Solicitation - FA521525Q0046.pdf

1. Solicitation Overview

This Request for Quote (RFQ) is issued in accordance with FAR subpart 13.1 procedures.

The Government is requesting quotes for the refresh of CCTV system equipment in Hangar 5 of Joint Base Pearl Harbor-Hickam, as defined in the attached Salient Characteristics Form.

Solicitation Number: FA521525Q0046

NAICS: 561621

Size Standard: $25 Million

Contract Type: Firm-Fixed Price (FFP)

Type of Set-Aside: Total Small Business

2. Contact Information

766 Enterprise Sources Squadron (766 ESS)

(HI): 560 Central Ave, Building 287, JBPHH, HI 96860

Primary POC: Matthew Albonetti | Phone: 808-789-3136 | Email:

matthew.albonetti@us.af.mil

Secondary POC: Steven Taylor | Phone: 808-471-4323 | Email:

steven.taylor.85@us.af.mil

3. Quote Submission Instructions IAW FAR 52.212-1

Quotes must be submitted via email to POC(s) above and must include:

1. Solicitation number

2. Offeror contact info (name, address, POC, CAGE, UEI, TIN)

3. Technical description of offered services

4. Delivery schedule

5. Commercial warranty terms

6. Price and discount terms

7. Past performance references

8. Statement of agreement with solicitation terms

9. Term Validity of Offer

All submissions must include a completed Section 6 – 10 of this combo solicitation. Sections 6 - 10 cover all required information above and failure to provide all sections may result in the quote being considered non-responsive.

Due Date: SUBMISSIONS MUST BE SUBMITTED NO LATER THAN 4:00 PM HST, 9 September 2025.

mailto:matthew.albonetti@us.af.mil mailto:steven.taylor.85@us.af.mil

4. Payment Terms

Net 30 unless alternate terms are proposed by the offeror.

5. Evaluation Criteria IAW FAR 52.212-2 and 13.106-1(a)(2)

The Government intends to award to the responsible offeror whose quote is most advantageous to the Government, considering:

1. Technical capability

2. Price

3. Past performance

4. Delivery schedule

5. Warranty

Relative importance of factors is not required per FAR 13.106-1(a)(2)(iii).

6. Offeror Information

Offeror Name & Address:

POC:

CAGE:

Phone:

UEI:

Fax:

Tax ID:

E-Mail:

Solicitation Number:

7. Pricing Table and Instructions

Item Number

Description Quantity Unit Unit Price Total Price

0001 Fixed View Cameras IAW Attached Salient Characteristics

32 EA $ $

0002 Outdoor Pendant Cameras with PTZ functionality IAW Attached Salient Characteristics

4 EA $ $

0003 DVR Recorders 3 EA $ $ 0004 12 VDC Power Supplies 3 EA $ $ 0005 24 VAC Power Supplies 2 EA $ $ 0006 Mounting Hardware and

Cables

1 LOT $ $

TOTAL PRICE: $_____________________

Warranty (state your standard commercial warranty): __________ Years

The contractor shall use the above pricing template provided. Please submit price quotes on a Firm Fixed Price basis. Certified cost or pricing data is not required; however, optional supporting data is requested. Additional documentation supporting the total price must be limited to two (2) pages.

8. Delivery Schedule and Instructions IAW FAR 52.211-9

FOB: Destination

(a) The Government desires delivery to be made according to the following schedule:

____90_____Days After Date of Contract (ADC)

If the offeror is unable to meet the desired delivery schedule, it may, without prejudicing evaluation of its offer, propose a delivery schedule below. However, the offeror’s proposed delivery schedule must not extend the delivery period beyond the time for delivery in the Government’s required delivery schedule as follows:

_____90____ Days After Date of Contract (ADC)

Offeror’s proposed delivery schedule: __________ Days ADC

(b) Attention is directed to the Contract Award provision of this solicitation that provides that a written award or acceptance of offer mailed or otherwise furnished to the successful offeror results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day the award is dated. Therefore, the offeror shall compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding:

• (1) Five calendar days for delivery of the award through the ordinary mails, or

• (2) One working day if the solicitation states that the contract or notice of award will be transmitted electronically.

(The term “working day” excludes weekends and U.S. Federal holidays.)

If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered non-responsive and rejected.

9. Technical Capability Quote Submission Instructions

The Contractor shall submit a technical capability quote to substantiate the contractor’s stated claims. The quote shall provide convincing rationale to address how the contractor intends to meet requirements. Contractors shall assume that the Government has no prior knowledge of the contractor’s capabilities. The Technical Capability Quote, including a staffing plan will be limited to four (4) pages in total. Font size must be no smaller than Times New Roman size 10. Margins shall not be any smaller than 1 inch.

The Technical Capability Quote shall include a clear and concise description of how the contractor plans to staff and manage personnel to meet the performance requirements in the Salient Characteristics. The Technical Capability Quote shall also include a clear and concise description of how the contractor plans to meet the technical requirements in the Salient Characteristics Form.

The Government will base its evaluation solely on information presented in the contractor’s written Technical Capability Quote, assessing whether the quote clearly meets the minimum requirements of the solicitation. Technical acceptability will be rated as either “Acceptable” or “Unacceptable”. Technical Quotes must be rated “Acceptable” to be eligible for award.

When the government has evaluated two quotes as technically acceptable and reaches adequate price competition the government will award to the lowest price technically acceptable quote evaluated. If the proposal received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

10. Signature Block

Authorized Signature: ____________________________________

Name & Title: ____________________________________________

Date: _______________

11. Attachments

1. Salient Characteristics

2. Applicable FAR Provisions and Clauses