Sol_140P4226Q0022.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140P4226Q0022

See Schedule See Schedule

DOI, NPS, NERO & NER SOUTH MABO

National Park Service Northeast Regional Contracting South/Philadelphia MABO 1234 Market Street, 20th Floor Philadelphia PA 19107

06/12/2026 1200 ED

0044036482

Deborah Coles 5406770325

PNC 100.00

PNC

Deborah Coles

561720

$22

05/11/2026

0011282879

ADMINISTERED BY:

DOI, NPS, NERO & NER SOUTH MABO

National Park Service

Northeast Regional Contracting

South/Philadelphia MABO

1234 Market Street, 20th Floor

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Philadelphia PA 19107 US

DELIVER TO:

NPS, Cedar Crk & Belle GroveNHP

(Via USPS) P.O. Box 700

Middletown VA 22645 US

Request for firm fixed price quote for custodial services at Cedar Creek and Belle

Grove National Historical Park in Middletown, Virginia as described in the attached Statement of Work.

Questions must be sent to the Contracting

Officer at Deborah_Coles@ios.doi.gov by 12:00pm

Eastern Time on Friday, June 5, 2026.

Quotes must be sent to the Contracting Officer at Deborah_Coles@ios.doi.gov by 12:00pm Eastern

Time on Friday, June 12, 2026, with

"140P4226Q0022 CEBE Custodial Service" in the subject line. FAXED SUBMISSIONS WILL NOT BE

ACCEPTED.

Contractor must have an active SAM registration at the time of award. www.SAM.gov

A SITE VISIT is planned for Tuesday, May 19, 2026, at 1:00pm Eastern Time. Meet at 8693

Valley Pike, Middletown, VA 22645. The site visit will continue at 2:00pm Eastern Time at

7712 Main Street, Middletown, VA 22645.

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P4226Q0022

Delivery: 07/31/2027

Period of Performance: 08/01/2026 to

07/31/2031

00010 Custodial Service - Base Period

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2026 to

07/31/2027

00020 Custodial Services - Option Period One

(Option Line Item)

Anticipated Exercise Date 07/31/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2027 to

07/31/2028

00030 Custodial Services - Option Period Two

(Option Line Item)

Anticipated Exercise Date 07/31/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2028 to

07/31/2029

00040 Custodial Services - Option Period Three

(Option Line Item)

Anticipated Exercise Date 07/31/2029

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2029 to

07/31/2030

00050 Custodial Services - Option Period Four

(Option Line Item)

Anticipated Exercise Date 07/31/2030

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2030 to

07/31/2031

REFERENCE NO. OF DOCUMENT BEING CONTINUED

140P4226Q0022

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RSECTION A - TABLE OF CONTENTS

SECTION DESCRIPTION PAGE

PART I – The Schedule A Solicitation/Contract Form 1 B Schedule of Items 5 C Description/specifications/requirements 6 D Packaging and Marking 20 E Inspection and Acceptance 20 F Deliveries or Performance 20 G Contract Administration Data 21 H Special Contract Requirements 26

PART II – Contract Clauses I Contract Clauses 29

PART III – List of Documents, Exhibits, and Other Attachments J List of Attachments 50

PART IV – Representations and Instructions K Representations, Certifications, and Other Statements of Offerors 51 L Instructions, Conditions, and Notices to Offerors 61 M Evaluation Factors for Award 69

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SECTION B - SCHEDULE OF SERVICES

ITEM

NO. SCHEDULE OF SERVICES QTY

UNIT OF

MEASURE UNIT PRICE TOTAL

Base Items

00010 Base Period – Custodial Service 26 Each $ $

Base Total $

Optional Item 00020 Optional Period One (1) –

Custodial Service (Subject to the Availability of Funding)

26 Each $ $

00030 Optional Period Two (2) – Custodial Service (Subject to the Availability of Funding)

26 Each $ $

00040 Optional Period Three (3) – Custodial Service (Subject to the Availability of Funding)

26 Each $ $

00050 Optional Period Four (4) – Custodial Service (Subject to the Availability of Funding)

26 Each

Optional Item Total $

Base and Optional Item Total $

NOTE: This acquisition utilizes Revolutionary FAR Updates (RFO) FAR 12 Acquisition of Commercial Products and Commercial Services – Specifically RFO FAR 12.201-1 – Simplified Procedures.

The contract includes the FAR Clause 52.217-8 – Option to Extend Services for up to six (6) months. If the Government elects to exercise FAR 52.217-8 – Option to Extend Services after the base period, the contractor is hereby notified that the Government will require continued performance of any services within the limits and at the unit prices specified in the Schedule of Services above, unless any of the unit prices require adjustment per revisions to the prevailing labor rates provided by the Secretary of Labor. The prices under this clause are hereby considered to be evaluated at the time of award of the base contract.

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SECTION C – Description/Specification/Requirements

Cedar Creek & Belle Grove National Historical Park (CEBE) – Custodial Service

C.0 NATIONAL PARK SERVICE

The National Park Service (NPS) is a bureau of the U.S. Department of the Interior (DOI) that has been entrusted with the care of our national parks since 1916. The National Park System currently has 433 units (often referred to as parks), covering more than 85 million acres in all 50 states, the District of Columbia, and US territories.

The NPS also has more than 150 related areas that are linked in importance and purpose to places managed directly by the National Park Service by preserving important segments of the nation's natural and cultural heritage. They are designated by acts of Congress or by the Secretary of the Interior (affiliated areas). The majority of related areas are not units of the National Park Service and are managed by other government agencies or non-government organizations and landowners. The National Park Service is involved in related areas by directly managing the entire or sections of a related area, or by providing technical or financial assistance.

The NPS preserves unimpaired natural and cultural resources, and values of the National Park System for the enjoyment, education, and inspiration of this and future generations. The NPS cooperates with partners to extend the benefits of natural and cultural resource conservation and outdoor recreation throughout this country and the world.

The NPS – Business Service Contracting Division (BSCD) – Contracting Operations – Northeast Region – Philadephia MABO. The NPS – BSCD-Northeast issues contracts through the Federal Acquisition Regulation’s (FAR) for supplies, services, construction, A&E for Northeast Regional Parks only.

C.1 CEDAR CREEK & BELLE GROVE NATIONAL HISTORICAL PARK (CEBE)

Virginia’s Shenandoah Valley has a long and rich heritage that still inspires today. Native Americans first shaped the land, followed by colonists and settlers. The fertile valley became an important wheat-growing region in the 1800s. It also witnessed dramatic Civil War campaigns, including the Battle of Cedar Creek, a decisive Federal victory that helped bring the war to an end.

The Shenandoah Valley supported human settlement for thousands of years that continues today. Virginia's colonial land policies meant both opportunity for colonists but danger for those human buffers against colonial conflicts. Not all settlement was voluntary;

enslaved inhabitants shaped the Valley's history too.

For more information, please visits CEBE’s website at: https://www.nps.gov/cebe/index.htm

C.2 BACKGROUND

Cedar Creek & Belle Grove National Historical Park (CEBE) has a requirement for custodial services at the Park Headquarters and Visitor Contact Station locations. Custodial services will include sweeping, mopping, vacuuming, dusting, emptying trash receptacles, and cleaning and sanitizing restrooms.

C.3 SUMMARY OF WORK

The custodial services for this contract shall include:

• Brushing or wiping along the intersections of all floors, walls, and ceilings to remove accumulated dust, spider webs, etc.

• Cleaning/Disinfecting of all bathrooms and bathroom fixtures to include toilets, sinks, and mirrors. After cleaning with a cleanser-disinfectant, all porcelain and enamel fixtures such as toilets, urinals, sinks, etc. will be clean, bright and free of streaks.

There will be no dirt, dust, spots, stains, water rings, rust, deposits, green mold, encrustation or excess moisture. All toilet seats will be left in a raised position after cleaning. The seats will be free of spots and stains, and the hinges will be free of dirt, deposits, green mold and water stains. The plumbing pipes on the toilets, urinals, sinks and lavatories will be clean, bright and free of green mold, dust, dirt, and water stains. The walls near the lavatories will be free of spots and smears. Restocking toilet paper/paper towels/soap (paper products and soap provided by the park) https://www.nps.gov/cebe/index.htm

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• Dusting the exposed horizontal flat surfaces of all shelves, desk tops, file cabinets, exhibits, windowsills etc. All dust, lint, litter, cobwebs, and dry soil will be removed from surfaces.

• Disinfecting of all kitchen counter tops, sinks, and exposed appliance surfaces. After cleaning/disinfecting, all surfaces should be free of dirt, streaks, spots, and smudges.

• Sweeping/vacuuming and mopping of all solid finish floor surfaces, i.e. floor tile, linoleum, wood, etc. so that surfaces are free of visible soil, dust, and dirt. Cleaning products must specify that they can be used on particular surfaces to be cleaned.

• Vacuuming of all carpeted floor areas. After being vacuumed, the carpeted floor will be free of any visible litter, soil, dust balls, dirt, and other debris. Corners and abutments will receive the same attention, and confirm to the same standards, as does the vacuuming of the center of the carpet. Baseboards, furniture, and equipment will not be damaged during the cleaning operations. No dirt will be left where vacuuming ended. Tears, burns, and unraveling will be reported to the COR.

• Removal of refuse from all bins/cans and replacement of properly fitting liners (liners provided by the park). Trash collected will be contained and sealed in plastic bags and placed in locations identified by the COR for pick-up by Park facility management personnel. Cans will be cleaned, disinfected, and deodorized as needed.

• Cleaning and wiping down of main doors entering buildings (such as doorknobs, locks, glass and door surfaces). Main entrance doors will be free of smudges, fingerprints, and streaks after cleaning.

Note:

The dusting of a fiber optic table map exhibit and topic panel exhibits will require the use of feather dusters and/or soft brushes.

Liquid or spray cleaning, dusting, or polishing products will not be used on these exhibits.

Custodial services not included in this contract:

• Window washing

• Cleaning interiors of kitchen appliances

• Dishwashing

• Washing of walls (other than specified in this Statement of Work)

• Waxing of any floor surfaces

• Exterior building or grounds cleaning of any kind

All work will be performed in a professional workmanship-like manner and reflect the highest quality practicable for this type of project in order to meet the satisfaction and approval of the Contracting Officer's Representative (COR). It shall be the Contractor's responsibility to furnish project staff who can execute first-class workmanship and who will take any necessary precautions to protect all elements/components included, and not included, in this contract.

Custodial Cleaning Products:

The Park will provide environmentally friendly, non-caustic, and non-hazardous cleaning products to be used. Cleaning products are only to be used on surfaces specified for that particular product.

The Park will also provide products to stock restrooms such as toilet paper/paper towels for restrooms and soap for restrooms, as well as trash can liners.

The contractor will provide cleaning supplies such as vacuum cleaner, dusters, dust rags, mops, buckets, toilet brushes, paper towels, broom/dustpans, etc. A small closet is available for the contractor to store these items.

Project Safety:

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The selected custodial contractor shall comply with all relevant federal, state and local safety requirements for work of this nature.

All personal protective equipment required for this type of work shall be furnished by the contractor and shall be used by the contractor's staff as directed in the contractor’s written safety plan.

Water and Electricity:

All water and electricity required to complete this custodial project shall be furnished as a convenience and at no expense to the contractor.

C.5 PLACE OF PERFORMANCE AND HOURS OF OPERATION

Project Locations:

All custodial services provided in this contract shall be completed at properties owned or leased by the Federal Government, Department of the Interior, National Park Service, Cedar Creek and Belle Grove NHP and at the following addresses:

Location 1: Headquarters Building 8693 Valley Pike Middletown, VA. 22645 (See attached floor plan)

Location 2:

Visitor Contact Station 7712 Main St.

Middletown, VA. 22645 (See attached floor plan)

Custodial services for both locations shall be scheduled for every other week with the overall intention of not impacting NPS operations during the normal workday. Contractor employees will be issued government furnished keys and alarm codes which will allow access to serviceable areas during non-business hours. Business hours are defined as 7 a.m. to 5 p.m. (Monday - Friday) for the Headquarters building and 8:30 a.m. to 4:30 p.m. (7 days a week) for the Visitor Center. Work performed at the Visitor Center (Main Street location) must be completed before 8:30am or after 4:30pm. Work at the Headquarters Building (Valley Pike location) shall be completed during the same week with work starting no earlier than 4 p.m. Monday thru Friday. NPS staff will coordinate with contractor to ensure a schedule that will allow for minimal impact to park operations while allowing time for services to be completed.

Both the COR and contractor will agree to schedule and changes shall not be made unless agreed upon by both parties in writing. The cleaning schedule shall be on a biweekly basis, resulting in twenty-six (26) annual cleaning services within the contract. No work shall be scheduled on federal holidays. Any regularly scheduled custodial services that fall on a federal holiday, or require cancelation by either party due to uncontrollable circumstances, shall be rescheduled for the next available date and time as agreed upon by the contractor and the project COR.

These areas contain historically significant landscapes and infrastructure. Contractor operations shall not adversely impact historic features, utilities, or public use areas.

No work shall occur on the following Federal Holidays:

New Year’s Day – January 1st

Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19th Independence Day – July 4th

Labor Day – First Monday in September Columbus Day/Indigenous Peoples Day – Second Monday in October Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

Note - if any of the holidays stated above fall on a Saturday, the Friday before the actual day is the official day the Government takes

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for the holiday. If the holiday falls on a Sunday, the Monday after the actual day is the official day the Government takes for the holiday. These dates do not account for any other days or shorten days that may be added prior to any of the holidays mentioned above that may be added at the discretion of any Presidential Administration and implemented by the DOI.

C.6 CONTRACTOR/EMPLOYEE QUALIFICATIONS

The Contractor shall:

• Have a minimum of three (3) years of experience in commercial or institutional janitorial services.

• All employees working in park buildings must pass the National Park Service Background Tier I Security Check. The

National Park Service will cover the cost of the first two background checks; any additional background checks will be at the expense of the contractor.

• The locations referenced in this contract are open to staff and to the public. Given these conditions, the contractor must conduct themselves accordingly, and demonstrate safety, care and respect for park employees and for the public at large.

• No smoking will be allowed within the buildings at any of the locations referenced in this contract.

C.7 SAFETY

1. The Contractor shall be responsible for the safe conduct of all operations, shall adhere to applicable OSHA standards (29 CFR 1910.266), and be subject to inspection by NPS Safety Officer.

2. During the execution of this contract, the Contractor must conform to the rules and regulations, as amended and as set forth by:

• 29 CFR 1910 – OSHA General Industry Regulations & Standards.

• National Park Service Occupational Safety and Health Program – Reference Manual 50B - Reference Manual 50B: NPS

Occupational Safety and Health Program

• Most Recent Superintendents Compendiums as amended:

• CEBE - https://www.nps.gov/cebe/learn/management/lawsandpolicies.htm

• All Contractor or employee conduct is subject to park rules and regulations concerning: littering, wildlife harassment, collecting, resource damage and other topics as specified for the NPS in the Code of Federal Regulations title 36 (eCFR :: 36 CFR Part 2 -- Resource Protection, Public Use and Recreation).

• Work area shall always be maintained in a clean and safe condition.

• All personnel providing service on-site shall have pictured identification and uniform displaying the name of the company (if appliable).

• All on-site vehicles will also be marked with the company name (if applicable).

• Use of barricades, ropes, signs, or audible signals is required, and the contractor must take all necessary precautions for the protection of the work, property, and safety of the public.

• Smoking of any kind will not be permitted on premises. The COR/POC may authorize the use of a designated smoking if requested.

• All excavation activities shall be conducted safely and by hand to prevent damage to underground utilities and historic resources.

C.8 PERSONAL PROTECTIVE EQUIPMENT (PPE)

A. All personal protective equipment required for this type of work shall be furnished by the contractor and shall be used by the contractor's staff as directed in the contractor’s written safety plan.

B. The contractor shall train workers in the safe operation and use of equipment that they will be using to accomplish the work under this contract. Occupation Safety & Health Administration (OSHA) standards PPE shall be followed; information can be found at OSHA PPE Standards.

C. PPE, including personal protective equipment for eyes, face, head, and extremities, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

D. Defective or damaged PPE shall not be used and shall be either repaired or replaced.

https://www.nps.gov/subjects/policy/upload/RM-50B_Contents.pdf?msclkid=621da23cc59111ec9bbf5daecf70f928 https://www.nps.gov/subjects/policy/upload/RM-50B_Contents.pdf?msclkid=621da23cc59111ec9bbf5daecf70f928 https://www.nps.gov/cebe/learn/management/lawsandpolicies.htm https://www.ecfr.gov/current/title-36/chapter-I/part-2 https://www.ecfr.gov/current/title-36/chapter-I/part-2

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C.9 SAFETY PLAN

The Contractor shall provide a copy of their safety plan at the pre-work meeting. The Safety Plan shall be available to all employees and subcontractors working on the contract and subsequent task orders. The Safety Plan should cover at a minimum:

1. Name or responsible party to ensure program compliance.

2. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract.

3. Personal Protective Equipment required for the work under the contract.

4. Appropriate OSHA requirements for the type of work under the contract.

5. Weather considerations for the time of year of the contract.

6. Communication issues and locations of the nearest medical facilities to the job site.

7. Emergency numbers to contact if an accident happens.

8. Outline of the methods proposed to ensure property protection and safety of the public, National Park Service personnel, and

Contractor’s employees.

C.10 ACCIDENT REPORTING

A. Accident Reporting: Reportable Accidents: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. Within 7 days of a reportable accident, send a report of the accident to the Contracting Officer.

B. All Other Accidents: The Contractor shall report all other accidents to the Contracting Officer as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

C.11 FIRE PREVENTION AND PROTECTION

• Any accidental fire starts shall be reported immediately to COR and/or CEBE Fire Management Fire Management. Should the fire exceed the size of a campfire and threaten workers safety, the contractor should depart the area and call 911 or CEBE Fire Management Fire Management immediately.

• Hazard Control: Take all necessary precautions to prevent fire during the work. Keep flammable substances or materials at a safe distance from use of volatile or noxious substances.

• Smoking is prohibited in the work areas in sites designated for the contractor’s use. Designate a space away from the work area be used for smoking. Cigarette butts must be disposed of properly.

C.12 GLOBAL POSITIONING SYSTEM (GPS)

N/A

C.13 DRONES/UNMANNED AERIAL VEHICLE (UAV) USAGE

The use of drones and/or UAVs are not authorized at any NPS location during performance of this contract.

C.14 PROHIBITION OF WEAPONS/FIREARMS

18 USC 930 is Federal law that supersedes Section 512 of Public Law 111-24 and prohibits the possession of a firearm or other dangerous weapon in a Federal facility. Federal facilities are buildings or parts thereof owned or leased by the Federal Government, where Federal employees are regularly present for the purpose of performing official duties. No weapon or firearms are authorized within ORCA at any time.

C.15 GENERAL COMMUNICATION REQUIREMENTS

• Contractor shall furnish a serviceable cellular telephone, radio, or other NPS-approved device while on- site to communicate with the National Park Service and to provide for the safety of the contract employees.

• If the Contractor’s employees do not speak English, the Contractor’s job site supervisor shall be fluent and conversant in both English and the language of their non-English speaking employees.

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• The Contractor shall contact the COR/POC with project progress notifications prior to completion. The time frame for these progress notifications shall be coordinated in writing between COR/POC and Contractor, and maybe either daily, weekly, etc.

As the Contractor near the completion of the specified work, a site visit will be scheduled with the COR/POC to determine if the work has been successfully completed.

C.16 PROJECT MEETINGS

Contractor Conference: Before start of planting, the Project Manager/COR will arrange an on-site meeting with Contractor which may include visual inspection of the contracted work at the conclusion of the meeting. The meeting agenda will include the following at a minimum:

• Correspondence procedures

• Designation of responsible personnel

• Labor standards provisions

• Changes

• Payments to Contractor

• Subcontractors

• National Park Service regulations

• Accident prevention program (including name of responsible Supervisor)

• Accident reporting

• Documents required under the contract

• Park rules and regulations

• Park Access

• Working hours and days

• Safety program (compliance with the "Accident Prevention" clause of the General Provisions)

• Tentative work schedule.

C.17 TEMPORARY FACILITIES/WORK AREA

A. Physical Security:

• The contractor will establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost, misplaced, or used by unauthorized persons. No key issued to the contractor by the government will be duplicated.

The Park will supply all keys.

• The contractor will report the occurrence of any lost keys to the COR. The government may, at its option, require the contractor to replace, re-key, or reimburse the government for the replacement of locks or re-keying as a result of the contractor losing keys.

• It will be the responsibility of the contractor to prohibit the use of keys issued by the government by any persons other than the contractor’s employees. Keys will be used only for the performance of work identified in this contract.

• It might be necessary for the contractor’s employees to disarm the alarm system in either building. The Park will provide the alarm codes necessary for the performance of the contract.

C. STORAGE: A small closet is available for the contractor to store supplies.

D, CONDUCT: Contractor shall at all times conduct operations to ensure the least inconvenience to occupants and visitors.

• Loud noise must be kept at a minimum.

E. RESTROOMS: Restroom facilities are available

F. TELEPHONE: No telephone service is available on site for the contractor’s use.

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G. WATER AND ELECTRICITY: All water and electricity required to complete this custodial project shall be furnished as a convenience and at no expense to the contractor.

C.18 LANDSCAPE PRESERVATION

1. Operation shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged into or near rivers, streams, and impoundments or into natural or manmade channels leading thereto. Wash water or wastewater from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

2. Temporary Erosion and Sedimentation Control: Provide effective erosion control measures to prevent soil erosion and discharge of soil-bearing water runoff at the earliest feasible stage of construction. Regularly inspect and maintain the measures in effective working order. Promptly stop work in area(s) of any ineffective erosion control measures.

3. Dust: Utilize effective means to prevent generation of wind-borne dust (typically watering or application of other approved dust control measures) and to prevent sediment from leaving the work site and/or entering storm sewers and water bodies.

Method must be approved by the COR.

4. Damage: Protect adjacent vegetation, property, structures, and improvements from damage.

5. Spill Control: Provide effective spill containment measures at the earliest feasible stage of operations (when applicable).

Regularly inspect and maintain the measures in effective working order.

C.19 RESOURCE DAMAGE

All conduct outside of the specified work is subject to park rules and regulations concerning littering, wildlife harassment, collecting, resource damage and other topics as specified for the NPS in the Code of Federal Regulations title 36, which can be found at http://www.gpoaccess.gov/ecfr/

C.20 SITE MANAGEMENT

Maintain walkways, driveways, roads, parking, and project site to be free of all debris, equipment, and materials daily. Always maintain site free of hazards. Occupancy access shall be negotiated on a project specific basis. Maintain the level of access provided to the facility through the project duration if tenant occupancy is retained. Safety equipment, fencing and barriers shall be installed per safety plan. Erosion control and sedimentation structures shall be constructed in according with EPA standards as needed. All historical and/or archeological issues shall be addressed as needed and stated in the contract and its attachments.

C.21 RECYCLING AND DISPOSAL OF REFUSE

All refuse, excess or waste materials resulting from operations shall be recycled and/or disposed of in accordance with federal, state, and local laws and regulations. No disposal, viewing or sale of materials and/or equipment shall be allowed on Government property.

Garbage and food residue shall be kept inside bear proof garbage cans or closed vehicles and always made unavailable to wildlife. All garbage shall be removed daily. These rules also apply to lunchtime garbage, which include fruit peelings, apple cores, nut shells or excess food.

C.22 KEY PERSONNEL

The contractor shall provide a supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 to 1500, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel shall be provided.

http://www.gpoaccess.gov/ecfr/

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C.23 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel not required to obtain and wear badges in the performance of this service.

In accordance with AP&P 1443.37-1 the following requirements will be applicable to any and all on-site contractor personnel:

a) Contractor personnel should not in any way represent themselves as government employees. Contractor personnel shall wear badges clearly identifying them as contractors when working outside of government office space. Badging should be visible at all times. In addition, contractor personnel shall dress in clothing appropriate to the office/environment in which they are working.

b) Government office space occupied by contractor personnel shall be clearly labeled with the individual’s name and/or company affiliation.

c) Contractor personnel shall be clearly identified as “contractors” in printed material such as telephone directories, etc. They shall be listed separately on organization charts or any other document that shows direct lines of supervision.

d) Contractors shall provide proper identification when making phone calls or speaking to others during performance of their scope of services. This means they shall indicate to the other party that they are a contractor, rather than a government employee.

e) Contractor personnel shall complete all necessary computer and security training/documentation before receiving access to the NPS computer network.

f) Contractor personnel shall not receive "all-employee" e-mail or other communications intended for NPS employees, unless it relates directly to the work the contractor is doing for the NPS or involves health or safety issues, for example security alerts or severe weather conditions. They shall not have access to internal NPS web pages, unless it relates directly to the work the contract employee is doing for the NPS.

g) Contractor personnel may use NPS e-mail systems when it is required to perform the work the contractor is doing for the NPS. The e-mail addresses of the contractor must include a label that identifies their contractor status (e.g. John Doe contractor would have an e-mail address john_doe@contractor.nps.gov). In addition, contractor personnel shall indicate in their e-mail signature block that they are a contractor and the contractor for whom they work. Doing so clearly identifies this individual each time they send an e-mail message using the NPS system, and it identifies their status as a contractor employee in the e-mail directory.

h) Unless stipulated in the contract, contractor personnel shall not drive government vehicles.

i) Contractor personnel are not authorized to purchase property and supplies with government funds.

j) Generally, all Government-furnished property shall be set forth in the contract or agreement; however, when it is not, use of additional property must be approved, in advance, by the CO.

k) Contractor personnel shall not be invited to official NPS “social” events, functions, meetings, or orientation tours which are not specific to the contract. However, attendance of contractor personnel at staff meetings, which convey some benefit in the contractor personnel performing their contractual duties, is allowed at the discretion of the CO.

l) Contractor personnel must sign appropriate agreements to protect sensitive, privileged and confidential information.

C.24 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

1. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to amend, modify, or deviate from the contract. Other responsibilities may be delegated to authorized representatives.

2. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

(A) Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

(B) Requesting removal of unsuitable contractor employees;

(C) Ensuring adequacy of schedule and Quality Control Plan, including changes;

(D) Ordering re-performance of unacceptable work or performance by other mean, etc.

3. Point-of-Contact (POC): The POC will be used if an official certified COR cannot be designated at the time of award. The

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POC will not be designated in writing and will assist the CO in the day-to-day on-site administration of the contract requirements.

C.25 CONTRACTOR'S REPRESENTATIVE

The Contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who act for the contractor when the Contractor is absent shall be designated in writing to the CO. The Contractor representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor representative and alternate(s) must be able to read, write, speak, and understand English without use of a translator. Under no circumstances shall any documents, Statement of Work, Work Schedules, Contractor submittals, Contractor plans, etc., be translated. All documentation shall be submitted in the English language.

C.26 SUPERVISOR

A working (English literate) supervisor, who is knowledgeable and experienced in the required work and supervision, shall be provided for each crew and is required to stay with the crew while work is in progress, If the crew is non-English speaking, the supervisor must be bi-lingual in English and the language of the crew members.

C.27 UNDOCUMENTED WORKERS

This contract involves the employment of unskilled labor working under arduous field conditions. Such employment may be attractive to persons coming from foreign countries, sometimes illegally. Offerors are reminded that it is a crime to bring into the United States, transport within the United States, and to harbor aliens who do not have a proper visa for entry and working in this country (8 U.S.C. § 1323-1325). If violations are suspected by the COR during the performance of work on this (these) project(s) they shall be reported to the U.S. Immigration and Naturalization Service for investigation and appropriate action. Conviction of the Contractor for commission of a criminal offense referred to herein shall be deemed sufficient cause for default and the initiation of debarment or suspension proceedings to prevent the Contractor from receiving future Government contracts.

C.28 QUALITY CONTROL PLAN

• The COR will monitor contractor performance through review of deliverables, on-site inspections, and system functionality.

• Performance shall be evaluated based on timeliness, technical accuracy, system operability, and compliance with contract requirements.

• Deficiencies identified by the Government shall be corrected promptly at no additional cost to the Government.

C.29 INTERRUPTION OF WORK

ENVIRONMENTAL - The Contracting Officer, by issuance of a stop work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions or fire danger. The Contractor shall be given a resume work order, which shall document the date the stop work order ended. An allowance has been included in the contract time for short-term environmental delays up to one day at a time. The count of contract time shall therefore continue during stop work of one day or less, but the count of contract time shall stop during stop work orders in excess of one day at a time. All periods of stop work by the Government shall be documented. Actions taken under this paragraph shall be subject to Special Clause 1 – Stop Work.

Instances such as: When adverse weather would result in soil damage by the Contractor on project units or that continued vehicle travel would cause unacceptable road damage. This is determined by the COR based on seasonal or an event situation.

SPECIAL EVENTS - The Government may direct the Contractor to stop work and all operations in the event of a scheduled or unscheduled events at CEBE. The work may also just be restricted to certain locations at the discretion of the COR.

HISTORICA/ARCHEOLOGICAL/CULTURE RESOURCES – see C.31 below.

C.30 ENVIRONMENTAL REGULATIONS

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All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by their subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to:

• Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards;

• Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ);

• Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

• Endangered Species Act, as amended (16 U.S.C. Sec 1531 ET SEQ);

• Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ);

• National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ);

• Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ);

• Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ).

Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

C.31 PRESERVATION OF HISTORICAL/ARCHEOLOGICAL/CULTURAL RESOURCES

1. Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of terrain because of any Federal construction project.

2. The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, cultural, or archeological data the contractor must notify the CO and COR in writing within 24 hours of first discovery. The notification must indicate time of discovery, the nature of the findings and location.

3. Immediately stop work if paleontological, archaeological, or historical remains (including burials or skeletal material) are encountered, until work is permitted to resume by written order from the CO. the contractor must notify the CO and COR in writing within 24 hours of first discovery. The notification must indicate time of discovery, the nature of the findings and location. The CO and/or COR will notify the Regional Archaeologist, so the provisions of 36 CFR 800.7 (Resources Discovered During Construction) and other relevant laws are followed. Work in other areas may proceed as approved by the

CO.

4. Where appropriate by reason of discovery, the CO may order delays in the time of performance and/or changes in the work.

If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

5. The Contractor must insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

C.32 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed.

If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract.

C.33 HAZARDOUS MATERIAL IDENTIFICATION

Submit Safety Data Sheet (SDS)’s as required per 29 CFR 1910.1200 as amended. The contractor must provide one digital copy of each SDS for applicable hazardous chemicals used and/or provided in performance of any work under this contract.

C.34 MATERIAL & EQUIPMENT TRANSPORTATION, HANDLING AND STORAGE

A. Contactor shall have a representative on site to receive material deliveries, and the contractor shall remain responsible for all material deliveries whether their representative is on site at the time of delivery or not.

B. Government-owned equipment is not available for Contractor’s use to accomplish any Work, and Government buildings and other facilities are not available for storage of Contractor’s materials, equipment, and tools.

C. Transport, handle, and store materials and equipment in accordance with the manufacturer’s written instructions, and in a secure manner.

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D. Store products that are subject to damage by the elements, under cover in a weathertight enclosure above ground, with ventilation adequate to prevent condensation. Protect liquids from freezing.

E. The Contractor may leave its equipment and Government-furnished property at the work site. The Contractor shall be responsible for the Contractor's equipment and Government-furnished property if it should be lost, stolen or damaged.

F. Promptly remove from the project site any materials or equipment that are damaged or are otherwise unsuitable.

C.35 GOVERNMENT FURNISHED PROPERTY/INFORMATION

• The contractor will establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost, misplaced, or used by unauthorized persons. No key issued to the contractor by the government will be duplicated.

The Park will supply all keys.

• The contractor will report the occurrence of any lost keys to the COR. The government may, at its option, require the contractor to replace, re-key, or reimburse the government for the replacement of locks or re-keying as a result of the contractor losing keys.

• It will be the responsibility of the contractor to prohibit the use of keys issued by the government by any persons other than the contractor’s employees. Keys will be used only for the performance of work identified in this contract.

• It might be necessary for the contractor’s employees to disarm the alarm system in either building. The Park will provide the alarm codes necessary for the performance of the contract.

C.36 LOSS OR DAMAGES

The Contractor shall assume all risks of injury to persons or property in connection with the performance of work under this contract shall indemnify and save harmless the Government against all claims, causes of action, cost and expense, because of bodily injuries, death, or damages to Property arising from all work activities of the Contractor.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for the same. The government, at its option, in lieu of repayment, may require the contractor to replace at his own expense, all property as directed by the Contracting Officer.

C.37 WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other Contractors, the same type of similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

C.38 OTHER CONTRACTS

The Government may undertake work with its own forces or award other contracts for additional work, and the Contractor shall fully cooperate with such other Contractors and Government employees and carefully fit its own work to such additional work as may be directed by the CO. The Contractor shall not commit or permit any act, which shall interfere with the performance of work by any other Contractor or by Government employees.

C.39 EXTENT OF OBLIGATION

The Government obligation for performance of this contract beyond the award price is contingent upon the availability of funds from…