Solar Charging Workstations Installation RFP26HHL012.docx

STATE OF HAWAI'I

DEPARTMENT OF HAWAIIAN HOME LANDS

REQUEST FOR PROPOSALS

Solicitation No.: RFP-26-HHL-012 Title: Installation of Solar Charging Stations Installation Federal Grant Project: NTIA Tribal Broadband Connectivity Program Award ID: NT23TBC0290054

1. INTRODUCTION

The Department of Hawaiian Home Lands (DHHL) is seeking proposals from qualified contractors to install seven (7) solar charging workstations at library locations across Hawaii and the DHHL Molokai District Office. Equipment will be provided by DHHL and shipped to island docks. Contractors are responsible for transporting equipment from docks to installation sites (in coordination with DHHL), site preparation, installation, anchoring, and final testing.

Offerors may submit a single proposal for all locations. Pricing shall be provided for each island and location.

2. SCOPE OF WORK

2.1 Installation Locations

DHHL requires installation of solar charging stations at the following locations:

2.2 Work Requirements

The contractor shall perform the following work at each location:

1. Equipment Transport

1. Coordinate with DHHL on equipment arrival at island docks

1. Transport DHHL-provided equipment from dock to installation site

1. Provide secure storage if needed between pickup and installation

1. Site Preparation

1. Survey and verify exact placement location with DHHL and facility representatives

1. Verify ADA compliance of proposed installation site and access pathways

1. Obtain necessary permits from facility owners and local authorities

1. Concrete Work (where required)

1. Excavate and prepare site per plans (Exhibit A)

1. Install rebar and formwork as specified

1. Pour and finish concrete pad to specified dimensions and tolerances

1. Allow adequate curing time before installation

1. Installation

1. Uncrate and inspect DHHL-provided equipment

1. Install and level station per manufacturer specifications

1. Anchor station using self-ballast system or as specified

1. Ensure ADA compliance of final installation including clear space and approach paths

1. Testing and Acceptance

1. Verify solar panel operation and charging functionality

1. Test all charging outlets (AC, USB-A, USB-C)

1. Document installation with photographs

1. Provide training to facility staff on basic operation

1. Cleanup and Documentation

1. Remove all debris, packaging, and construction materials

1. Restore site to clean condition

1. Submit installation completion report with photos and test results

2.3 ADA Compliance

All installations shall comply with current ADA guidelines and Hawaii Accessibility Code. Contractors shall ensure proper clearances, approach paths, and accessible seating arrangements per Exhibit A plans.

2.4 Schedule

Installation shall be completed within 30 calendar days of receiving Notice to Proceed for each location. DHHL will coordinate equipment delivery and issue separate Notices to Proceed for each island group.

3. FEDERAL FUNDING COMPLIANCE

This project is funded by federal funds (NTIA TBCP Grant NT23TBC0290054) and contractors must comply with all applicable federal requirements including:

Equal Employment Opportunity:

1. Executive Order 11246 - Non-discrimination and affirmative action requirements Davis-Bacon Prevailing Wage Requirements:

1. Construction work exceeding $2,000 must comply with Davis-Bacon prevailing wage rates

1. Contractors must submit certified payroll reports Environmental and Procurement Compliance:

1. Clean Air Act and Federal Water Pollution Control Act compliance

1. Debarment and Suspension verification (SAM.gov exclusions)

1. Anti-Lobbying requirements (Byrd Amendment) Required Certifications:

All bidders must provide signed federal compliance certifications including:

1. Equal Employment Opportunity certification

1. Davis-Bacon compliance acknowledgment

1. Debarment/suspension certification

1. Anti-lobbying certification

4. PROPOSAL SUBMISSION REQUIREMENTS

4.1 Proposal Format

Proposals shall be submitted electronically via HIePRO and include:

Technical Proposal:

1. Company qualifications and relevant project experience

1. Proposed work plan and schedule for each island

1. Personnel qualifications and subcontractor list (if applicable)

1. ADA compliance approach Cost Proposal:

1. Pricing for each island:

1. Molokai (2 locations, both with concrete pads)

1. Hawaii Island (1 location with concrete pad)

1. Oahu (3 locations, 1 with concrete pad)

1. Kauai (1 location with concrete pad)

1. Breakdown showing equipment transport, site preparation, concrete work (if applicable), installation, and testing

1. Overall cost is not to exceed FOUR HUNDRED THIRTY-FIVE THOUSAND FOUR HUNDRED DOLLARS ($435,400.00) Compliance Documentation:

1. Federal compliance certifications (complete package)

1. Current Hawaii Compliance Express (HCE) Certificate

1. Contractor license (CT or C-8 as applicable)

1. Certificate of insurance (general liability, workers compensation)

4.2 Bidding Options

Bidders may submit proposals for:

1. All locations statewide

DHHL will award contract to a single contractor to provide services for all the different islands and locations.

5. EVALUATION CRITERIA

Proposals will be evaluated using the following criteria:

1. Technical Qualifications (40%) - Experience, work plan, and personnel qualifications

1. Federal Compliance (20%) - Complete package of compliance certifications

1. Cost (40%) - Total project cost per island

6. CONTRACT TERMS

1. Contract Type: Firm Fixed Price per island

1. Payment Terms: Progress payments upon completion of each location with final payment upon acceptance

1. Performance Period: 30 calendar days per location from Notice to Proceed

1. Warranty: 1-year workmanship warranty on installation

7. PROPOSAL SCHEDULE

1. Pre-Offer Conference: July 15, 2026 at 10:00 AM HST

1. Questions Due: July 17, 2026 at 5:00 PM HST

1. Answers Posted: July 24, 2026 at 5:00 PM HST

1. Proposals Due: July 31, 2026 at 5:00 PM HST

8. POINT OF CONTACT

Name: Aislen Bacalso, Broadband Coordination Assistant Phone: (808) 570-4883 Email: aislen.v.bacalso@hawaii.gov Method of Submission: HIePRO only Questions and Clarifications: All questions must be submitted electronically through HIePRO. DHHL may refuse to answer questions received outside of HIePRO or after the deadline.

ATTACHMENTS

1. Exhibit A – Installation Plans and Specifications

1. Exhibit B – Solar Charging Station Equipment Specifications

1. Exhibit C – Federal Compliance Certification Package