PWS Attachment N CENSECFORINST 5100.1 (High Risk Training Safety).pdf

DEPARTMENT OF THE NAVY

CENTER FOR SECURITY FORCES

1575 GATOR BLVD

NORFOLK, VA 23521-2751 CENSECFORINST 5100 . 1

N02

IN REPLY REFER TO

2 AUG 2007

CENTER FOR SECURITY FORCES INSTRUCTION 5100 . 1

From : Commanding Officer, Center for Security Forces

Subj : HIGH-RISK TRAINING SAFETY

Ref :

Encl:

(a) OPNAVINST 3500.39B, Operational Risk Management (ORM)

(b) NETCINST 5100 . 1, Occupational Safety and Health, Training Safety and Firefighting Training Certification Programs

(c) NPDCINST 5100.1 , Occupational Safety and Health, Training Safety and Firefighting Training Certification Programs Manual

(d) OPNAVINST 1500 . 75A, Safety Policy and Procedures for Conducting High-Risk Training

(e) NAVEDTRA 135B, Navy School Management Manual

(f) OPNAVINST 5100.23G, Navy Safety and Occupational

Health Program Manual (g} NAVEDTRA 10500, Catalog of Navy Training Courses

(CANTRAC)

(h) NTTP 5-03 . 5, Risk Management (Multiservice Tactics, Techniques and Procedures}

(i) OPNAVINST 3591 . lE, Small Arms Training and

Qualification

(j) OPNAVINST 51 02 . lD , Navy and Marine Corps Mishap and

Safety Investigation, Reporting, and Record Keeping Manual

(k) OPNAVINST 3100 . 6H, Special Incident Reporting (OPREP-3 Pinnacle, OPREP-3 Navy Blue, and OPREP-3 Navy Unit SITREP) Procedures

(1) CENSECFORINST 1540 . 1, Training Policy and Guidance Instruction

(1) CENSECFOR High-Risk Courses (2 ) Drop on Request Procedures

(3) Training Time Out Procedures

(4) Safety Stand-down Guide

(5) Emergency Action Plan Guide

(6) Training Safety Officer JQR

(7) Instructor Training Record Format

1 . Purpose a . To establish procedures for implementing and administering the Center for Security Forces' (CENSECFOR) High -

CENSECFORINST 5100.1 r 2 ,,.1 . 2001

Risk Training Safety Program. This directive shall be used in conjunction with references (b), (c), (d) and (e) for high-risk training safety programs.

b. To provide staff personnel and students with a safe and healthful workplace and training environment per references (a) through ( 1 ) .

c. To eliminate or minimize through mitigation, the probability of mishaps or mishap related injuries to students and instructors while training within the CENSECFOR domain.

d. To establish duties, responsibilities and qualification procedures for the Training Safety Officer (TSO) at the Center and at each Learning Site per references (b), (c) and (d).

e. To define Emergency Action Plan, Drop on Request (DOR) and Training Time Out (TTO) Procedures; Site Augment Plan requirements contained in references (a) through (d) to include the level of detail necessary to implement and maintain high-risk training safety procedures.

2 . Policy . Operational Risk Management (ORM) must be used to evaluate procedures, processes, and practices in order to manage associated risks . Intrusive leadership is necessary to reduce the possibility of a mishap. Routine evaluation of our programs is necessary to make every effort to preclude injuries, illnesses and mishaps. Safety is integral to all elements of the CENSECFOR mission. Safety and supervisory procedures shall be maintained at a level that ensures safe but realistic training which fulfills fleet operational requirements within practical limits. This policy is not intended to reduce risk where it is necessary to meet valid training objectives; however management and mitigation of that risk in accordance with Operational Risk Management as identified in references (a) and (h) is necessary to promote the safest training possible for Fleet personnel .

3. Scope and Applicability. The procedures contained in this instruction are applicable to all Learning Sites and personnel that conduct courses of instruction mapped to CENSECFOR.

CENSECFOR shall liaise with organizations outside of the domain that deliver CENSECFOR curriculum to ensure adherence to procedures contained in this instruction. Examples of these organizations are non-traditional training delivery sites (e.g . , turn-key contract operations) and Afloat Training Groups .

4. NAVOSH Program Requirements. Information about Navy Occupational Safety and Health Program requirements is found in

CENSECF..QRINST 5100.1

~ I AUG 2001

references (c) and (f). The purpose of this instruction is solely for High-Risk Training Safety Program requirements.

5. Definitions. Terms used in high-risk training courses.

Drop on Request {DOR). When students in a voluntary [as identified in reference (g)], high-risk training course desire to quit or "DOR", they need only make such intentions known .

Those students will be immediately and expeditiously removed from the training area . A written summary of action taken is entered in the student's service record and a copy is maintained in the command's permanent records. DOR procedures are included in enclosure (2).

Emergency Action Plan {EAP). An EAP is a plan to be implemented in case of an emergency. This plan will be developed for all risk training evolutions and shall include as a minimum: Numbers (telephone and radio channel / call signs) and locations of emergency response personnel, locations of emergency equipment, equipment shutdown procedures, backup communication circuit identification, muster site and methods to maintain control of the non- affected students, and procedures to be followed in the event of a mishap. An EAP Guide is contained in enclosure (5).

Enterprise-wide Safety Applications Management System (ESAMS). A system of records to identify and track individuals performing duties in the safety and health programs for the Department of the Navy .

Formal Training. Training conducted in a classroom, laboratory, or field exercise for which a Course Identification Number (CIN) is assigned.

Hazard. A condition that might result in injury, health impairment, illness, disease, or death to anyone who is exposed to the condition, or damage and/ or loss to property / equipment.

High-Risk Training. All basic, advanced, individual, or collective training in a traditional, non-traditional, or unit level environment, which exposes staff, students and/ or assets to the risk of death, permanent disability, or loss during training delivery, shall be designated as high-risk training.

Engineering, administrative and personal protective equipment (PPE) are types of controls which are built into high- risk training delivery to mitigate both, the probability and severity of mishap occurrences . These controls shall be considered fundamental in determining the initial risk assessment.

CENSEC~Q.FINST 5100.l 2 ~G ~

Formal, traditional, non-traditional and unit level training will be considered high-risk when a deliberate or in-depth initial risk assessment has identified evolutions that have the potential to expose instructors and/or students to moderate Risk Assessment Code 3 (RAC 3), serious (RAC 2), or critical (RAC 1) risks as defined in reference (a), or as designated by higher headquarters . Each instructor is critical to conducting high risk training safely . Enclosure (1) lists high-risk courses currently taught within the CENSECFOR domain.

High-Risk Training Safety Review. A comprehensive safety review is a comprehensive review of high-risk training conducted by training, safety, and as appropriate, medical personnel to ensure courses are being taught with minimum risk to instructors and students. This review includes near miss and mishap data, curriculum instructional techniques, and safety requirements incorporated into course curricula. Training records, student critiques, and instructor qualifications and evaluations will be examined during a review. Additionally, safety reviews are conducted subsequent to a training mishap, near miss, major curriculum changes and major course revisions .

Non-High-Risk Training (CENSECFOR specific}. The CENSECFOR domain delivers high-risk training and non high-risk training.

Non high-risk training is defined as classroom and laboratory training where there is little or no chance of a severe mishap that will cause the risk of death or permanent disability during training delivery . Any course that has not been identified as high-risk is considered non high-risk . Although a course may be considered non-high-risk, the delivery of some iterations such as FX Marking Cartridge, Defensive Tactics and OC training have some degree of risk . For this reason, CENSECFOR has mitigation controls in place that have made the chances of a serious mishap negligible. The Emergency Action Plan shall be maintained for the delivery of FX Marking Cartridge, Defensive Tactics and OC training evolutions. All required medical personnel, first aid equipment and personal protective equipment are required as per the course. Risk assessments shall be maintained for these courses .

NOTE: NPDC does not evaluate non- high-risk training; however, CENSECFOR will evaluate these courses during site visits.

Non-traditional Traini ng . Formal training that is conduc t ed by private sector or military personnel at contractor owned and operated facility.

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2 AUG 2007

Training Mishap. Any mishap that occurs to instructors or students while conducting formal, traditional, non-traditional, or unit level training as a result of the curriculum or the environment (including training devices) as identified in reference (c) .

Elements of a Mishap - In order for a mishap to occur, each of three elements must be present: HAZARD, TARGET, and ERROR. A hazard is any agent that has the potential to cause injury or damage to the target. A target can be personnel, property or the environment. An error is any action that, when combined with hazard and target, can result in a mishap . The nature of high-risk small arms training is such that two of the elements, hazard and target, cannot be eliminated . Hazard (loaded weapons) and targets (students and instructors) are inherent in weapons training. Therefore, it is extremely important that every effort be made to eliminate error. During "failsafe" conditions, there is no hazard element present (ammunition), and therefore no possibility of a mishap . A failsafe environment is one that is sterile and free of live ammunition and typically used for dry fire, repetitious training to assist in the development of muscle memory . Repetitious training is where student errors should be identified and corrected prior to the student participating in live fire training thus reducing the odds of a live fire mishap. The above example of a failsafe training environment can be applied in any risk training evolution where students are initially slowly walked through processes without a hazard present until they reach a level of competence to where the hazard can be introduced into the training scenario.

• Mishap - any unplanned or unexpected event causing personnel injury, occupational illness, death, material loss or damage, or an explosion of any kind whether damage occurs or not.

• Near Miss - an act or event that might result in injury or damage but injury or damage was avoided merely by chance.

• Unsafe/Unhealthful Working Conditions - a condition which if allowed to go unchecked or uncorrected, has the potential to cause a mishap .

• Negligent Discharge - the unplanned discharge of a firearm caused by a failure to observe the four universal weapon safety rules. Negligent Discharges are to be reported as Explosive Mishaps or events per references (k) and (1).

2 AUC ?t'07 Traditional Training. Formal training conducted by Naval personnel or contractors at a Navy owned and operated facility.

Training Safety Officer (TSO). An individual designated in writing by the training activities' Commanding Officer, Off_icer In-Charge or Site Director to monitor the safe delivery of high risk courses. The CENSECFOR Commanding Officer designates all CENSECFOR Domain TSO's in writing.

Training Safety Evaluation Board (TSEB). The training safety evaluation board is an NPDC Team that conducts Occupational Safety and Health/Training Safety Management Evaluations (OSHME). These evaluations are scheduled triennially and evaluate both OSH and Training Safety Programs.

Training Support Center (TSC). Provides student support to Learning Centers so that the Learning Centers can focus on content and delivery of training . TSCs also provide administrative and supply support to Learning Site staffs when requested by their associated Learning Center . There are three TSCs: TSC Hampton Roads, TSC San Diego, and TSC Great Lakes.

Training Time out (TTO). In any situation when students or instructors express concern for personal safety or a need to clarify procedures or requirements, they shall call a "TTO".

Training will immediately cease until the situation or condition is returned to a safe state. Then and only then will training resume! TTO guidance is contained in enclosure (3). The TTO brief must be read verbatim prior to each high risk training iteration and in all high risk training areas.

Voluntary Training. Formal training identified in reference

(g) as voluntary.

7. Duties and Responsibilities

a. CENSECFOR shall:

(1) Oversee compliance with this and other applicable directives .

(2) Assess risk level of courses under development or newly nominated as high-risk courses.

(3) Designate courses as high-risk and maintain enclosure ( 1) .

(4) Review Naval Safety Center's quarterly training mishap analysis and recommend changes that remove or reduce hazards where feasible .

(5) Designate in writing, a Center TSO and assist in the training and designation of Learning Site TSO's.

(6) Implement requirements of reference (a) throughout the CENSECFOR claimancy per NPDC policy.

b. Curricula Control Authority (CCA) In addition to the duties specified in references (d) and (e), ensure safety requirements of reference (bl, personnel qualification standards (PQS), preventive maintenance standards (PMS), technical manuals, and other source documents are incorporated in curricula . The CENSECFOR Training Directorate is the CCA for the CENSECFOR Domain . The CCA shall also:

(1) Standardize curricula, including safety procedures, when courses are taught at more than one site.

(2) Recommend changes to enclosure (1) whenever courses are developed, modified, or discontinued where elements of risk are introduced or removed.

(3) Ensure training activities that conduct CENSECFOR courses, but that do not report directly to CENSECFOR, adhere t o all provisions contained in this instruction .

(4) Review draft Statements of Work and Contract Documents that govern turn-key contractor training to ensure all applicable instructor qualification, safety documentation and procedures are clearly stated as requirements that the contractor must fulfill.

c . CENSECFOR Training Directorate, in addition to duties specified in references (b), (c) and (d) shall:

(1) Include DOR procedures in the curricula of all voluntary courses listed in enclosure (2).

(2) Include TTO procedures, enclosure (3), in all curricula where appropriate . Add evolution-specifi c TTO procedures, in a standardized manner, if feasible, to conform with established fleet distress indicators (e.g., standard smal l arms range procedures).

(3) Include the definitions of mishap, near mishap, and unsafe / unhealthful working conditions in all curricul a per reference (c).

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r 2 AUG 2007 •

(4) Include safety precautions mandated by safety directives and approved policy and technical documentation in all curricula. Provide lessons learned and prior experience information to Learning Sites for instructor in-service training and inclusion in training.

(5) Identify course prerequisites that reflect physical, academic, and performance standards required for successful completion of courses. Include these standards and the requirement for parent commands to pre-screen students in the CANTRAC per reference (g).

(6) Ensure the application of technology including computer-based training, simulators and virtual reality systems are implemented wherever applicable to reduce the number of high risk evolutions conducted as part of formal training .

(7) Ensure that all new high-risk training evolutions / courses are approved by the CENSECFOR TSO who will liaise with NPDC for final review and approval .

(8) Review and approve Site Augment Plans from CENSECFOR Training Delivery Locations.

(9) Develop a Core Unique Instructor Training (CUIT) Plan unique to the course or high-risk segment of the course being taught, as per guidance in references (b) and (c).

Distribute CUIT's to all applicable Learning Sites.

e. CENSECFOR TSO shall in addition to aforementioned duties:

(1) Monitor CENSECFOR domain compliance of references (b), (c), (d), and (e) to ensure the safe and effective deliv ery of high-risk training evolutions.

(2 ) Keep the CENSECFOR chain of command, NPDC and higher headquarters informed as necessary .

(3) Be familiar with CENSECFOR curricula objectives and evolutions including approved training procedures, safety precautions, emergency procedures, training facilities and equipment , and DOR/ TTO procedures.

(4) Monitor the CENSECFOR Domain high-risk training safety program to ensure the responsibilities listed in paragraph 7d above and reference (c) are executed properly by the site directors.

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(5) Develop, implement and monitor domain compliance of standardized training safety processes.

(6) Assist in the development of all EAP's and revisions. The CENSECFOR TSO shall approve all EAP's and revisions prior to implementation .

(7) Assist as necessary, the Occupational Safety and Health Office (or Echelon II mishap investigati on team) in conducting investigations of training mishaps .

(8) Coordinate and liaise with the NPDC, NETC, NAVSAFCEN on all training safety related issues .

(9) Assist NPDC with triennial OSHME evaluations of CENSECFOR Learning Sites.

e . CENSECFOR Learning Site Directors, in addition to the duties specified in reference (c), shall :

(1) Be personally involved in training to ensure that appropriate safety precautions are in place and functional, and that instructors are mitigating risk .

(2) Conduct safety stand-downs of high-risk courses, annually at a minimum, in accordance with enclosure (4). In addition, safety stand-downs shall be conducted following ALL mishaps, near misses, or major course revisions / equipment modifications. Use enclosure (4) for further guidance.

(3) Complete the Training Safety Program Self-Assessment on all courses at least annually and forward results to the Center TSO per Annex 6 of reference (c) . Ensure discrepancies noted on the assessment are addressed and appropriate controls are implemented.

(4) Consider requesting a Safety Survey (assist v isit) from the Naval Safety Center High Risk Training Safety Division (Code 44) at mid cycle between NPDC / CENSECFOR reviews.

(5) Ensure all students are briefed on DOR policy and procedures in voluntary high-risk courses using enclosure (2).

This briefing shall be given prior to commencing the course (e . g., course indoctrination, welcome aboard brief, etc.) and shoul d not be repeated unless there is a long break in the course (e.g., Christmas holidays) .

(6) Ensure all students are briefed on TTO policy and procedures prior to each high-risk evolution or laboratory , enclosure (3) . For multi-day or a l l-day evolutions , TTO shall be re-briefed prior to the start of training following major breaks such as meal times . Evolution specific TTO procedures should be added where needed. These procedures should be standardized to conform with established fleet distress indicators where appropriate (e.g., standard small arms range procedures, diving distress signals, etc.) .

(7) During the introductory phase of all courses, prior to start of training indoctrinate students in the following:

(a) Safety requirements, precautions, and safeguards incorporated in the curricula.

(b) Definitions of and procedures for reporting mishaps, near misses, and unsafe/unhealthful working conditions per reference (c) .

(c) Ensure the basic principles of ORM are discussed in all high-risk courses .

(8) Conduct training in accordance with approved curricula.

NOTE: In circumstances where the Training Activity encounters site-specific situations that are not addressed in the approved curricula, that activity shall submit a Site Augment Plan to the CENSECFOR Training Directorate for approval . The Site Augment Plan shall include a description of all changes, justification for the change request and a revised Course Master Schedule . For training conducted by contractors as "turn- key" trai ning, the Site Augment Plan shall be submitted to the Training Directorate via the Commanding Officers Representative (COR)for review/ approval.

(9) Ensure the required number of instructors and safety observers (per course master schedule) are present whenever training is conducted. Assign additional instructors / safety observers as warranted by the nature of the evolution and recommend these changes to Curriculum Control Authority or request a Site Augment Plan .

(10) Designate in writing, a Learning Site TSO for oversight of each high-risk course or group of courses . TSO's should be E- 7 / GS-09 or above. E-6 personnel may be designated on a case-by-case basis . The Learning Site TSO should be a collateral duty position(s) based on the number of high-risk p 2 Al r '> 7 courses at a specific site . Required training for TSO's shall be locally developed and in writing (e.g . , completion of CENSECFOR prepared TSO, Job Qualification Requirements (JQR)}, enclosure (6). Training shall consist of reviews of this instruction, references (b), (c), and (d), subject matter doctrine, TSO duties and responsibilities, appropriate curricula and Core Unique Instructor Training Plans (CUIT). All CENSECFOR Training Safety Officers shall attend Operational Risk Management Training as per reference (c). In addition, Site Directors should consider sending Site TSO's to the Navy Safety Center's Mishap Investigation Course. Site directors should coordinate and discuss specific needs with the Center TSO .

(11) Ensure all training- related first aid, medical treatment, and lost-time injury incidents are logged, investigated, and reported in accordance with reference (f).

(12) Analyze mishap statistics for all formal training courses. Review student mishap statistics quarterly and ensure courses with statistical irregularities and/ or adverse trends are evaluated for possible improvements. Develop and recommend modifications to curricula to remove or mitigate risks not essential to course objectives. All mishaps shall be immediately reported to the Center TSO and each Learning Site shall maintain statistical data for each course, the number and type of mishaps, causes and actions taken for each mishap. The statistical data shall be forwarded to the Center TSO annually as part of the Learning Site Training Safety Program Self-Assessment. The Center TSO shall conduct two levels of mishap trend anal ysis.

The first analysis shall evaluate mishap trends based on the courses taught throughout the domain. The second analysis shall evaluate the mishap trends of the various Learning Sites to determine whether problems exist within a particular Learning Site.

(13) Ensure training equipment and facilities are inspected periodically as per reference {d).

(14) Ensure that a preventive maintenance system (PMS) and spot check program is in place for all training equipment, devices, and Personal Protective Equipment (PPE) utilized in high-risk training per references (b) and (d).

(15) Ensure EAP is in place, updated, and exercised for all training evolutions per enclosure (5). EAP's shall be reviewed monthly for accuracy, walked through quarterly and exercised semi - annually. The semi - annual exercise shall include response from emergency medical response personnel. The monthly

' 1. AUG 2007

review, quarterly walk-through and semi-annual exercises shall be documented and maintained in a file by the Learning Site TSO .

(16) Provide secondary means of communications (e.g . , cellular telephone or very high frequency (VHF) radio) as back up and in case of emergencies for all high-risk training and all training at remote sites.

(17) Upon receipt of an instructor nominee's orders, determine if the nominee will fill a high-risk instructor position . Coordinate with the detaching command to initiate instructor screening per reference (d). Learning Site Directors and Training Site Managers of turn-key training sites shall ensure high-risk instructors are properly screened prior to teaching students. All CENSECFOR high- risk instructor screenings shall meet the requirements of enclosure (1) of reference (d).

Learning Site Directors and Training Site Managers of turn-key training sites may conduct additional screening or decertify an instructor at any time for negative performance or behavior.

(a) Service record reviews and personal interviews at the Learning Site may be conducted by the Learning Site Director , Director of Training, cognizant Department Head, or their equivalents when delegated in writing by the Learning Site Director.

{b) Medical record reviews shall be conducted in the presence of the candidate by competent medical authority (i.e . , Medical Officer or credentialed Physician Assistant, Nurse Practitioner (family practice), or Independent Duty Corpsman

( IDC) .

(18) When screening is complete, an Administrative Remarks, NAVPERS 1070 / 613 (Page 13) shall be entered into the member's service record (military only). The Page 13 should indicate the member was screened and found either suitable or unsuitable for high-risk instructor duty . A copy of the member's screening shall be placed in his / her training record .

(19) Ensure ALL prospective instructors complete instructor training (IT school) required by reference (e) prio r to teaching students. Equivalent IT training from other services is acceptable . For contract instructors, equivalent IT training from other services or accredited civilian agencies / institutions is acceptable.

(2 0) Ensure all CENSECFOR High- Risk Instructors teaching Small Arms in any CENSECFOR course have successfully completed an approved Small Arms Instructor Course/ School per reference (i).

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A copy of the course completion certificate shall be placed in the Instructor Training Record per reference (1).

(21) Ensure instructor trainees attend (as students) high-risk courses for which they seek qualification per reference (d). This requirement is waived for "team training" courses where the addition of instructor trainees would disrupt the integrity of the team . In these cases, instructor trainees shall undergo training in the same environment in non-team training courses, if possible.

(22) Ensure high-risk instructors are qualified and evaluated. CENSECFOR shall establish an evaluation program that assesses high-risk instructors in classroom and laboratory settings, in percentages commensurate with the amount of time spent instructing in those environments, on a recurring basis, as per references (e) and (1) .

(23) Ensure that sufficient numbers of high-risk instructors complete a recognized (American Red Cross or American Heart Association) first aid and cardiopulmonary resuscitation (CPR) or basic life support (BLS) certification program. A minimum of two instructors CPR or BLS certified shall be present at all high-risk training evolutions. These instructors shall maintain certification while assigned high- risk instructor duties. It is understood that occasionally a percentage of instructor's certifications will lapse, however supervisors shall do their best to maintain 100% certification .

NOTE: CENSECFOR requires that all high-risk instructors maintain CPR or BLS certifications.

(24) Establish a process to ensure students meet a course prerequisite that reflect physical requirements, assesses the student's medical status and fitness for training prior to participation in risk training per reference (b). Procedures must include a system to ensure instructors are informed concerning students who were previously "set back" due to medical conditions that might cause future problems.

(25) Establish procedures with the local medical facility to ensure that, when students are evaluated or treated there, they will provide supervisors/instructors with a clear indication of student fitness for training per reference (b) . Do not rely solely on students to inform instructors of changes in medical status . Students evaluated as unfit or unsuited shall be removed from training immediately until medically cleared.

(26) Analyze student critique information to identify potential safety problems.

f. CENSECFOR Learning Site TSO's shall :

(1) Be familiar with all high-risk training evolutions to the extent necessary to properly evaluate the courses and their associated training devices.

(2) Observe high-risk training evolutions and assess compliance with approved training procedures, safety precautions, emergency procedures and curricula . Report observation results and make recommendations to the Site Director . Frequency of observation shall be determined by the Site Director based on course frequency and nature of training.

The Commanding Officer recommends that CENSECFOR high-risk course training evolutions be observed at least once a month.

(3) Record and report all training related mish aps and injuries per reference (f). Analyze and forward all training related recordable and reportable mishaps to the Naval Safety Center via the Web-Enabled Safety System (WESS) per reference ( 1) .

(4) Immediately report all mishaps and near misses to the CENSECFOR TSO. Information should include name/ rate of injured party if applicable, course, training event, location and time that mishap occurred. The instructor assigned should make the notifications as per the emergency action plan.

(5) Coordinate and liaise with the Center TSO to ensure issues are briefed to the CENSECFOR TSO as necessary .

(6) Communicate with the Center TSO on all safety issues .

All safety taskings are coordinated and consolidated through the

CENSECFOR TSO .

8 . Emergency Action Plan. An EAP is a contingency plan to be implemented in case of an emergency. All reasonable scenarios should be anticipated and plans developed to cope with them. If multiple courses use the same trainer, such as a pool or small arms range, one EAP may suffice for that training platform. All CENSECFOR classrooms and laboratories that deliver risk trainin g shall have an EAP on location that covers initial emergency actions for instructors and students to fol l ow in the event o f medical emergency, fire, earthquake, etc. If the training in those locations is not high- risk, a one-page plan or flow char t will satisfy this requirement . Enclosure (5) provides minimum EAP elements and requirements.

9. Review . The CENSECFOR Training Safety Officer is responsible for the annual review and update of this instruction.

Distribution :

CENSECFORINST 5216.lA List I, II (Case A)

• 2 AUG 2007

CENSECFOR HIGH-RISK COURSES

A-041-0148 SMALL ARMS MARKSMANSHIP INSTRUCTOR (SAMI}

A-062-0050 TRANSPORTABLE PORT SECURITY BOAT TPSB-LEVEL II

COXSWAIN

A-062-0052 RIVERINE TACTICAL COXSWAIN

A-062-0053 RIVERINE BOAT CAPTAIN

A-250-0100 UNITED STATES NAVY (USN} INDIVIDUAL AUGMENTEE (IA}

COMBAT TRAINING (ARMY LED COURSE)

A-830-0011 MASTER AT ARMS CLASS A (DOR COURSE)

A-830-0018 ARMED SENTRY/SECURITY REACTION FORCE-BASIC

A-830-0022 VISIT, BOARD, SEARCH, AND SEIZURE (VBSS) BREACHER

A-830-0030 EXPEDITIONARY COMBAT SKILLS

A-830-0395 NON-COMPLIANT BOARDING, VISIT BOARD SEARCH AND

SEIZURE (NCB VBSS) (DOR COURSE)

A-830-2215 CREW SERVED WEAPONS INSTRUCTOR

A-840-0397 NAVY RIVERINE FORCE SMALL CRAFT MARITIME INTERDICTION

OPERATIONS TEAM TRAINER

D-2D-0039 SURVIVAL, EVASION, RESISTANCE AND ESCAPE

E-2D-0039 SURVIVAL, EVASION, RESISTANCE AND ESCAPE

Enclosure (1)

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DROP ON REQUEST (DOR) PROCEDURES

Drop on Request (DOR) is an option available to students who are attending a voluntary course which has been designated as a DOR course . Students in non-voluntary CENSECFOR Courses cannot request a DOR . Students enrolled in CENSECFOR non DOR courses that attempt to quit should be counseled to identify the reasons they are making this request . Sometimes students may be overwhelmed or simply need additional instruction to assist them in areas where they are experiencing difficulties . CENSECFOR instructors and supervisors should ensure that students are provided all assistance necessary to assist them in successfully completing courses. However, students that display negative attitudes and have performance or safety issues should be looked at closely and possibly sent to an academic review board to determine if that student should continue with the course.

For Instructors:

Ensure all students are briefed on the following DOR policy and procedure for voluntary high-risk courses, prior to commencement of course (i . e . , course indoctrination, welcome aboard brief, etc.).

It should not be repeated unless there is a long break in the course (e . g., Christmas holidays).

For Instructors and Students :

1. Policy. In all cases where a student states a desire to DOR from voluntary training based on concern for personal well-being, appropriate action shall be initiated, including removal from training, referral of the student for medical, counseling, or remedial action as appropriate, and review of the training environment, including training techniques. The scope and depth of these actions shall be determined by the nature of the complaint and the risk incurred in the training. A written summary of actions taken shall be made a permanent entry to the student's service record. In no case shall a student be coerced, threatened or unduly induced to return to training following a DOR .

2. Procedures. After removal from voluntary training, the student shall submit a written request detailing the reasons for DOR . The request should clearly indicate that the student wants to DOR (e.g., I, (name), desire to be removed from training in XYZ course for the following reason(s) : . . ) . A standard Special Request / Authorization Form ·(NAVPERS 1336/3 (Rev . 9-75)) may be used. The request shall be submitted directly to the Learning Site Director and shall become a part of the student's training record . If a student was being processed for an Academic Review Board (ARB) action prior to the DOR, the ARB shall take precedence.

Enclosure (2)

CENSECEQFINST 5100.1

In any case, the student shall be removed from training.

a. Training or Division Officer ' s Interview . The loss of an able student from training or the continuation in training of a student who is unlikely to complete the program represents a waste of valuable resources, assets, time, and effort . Often students who DOR do not give the real or complete reason(s) for their requests . The interviewer, using no overt or implied coercion or threats, shall make a reasonable effort to determine:

(1) The real motivation for the request.

(2) If the decision to DOR is the result of some training factor which may lead other students to DOR . If so, can training be changed to alleviate this factor without adversely affecting program objectives?

(3) If the student desires to reenter the program.

(4) If student retention is warranted, are there actions (counseling, change of instructor, or special assistance) which might cause the student not to DOR? Are such actions justified in view of the impact upon the overall training program and upon other students?

b. The interview need only be detailed enough to satisfy the Site Director that the student understands the gravity of DOR, that the reasons for the DOR are known and that further questioning is unlikely to reveal additional information.

c . No one in the DOR chain shall refuse to forward a request or to remove the student from training, nor shall anyone delay a request in an effort to arrive at the cause of the DOR, or threaten/coerce a student to reconsider .

3. Post-Interview Procedure. If, after the interview, a student still desires to DOR, the interviewer shall refer him/ her to the reviewing officer for further interviews o r administrative action.

A signed, written summary of the interview and recommended actions shall be provided by the interviewing officer to the reviewing officer.

4. Administrative Procedure . The administrative procedures for disposition of a DOR attrite are the same as those for a disenrollment . There is, however, no requirement for a formal ARB .

2 Enclosure (2)

For Instructors

2 t 11c 2007

TRAINING TIME OUT (TTO) PROCEDURES

1. Ensure all students are briefed on Training Time Out (TTO) policy and procedures prior to each high-risk evolution or laboratory. For multi-day or all-day evolutions, TTO shall be re-briefed prior to the start of training following major breaks, such as mealtimes . Evolution-specific TTO procedures should be added where needed. These procedures should be standardized to conform with established fleet distress indicators where appropriate (e.g., standard small arms range procedures, diving distress signals, etc . ). Emphasis shall be placed on specific verbal and nonverbal signals to be used by students and instructors.

2. A TTO may be called in any training situation where a student or instructor expresses concern for personal safety or requests clarification of procedures or requirements. TTO is also an appropriate means for a student to obtain relief if he or she is experiencing pain, heat stress, discomfort or other serious physical discomfort.

3. Instructors are responsible for maintaining situational awareness and shall remain alert to signs of student panic, fear, extreme exhaustion, or lack of confidence that may impair safe completion of the training exercise . Instructors shall cease training immediately when they consider such action appropriate.

4. Following a TTO, the situation shall be examined and additional explanation and instruction shall be provided as needed to allow safe resumption of training . Once the lead instructor on scene is fully apprised of the problem, he / she shall direct all training to cease or training with unaffected students to continue, based on the situation.

5. If a student refuses to participate in training after being instructed or after an unsafe condition has been corrected, or uses TTO excessively to disrupt training, that student shall be removed from training and referred for further counseling or administrative processing.

6. Basic TTO Student Briefing. TTO may be call ed by any student or instructor in any training situation where they are concerned for their own or another's safety, or to request clarification of procedures or requirements. TTO is also an

Enclosure (3)

CENSECFO~INST 5100.1

2 AUG 2007:

appropriate means for a student to obtain relief if he or she is experiencing pain, heat stress, or other serious physical discomfort. The purpose of the TTO is to correct the situation of concern, provide clarifying information, or remove the student or instructor from a possible hazardous environment . A TTO may be signaled by (Insert appropriate nonverbal, alarm, or hand signal). If the TTO signal is not acknowledged, the signaler shall shout "Time Out" (or other action as required by the training activity). The instructor shall attempt to relieve and remove the student from the possible hazardous environment . If an adequate number of instructors are available to allow training to continue safely, the lead instructor may elect to do so.

However, if this is not practical, training will be stopped until the situation is corrected. Add amplifying information/ procedures as needed.

2 Enclosure (3)

SAFETY STAND-DOWN

2 AUG 'lfJJ7

1. Safety stand-downs shall be conducted by training and safety personnel with participation by applicable medical personnel to ensure courses are being conducted with minimum risk to students and instructors. Stand-downs shall be conducted at least annually on high-risk courses . Additional stand-downs shall be conducted following mishaps, near misses, or major course revisions / equipment modifications (these may focus on the specific topics involved and may be shorter in duration than annual stand-downs). A standardized CENSECFOR safety stand-down package is provided in this enclosure.

2. Stand-downs shall be documented and include review of:

a . Curricula being taught;

b. Instructional techniques;

c . Training environments;

d. Availability and use of mechanical guards, to include clearly placarded, accessible cut-off switches to secure power to training equipment;

e. Physical and psychological screening procedures (of instructors and students);

f. Safety related findings of the latest technical audits, Formal Course Reviews (FCR), and Course Safety Reviews .

g. Adequacy of staffing/ manning/ equipment .

h . In-service training including safety lessons learned, mishap summaries, and other safety-related messages and r eports.

i . ORM procedures .

3 . Safety stand-downs will normally be one day in duration and require preparation, coordination within the command, and ac t ive involvement by senior leaders to be most effective.

Enclosure (4)

2 AUG 2 07

CENTER FOR SECURITY FORCES

SAFETY STAND-DOWN

PACKAGE

2 Enclosure (4)

1. Overview:

CENSECFORINST 5100 . 1 r 2 .AIJ a . Safety stand-downs shall be conducted by training and safety personnel with participation by applicable medical personnel to ensure courses are being conducted with minimum risk to students and instructors . Stand-downs shall be conducted at least annually on high-risk courses. Additional stand-downs shall be conducted following mishaps, near misses, or major course revisions / equipment modifications (these may focus on the specific topics involved and may be shorter in duration than annual stand-downs).

b. Safety stand-downs will normally be one day in duration and require preparation, coordination within the command, and active involvement by senior leaders to be most effective.

This package shall be used by all CENSECFOR Learning Sites to document safety stand-downs . The Learning Site Training Safety Officer shall maintain completed safety stand-down packages for a period of five years and then archi ve those older than five years.

2 . Safety Stand-Down Content

a. Safety Stand-down content and length will vary . Listed below are examples of safety stand-down content based on different circumstances :

- Mishap, Near Miss

- Major Course Revision/ Equipment Modification

- Training Platform/ Range Location Change

b. If any of the above circumstances take place a safet y stand-down shall be conducted as soon as possible. In the event of a mishap or near miss, the stand-down shall be conducted prior to the training evolution resuming.

c. In the event of a revision, equipment modif i cation, training platform/ range location change the stand-down shall t ake place prior to implementation and approval can occur and usually before a pilot is started .

d . These stand-downs shall be documented and include a review of :

► Curricula being taught :

3 Enclosure (4)

2 AUG 'IJJfl o Is the approved curriculum being followed?

o Are there high-risk training iterations that are not really necessary?

o Are there changes needed in the curriculum?

o Has a referenced instruction been revised, requi ring a change in procedures?

► Instructional techniques:

o Are instructions and demonstrations clear, concise and thorough?

o Are students provided with walk-throughs of all required skills?

o Are students provided all warnings and cautions as may be necessary?

o Are students that experience difficulties being identified and provided additional instruction?

o Are students provided with ample repetitions of techniques?

► Training environments:

o Are students exposed to extreme elements such as heat or cold and are adequate controls in place to mitigate heat and cold related injuries? Examples are :

► Covered canopies ► Misting fans ► Cooled buildings ► Ice machines ► Access to cooled water ► Heated buildings ► Portable approved heating devices ► Appropriate clothing for the elements o Are students and instructors provided with adequate breaks to minimize exposure times?

o Are students directed to hydrate on a periodicity and quantity consistent with current conditions?

4 Enclosure (4)

► Equipment; Availability and Adequacy:

, PUG 2001;

o Are mechanical guards in place, if so are they being used?

o Are safety precautions placarded and in clear view?

o Are cut-off switches accessible?

► Physical and psychological screening procedures (of instructors and students):

o Are instructors physically and psychologically screened as per OPNAVINST 1500.75 series?

o Are students medically screened in accordance with NPDC 5100.1?

o Are procedures in place to ensure instructors are notified by medical treatment facilities when a student's medical status changes?

o Are procedures in place to ensure instructors are notified when students have been medically set back?

► Safety related findings of the latest technical audits, Formal Course Reviews (FCR), and Course Safety Reviews:

o Are the above items included as a part of safety stand down training?

o Are there any discrepancies noted from previous assessments that are still outstanding?

► Adequacy of staffing/manning/equipment:

o Are required number of instructors and safety observers (per curricula) present when training is conducted?

o Are instructor's current in their CPR and First Aid training?

o Are emergency medical technicians certifications current?

o Are there equipment inadequacies that are affecting the delivery of training?

5 Enclosure (4)

2 Alm ?'107 o Are there facility and or training platform issues that are detrimental to the safe and effective delivery of training?

► In-service training including safety lessons learned, mishap summaries, and other safety related messages and reports:

o Are t here any lessons learned tha t should be discussed?

o Consider reviewing the emergency action plan (EAP) and applicable standard operating procedures (SOP) .

► During a mishap was the EAP properly activated?

► In the event of a mishap what was the emergency medical response time?

► Are SOP's being adhered to and are they in need of a revision?

o Are there any messages that are applicable to be reviewed?

o What training presentations should be conducted during this stand-down? Examples are :

► Lead Awareness ► Blood Borne Pathogens ► Heat Stress ► Personal Protective Equipment ► Hypothermia

► Operational Risk Management (ORM) procedures:

o Is ORM integrated into the everyday operations of training delivery in managing the identification and mitigation of risk to acceptable levels thus reducing mishap potential and improving training?

o Is ORM incorporated into curriculum as per NPDCINST

5100.1 and OPNAVINST 3 500 . 39 series?

o Are risk assessments conducted for all new or c omplex evolutions and is acceptable risk defined?

o Are risk assessments reviewed at least annually and updated as necessary?

6 Enclosure (4)

... % AUG 'l!XJ7 NOTE : The above may not be all inclusive for your situation or location . Add as deemed necessary.

7 Enclosure (4)

CENSECFORINST 5100.l 9 OOi

Date:

From:

To:

Subj : SAFETY STANDDOWN AFTER ACTION REPORT

Ref: (a) NPDCINST 5100 . 1

1. IAW reference (a), Learning Site conducted a safety stand-down on ______ for the following course(s) This stand-down was conducted to meet the requirements of reference (a) for the following reason (circle one) :

a. ANNUAL

b. MISHAP

C . NEAR MISS

d. MAJOR COURSE REVISION

e. EQUIPMENT MODIFICATIONS

f. TRAINING PLATFORM/RANGE LOCATION CHANGE

g. OTHER

2 . As per reference (a) the following were reviewed:

a. Curricula being taught:

b. Instructional techniques:

c . Training environments:

d . Available use of mechanical guards, including clearly placarded, accessible cut-off switches :

e . Physical and psychological screening procedures (instructors and students) :

f. Safety related findings of the latest technical audits, formal course review and training safety reviews:

g . Adequacy of staffing/manning/equipment :

h. In-service training, including safety lessons learned, mishap sunnnaries, and other safety related messages and reports :

i . Operational Risk Management:

8 Enclosure (4)

3. The following s ubjects were presented :

4 . The following personnel attended :

Site Director Signature

CENSECFORINST 5100.1

J AUG 2007.

Training Safety Officer Signature

9 Enclosure (4)

CENSECFORl~ST 5100.1 L 2 AUG ZUUf

EMERGENCY ACTION PLAN (EAP)

1 . Emergency Action Plans shall be activated in the event of any injury, mishap, or emergency. These plans shall be coordinated with host commands . NOTE : CENSECFOR courses that may not be designated as high-risk, but are identified as delivering risk trai ning evoluti ons shall be included in site high-risk EAP's (i.e . , FX Marking Cartridge, Defensive Tactics and OC training evolutions). EAP for non-high-risk training shall be reviewed monthly for accuracy .

2 . Emergency Action Plans shall include as a minimum:

a. Locations, telephone numbers, and radio channels / call - signs (if used) of medical, fire department, police/ security, and other emergency response teams as required by the nature of the training .

b . Identifications and locations of emergency devices such as first aid kits, fire extinguishers , emergency oxygen, electrical isolation devices, and other equipment determined by the type of training and location.

c. Notification lists of personnel and the chain of command .

d . Sources of secondary (non-landline) emergency communications (for all high-risk and remote training).

e . Muster sites and evacuation routes for non-affected students and instructors.

f . Entry routes for emergency service vehicles/personnel.

3. Emergency Action Plans shall be reviewed monthly for accuracy of information {except for the months in which walk-throughs or exercises are conducted).

4 . Supervisors and instructors shall walk through high-risk training Emergency Action Plans quarterly to validate procedures and verify operability, availability, and applicability of emergency equipment .

5. High- risk…