Solicitation Narrative[1].docx

Abrasive Blast Media Lease and Recycling

1.0 Objective: Our objective is to award a 3-year abrasive blast media lease and recycling service contract in support of our equipment and vehicle refurbishment operations, where the contractor provides us new abrasive product and picks up the spent materials generated which is then used as feedstock of an approved recycling process as defined by RCRA and 40 CFR 261.1 and 261.2.

1.1 Our current lease and recycling contract with US Technology has expired after reaching the end of permitted extension terms under state policy.

1.2 This contract may be eligible for 2, 1-year extensions.

1.3 This solicitation is not for the purchase of abrasive blast media. Only bids for “lease and recycling service” as described herein will be considered.

2.0 Deliverable Abrasive Materials: Abrasives must comply with MIL-P-85891A and subsequent revisions as released.

Note: The Estimated Annual Lease Quantity is based on current production projections. The actual amount we order and use will depend on supply and production needs. Additionally, order volume may rise sharply if new and substantial production contracts are awarded to us.

3.0 New material delivery and spent material pick up locations: Any of our facilities located on the Loring Commerce Center, Limestone Maine, 04750 may be designated as delivery or pick up points. We will advise the contractor which to use as delivery and pickup requests are made. A list of our facilities will be provided to the contractor and/or their authorized agents on request.

4.0 Contract Administrators, Authorized Representatives and Points of Contact: Contract administration duties including those of the contract administrator, designated representatives, and others fulfilling key duties will fall under the oversight and regulation of the Maine State Division of Purchases and those of the Maine Military Authority, Limestone Maine. A list of these personnel and their contact information will be provided to the contractor and/or their authorized agents on request.

5.0 Lease and Recycling Service Statement of Work (SOW): Prospective contractors must submit their proposed SOW with their bid. Failure to do so may result in ruling their bid as non-responsive.

5.1 The SOW must contain:

5.1.1 The contractor work and performance requirements for delivery, pick up, and recycling of used/spent media with the objective of eliminating waste media throughout its lifecycle.

5.1.2 New media performance and compliance certification.

5.1.3 Provisions for safety and environmental compliance, recycling facility site inspections, inspection of records and files.

5.1.4 Applicable requirements under the requirements of State of Maine Hazardous Waste Management Rules, chapters 856 and 857.

5.2 Contract Data Requirements List: These documents are needed with each SOW submission:

6.0 Additional Information:

6.1 We participate in the Buy American Act. Buy American Act certification may be required prior to contract award. Samples and Certificates of Conformance may be required and must be provided at bidder's expense. Prospective contractors will be notified if and when samples are needed.

6.2 Bid prices must include all freight, delivery and pick up charges to destination: Limestone, ME 04750.

6.3 In addition to other requirements, contract award is contingent on each of the following:

6.3.1 Successful screening of the bidding party through the federal Excluded Parties List System (EPLS) by the State. EPLS information can be found at the EPLS website: https://www.epls.gov/

6.3.2 The bidding party providing any required certification of eligibility the State Purchasing Division determines necessary.

Note: Please provide your complete legal company or entity name and, if applicable, Data Universal Number System (DUNS) and Commercial and Government Entity (CAGE) Code information.

6.4 Please address all inquiries about this RFQ to the listed State Purchasing Division contact as instructed in the preceding Solicitation Detail View, and not the MMA-Limestone Facility.

6.5 Additional State Purchasing Division and Maine Department of Environmental Protection requirements may apply to this solicitation and contract award and will be listed separately.