Sol_140P2122R0030.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2122R0030 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. Proposals and with detailed breakdown are being requested.

This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2022-06, effective May 26, 2022. This is a small business set-aside. The North American Industry Classification System (NAICS) code is 337212, Custom Architectural Woodwork and Millwork Manufacturing , and the related small business size standard is 500 Employees.

The government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabrication, transport to site, and install all exhibit elements for HAVO’s ‘Ōhi‘a Wing Museum in accordance with the specifications as detailed in this solicitation and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, and lighting design.

Due to space limitations, the complete commercial item specifications are contained in solicitation number 140P2122R0030. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Questions shall be sent via email to tavis_salas@nps.gov by 10:00am ED June 29, 2022. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Tavis Salas, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All proposal information shall be submitted for receipt no later than 10:00 am ED, on July 21, 2022.

Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to tavis_salas@nps.gov with the subject line clearly identifying “Solicitation Number 140P2122R0030 – HAVO – Exhibit Design/Fabrication.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/21/2022 1000 ED

06/22/2022

2409975826Tavis Salas (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122R0030

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 89 0040573535OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabrication, transport to site, and install all exhibit elements for HAVO¿s `¿hi`a Wing Museum in accordance with the specifications as detailed in this solicitation and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Tavis Salas

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

vignettes, sculpted models, and lighting design.

Delivery: 09/30/2025

00010 WASO_HAVO_OHIA WING MUSEUM EXHIBIT D/B

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2022 to 09/30/2025

00020 WASO_HAVO_OHIA WING MUSEUM EXHIBIT D/B T

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2022 to 09/30/2025

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

89 2 of

Solicitation 140P2122R0030

EXHIBIT DESIGN & FABRICATION SERVICES

HAWAI‘I VOLCANOES NATIONAL PARK

‘ŌHI‘A WING MUSEUM

1. PROJECT BACKGROUND

Hawai‘i Volcanoes National Park protects approximately 330,000 acres of public land, which includes some of the most unique geological, biological, and cherished cultural landscapes in the world.

Extending from sea level to the summit of Mauna Loa at 13,677 feet, the park encompasses the summits and rift zones of two of the world’s most active shield volcanoes—Kīlauea, representing the newest land in the Hawaiian Islands chain, and Mauna Loa, the largest volcano in the world.

While these two volcanoes are the primary features of the park and the principal reason for its establishment, this volcanic topography also supports one of the most fascinating biologic landscapes in the world, sustaining highly diverse populations of plant and animal communities across seven ecological life zones. Located more than 2,000 miles from the nearest continent, Hawaiian plants and animals have evolved in almost complete isolation for the past 30 million years. As a result, more than 90% of the native terrestrial flora and fauna in Hawai‘i are endemic to this small archipelago.

The park also plays a unique role in the history of human development on the Hawaiian Islands and remains an important home to living cultures in Hawai‘i. Just as the volcanic and biologic features of the land have shaped the landscape of Hawai‘i Volcanoes National Park, so too have the people who have been a part of its history. Over five centuries before the establishment of the park, Native Hawaiians lived, worked, and worshiped on this sacred ground. Later, in the 19th and early 20th centuries, adventurers, explorers, scientists, philanthropists, and individuals also left their mark on the landscape. Today, ancient petroglyphs, stone walls, and footpaths remain between massive lava flows.

Historic housing districts, historic structures, and historic roads and trails dot the developed corridors of the park, together revealing the diverse cultures and history that have been, and continue to play, an integral role on this landscape.

The exhibit planning and fabrication for Hawai‘i Volcanoes National Park’s ‘Ōhi‘a Wing Museum was originally completed in 2017. This exhibit design-fabrication project shall include the evaluation of the ‘Ōhi‘a Wing Museum’s exhibit planning and design plans to identify deficiencies and improve the exhibit’s accessibility.

The goal is to create an inclusive, accessible exhibit that is guided by universal design and its seven principles. Principles of Universal Design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. All NPS media shall meet and/or exceed accessibility requirements and be usable by the widest possible audience, including people with disabilities, through the application of universal design and its principles.

2. GENERAL REQUIREMENTS.

The project shall be the planning, design, fabrication, and installation of new exhibits for the ‘Ōhi‘a Wing Museum at Hawai‘i Volcanoes National Park (HAVO) on the Island of Hawai‘i. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), park staff, and consultation with the park’s Kūpuna Advisory Group.

The following elements are required under this contract:

1. Evaluate HAVO’s ‘Ōhi‘a Wing Museum exhibit production documents (see Attachments 20-

24) to improve the overall universal design and accessibility of the exhibit. Ensure that the exhibit is compliant with the requirements of the Programmatic Accessibility Guideline for National Park Service Interpretive Media and Section 508 of the Rehabilitation Act of 1973.

Through the design-build process, revise exhibit elements that need to be remedied to meet accessibility requirements and be usable by the widest possible audience, including people with disabilities, through the use of universal design and its principles.

2. Redesign the following exhibits to meet accessibility requirements:

a. For exhibit room 1.00 Welcome Gallery:

i. Design and build a tactile floorplan for the exhibit

b. For exhibit room 2.00 Living Traditions:

i. Redesign and build exhibit structure of 02.01 Introduction and 02.02 Key Events

Include accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

Include complementary text on stewardship so that visitors don’t touch real artifacts and fragile resources in the park.

ii. Improve the design and accessibility of 02.03 Culture Redesign and build EP-02.03-501 and its equipment as needed to be compliant with Section 508.

Design and build a non-electronic interactive experience to augment

CA-02.03-A. Include an accessible table or reader rail with complementary text and graphics.

iii. Improve the design and accessibility of 02.04 Thrive For CE-02.04-403, mount the tactile model on a horizontal surface.

Redesign and build reader rail 02.04-400 to include accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

For CE-02.04-801, redesign and build the cases of the tactile models so that the tactiles are experienced on a horizonal surface.

Redesign and build reader rail 02.04-880 to include accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

For CE-02.04-801, re-evaluate the selection of experiences to ensure that they can be produced, maintained, and have appropriate content to convey. Redesign and build as needed.

iv. Improve the design and accessibility of 02.05 Talk Story Redesign and build EP-02.05-201 and its equipment as needed to be compliant with Section 508.

v. Delete all Overhead Ribbons including GL-02.03-900, GL-02.03-910, GL-

02.04-900, GL-02.04-910, GL-02.04-920, and their mounting hardware.

c. For exhibit room 3.00 Explore Hawaii:

i. Redesign and build exhibit structure of 03.01 Introduction and 03.02 Key Events

Include accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

ii. Improve the design and accessibility of 03.03 Hot Spot Delete EP-03.03-401 and its equipment. Design and build a non-electronic interactive experience to replace EP-03.03-401 and its equipment. Ensure that it includes accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

Delete EP-03.03-801 and its equipment. Design and build a non-electronic interactive experience to replace EP-03.03-801 and its equipment. Ensure that it includes accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

iii. Improve the design and accessibility of 03.04 Inspiring Artwork Delete EP-03.04-101 and its equipment. Design and build a non-electronic interactive experience to replace EP-03.04-101 and its equipment.

Evaluate the room’s floorplan and circulation space. Add an accessible bench facing CA-03.04-A if accessible circulation space can be maintained.

iv. Improve the design and accessibility of 03.05 Journeys to the Volcano For EP-03.05-401, add a label or caption that states this video program has no audio.

v. Delete all Overhead Ribbons including GL-03.03-900, GL-03.04-900, GL-

03.04-910, GL-03.05-900, and their mounting hardware.

d. For exhibit room 4.00 A National Park:

i. Improve the design and accessibility of 04.02 Key Events Redesign and build the interactive table to ensure that it is compliant with the Programmatic Accessibility Guideline for National Park Service Interpretive Media.

ii. Improve the design and accessibility of 04.03 The Park Evolves Delete EP-04.03-501 and its equipment. Design and build a non-electronic interactive experience to replace EP-04.03-501 and its equipment. For this experience, the park envisions that multiple bronze tactile, relief maps will be used to convey the growth of the park’s boundaries. Ensure that its structure includes accessible knee and toe clearance of 19 inches minimum, forward approach, and forward reach.

e. For exhibit room 5.00 Lobby:

i. Delete GL-05.02-100 and its guestbook sign-in.

ii. Redesign and build GL-05.02.150 and its comment box to improve the design and accessibility of this visitor feedback station. The park envisions they will have the ability to change out and display different questions to prompt comments from visitors. Include an accessible table for this visitor feedback station.

3. Evaluate and update electronic equipment, exhibit lighting, and case lighting equipment to ensure appropriateness and availability of equipment. Replace with equivalent or better models as needed.

4. Utilize the Exhibit Audio Description Tour App and provide audio description for all exhibit elements. Design and produce all electronic programs and electronic equipment to have audio description and assistive listening.

5. Revise all graphic layouts and text to correct accessibility issues including:

a. Color contrast between type and background shall be a minimum of 70-percent

b. Patterns shall be removed from behind exhibit text to ensure that the use of graphics behind text does not interfere with readability

c. Italic type shall be replaced with more readable type

d. Type that has special effects like drop shadows and outlining shall be replaced with more readable type

e. Body text shall be within accessible eye level zone

f. Text shall be of accessible type size dependent on viewing distance

g. Text placement shall be corrected so that text does not overlap text

6. Drawing from park-provided text, replace text and ensure adherence to Attachment 2, HFC Editorial Style Guide and Attachment 16, HAVO Editorial Style Guide. Park will identify and provide replacement text for text copy that requires correction for accuracy and cultural sensitivity.

7. Revise reader rails, tables, and interactive experiences so that they are designed to be touchable exhibits operated or manipulated with two hands with front approach and forward reach. This shall include accessible knee and toe clearance of minimum 19 inches deep, a clear knee space that is a minimum of 36 inches wide, and 27 inches clear height above the floor surface.

8. Ensure that tactile models include a scale and are identified with raised letters and braille labels.

9. Ensure that artifact mounts shall be sturdy, durable, and securely hold the artifacts. They shall also be constructed to be easily removed for artifact rotations and evacuations. As the more sensitive artifacts are rotated out with other similar artifacts and reproductions, their graphic layouts/labels will also need to have the ability to be changed.

10. Ensure that artifact cases shall be sized appropriately to fit the artifacts and labels that they display. They shall be sturdy, durable, and lockable. They shall be constructed so that only one to two park staff are needed to safely open the cases for artifact rotation, evacuation, maintenance, and desiccant replacement.

11. Fabrication and installation of low-complexity to moderate-complexity exhibits, as defined in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications; Section 1, Definitions, accompanied by high-complexity conservation-grade artifact cases for a (approximately 1,225 sq. ft.) space within HAVO’s ‘Ōhi‘a Wing Museum.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabrication, transport to site, and install all exhibit elements for HAVO’s ‘Ōhi‘a Wing Museum in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, and lighting design. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), with staff at the park, to coordinate the exhibit design/build effort with any necessary building infrastructure improvements. Work shall also accommodate the participation of the park’s Kūpuna Advisory Group consisting of Native Hawaiians and Native Hawaiian Organizations in the exhibit planning and design process.

In preparation for this project, the park recently completed rehabbing the building with a new energy-efficient HVAC system and new building lighting, carpeting, and paint. There are no existing exhibits in the building. There is no information desk required in this design build.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project.

The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

The contractor shall submit an AV production schedule to the COR for review and approval as part of the DDI Phase deliverables package. This schedule will be informed by the AV Concept Treatment and run parallel to the overall design build schedule, with completion of final AV installation deliverables before the Final Shop Inspection (3.8.2).

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Project coordination, planning, comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit Designer

Bi-weekly, 1-hour meetings

(or as needed)

Post-award meeting, Pre-design, and

Exhibit Planning Workshop

At Park Project Manager, Exhibit Developer, and Exhibit Designer

Five, 8-hour days

Schematic Design and Design Charette

Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 4-hour meeting

Design Development

Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 4-hour meeting

Design Development

Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 4-hour meeting

Production Design – Design and Content

Development

Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Production Design – Pre-Fabrication

Tasks

Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Production Support Meetings

Conference Call or Virtual Meeting

Project Manager and Exhibit Designer

TBD

Preliminary Shop Inspection

At Contractor Facility

Project Manager and Exhibit Designer

One, 8-hour day

Final Shop Inspection

At Contractor Facility

Project Manager One, 8-hour day

Primary Installation

At Park Project Manager, and Installation Crew

(TBD)

TBD

Audio Description Installation

At Park Project Manager and Audio Describer

One, 8-hour day

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1 Acceptances and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. Two (2) physical samples of models, mock-ups, and prototypes are required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

5. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

6. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

7. Audiovisual programs shall be submitted electronically, via email and COR approved digital file transfer, unless otherwise specified in Attachment 6, National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

"From" (Contractor's name and contact information);

"To" (COR's name);

Date submittal was shipped;

Project name and park name;

Itemized list of contents; and

List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4, Architectural Barriers Act (ABA) Standards. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design build process. Universally designed exhibits and environments can be accessed, understood, utilized and appreciated to the greatest extent possible by all users regardless of ability.

Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal Design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), a full description of required corrective actions or remedies shall be provided to the COR. See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4, Architectural Barriers Act (ABA) Standards for requirements addressed under specific disabilities.

2.7.1 Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2 Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3 Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf.

Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4 Navigation Buttons & Computer Interactives

In addition to the requirements outlined in para 2.7.1.3, Audiovisual Programs, touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.8 Design Parameters

The contractor shall plan and design exhibits for HAVO’s ‘Ōhi‘a Wing Museum in accordance with the project attachments, in close consultation with the COR, park staff, project subject matter experts, and consultation with the park’s Kūpuna Advisory Group.

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the ‘Ōhi‘a Wing Museum’s floorplan and exhibit production documents and where needed, propose space alternatives with the goals of improving accessibility.

2.8.2 Themes

The themes for the exhibit have been established in the HAVO’s ‘Ōhi‘a Wing Museum exhibit production documents (see Attachments 20-24). Any new exhibit elements that are designed shall address and expand on the exhibit’s established themes and themes identified in the HAVO Foundation Document (see Attachment 17), as well as themes and interpretive priorities developed during planning meetings with the Contracting Officer’s Representative (COR), park staff, and consultation with the park’s Kūpuna Advisory Group.

2.8.3 Use Rights

With the exception of custom artwork, the use rights and production quality copies of all third-party images identified in the Image Report of the HAVO Content Reports (see Attachment

22) and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications; Section 17 have already been acquired.

Under this contract, the contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce all custom artwork and any new or revised graphic layouts for the exhibits. Audiovisual programs will require rights for all uses, all media, all locations, in perpetuity unless otherwise approved by the COR.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.4 Production Budget

For this project, the contractor shall design to a Production Budget between $593,000 - $633,000.

1. The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Production of all original audiovisual and electronic interactive programs.

d. Acquisition and installation of all electronic equipment, including audiovisual equipment.

e. Acquisition and installation of all exhibit-specific lighting.

f. Production of original artwork: illustrations, maps, and photographs.

g. Production or acquisition of all custom elements: topographic maps, architectural models, custom electronic elements, exhibit lighting, mechanical and electromechanical devices.

h. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

2. The Production Budget shall not include:

a. Demolition of current exhibits.

b. Purchase and installation of house and architectural lighting.

c. Related infrastructure improvements such as carpet, paint, and electrical wiring.

d. Non-interpretive elements in the Sales Area (e.g. furniture and fixtures).

3. DESIGN/FABRICATION SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide HAVO with exhibit design/build services for the ‘Ōhi‘a Wing Museum. Work includes: the development of Schematic Design; Design Development 1 & 2; Production Design; Production Support; Fabrication; Shop Inspections; Fabrication Preparation; Installation; Primary Installation, Punch List, and Audio Description; and Closeout.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Design Considerations

In planning, designing, and fabrication exhibits for the ‘Ōhi‘a Wing Museum, the contractor shall take into account as essential design considerations the following:

life safety;

barrier-free design;

accessibility/universal and programmatically accessible design;

sustainability;

energy conservation;

artifact conservation including daylight modulation from skylights, windows, and doors , if applicable;

control of sound-spill from AV programs;

security provisions, integration and compliance with existing architecture where relevant;

functionality, maintenance, durability, and other lifecycle requirements; and exhibit lighting which shall:

o address artifact and energy conservation o address sustainability and maintenance;

o meet the functional needs of visitors in the exhibits space; and o be by default LED track lighting unless otherwise indicated by design or functional requirements and approved by the COR.

3.1.3. Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.1.4. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre-Design

In Pre-Design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1. Review government-furnished materials, including all contract attachments and the following materials which shall be provided at the Pre-Design Meeting at HAVO:

PDII Graphic Layout Files

Use Rights Documentation Package

HAVO Filemaker Database

2. The Project Manager, Exhibit Developer, and Exhibit Designer shall travel to HAVO’s

‘Ōhi‘a Wing Museum, on the Island of Hawai‘i, HI for the post-award meeting and exhibit planning workshop. The meeting shall consist of five, 8-hour days and the contractor shall complete the following work:

a. Orientation to park experience

b. Orientation to and documentation of media and object resources at park

c. Orientation to and documentation of architectural space

Verify site conditions

Verify whether exhibits require any adjustments

Verify whether the space shall require any changes or updates for installation

d. Conduct Exhibit Planning Workshop, including:

Review existing planning documents, including themes, goals, and objectives

Review existing exhibit production documents, including exhibit elements identified as requiring accessibility improvement

Discuss universal design and how to integrate its principles into the exhibit

Analyze the exhibit’s accessibility deficiencies and propose remedies

3. Review HAVO Content Reports and identified sources of existing media resources. Develop

Resource Package Abstract for any new media resources.

4. Develop Project Brief, including:

a. Document results of Exhibit Planning Workshop

b. Current overview of project, including updated information and understandings

c. Analysis of the project budget, including review and/or development of a Class C Production Estimate

d. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

3.3. Schematic Design

For this project, work in Schematic Design is organized into one phase. Schematic Design includes the development of several alternative schemes for improving the universal design and accessibility of the exhibits.

3.3.1. Schematic Design

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources for any new or redesigned exhibit areas including for audiovisual programs

b. Develop new or revise existing Resource Package with media elements that are relevant for any new or redesigned exhibit areas including for audiovisual programs

2. As part of the written documentation of Schematic Design, develop and submit the Revised Design including 2-3 alternatives for accessibility remedies proposed for each Scene, including:

a. Written exhibit walkthrough, detailing the project goals

b. Overall re-design approach, including:

(i) Any proposed changes to media style and appearance.

(ii) A project-specific narrative proposing updates and remediations to improve the Universal Design and programmatic/accessibility approach.

(iii) Audio description narrative approach and Production Plan.

(iv) Any proposed changes to the existing floor plan with individual exhibit Scenes, Content Groups, and major elements identified.

(v) Overview of Electronic Programs, including those that require remediation.

(vi) Any proposed treatments for non-electronic interactives to replace select Electronic Programs.

(vii) Perspective view renderings that communicate re-design/design/ intent of each scene

c. Resource Package Level 2, with its content integrated into exhibit walkthrough description

d. Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

3. Present Schematic Design / Conduct Design Charette as follows:

a. The contractor shall facilitate a 4-hour virtual meeting and conference call with screen-sharing capacity to present Schematic Design.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4. Design Development

Work in this phase is organized into two (2) sub-phases: Design Development 1 (DD1) and Design Development 2 (DD2). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.4.1. Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and Content Group.

c. Exhibit Design Drawings that shall serve as the basis for Production Design drawings in later phases.

d. Any proposed updates or revisions to graphic layouts/graphic approach/typography.

e. Preliminary changes to existing exhibit text.

f. Any proposed updates or revisions to material, finish, and color selections.

g. Any proposed updates or revisions to treatments for non-electronic interactives to replace select Electronic Programs.

h. AV Concept Treatment and proposed program type and display format for any Electronic Program that requires remediation.

i. AV schedule that runs parallel to the overall design build schedule, with completion of final AV installation deliverables before the Final Shop Inspection. Refer to Section 3.7.2.1.10 Electronic Programs and Attachment 6, National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs.

j. AV Alternative Approaches for any AV that requires remediation.

k. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

l. Preliminary Content Management Database including entries for the following:

AO - accessioned objects CE - custom elements, including any non-accessioned objects EE and EP - audiovisual and digital interactive elements IM - images LA - text labels

m. Updated Class B Production Cost Estimate and life-cycle cost estimate.

2. Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors). In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; and, information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

3. Present Design Development 1 as follows:

a. The contractor shall facilitate a 4-hour virtual meeting and conference call with screen-sharing capacity to present Design Development 1.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

5. Begin Pre-Production Planning and Research Phase of audiovisual and digital interactive programs proposed in the approved Schematic Design deliverable and comments. Refer to Attachment 6, National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs.

3.4.2. Design Development 2

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

All revisions to exhibit text as received in DD1 comments from the COR.

b. Exhibit Design Drawings, to include:

Floorplans and elevations of site and existing conditions.

Plan and elevation views of each Scene/Content Group, showing exhibit structures and all interpretive content with Content Management identification key numbers, and proposed colors, materials, and finishes.

Proposed fabrication details, methods, or performance specifications for unusual exhibit structures.

Reflected ceiling plan and proposed lighting plan.

Data and electrical wiring plan, including locations of floor and wall outlets, junction boxes, switches, controls, and associated electronic elements.

c. Content Management Database to include the following reports:

Comprehensive Exhibit Plan

AO - Accessioned Objects Schedules

AO - Accessioned Objects Facsimile Sheets

CE - Custom Elements Schedules

CE - Custom Elements Facsimile Sheets

EE - Electronic Equipment Schedules

EP - Electronic Program Schedules

GL - Graphic Layout Schedules

IM - Image Schedules

IM - Image Facsimile Sheets

d. Electronic Programs Report including:

Revised AV Program Concept Treatments and AV Program Production Treatments for AV Programs and Digital Interactives. Status update of progress of audiovisual programs based on AV schedule.

Flow charts for Electromechanical Programs.

Electronic Equipment locations, wiring paths, circuit and switch locations.

Audiovisual, digital interactive, and electromechanical technical specifications.

Updated Audio Description Production Plan, to include audio description trigger types, trigger…