins or can we reference SAM? Also identify NAVAIR fill ins? | No | The requirement for the Model Contract documents is listed in Section L Paragraph 1.6. All of the required fill-ins are listed in the contract. | |
| 21 | PWS | 3.1.1 | Update work locations from para. 3.1.2.1 to para 3.1.3.1 | No | The current citation in PWS Paragraph 3.1.1 has been updated. See the Final solicitation for updated files. | |
| 22 | Section L&M / VOLUME 4-COST/PRICE | Attachment+L-4+FRCASE+COST | Can the government clarify that it is directing industry to add additional/multiple rows based on each labor categories & each sites after row 9 because the fringe would be different by site. For example, there is an administrative assitant listed at 6 different sites; also 9 GSE workers at different sites. | No | Yes, if additional rows are needed then offerors should create new rows to accommodate their rate structure, see the worksheet instructions in Attachment L-4. |
&"Times New Roman,Regular"&10Naval Aviation Enterprise (NAE) Support Services RFP Question Submittal Form &"Times New Roman,Regular"&10RFP #: N68520-21-R-0005
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