Solicitation - N0018926RL016.pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

Section A - Solicitation/Contract Form

Expeditionary Combat Skills (ECS) Instructor Support Services

NOTE: All clauses incorporated by reference and full text in the basic IDIQ contract apply to this Task Order, as applicable, in addition to those added here.

This RFP is a follow-on to task order N0018924F3071. The current incumbent performing these services is RMGS, Inc.

N0018926RL016

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

The Government intends to unilaterally deobilgate any unliquidated obligations 90 days after each period of performance. Prior to doing so, the Contracting Officer (or Administrative Contracting Officer) will notify the contractor of the intended amount of deobligation and ask the contractor to confirm within one week that all invoices for the completed period of performance have been submitted and processed for payment (with the exception of any invoice for rate adjustment upon receipt of DCAA approved final rates for any cost-type CLINs or SLINs). Upon confirmation that all invoices have been submitted and processed for payment, or upon the contractor's failure to respond to the PCO/ACOs notification of intent to deobligate, the Contracting Officer or Administrative Contracting Officer will unilaterally deobligate the potential ULOs by reducing the funded amount to an amount equal to the contractors invoiced/paid amount for that contract period of performance.

Note: Reduction of cost-reimbursement CLINs or SLINs in accordance with the above DOES NOT change either party's obligations under a Final Invoice submitted upon DCMA establishing final rates for each CLIN and or SLIN.

Item Supplies/Service Quantity Unit Unit Price Amount

Mobilization Period in accordance with the Performance Work Statement

Pricing Arrangement: Firm Fixed Price

1.5 Months

Base Period in accordance with the Performance Work Statement.

Pricing Arrangement: Firm Fixed Price

10.5 Months

Option Line Item

Option Year I in accordance with the Performance Work Statement.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Year II in accordance with the Performance Work Statement.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Year III in accordance with the Performance Work Statement.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option Year IV in accordance with the Performance Work Statement.

Pricing Arrangement: Firm Fixed Price

12 Months

7001 Base Period Travel 1 Job

Pricing Arrangement: Cost No Fee

Option Line Item

Option Year I Travel

Pricing Arrangement: Cost No Fee

1 Job

Option Line Item

Option Year II Travel

Pricing Arrangement: Cost No Fee

1 Job

Option Line Item

Option Year III Travel

Pricing Arrangement: Cost No Fee

1 Job

Option Line Item

Option Year IV Travel

Pricing Arrangement: Cost No Fee

1 Job

Section C - Description/Specifications/Statement of Work See attachment number one (1), Performance Work Statement (PWS) in Section J.

Requirements Follow-on to N0018924F3071 for Expeditionary Combat Skills (ECS) Instructor Support Services

Additional Regulation or Supplemental Clauses Incorporated by Full Text

SUPTXT242-9405(6-20) EXPEDITING CONTRACT CLOSEOUT (May 2025)

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK

/PERFORMANCE WORK STATEMENT.

EXPEDITING CONTRACT CLOSEOUT

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $1,000 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

243-9400(1-92) SUPTXT243-9400(1-92) AUTHORIZED CHANGES ONLY BY THE

CONTRACTING OFFICER

(Jan 2024)

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

TO BE FILLED IN AT TIME OF AWARD

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME:

ADDRESS:

TELEPHONE:

Section D - Packaging and Marking All deliverables shall be packaged and marked in accordance with (IAW) best commercial practices.

Section E - Inspection and Acceptance

Quality Assurance Surveillance Plan (QASP)

Expeditionary Combat Skills Instructor

Center for Security Forces

1.0 PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

2.0 AUTHORITY

Authority for issuance of this QASP is provided under FAR 52-212-4(a), Inspection/Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Procuring Contracting Officer (PCO) or his or hers duly authorized representative.

3.0 SCOPE

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet quality standards set forth by the contract. The QASP is put in place to provide Government surveillance oversight of the Contractor's quality control efforts to that they are timely, effective and are delivering the assure results specified in the contract or task order. The QASP is not intended to duplicate the Contractor's Management Plan.

4.0 GOVERNMENT RESOURCES

The following definitions for Government resources are applicable to this plan:

Procuring Contract Officer (PCO) - A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Contracting Officer's Representative (COR) - An individual designated in writing by the PCO to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the PCO.

COR limitations are contained in the written letter of appointment.

Technical Assistant (TA) - An individual designated in writing by the COR to act as his authorized representative to assist in administering a contract. TA limitations are contained in the written letter of appointment.

5.0 RESPONSIBILITIES

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet quality standards set forth by the contract. The QASP is put in place to provide Government surveillance oversight of the Contractor's quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is not a part of the contract nor is it intended to duplicate the Contractor's Management Plan.

Procuring Contract Officer (PCO) - The PCO ensures performance of all necessary actions for effective contracting compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the PCO that assures the contractor receives impartial, fair and equitable treatment under the contract. The PCO is ultimately responsible for the final determination of the adequacy of the contractor's performance.

Contracting Officer's Representative (COR) - The COR is responsible for technical administration of the project and assures proper Government surveillance of the contractor's performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. Any changes that the contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

Technical Assistant (TA) - The TA serves as the front line technical assistant to the COR. The TA provides detailed oversight of the contractors' performance and reports monthly his or her findings to the COR in a timely complete and impartial fashion. While the TA may serve as a direct conduit between the contractor and the COR, the TA is not empowered to provide technical direction or clarification to the Contractor.

6.0 METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP Matrix (Attachment

1) which describes the methods of surveillance that may be used to monitor the services and deliverables to be provided under the contract.

Customer Feedback / Course Critiques - Customer feedback may be obtained from the results of formal customer satisfaction surveys, course critiques or from random customer complaints. Customer complaints /critiques, to be considered valid, must set forth clearly and in writing the detailed nature of the compliant /critique and must be forwarded to the contractor.

Instructor Audits - The Government, through the COR, TA, and training site representatives, will conduct periodic audits on an unscheduled and random basis to ensure that the contractor complies with the Training Course Control Documents (TCCDs) and demonstrates technical and instructional proficiency per the PWS.

These audits may take place in the classroom or at any training facility where the contractor's instruction is taking place.

TA Monthly Report - TAs shall submit a monthly report based on the contractor's submittal of their required Monthly Status Report (MSR) to their respective COR. The TA will verify all information submitted by the contractor in their MSR and make relevant comments based on close observations of the contractor's performance during the month. The COR shall keep the PCO informed of all significant contractor performance issues, and execute the prescribed Procedures to be taken when performance standards are not met, in accordance with the QASP Matrix. The COR shall keep all contractor MSRs and TA monthly reports in the Quality Assurance (QA) file.

Random Checks/Inspections on Completion of Workload Taskings - Random checks will be conducted to ensure compliance with the contract and standard operating procedures. TAs/COR/and CENSECFOR Assessment Teams will conduct random monitoring.

Instructor Training Jacket (ITJ) Reviews - The Government, through the COR, TA, and training site representatives, shall conduct scheduled and unscheduled, random audits of ITJs. These audits will focus on the proper documentation of instructor prerequisites and certifications, and ensure that all certifications are maintained in a current status.

COR Assessment - The COR shall evaluate the timeliness, quality and accuracy of monthly reports and invoices. The COR will also assess success or failure related to the replacement of an instructor within the allotted timeframe.

Safety Reviews - The Government, through the COR, TA and training site representatives, will track the number of safety mishaps and near hit/miss incidences utilizing the contractor monthly reports and official site Training Safety Officer documentation.

7.0 IDENTIFIED QA SURVEILLANCE ITEMS

The PBSC items that have been identified for surveillance are also identified in the Performance Work Statement (PWS).

Additionally, the contractor's implementation of the clause at FAR 52.222-50, Combating Trafficking in Persons, will be a surveillance item. Non-compliance with the trafficking in persons requirements will be brought to the immediate attention of the contracting officer (see DFARS PGI 222.1703).

8.0 DOCUMENTATION

The TA shall maintain a complete QA file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government's performance of the QA function. All such records will be retained for the life of this contract. The COR shall forward these records to the PCO at termination or completion of the contract.

9.0 ANALYSIS OF CONTRACTOR PERFORMANCE

The analysis of contractor performance shall be conducted at the end of each month and serves to provide a summary of the contractor's performance to the PCO and the contractor. Overall performance is important in determining whether to increase, decrease or maintain the current level of surveillance and/or whether to initiate corrective action to bring the Contractor's work up to the standards of the specification.

10.0 PERFORMANCE EVALUATION MEETINGS

Performance Evaluation Meetings (PEM) will be held at the conclusion of any mobilization period. Thereafter, PEMs will be scheduled as often as necessary, at the discretion of the PCO. These meetings are to be used to evaluate contractor performance prior to development and submission of Contractor Performance Assessment Reporting System (CPARS) and to resolve minor problems and areas of concern in an effort to avoid disputes and claims. The minutes of these meetings will be recorded by the COR and signed by both the contractor and Government representatives. The COR will provide a copy of the minutes to the contractor.

11.0 INCENTIVES/DISINCENTIVES

The COR makes an annual report on Contractor Performance (CPARS or other annual report). The Contractor's failure to achieve satisfactory performance under the contract, reflected in the COR's annual report, may result in termination of the contract and may also result in the loss of future Government contracts. Additionally, the Contractor's failure to achieve satisfactory performance under the contract may also result in the non-exercise of available options.

In accordance with the inspection of services provision of the contract, the contractor will be incentivized to provide quality products/services in a timely manner since the Government can require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the Contractor. The Contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the Contractor's past performance, severity of problem, and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

Deliverable or Service

Requirement Performance Standard

Method of Surveillance

Frequency

*Acceptable Quality

Level (AQL)

Procedures to be taken when performance standards are not met

PWS Section 1-4, 4, and 5

All Instructors (Required Breadth of 57 Instructors) meet or exceed the requirements, qualifications, and certifications specified in the Performance Work Statement

ITJ Reviews/

Instructor Audits

Random

100% of instructors must meet qualifications within allotted days of employment

< 10% turnover in any six (6) month period

Request corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice that reflects decreased level of services delivered (Any costs associated with meeting this performance standard will be accomplished at no cost to the Government.)

Instruction -effective delivery of course curriculum

Number of complaints by students or staff against contract instructors; submittal of positive or negative comments specific to contract instructors on student critiques;

evaluation by Course Supervisor / TA

Customer Feedback /

Student Course

Critiques

Audits

Random

1 Valid Complaint

< 3 Negative comments from student critiques

1 Negative evaluation from

CENSECFOR

Staff

Request corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance

System (CPARS)

Site Management

1-5.2

Contractor shall designate a Site Lead and Alternate. Contractor shall provide names and phone numbers for Site Lead and Alternate to OIC, CENSECFOR COR, and ECS Training Officer/Technical Assistant within 15 days of contract award and within one (1) day whenever changes are made.

TA Reports

/COR

Assessment/

Random Checks

As Needed < 2 days Overdue

Request corrective action from Contractor, inform PCO, document Contractor performance, and/or COR reporting in

CPARS.

Replacement of Contractor Personnel

PWS Section 3-1.7.1

Contractor shall provide a detailed replacement plan to the CENSECFOR COR and CENSECFOR OIC within 72 hours of instructor departure and the identified replacement instructor shall start performance within ten (10) working days. Any such replacement must occur without interrupting the class schedule and without additional expense to the Government.

TA Reports

/COR

Assessment/

Random Checks

As needed 100% Inspection

Request corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice that reflects decreased level of services delivered

Support of safe training environment/ adherence to applicable instructions, policies, and procedures

Number of safety mishaps or near hit/miss incidents involving contract instructors.

Documented instances of contract instructor failure to follow/ comply with applicable safety practices, policies and procedures. Number of mishaps avoided as a result of contract instructor action

TA Reports /Safety

Reviews Monthly

1 Safety mishap or near hit/miss per instructor during any 90-day period*

Documented instance of failure to follow applicable safety practices, policies, and procedures in a 30-day period*

* Based on TA Reporting

Based on severity of event, could result in action ranging from supplemental training to disqualification of contract instructor

COR reporting to Contractor Performance

Mishaps prevented will reflect favorably in

CPARS

CUIT

Requirements

PWS Section 5.2-1

New contract Instructors who are hired prior to mobilization shall complete all requirements for certification in the lesson topic(s) assigned by the ECS Training Officer within the Mobilization period utilizing the CUIT process for the ECS COI.

New replacement contract Instructors brought on post mobilization will be required to complete all requirements for certification in the lesson topic(s) assigned by the ECS Training Officer within 90 days of reporting to the Detachment and full qualification attained in their assigned phase within 9 Months.

TA Reports

/COR

Assessment

As needed 100% Inspection

Request immediate corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice

Request immediate corrective action from contractor in accordance

CUIT

PWS Section 5.2-1

Contractor shall maintain at least the minimum number of phase qualified Instructors throughout the duration of the contract: Phase 1 - 15 instructors, Phase 2 - 15 instructors, Phase 3 - 12 instructors, and Phase 4 - 15 instructors.

As Needed

Inspection with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice

Mobilization Phase

PWS Section 7.1

Contractor shall implement their mobilization plan that was submitted with their proposal to start up operations and be fully operational to meet the requirements of the PWS not later than end date of the Mobilization period and prior to the commencement of training. The mobilization plan shall be submitted to the CENSECFOR DOT, ECS Det.OIC, ECS Training Officer and CENSECFOR COR for review 5 days prior to the mobilization start date.

TA Reports

Post mobilization

100% of plan implemented within mobilization period

Request immediate corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice

Roster

PWS Section

7-1

Deliver a complete roster of ECS contract Instructors on the mobilization start date to the

PCO, CENSECFOR DOT, CENSEFOR ECS

COR, ECS Det. OIC, and ECS Training Officer.

TA Reports

/COR

Assessment

Upon mobilization start date

< 2 days Overdue contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice

Training Jackets (ITJ)

PWS Section

Create an Instructor Training Jacket (ITJ) for each prospective instructor using the format prescribed in this PWS, ensuring that appropriate documentation has been provided for all of the prerequisites contained in Section 4 and 5. The ITJs shall be ready for review and verification by the Det. OIC and/or ECS

TA Reports

/COR

Assessment

Upon mobilization start date

< 2 days Overdue contractor in accordance with Quality Assurance Plan and/or request

7-1 Training Officer at the commencement of mobilization.

notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice and request new invoice

Security

Section 7.1, 10, and 12

Ensure that the requirements of Section 10 and 12 of this PWS are completed and submitted within the first 5 days of the mobilization period. Inability to satisfactorily complete a background investigation and/or be issued a Common Access Card (CAC) is considered disqualifying for any instructor candidate.

TA Reports

/COR

Assessment

5 days of the start of mobilization period

< 2 days Overdue

Request immediate corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS)

Mobilization Weekly Status Report

Section 7.1

The contractor shall submit a weekly Mobilization Status Report to the Detachment Training Officer and CENSECFOR COR starting on the 7th day of mobilization and continuing weekly throughout the mobilization period

TA Reports

/COR

Assessment

Weekly during

Mobilization Period

< 2 days Overdue

Request immediate corrective action from contractor in accordance with Quality Assurance Plan and/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance

Transition Out Phase

Section 8-1

The contractor shall submit a Transition Support Plan to the CENSECFOR COR not later than 30 days after the plan is requested.

Once upon request

< 2 days Overdue

Request corrective action from Contractor, inform PCO, document

Contractor performance, and/or COR reporting in

CPARS.

Contractor's

Assurance

Plan PWS

Section 11-1

The contractor shall provide the initial QAP to the CENSECFOR DOT, CENSECFOR COR, Det.OIC, and ECS Training Officer at the Mobilization start date. If there are significant deficiencies in the initial QAP determined by the ECS Training Officer, supplementary QAPs shall be submitted every two (2) weeks until the discrepancies are resolved.

An updated QAP shall be provided to the Det.

OIC, ECS Training Officer / ECS Technical Assistant and CENSECFOR ECS COR not later than the 25th day of each quarter, prior to the conclusion of that quarter (25 Sep; 25 Dec;

25 Mar; 25 Jun). Any delay in the submittal of the MSR may result in delays in validation and payment of invoices.

Start Date and Periodic

Quarterly

< 2 Days

Overdue

Request corrective action from Contractor, inform PCO, document

Contractor performance, and/or COR reporting in

Monthly Status Report

11-2

The contractor shall develop and submit a Monthly Status Report (MSR) not later than the 5th day of the new month to the CENSECFOR COR via the ECS Training Officer / ECS Technical Assistant.

TA Reports

Monthly < 2 Days

Overdue

Request immediate corrective action from contractor in accordance with QAP/or request notification of extenuating circumstances, and/or

COR reporting to Contractor Performance Assessment Reporting System (CPARS), and/or

Reject contractor invoice

Trip Report

PWS Section 11-3

Require his/her employees to file a trip report upon return from any periods of travel covered by this PWS.

TA Reports

As Needed < 10 Days

Overdue

Request corrective action from Contractor, inform PCO, document

Contractor performance, and/or COR reporting in

FAR 52.222-

50, Combating Trafficking in Persons

The contractor shall implement the clause at FAR 52.222-50, Combating Trafficking in Persons. Non-compliance with the trafficking in persons requirements will be brought to the immediate attention of the contracting officer.

TA Reports

As Required

Compliance

In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of this clause may result in-

(1) Requiring the Contractor to remove employees from the performance of the contract;

(2) Requiring the Contractor to terminate a subcontract;

(3) Suspension of contract payments until the Contractor has taken appropriate remedial action;

(4) Declining to exercise available options under the contract;

(6) Termination of the contract for default or cause, in accordance with the termination clause of this contract; or

(7) Suspension or debarment.

*Note - If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A

CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both

Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance

DoDAAC: N3761A CountryCode: USA

CENTER FOR SECURITY FORCES

1575 GATOR BLVD, BLDG 3504 SUITE 338

VIRGINIA BEACH, VA 23459-2751

UNITED STATES

Jeffrey Tall, COR Email: jeffrey.a.tall.civ@us.navy.mil Telephone: 7574625223

Section F - Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 18 Jul 2026 To 31 Aug 2026

1.5 Months

Period of Performance From 01 Sep 2026 To 17 Jul 2027

10.5 Months

Option Line Item

Period of Performance From 18 Jul 2027 To 17 Jul 2028

12 Months

Option Line Item

Period of Performance From 18 Jul 2028 To 17 Jul 2029

12 Months

Option Line Item

Period of Performance From 18 Jul 2029 To 17 Jul 2030

12 Months

Option Line Item

Period of Performance From 18 Jul 2030 To 17 Jul 2031

12 Months

Period of Performance From 01 Sep 2026 To 17 Jul 2027

1 Job

Option Line Item

Period of Performance From 18 Jul 2027 To 17 Jul 2028

1 Job

Option Line Item

Period of Performance From 18 Jul 2028 To 17 Jul 2029

1 Job

Period of Performance 1 Job

Option Line Item

From 18 Jul 2029 To 17 Jul 2030

Option Line Item

Period of Performance From 18 Jul 2030 To 17 Jul 2031

1 Job

Section G - Contract Administration Data

CONTRACT ADMINISTRATION PLAN (CAP)

FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS 42.302 except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements; milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract. The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change. The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed.

In such a situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor contractor performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a (CPAR) in the CPARS Automated Information System (AIS). Contractor Performance Assessment Report The CPAR, under an initial eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE: contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor. The COR must be cognizant of the invoicing procedures and prompt payment due dates detailed elsewhere in the contract.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as Certificates of Performance.

(4) The COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a "Final Invoice."

d. Contract Modifications. The COR is responsible for developing the statement of work for change orders or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

e. Administrative Duties

(1) The COR shall take appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.

f. Government Furnished Property. When government property is to be furnished to the contractor, the COR will take the necessary steps to insure that it is furnished in a timely fashion and in proper condition for use. The COR will maintain adequate records to ensure that property furnished is returned and/or that material has been consumed in the performance of work.

Enclosure (1)

g. Security. The COR is responsible for ensuring that any applicable security requirements are strictly adhered to.

h. Standards of Conduct. The COR is responsible for reading and complying with all applicable agency standards of conduct and conflict of interest instructions.

i. Written Report/Contract Completion Statement.

(1) The COR is responsible for timely preparation and submission to the PCO, of a written, annual evaluation of the contractors performance. The report shall be submitted within 30 days prior to the exercise of any contract option and 60 days after contract completion. The report shall include a written statement that services were received in accordance with the Contract terms and that the contract is now available for close-out. The report shall also include a statement as to the use made of any deliverables furnished by the contractor.

(2) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a final (CPAR) in the CPARS with 30 days of contract completion. Contractor Performance Assessment Report

(3) The COR is responsible for providing necessary assistance to the Contracting Officer in performing Contract Close-out in accordance with FAR 4.804, Closeout of Contract Files.

5. The Technical Assistant (TA), if appointed, is responsible for providing routine administration and monitoring assistance to the COR. The TA does not have the authority to provide any technical direction or clarification to the contract. Duties that may be performed by the TA are as follows:

a. Identify contractor deficiencies to the COR.

b. Review contract deliverables, recommend acceptance/rejection, and provide the COR with documentation to support the recommendation.

c. Assist in preparing the final report on contractor performance for the applicable contract in accordance with the format and procedures prescribed by the COR.

d. Identify contract noncompliance with reporting requirements to the COR.

e. Review contractor status and progress reports, identify deficiencies to the COR, and provide the COR with recommendations regarding acceptance, rejection, and/or Government technical clarification requests.

f. Review invoices and provide the COR with recommendations to facilitate COR certification of the invoice.

g. Provide the COR with timely input regarding technical clarifications for the statement of work, possible technical direction to provide the contractor, and recommend corrective actions.

h. Provide detailed written reports of any trip, meeting, or conversation to the COR subsequent to any interface between the TA and contractor.

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

TO BE FILLED IN AT TIME OF AWARD

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification…