PWS Transportation - Progreso Mexico.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR TRANSPORTATION TRUCKING SERVICES

PROGRESO, MEXICO – SPE60826R0206

Table of Contents Section Number Title Page Number

1.0 Background 3

1.1 Contract Requirement 3

1.2 Mission Statement 3

1.3 Contract Performance 3

1.4 Progreso, Mexico Government

Documentation Requirements

2.0 Performance Requirements 4

2.1 Hours of Operation 4

2.2 Personnel Qualifications 4

2.3 Security Requirements 4

2.4 Safety Requirements 5

2.5 Transportation Requirements 5

2.6 Tank Truck Requirements 6

2.7 Deliveries 6

3.0 Quality Assurance 7

3.1 Quality Requirements 7

3.2 Quality Discrepancies 8

3.3 Truck Inspections 8

4.0 Quantity Requirements 8

4.1 General 8

4.2 Load Quantities 8

4.3 Quantity Determination 8

5.0 Truck Procedures for Tampered Seals 10

5.1 General 10

5.2 Tampering Procedures 10

5.3 Tank Truck Tampered Procedures 10

6.0 Deliveries 11

6.1 Contractor Plans 11

6.2 Situation Report (SITREP) 12

6.3 Truck Report 12

6.4 Event Report 12

6.5 Fuel Loss Report 12

6.6 Accident Report 12

6.7 Driver Report 12

7.0 Ordering Procedures 12

7.1 General 12

7.2 Orders 13

7.3 Failed Order Response 13

8.0 Invoicing 13

8.1 General 13

9.0 Compliance Requirements 14

9.1 Applicable Directives 14

GENERAL: This is a non-personnel services contract to provide transportation and related services of fuel. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.0 BACKGROUND

1.1 Contract Requirement. This Performance Work Statement (PWS) defines the Government’s requirement for transporting DLA Energy-owned Aviation Turbine Fuel (JP5) into various types and sizes of U.S. Government vessels for immediate consumption. The Contractor shall provide fuel delivery services as described below and shall be responsible for and furnish, as required, all personnel, equipment, material, and/or facilities necessary for providing these services. No Government equipment or facilities will be provided to the Contractor, who shall be completely responsible, at its expense, for the operation and maintenance of assets utilized to meet the contractual performance requirements identified herein.

1.2 Mission Statement. The contractor shall receive, transport, and discharge Government owned fuel product into U.S. Government vessel positioned at the destination reflected below while maintaining product quality and accountability in accordance with applicable DLA Energy guidance.

PRODUCTS ORIGIN DESTINATION

Aviation Turbine Fuel (JP5)

20,000 USG per month

DFSP Houston

Progreso, Mexico

(Muelle Fiscal Kilometro 2)

1.3 Contract Performance. The contract performance period shall be one (1) year, commencing on 1 November 2026 and ending on 31 October 2027, with the initial delivery date scheduled TO BE DETERMINED (TBD). The contractor shall perform the specific tasks identified in Sections 2.0, 3.0 and 4.0 and shall submit all deliverables listed in Section 6.0.

1.4 Progreso, Mexico Government Documentation Requirements. The following documentation will be provided to DLA Energy and maintained by the contractor for the duration of the contract performance period.

1.4.1 Licenses and Permits. The contractor will maintain, throughout contract performance, all authorizations (i.e. licenses, insurance and permits) to operate and conduct business within Progreso, Mexico. The contractor shall remain in full compliance with all laws, decrees, labor standards, and regulations of the Mexican Government. Except as may be specified herein, the contractor is responsible for obtaining copies of all applicable laws, decrees, labor standards and regulations of Mexico to include future changes.

1.4.2 Contractor Code of Ethics and Business Conduct. Per FAR 52.203-13, the contractor will be required to submit a written copy of and maintain a code of business ethics and conduct within 30 days after award.

2.0 PERFORMANCE REQUIREMENTS

2.1 Contractor Contact Information and Hours of Operation. The contractor shall provide services seven (7) days per week, Monday through Sunday, from 0700-1800 hours, including weekends and Federal Holidays. The Contractor shall ensure continuous coverage throughout the required service hours. The contractor shall designate program and shift managers responsible for overseeing contract performance and addressing operational and service-related matters. The contractor shall provide the government with the names, telephone numbers, email addresses, and schedules of all designated program and shift managers prior to the commencement of services and shall promptly notify the government of any changes. At least one designated manager shall be available and reachable at all times during the required services hours. Operating hours for the loading facility are as follows:

DFSP Houston: 0700 – 1500 Monday through Friday__(Truck Rack)

2.2 Personnel Qualifications. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements as specified below and comply with all applicable local regulatory bodies, laws, and regulations.

2.2.1 Contractor personnel shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions, and materials.

2.2.2 The Contractor shall provide licensed, qualified driver(s) for each truck. Each driver must be certified and authorized by the applicable local jurisdiction to transport hazardous and flammable materials.

2.2.3 The Contractor shall provide all necessary services and supplies to include equipment and life support for all drivers. These services will not be provided by the U.S Government.

2.2.4 The Contractor is responsible for the arrangement of all necessary visas, fees, and passports for identified drivers. The Contractor shall maintain these driver documents and provide them to the U.S. Government as requested.

2.3 Security Requirements. Contractor personnel shall comply with the following security requirements in the execution of their assigned duties.

2.3.1 Contractor drivers shall comply with written or verbal direction received from an authorized U.S. Government Representative in regards to applicable U.S. Government security procedures.

2.3.2 The U.S. Government will not provide security escort for trucks transporting fuel product from DFSP Houston to Port Authority and Customs of The Port of Progreso, Mexico.

2.3.3 The contractor shall identify the staffing and procedures necessary to maintain security and antiterrorist protection.

2.3.4 Contractor personnel are expected to report to U.S. security forces personnel any suspicious activities, packages, or items they observe to include personnel conducting surveillance at Port Authority and Customs of The Port of Progreso, Mexico or unauthorized personnel requesting access to the designated delivery location.

2.4 Safety Requirements. The contractor will adhere to all loading and offloading facilities’ safety policies and regulations.

2.5 Transportation Requirements. The contractor will ensure the following transportation requirements are met in the performance of this contract.

2.5.1 All vehicles shall be in good mechanical working order and no older than 7 years old.

2.5.2 Contractor personnel will not make any unauthorized stops from DFSP Houston to Port Authority and Customs of The Port of Progreso, Mexico during transport of fuel product unless authorized by the U.S. Government.

2.5.3 The contractor holds full operational responsibility for the recovery of all trucks, ensuring that any stranded, damaged, or misplaced vehicles are promptly and safely retrieved. This duty encompasses managing the logistics, equipment, and personnel required to return the fleet to designated service location.

2.5.3.1 Transfers of product from truck to U.S. Government Vessel must be documented. Copies will be forwarded to authorized U.S. Government personnel for validation and must include truck numbers, date, quantity (unit of measure), type of product, old delivery note number, new delivery note number, and a statement as to why the product is being transferred.

2.5.4 Contractor personnel will be responsible for specific tasks outlined below.

2.5.4.1 The contractor will maintain accountability of equipment, personnel, product to be transported, applicable forms and reports.

2.5.4.2 Pre-check vehicle for proper documentation that includes: valid identification, loading and unloading documents, and operator’s license.

2.5.4.2.1.1.1 Ensure truck and equipment serviceability, which includes the required amount of tank truck fuel to be used on the journey.

2.5.4.2.1.2 Safeguard transportation documentation to include upload and download documents.

2.5.4.2.1.3 Consolidate completed documents to be provided to the authorized DLA Energy representative.

2.5.4.2.1.4 Check in at all appropriate U.S. Military areas as directed by the U.S. Government when arriving and departing location.

2.6 Tank Truck Requirements. The contractor will provide the required tank truck assets to successfully perform the contractual requirements identified herein.

2.6.1 All internal tank surfaces and piping must be clean, dry, and free of dirt, grease, oil, or any other foreign material and meet the following criteria:

2.6.1.1 The product to be loaded is aviation turbine fuel and if the tank truck is to remain in multi-product service it should be epoxy-coated mild steel, stainless steel/aluminum.

2.6.1.2 The product to be loaded is aviation turbine fuel and tank truck is to remain in dedicated product service (i.e., cannot switch from one product to the other) it may be un-coated mild steel.

2.6.2 The contractor will be required to replace any equipment deemed unsafe or not road worthy by an authorized U.S. Government representative.

2.6.3 The contractor shall present trucks that are fully operational. Trucks requiring maintenance, or replacement of defective truck and trailer parts, shall be replaced at no extra cost to the U.S. Government.

2.6.4 Discharge Equipment. The Contractor shall ensure each tank truck is equipped with the necessary hoses and fittings to perform alongside fueling of the receiving vessel.

Required Item Specifications & Rationale Hoses 2.5” diameter, 150 feet in length. This length allows for both port and starboard side-to refueling, ensuring the hoses can traverse the length of the RAM deck to reach the onboard F44 riser if necessary.

Connection D1-R Fitting preferred. A 2.5” camlock fitting may be used as an authorized alternative if the D1-R is unavailable.

2.7 Deliveries. Unless otherwise specified in the Schedule, all deliveries shall be made in accordance with the required delivery date on the order. If a contractor fails to provide required trucks within 24 hours of the time specified in the order, the Ordering Officer has the right to terminate the order.

2.7.1 Free Time. The Contractor shall be allotted two (2) hours of free time for the completion of delivery services. This free time shall commence upon the truck's arrival at the specified delivery point. Delays extending beyond this allotted free time that are not the fault of the Contractor may be subject to detention charges as specified in Section 8.1.5.

3.0 QUALITY ASSURANCE

3.1 Quality Requirements. The contractor shall be responsible for the quality of the product after loading U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality standards are met. The contractor bears the responsibility of fuel that is contaminated or delivered off specification while in the contractor’s possession.

3.1.1 US Government Quality Assurance. Final determination that the services rendered are conforming is solely the responsibility of the U.S. Government. The U.S. Government Service Delivery Summary (SDS) is not a substitute for the Contractor’s quality control. The U.S. Government will monitor the Contractor’s performance in accordance with the SDS.

3.1.2 Performance Measurements. The Contracting Officer and the COR if appointed will monitor Contractor performance and compliance with the terms and the conditions of the contract in accordance with the SDS. The COR, in conjunction with the Contracting Officer, will conduct periodic meetings with the Contractor to discuss operations and problem areas. Contractor shall take an all-level sample from each compartment of the receipt truck.

3.1.3 Prior Load Vetting and Contamination Prevention. Prior load vetting and tank truck suitability requirements identified in Section 2.6 are quality-critical control measures for the preservation of Turbine Aviation Fuel integrity. The contractor shall ensure compliance with these requirements as part of its quality control program and in accordance with contamination prevention principles outline in MIL-STD-3004. Failure to properly perform prior load vetting, cleaning, documentation or certification may be treated as a quality deficiency and may result in product rejection and/or quality deficiency reporting.

3.2 Quality Discrepancies: Quality discrepancies shall be investigated and reported to the COR. The COR will report to the Region QAR for action. Product Quality Deficiency Reports containing all of the required information shall be transmitted to:

DLA Energy Americas East, ATTN: Quality Manager

3.3 Truck Inspections. The contractor shall present trucks for U.S. Government inspection before scheduled loading and ensure all compartments and possible access points are sealed prior to departure from the DFSP Houston and remain sealed until removed by U.S. Government representative.

3.3.1 Seal rings and attachment points must be welded or permanently installed to preclude the possibility of disengaging the seal from the sealing points without breaking the seal. The contractor shall purchase Alulock 2.0mm or equivalent serial numbered seals and effectively seal all tank trucks. The Alulock cable seal has a self-locking design and is available in variable lengths. Seal serial numbers shall be indicated on all shipping documents.

4.0 QUANTITY REQUIREMENTS

4.1 General. The contractor shall be responsible for the quality of product after loading.

U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality standards are met. The contractor shall provide delivery receipts, DD Form 1348-7, for all products delivered. Receipts shall be signed by the authorized U.S. Government Representative.

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4.2 Load Quantities. Tank trucks will be loaded in accordance with local custom based on gross volume. This quantity will be annotated on the DD1348-7 for information purposes only and shall be volume corrected to 15 ºC/60 ºF.

4.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

4.3.1 A calibrated receipt meter. All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurement Standards (API MPMS), Chapter 4, Proving Systems or equivalent national or international standards.

The frequency of calibration shall be accomplished on an annual basis in accordance with Unified Facilities Criteria 3-460-03.

4.3.2 Tank truck gauging the delivery conveyance. Certified capacity tables for the conveyance must be made available at the time of delivery or a dipstick, calibrated for the truck, may be used. This method may not be used in areas where environmental restrictions prohibit the opening of dome hatches. The additional use of the tank truck manhole for quantity determination purposes will be allowed if the following conditions are met:

4.3.2.1 The truck must be calibrated to both the dip hole and manhole for each individual truck compartment and the corresponding documentation indicating this must be provided at the time of loading.

4.3.2.2 The calibration documentation must specify the point on the manhole where the calibration took place. The specific point will be marked on the manhole.

4.3.2.3 The DD Form 1348-7 will be annotated with both dip hole and manhole loading information to include millimeters, liters and the average liters per milliliters for each truck compartment.

4.3.2.4 In the event there is evidence of tampering, the Government will use a meter on the receiving tank system, whether or not these meters are calibrated.

4.3.3 Measurement Standards and Calculations. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.3.4 All invoice quantities shall be converted to U.S. gallons. To convert liters to gallons, multiply the quantity in liters by 0.264172 gallons per liter (3.78541 liters per gallon). Refer to

NOTES M55 CONVERSION FACTORS.

4.3.5 The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor trucks as documented by the DD Form 1348-7. Risk of loss or damages to the supplies shall remain with the contractor until delivery has been made to the Government at the destination specified in the contract.

4.3.5.1 In-Transit Loss Tolerance. Variations in quantity due to in-transit loss, which is the difference between the loaded quantity at origin and the discharged quantity at destination, must be within the acceptable limits of 0.5% of volumes as set forth by DOD 4140.25M. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%.

4.3.6 Offerors shall ensure transport trucks have up-to-date capacity tables and/or meter calibration certificate.

4.3.7 DLA Energy will consider any shipment “lost” and the full quantity of fuel costs recouped on the next invoice if a truck fails to deliver the shipment within 10 days.

4.3.8 For FOB Destination deliveries, the contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.3.9 Quantity Variation at Delivery

(a) The receiving U.S. Government vessel is responsible for confirming its ullage (available space) can accommodate the full ordered quantity prior to the commencement of fueling operations.

(b) A variation in the delivered quantity of up to ten percent (10%) less than the ordered quantity shall be permissible.

(c) In the event the receiving vessel cannot accept the full ordered quantity, and the undelivered amount exceeds the permissible

5.0 TRUCK PRODECURES FOR TAMPERED SEALS:

5.1 General. Tamper-safing is defined as “the use of devices on containers in a manner and at a time that ensures a clear indication of any violation of the integrity of previously made measurements of material within the container.” Using this definition, a tamper-indicating seal is a device used to detect unauthorized removal of product. Note: The phrase "container" is used here in a broad sense, but all references to container herein indicate Tank Truck(s) (TT).

5.2 Tampering involves the deliberate altering or adulteration of the product, or system. To assure product security, chain of custody and preservation, all TT will be secured by an Alulock

2.0 mm or equivalent serial numbered seals (Reference paragraph 3.3.1). An equivalent seal is a cable seal with individual, sequential serial numbers unable to be removed without a tool or being cut and which cannot be reused; equivalent seal(s) must be approved by the U.S.

Government.

5.3 TTs arriving at the activity with missing, broken, damaged, incorrect seals, or seals which look as if they were tampered with will be immediately segregated from decanting its contents and the Regional Commander’s office representative and DLA Energy America East Office COR notified of the event situation.

5.3.1 The receiving activity shall determine operationally the urgency and need of the fuel. If it is determined that the fuel is operationally required, the product on the suspected TT shall be tested and if found acceptable will be allowed to decant at the activity receiving point. If the activity cannot test/sample the product the TT will be rejected.

5.3.2 The receiving site’s RO or representative should annotate the DD 250 or DD 1348-7 stating the reasons for rejecting the truck; sign it and send back with the truck to the originating DFSP or supplier.

5.3.3 The rejected TT will be annotated on the sites receiving paperwork and a log kept with the offending tank truck’s registration numbers and driver information and then returned to the DFSP for further inspection, quantity verification and sampling to verify that the contents have not been compromised during the movement; the transportation contractor will bear the cost of all inspections, testing and sampling on all vehicles rejected due to tampering.

5.3.4 If the fuel is tested and found acceptable the TT will be resealed, in the presence of the DFSP terminal manager’s quality personnel/third party inspection personnel and the transportation contractor’s driver/representative; new paperwork annotated and allowed to return to its original destination. The transportation contractor will not be paid a backhaul charge for trucks returning to the DFSP for testing; a single one-way transportation charge will be paid for the original scheduled delivery. Remaining un-issued fuel will be regraded to F- 76 on-site rather than backhauled eliminating any re-importation or disposal hurdles.

5.3.5 If the fuel is tested and found unacceptable the transportation contractor will be responsible for the loss of fuel and will be charged for the loss at the recoupment price stated in the contract (Reference paragraph 6.5)

6.0 DELIVERABLES

6.1 Contractor Plans. The description of the plans below is guidance and not all inclusive.

Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. Prior to operational start date/receipt of DLA Energy owned product, or as otherwise specified, the contractor shall provide to the Contracting Officer with the following plans or other accredited documents for review and acceptance:

6.1.1 Contract Compliance Plan (CCP). The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance.

The inspection system is to include a written CCP developed and used by the contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the contractor’s own performance-based plans. General performance criteria shall include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality Deficiency Reports (QDR) generated by the Government. The contractor shall submit the CCP to the Contracting Officer for review and approval within 60 days after contract award. Any disagreement by the contractor with the Contracting Officer's assessment of the CCP will be resolved at least one level higher than the Contracting Officer. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the Government for monitoring and assessing contract performance.

6.1.2 Product Quality Control Plan (QCP). The QCP shall describe how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control: Receiving, Sampling, Testing, Calibration, Storage and Handling, Quantity Determination, Records, and Reports and Corrective Action. After contract award, revisions to the QCP shall be submitted to the Contracting Officer within 30 days after the revision is deemed necessary. The contractor shall submit the finalized QCP to the Contracting Officer for review and approval within 60 days after contract award.

6.2 SITREP. The contractor shall prepare and submit a daily situation report (SITREP) by 6:00 PM Eastern Standard Time local time to DLA Energy (includes weekend and all holidays).

The report will identify truck number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location, and number of vehicles needed to complete mission.

6.3 Truck Report. A detailed truck report will be required upon contract commencement and as assets are removed or added. The report will contain vehicle identification number, plate number and description to include make, model and year, owned or leased status, and owner’s name.

6.4 Event Report. An Event Report allows the contractor and DLA Energy to track the identification, investigation, and resolution of any issues affecting contract performance. A detailed event report will be submitted by the contractor upon request from the CO and will include as applicable date, location, truck number, load point, convoy information, event description and current status.

6.5 Fuel Loss Report. “The contractor is responsible for the safeguarding of fuel product and reporting any loss of product to a U.S. Government authorized representative upon the submission of a delivery ticket. Fuel losses exceeding tolerance limits identified in Section 4.3.4.1 will be followed up with a written fuel loss report within 24 hours of knowledge of loss. The report will contain the date, truck number, total quantity lost, total quantity lost in excess of the tolerance limit, document number on the 1348-7, fuel type, and a detailed explanation of how the fuel loss occurred, to include possible causes. The contractor cannot invoice for the lost fuel quantity, an invoice submitted for lost fuel will be rejected.

6.6 Accident Report. The contractor is responsible for providing accident information to the Contracting Officer and COR within 24 hours of any accident involving damage to the truck, fuel loss, and contractor/ government personnel injuries. The report will contain the date, location, number of personnel injured, type of injuries accident description, and current status.

6.7 Driver Report. A drivers report is due upon contract commencement to the Contracting Officer and when employee changes are made by the contractor. The driver report will contain current drivers, new drivers required, and expected arrival dates.

7.0 ORDERING PROCEDURES

7.1. General. This is a requirements contract in accordance with FAR 16.503 and FAR 15.505.

“The Government is only obligated to order its actual requirements, which may differ from the estimated quantities in the contract.

7.2 Orders. Weekly or monthly orders will be placed against awarded contract by the Ordering Officer in advance prior to delivery. The order will contain quantities of fuel to be lifted, and the date(s) trucks are required to be at the loading site and the loading/delivery point.

7.3 Failed Order Response. If a contractor fails to provide required trucks within 24 hours of the time specified in the order, the Ordering Officer has the right to terminate the order and re-issue a new order.

7.4 Order Modifications and Cancellations. The Ordering Officer may modify or cancel a delivery order at no charge, provided that written notification is furnished to the Contractor no less than 24 hours prior to the scheduled delivery time. Cancellations made by the Government with less than 24 hours' notice may be subject to a cancellation charge as specified in Section 8.1.5.

8.0 INVOICING

8.1 General. The contractor will process all invoices in accordance with the procedures set forth in this section of the PWS.

8.1.1 The contractor shall scan and email invoices to the prescribed DLA Energy America East POC.

Each invoice will contain following information: Company Information, Contract Number, Unique Invoice Number, Order Number(s), Contract Line Item (CLIN) for each charge, Truck Number, Date of Load, Quantity Loaded, Date Discharged, Quantity Discharged, Price per gallon fee, Total due to contractor.

NOTE: Payment is based on total US Gallons delivered to destination after compensation for losses are taken into account.

8.1.2 Each invoice will at a minimum contain copies of all loaded DD Form 1348-7s and Discharged DD Form 1348-7s. Each invoice will be certified by an official of the contractor in the following manner:

"I certify that the services were performed, that the trucks in service are in conformance with the contract, and that the quantities and amounts are correct and proper for payment."

Signature Printed Name and Title

8.1.3 DLA Energy will verify all documentation against the: received 1348-7s, daily SITREP;

and DLA Energy inventory and accounting systems. Once all information is verified, the DLA Energy America East Office will certify invoices for payment in the following manner:

“I certify that the invoice is true and correct to the best of my knowledge and that the services reflected hereon have been provided.”

Signature Printed Name and Title

8.1.4 The invoice will be entered into WAWF for payment and forwarded for payment to:

Defense Finance And Accounting Service – Columbus Center Stock Fund Directorate Fuels Accounting and Payment Division Attn: DFAS-CVDBBA/CO P.O. Box 182317 Columbus, OH 43218-2317 Fax: (614) 693-2473

8.1.5 Ancillary Charges

In addition to the transportation charges, the Contractor may invoice for the ancillary charges, provided they are supported with appropriate documentation substantiating the costs:

(a) Detention: Charges for delays exceeding the agreed-upon free time for loading/unloading, not caused by the Contractor.

(b) Overtime: Charges for services required to be performed outside of standard operational hours, as defined in this PWS.

(c) Booming Fees: Costs associated with the deployment of containment booms if required by port authorities or the receiving vessel.

(d) Cancellation Charges: Fees incurred by the Contractor due to the cancellation of a delivery order by the Government with less than 24 hours' notice.

(e) Backhaul Charges: Costs associated with the return of fuel to the Contractor's supply point if the receiving vessel is unable to accept the full ordered quantity.

All invoices for ancillary charges must be submitted separately or as clearly delineated line items on the main invoice and must include detailed supporting documentation.

9.0 COMPLIANCE REQUIREMENTS

9.1 Applicable Directives. The contractor shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. The following list of directives and other guidance are applicable to the performance of this contract; however, is not all-inclusive and only intended to call the contractor’s attention to certain potentially applicable requirements. This list may change and the contractor remains responsible for knowing and complying with all specified and applicable local laws, regulations, guidelines and publications throughout the term of this contract. In the event of conflicting guidance, contact the Contracting Officer for clarification.

Federal Acquisition Regulation (FAR) Defense Federal Acquisition Regulation Supplement (DFARS) DLA Energy Policies and Procedures DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal DoD 4140.25-M, DESC Interim Guidance

DoD 4140.25, DoD Management Policy for Energy Commodities and Related Services DoD 4170.11, Installation Energy Management Fuels, Lubricants, and Related Products DoD 5202.1, DoD Executive Agent DoD 5101.8, Department of Defense (DoD) Executive Agent (EA) for Bulk Petroleum MIL-STD- 3004A, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and Related Products API MPMS Chapter 4, Proving Systems API MPMS Chapter 11.1, Volume Correction Factors