Solicitation_(RFP) - Fuel Transportation Services - Progreso MX.pdf

REQUEST FOR PROPOSAL (RFP)

Fuel Transportation and Offload Services (DFSP Houston, TX to Progreso, Mexico)

SECTION 1: GENERAL SOLICITATION INFORMATION

Field Detail

Solicitation Number: SPE608-26-R-0206

Issuing Agency / Activity: Defense Logistics Agency (DLA) Energy

/ FEPE

Acquisition Type: Firm-Fixed-Price (FFP)

NAICS Code & Small Business Standard:

484230 – Specialized Freight (except Used Goods) Trucking, Long-Distance

PSC / FSC: 9140: Liquid Propellants and Fuels / Fuel Oils

Issue Date: September 18, 2026

Questions Due Date: September 28, 2026

Quote Submission Due Date: October 19, 2026

Submit Quotes Electronically To: Contracting Officer / Contract Specialist Email: Kimberly.d.morgan@dla.mil

Period of Performance (PoP): 01 November 2026 through 31 October 2027 (12 Months Base)

SECTION 2: SCHEDULE OF SUPPLIES / SERVICES & PRICING (CLIN

STRUCTURE)

The Contractor shall furnish all management, personnel, equipment, tank trucks and/or ISO containers, materials, licenses, permits, customs clearances, insurance, security measures, and incidentals necessary to receive, transport, protect, and discharge Government-owned Aviation Turbine Fuel (JP-5) from Defense Fuel Support Point (DFSP) Houston, Texas, to designated U.S. Government vessels at the Port of Progreso, Mexico, in accordance with the attached Performance Work Statement (PWS).

Estimated Monthly Quantity: Up to 20,000 U.S. Gallons (USG).

Estimated Annual Quantity: Up to 240,000 U.S. Gallons (USG).

CLIN Description Est.

Quantity

Unit of Issue

Unit Price

(USD)

Total Extended Amount (USD)

0001 Base Year Transportation & Offload Services Receipt, cross-border overland transportation, customs processing, and truck-to-vessel discharge of JP-5 from DFSP Houston, TX to Progreso, Mexico.

PoP: 01 Oct 2026

– 30 Sep 2027

240,000 USG $_________ $________________

0002 Demurrage / Standby Laytime (If Authorized) Authorized standby time exceeding standard allowable loading/offloading windows as pre-approved in writing by the Contracting Officer.

30 Hours $________ $________________

Total Evaluated Proposed Price (Base Period): $____________________

SECTION 3: PERFORMANCE WORK STATEMENT (PWS)

1.0 General

This is a non-personal services contract for commercial transportation and related fuel-delivery services. The Government will not supervise or control the Contractor’s employees. The Contractor is solely responsible for managing its personnel, subcontractors, equipment, methods, and performance. The Contractor shall furnish all management, personnel, equipment, tank trucks and/or International Organization for Standardization (ISO) containers, materials, licenses, permits, clearances, insurance, security measures, and incidentals necessary to receive, transport, protect, and discharge Government-owned fuel from Defense Fuel Support Point (DFSP) Houston, Texas, to designated U.S. Government vessels at Progreso, Mexico.

This PWS describes required outcomes and performance standards. The Contractor may use customary commercial methods that meet all contract requirements, applicable law, port requirements, and DLA Energy fuel-quality requirements.

1.1 Scope

The Contractor shall provide transportation and fuel offload services for DLA Energy-owned Aviation Turbine Fuel, JP-5, from DFSP Houston to Progreso, Mexico, including the designated port, customs, and vessel-delivery locations. The estimated requirement is up to 20,000 U.S.

gallons per month. Actual quantities, delivery dates, and vessel locations shall be specified in individual orders or delivery instructions issued under the contract.

1.2 Period of Performance

The period of performance is one (1) year, beginning 1 November 2026 and ending 31 October 2027.

1.3 Required Outcome

The Contractor shall deliver the ordered quantity of JP-5 to the designated U.S. Government vessel at Progreso, Mexico, safely, on schedule, without compromising product quality or quantity accountability, and in compliance with all applicable DLA Energy requirements, laws, regulations, permits, and port procedures.

2.0 Contractor Responsibilities

2.1 General Operations

The Contractor shall:

1. Receive Government-owned JP-5 at DFSP Houston.

2. Transport the product from DFSP Houston to Progreso, Mexico.

3. Complete all border-crossing, customs, port-entry, and delivery actions necessary to make the product available for vessel offload.

4. Safely discharge the fuel into the designated U.S. Government vessel.

5. Maintain continuous custody, security, quality, and quantity accountability from loading through discharge and completion of delivery documentation.

6. Furnish all resources required for performance at no additional cost to the Government unless specifically authorized by the Contracting Officer (CO).

7. Contractor shall contact the vessel/customer representative at least two (2) business days prior to arrival to coordinate the fuel delivery

8. Allow a minimum of three (3) hours of free time for fuel download.

2.2 Licenses, Clearances, Permits, and Legal Compliance

The Contractor shall obtain, maintain, renew, and comply with all authorizations necessary to perform this requirement in the United States and Mexico, including:

• Transportation and operating licenses (e.g., SCT / CRE permits in Mexico, USDOT/FMCSA in the U.S.).

• Customs import/export, border-crossing, port access, and local operating clearances.

• Hazardous-material, fuel-handling, environmental, and safety authorizations.

• Vehicle registrations and safety inspections.

• Commercial liability, carrier, and environmental pollution insurance required by applicable law, port authorities, or this contract.

The Contractor remains responsible for monitoring and complying with changes to applicable U.S., Mexican, state, local, port, customs, labor, environmental, and transportation requirements throughout performance. The Contractor shall provide evidence of current licenses, permits, clearances, and insurance to the CO upon request.

2.3 Personnel and Management

The Contractor shall provide qualified, trained, and properly licensed personnel sufficient to perform all transportation, security, customs, fuel-handling, and vessel-offload tasks. The Contractor shall designate a Contract Manager authorized to coordinate routine performance matters and respond to Government inquiries. Current contact information for the contract manager and an alternate shall be provided prior to commencing performance.

2.4 Safety and Security

The Contractor shall implement and maintain safety and security procedures appropriate for cross-border transportation and marine offloading of aviation turbine fuel:

• Comply with applicable loading facility, port, vessel, road, customs, safety, and environmental regulations.

• Use safe, roadworthy transportation equipment.

• Maintain security of the fuel, vehicles, ISO containers, high-security seals, and delivery documentation.

• Prevent unauthorized access to Government-owned fuel.

• Immediately notify the Government of accidents, spills, suspected tampering, security incidents, loss of product, or significant delays.

• Provide recovery, towing, replacement, or alternate transportation assets needed to complete delivery when an asset breaks down or becomes unavailable. The Government will not provide security escorts.

3.0 Transportation and Equipment Requirements

3.1 Transportation Assets

The Contractor shall utilize tank trucks, trailers, ISO containers, and associated equipment suitable for aviation fuel transport maintained in safe, serviceable condition. All transportation assets shall:

• Be clean, dry, and free of dirt, water, rust, grease, or foreign matter that could contaminate

JP-5.

• Be compatible with intended product service and DLA Energy quality standards.

• Be legally authorized and registered to operate in both U.S. and Mexican jurisdictions.

• Be equipped and maintained to prevent leakage, contamination, product loss, or unauthorized access.

3.2 Vessel-Offload Equipment and Interface

The Contractor shall furnish, inspect, maintain, and operate all equipment required to offload fuel from its tank trucks or ISO containers into the receiving vessel at Progreso, Mexico. At no additional cost to the Government, the Contractor shall provide:

• Fuel-transfer hoses: minimum 2.5-inch internal diameter and minimum 150 feet in length.

Exact diameter must be verified with the customer.

• Couplings/fittings: Standard D1-R nozzle connection preferred; 2.5-inch camlock fittings may be used only when authorized in advance by the receiving vessel / Government representative. Exact fitting requirements must be verified with the customer.

• Adapters, reducers, valves, bonding/grounding cables with clamps, and spill-containment gear.

• Auxiliary pumps or transfer equipment as needed to ensure continuous offload at required vessel intake pressures.

The Contractor shall verify interface compatibility with the Government-designated representative prior to dispatching delivery assets.

3.3 Custody, Route, and Transit Integrity

The Contractor retains continuous custody and physical accountability from DFSP Houston receipt through transfer into the vessel's intake manifold. The Contractor shall not make unapproved stops, route deviations, or transshipments that are not required for lawful or safe transit. Any unplanned stop, border hold, mechanical breakdown, or incident shall be reported immediately to the Contracting Officer.

4.0 Fuel Quality and Quantity Accountability

4.1 Fuel Quality Protection

The Contractor shall protect the chemical integrity and cleanliness of DLA Energy JP-5.

Commingling of JP-5 with any other product or using equipment contaminated with prior non-compatible cargoes is strictly prohibited. The Contractor shall adhere to DLA Energy quality assurance and sampling procedures. Fuel will be tested prior to downloading from tank truck / ISO containers to Navy vessel.

4.2 Suspected Contamination, Tampering, or Product Loss

Operations shall cease immediately and the Government notified upon discovery of:

• Broken, missing, altered, or mismatched security seal numbers.

• Fuel off-specification, discoloration, sediment, or free water.

• Meter discrepancy or unexplained loss exceeding allowable transit tolerances.

• Equipment rupture, seal compromise, or accident/spill.

The Contractor shall secure and preserve all evidence, retain custody of sealed valves/samples, and cooperate fully with Government-directed investigations.

4.3 Delivery Documentation

The Contractor shall execute delivery documentation for each truck-to-vessel transfer.

Documentation shall state:

• Contract and Delivery Order Number;

• Date and time of loading at DFSP Houston and offload at vessel;

• Vehicle / ISO container ID and seal serial numbers;

• Net and gross gallons loaded versus discharged;

• Vessel name and receiving officer identification;

• Signatures of authorized Contractor driver/operator and receiving Naval/Government representative.

5.0 Ordering, Delivery, and Acceptance

5.1 Orders

The Contracting Officer or authorized ordering official will issue delivery orders specifying delivery dates, required quantities, vessel name, berth, and point of contact. The Contractor shall confirm and acknowledge receipt within one (1) business day.

5.2 Delivery Performance

Delivery must occur within the specific delivery window identified in the order. Specific delivery arrangements may be coordinated between the requiring activity and the contractor. In the event of customs delays, road closures, or force majeure events, the Contractor shall immediately furnish written notice to the Contracting Officer proposing recovery actions.

5.3 Inspection and Acceptance

Acceptance of services occurs at Progreso, Mexico, upon completion of fuel discharge, joint verification of product quantity and quality, and receipt of properly executed shipping/delivery documentation signed by the authorized Government vessel representative.

6.0 Deliverables

Deliverable Due Date Recipient

Operating Authorizations & Insurance

Prior to initial delivery;

updated immediately upon change or annual renewal

Contracting Officer

Delivery Receipts / DD Form 250 or Equivalent

Within one (1) business day following delivery completion

Contracting Officer

Incident / Delay / Spill Notification

Immediate telephone/email notice; comprehensive written incident report within 24 hours

Contracting Officer

SECTION 4: INSTRUCTIONS TO OFFERORS (FAR 52.212-1 ADDENDUM)

1. Submission Instructions

Quotes must be submitted electronically via email to the Contracting Officer by the date and time specified in Section 1. Late quotes will be processed in accordance with FAR 52.212-1(f).

2. Proposal Preparation Instructions

Offerors shall submit quotes in an organized document:

Volume I – Technical Capability:

Operating Authority & Cross-Border Logistics Plan: Demonstration of active operating authority in the U.S. (FMCSA/DOT) and Mexico (SCT/CRE/Aduanas registration) for hazardous bulk liquid transportation.

Fleet & Equipment: Proof of access to tank trucks/ISO containers, including confirmation of 150-ft, 2.5-inch hoses with D1-R nozzle fittings and auxiliary pump capabilities and a certification that all required fittings, hoses, and adapters will be provided to meet the customer’s specific offloading needs.

Volume II – Price:

• Completed Schedule of Supplies/Services (Section 2) with fixed per-gallon pricing for CLIN 0001 and hourly standby pricing for CLIN 0002.

SECTION 5: EVALUATION FACTORS FOR AWARD (FAR 52.212-2)

1. Basis for Award

Award will be made to the responsible offeror whose offer is most advantageous to the Government. Offers will be evaluated based on the acceptability of the quoted commercial services and price. Simplified procedures under FAR Part 12 are utilized.

2. Evaluation Criteria

Factor 1: Technical Capability

• Subfactor 1.1: Licensing & Cross-Border Authority: The offeror certifies they possess valid regulatory permits to transport bulk aviation fuel across U.S.–Mexico borders and discharge at Progreso Port.

• Subfactor 1.2: Equipment Compliance: The offeror certifies required fleet assets and offload equipment capable of meeting the required 150 ft, 2.5-inch hose, D1-R connection specifications or the required specifications that meet the customer’s needs to offload the fuel.

Factor 2: Price

• Evaluated based on the Total Evaluated Proposed Price for CLIN 0001 plus CLIN 0002.

SECTION 6: APPLICABLE CONTRACT CLAUSES & PROVISIONS

1. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

• FAR 52.204-7 – System for Award Management—Registration (Deviation 2026-O0043)

• FAR 52.204-13 – System for Award Management—Maintenance (Deviation 2026-O0043)

• FAR 52.212-1 – Instructions to Offerors—Commercial Products and Commercial Services

(Deviation 2026-O0028)

• FAR 52.212-4 – Terms and Conditions—Commercial Products and Commercial Services

(Deviation 2026-O0028)

• FAR 52.223-3 – Hazardous Material Identification and Safety Data (Deviation 2026-O0018)

• FAR 52.228-3 – Workers’ Compensation Insurance (Defense Base Act) (Jul 2014) (if applicable to overseas support personnel)

• FAR 52.228-5 – Insurance—Work on a Government Installation (JAN 1997)

• FAR 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (MAR

2023)

• FAR 52.247-34 – F.o.b. Destination (NOV 1991)

• DFARS 252.204-7016 - Covered Defense Telecommunications Equipment or Services—

Representation (DEC 2019)

• DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports

(DEC 2018)

• DFARS 252.232-7006 - Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

________________________2N1___________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Pay Official DoDAAC: SL4701 Issue By DoDAAC: SPE608 Admin DoDAAC: SPE608 Inspect By DoDAAC:

Ship To Code: XXXXX Ship From Code:

Mark For Code:

Service Approver (DoDAAC):

Service Acceptor (DoDAAC):

Accept at Other DoDAAC:

LPO DoDAAC:

DCAA Auditor DoDAAC:

Other DoDAAC(s):

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

6.0 Deliverables