Solicitation Addendum 2.pdf
PDF 87 KB Posted
- Attached to
- 1110-10908 Roland XG-640 Printer/Cutter
- Solicitation number
- 6100066713
- Issued by
- Indiana County, Pennsylvania
About this file
This is Solicitation Addendum 2, issued by the Pennsylvania Department of Corrections, Correctional Industries division on October 1, 2026, for the procurement of one Roland XG-640 Eco-Solvent Printer/Cutter for the CI Huntingdon facility. The addendum clarifies three key questions submitted by potential bidders regarding insurance requirements, extended warranty terms, and ink pricing. The solicitation deadline is October 7, 2026, at 3:00 P.M., with electronic submission required through the Pennsylvania Supplier Portal. The equipment specifications include an 8-color printing system with maximum printing and cutting width of 62.9 inches and printing speed up to 819 square feet per hour. The contractor must provide installation, device training for 2-4 personnel, and maintain an extended warranty/service plan for five years. All items are delivered F.O.B. Destination, with the supplier responsible for all shipping and delivery costs.
The addendum confirms that the full insurance schedule in the IT Terms and Conditions applies to this purchase, requiring workers' compensation insurance, commercial general liability of at least $500,000 per person and $2,000,000 per occurrence, professional liability of $2,000,000, cyber liability of $3,000,000, and comprehensive crime insurance of at least $5,000,000 per claim. Ink is not a separately priced line item; instead, the cost of one 500 mL cartridge for each color identified in the Statement of Work and one 220 mL white cartridge must be included in the total bid price. The Commonwealth will award the contract to the lowest responsible bidder based on total bid price. The Reciprocal Limitations Act applies to this procurement, with preference calculations and in-state manufacturing incentives ranging from 2% to 15% depending on the bidder's state of residency and equipment manufacture. The Enhanced Minimum Wage requirement mandates payment of no less than $15.00 per hour with annual Consumer Price Index adjustments.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Electronic Bid Response.pdf | ||
| Worker Protection and Investment Cert Form.docx | DOCX document | |
| Reciprocal Limitations Act Requirements (GSPUR89).doc | DOC document | |
| Statement of Work.pdf | ||
| IT Terms and Conditions - 6100066713.docx | DOCX document | |
| Solicitation Addendum 1.pdf |
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Text version
BOP-1305
Revised 02/03/2020
SOLICITATION ADDENDUM
Date: October 1, 2026
Subject: Roland XG-640 Printer/Cutter
Solicitation Number: 6100066713
Due Date/Time: October 7, 2026 at 3:00 P.M.
Addendum Number: 2
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
List any and all changes:
Question 1: Would the Commonwealth please confirm which of the following applies:
(a) The insurance requirements for this IFB are limited to those stated in the Statement of work
IV (Workers’ Compensation and Public Liability and Property Damage), with commercial general liability at the limits stated in the Terms and conditions; or
(b) The full schedule in the IT Contract Terms and Conditions applies to this purchase as written.
Answer 1: Please refer to Section 10. Order of Precedence, on the IT Terms and Conditions. The correct response is (b): The full schedule in the IT Terms and Conditions applies to this purchase as written.
Question 2: The Statement of Work requires an “Extended Warranty/Service Plan” and updates to the device for the length of the warranty/service plan”, but does not state the required term. The manufacturer offers this coverage in one-year and three-year forms at materially different prices. So that all bids are comparable on a lowest-total-bid basis, would the Commonwealth please state the required service plan term in years, and whether coverage is to begin at installation or at the expiry of the standard manufacturer's warranty?
Answer 2: Refer to Line 2 on the solicitation, which identifies the required Extended Warranty/Service term as five (5) years. For additional details regarding the Extended Warranty/Service requirements, please refer to
Addendum one (1), attached to the solicitation.
Question 3: Would the Commonwealth confirm whether ink is a separately priced line item in this solicitation, and if so in what quantity and color configuration?
Answer 3: No, ink is not a separately priced line item in the solicitation. The cost of the required ink should be included in the total price of the Printer/Cutter. The required ink quantity is one (1) 500 mL cartridge for each color identified in the Statement of Work, and one (1) 220 mL white cartridge.
Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
BOP-1305
Revised 02/03/2020
Respectfully, Name: Christina Zambotti
Title: Procurement Specialist 3
Phone: 717-728-3915
Email: czambotti@pa.gov
File details come from the government source that posted it. Updated .