Sol_140P1121R0001.pdf

March 10, 2021

Solicitation Number 140P1121R0001 Museum Interpretive Exhibit Fabrication

The National Park Service, Harpers Ferry Center, is soliciting proposals for Museum Interpretive Exhibit Fabrication. These service-wide contracts will be available for usage by Harpers Ferry Center, Parks, and Regions within the National Park Service. Contract administration for the base contracts will be handled by Harpers Ferry Center.

This procurement is set aside for small business concerns under NAICS code 337212 “Custom Architectural Woodwork and Millwork Manufacturing” with a size standard of 500 employees.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM EST on March 25, 2021.

Questions received after this date and time will not be answered prior to the date that proposals are due.

Proposals are due via email by 10:00 AM EST on April 9, 2021.

The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

Offerors must maintain an active registration in the System for Award Management (SAM) to be eligible for an award under this solicitation.

All questions concerning this request for proposal should be referred to Randall Johnson, Contracting Officer via email at randall_johnson@nps.gov and Dee Dee Bender, Contract Specialist via email at dee_dee_bender@nps.gov.

Randall Johnson Contracting Officer mailto:randall_johnson@nps.gov mailto:dee_dee_bender@nps.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPHF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/09/2021 1000 ES

03/10/2021

304 535-6227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P1121R0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 76 0040522256OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Harpers Ferry WV 25425 IDC Building 67 Mather Place

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, HFC - Acquisition Management

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

QUESTIONS DUE BY 10:00 AM EST - 3/25/21

PROPOSALS DUE BY 10:00 AM EST - 4/9/21

Provide all services including labor, materials, equipment, facilities, and travel (except as otherwise specified) to provide the NPS with museum interpretive exhibit fabrication and installation.

Legacy Doc #: NPS Delivery: 12/31/2026 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 IDIQ Exhibit Fabrication

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Period of Performance: 03/10/2021 to 12/31/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

76 2 of

Solicitation Document No.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Table of Contents

PART A – CONTINUATION OF SF 1449

Supplemental Information:

Scope of Work

PART B – COMMERCIAL CONTRACT CLAUSES

FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) applies to this solicitation and is incorporated by reference

Addenda to 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018)

Addendum 1.0: Schedule of Supplies and Services

Addendum 2.0: Ordering Procedures

Addendum 4.0 Additional Clauses Incorporated by Full Text

Addendum 5.0 Department of the Interior Local Clauses

Addendum 6.0 Additional Clauses

FAR CLAUSE 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items (NOV 2020)

PART C – CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

List of Attachments

PART D – SOLICITATION PROVISIONS

FAR Clause 52.212-1 Instructions to Offerors – Commercial Items (OCT 2018) applies to this solicitation and is incorporated by reference

Addendum to 52.212-1 Instructions to Offerors – Commercial Items (JUN 2020)

Addenda 1.0: Submission Instructions Specific to this Solicitation

52.212-2 Evaluation – Commercial Items (OCT 2014)

Addendum 7.0 Solicitation Provisions Incorporated by Reference

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

PART A – CONTINUATION OF SF 1449

Supplemental Information:

1. This procurement is set aside as small business under NAICS code 337212 “Custom Architectural

Woodwork and Millwork Manufacturing” with a size standard of 500 employees.

2. The price schedule (Blocks 19-24) applicable to this IDIQ is outlined in Item 6 below, Pricing Schedule.

3. The Government may award up to ten (10) Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation. The government reserves the right to award more than ten if it so chooses.

4. The minimum contract value for all orders issued against this contract shall not be less than the minimum contract value stated in the following table. The maximum contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

Minimum Contract Value (Per Contract)

Maximum Contract Value

(All Awards)

Task Order Minimum

Task Order Maximum

$2,500.00 $45,000,000.00 $2,500.00 $2,500,000.00

5. Submitted offers shall be valid for 120 calendar days from the date specified for receipt of offers.

6. PRICING SCHEDULE

The contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this indefinite delivery, indefinite quantity (IDIQ) contract as furnished by the Government) and otherwise do all things necessary for work as described in this solicitation and attachments. Specific descriptions of individual projects will be provided by ordering agencies through Task Orders (TOs) awarded under this IDIQ contract.

Provide hourly rates for the work to be completed under this SOW for a five (5) year period. This is for the IDIQ rates; the Sample Task Order pricing shall be submitted separately using rates from this section.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

FIXED LABOR RATES - INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACT

The following fixed labor rates shall apply for pricing and billing task orders placed under this contract:

A. TECHNICAL SERVICES

Position Title

Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

6 Mo Ext.

(IAW 52.217-8)

(1) Architect/ Engineer $ $ $ $ $ $

(2) Artifact Mounter (Journeyman)

(3) Audio Describer $ $ $ $ $ $

(4) Audiovisual Producer

(5) Audiovisual Systems Developer

(6) Audiovisual Technician

(7) Electrical Technician

(8) Exhibit Designer $ $ $ $ $ $

(9) Exhibit Detailer $ $ $ $ $ $

(10) Exhibit Specialist (Fabrication)

(11) Exhibit Specialist (Graphics)

(12) Fabrication Shop Supervisor

(13) Graphic Designer $ $ $ $ $ $

(14) Graphics Shop Supervisor

(15) Illustrator $ $ $ $ $ $

(16) Lighting Technician $ $ $ $ $ $

(17) Model-Maker/ Sculptor

(18) Project Manager $ $ $ $ $ $

(19) Videographer $ $ $ $ $ $

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

B. MATERIAL MARK-UP (if any)

Materials will be reimbursed at actual and documented expenses plus a handling rate for materials overhead, and acquisition expenses, if any.

C. TRAVEL RATE

The rate for actual time in travel shall be one half of the loaded negotiated rate set forth in this contract.

7. MAXIMUM LABOR RATES

Fixed rates contained in this contract are the maximum allowable hourly labor rates permissible under this contract.

Offerors define the maximum allowable hourly labor rates permissible in the solicitation. The Service will incorporate these rates into a successful Offeror's contract upon award as the maximum allowable hourly labor rates under the contract to be used when proposing pricing on Task Order solicitations.

When proposing pricing on Task Order solicitations, offerors must not exceed the maximum allowable hourly labor rates contained in this contract. Offerors are permitted, and encouraged, to base Task Order proposal pricing on rates which are less than those contained in this contract.

In accordance with FAR 52.217-8 Option to Extend Service, the Government may choose to extend the ordering period up to six (6) months, if continued performance is deemed in the best interest of the Government. Offerors shall provide rates to cover a potential six (6) month extension of work.

8. ORDER LIMITATIONS/CONTRACT CEILING

This IDIQ contract has five (5) ordering periods, each consisting of 12 months for a total of 60 months with a potential six (6) month extension IAW FAR 52.217-8, for a total ordering period of 66 months, if the option is exercised. There is no guarantee that the option will be exercised on any or all of the awarded contracts.

Task Orders will be placed in accordance with Procedures for Awarding Task Orders. Periods of performance for each TO will be set in the individual TO. The Government is under no obligation to issue any TOs against this contract.

THE MAXIMUM CONTRACT AMOUNT for the IDIQ contracts (sum of all TOs awarded under all IDIQ contracts awarded) is $45,000,000.00 ($45M) over a period of 66 months. This contract award pool ceiling will be applied to TOs on a first in, first awarded basis and will be shared by all contract holders.

Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

6 Mo Ext.

(IAW 52.217-8)

Material Handling Rate (if any)

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

9. MINIMUM GUARANTEE / TASK ORDER RFP PARTICIPATION

A. THE MINIMUM GUARANTEE ORDER(S) VALUE for the IDIQ contracts is $2,500.00 each, provided that the contractor can demonstrate it has exercised due diligence and made its best efforts to secure at least one (1) TO.

B. The minimum guarantee will be issued via task order in conjunction with the main IDIQ contracts. Award of the first TO meeting or exceeding the minimum guarantee to individual contract awardees fulfills the minimum guarantee requirement. After the award of the first task order to an individual contract awardee, a modification will be issued to their minimum guarantee task order to administratively remove the funds and closeout the task order.

If the contractor is unsuccessful securing a task order during the five (5) year contract period and optional six (6) month extension, if exercised, the contractor can submit an invoice against the task order for the minimum guarantee.

C. Contractors shall submit an offer on all projects offered by submitting a quote/proposal to the Contracting Officer in accordance with requirements stated in the TO RFQ/RFP. In the event a contractor is unable to submit an offer in response to a TO RFQ/RFP, the contractor shall notify the TO contracting office via email of their intent to not compete by providing the Solicitation Number, Project Title, and the Reason for not submitting an offer.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Scope of Work **NOTE: This is not a FAR PART 36 requirement; no construction work included in this IDIQ**

1.0 BACKGROUND

The mission of the U.S. Department of the Interior (DOI) is to protect and provide access to our Nation’s natural and cultural heritage and honor our trust responsibilities to Indian Tribes and our commitments to island communities. The responsibility of the National Park Service (NPS) is to plan, design, produce, and maintain interpretive media for the National Park Service’s over 400 sites.

Visitors at natural and historic sites, in visitor centers, museums, education centers, contact stations, historic structures, and park areas enjoy exhibits, multimedia, and publications.

Facilities in which museum exhibits are located include contemporary visitor centers, contact stations, and historic buildings of various types. Historic buildings that contain museum exhibits include homes, public buildings, forts, industrial buildings, and architectural monuments and memorials. The work of producing exhibits for these sites may involve traveling to the park areas to meet with park staff;

inspecting sites; assessing rehabilitation plans and/or scopes of work; preparing cost estimates for work; providing measurements; and fabricating and installing exhibits.

For the purposes of this contract, exhibits or exhibitions include, but are not limited to: graphics, display mounts, display cases, two- and three-dimensional displays, reproductions, lighting systems, audiovisual presentations, electronic interactive programs, photographs, murals, display transparencies, scale models, full-size models, dimensional maps and displays, dioramas, mechanical interactive devices, signage, menu and bulletin boards, cabinets, information desks, storage units, seating, sales display fixtures, structural elements such as display walls, platforms, barriers, and other display support structures, and elements designed to enhance accessibility for individuals with physical, sensory, and cognitive impairments.

2.0 GENERAL

This Indefinite Delivery Indefinite Quantity (IDIQ) contract will provide parks with assistance in rehabilitating or replacing old and outdated exhibits or in producing new displays for parks. The contractor shall provide all services including labor, materials, equipment, facilities, and travel (except as otherwise specified in this contract) necessary to provide the NPS with museum interpretive exhibit fabrication and installation. This contract responds to a need for fabrication of all types of exhibits ranging from small temporary displays to major museum exhibitions.

All work under this contract shall be performed in accordance with the terms of the IDIQ contract, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the planning and production of work as required.

2.1. Point of Contact

2.1.1 Base Contract

The contractor’s IDIQ Project Manager (PM) shall be the primary point of contact between the contractor and the National Park Service (NPS) Contracting Officer (CO) and Contracting Officer’s Representative (COR) for the IDIQ. The IDIQ PM shall perform the following work:

a. Notify the CO of any changes to the contractor’s business operations that affect work under this contract.

b. Communicate with the CO and IDIQ COR regarding major or broad issues affecting task orders (TO) written under this contract.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

c. Prepare and submit an electronic status report every six (6) months which lists all active task orders by number and includes, at a minimum, the name of the park and/or client, type of work being performed and results achieved during the reporting period, identification of any current problems that may impede performance, the proposed corrective action, and the completion date.

2.1.2 Task Order

The contractors task order PM shall be the primary point of contact between the contractor and task order COR for individual task orders. The contractors task order PM shall have full authority to act for the contractor on all matters relating to a specific task order, and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

b. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. These inspections will be called out in individual task orders if deemed necessary.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the work, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4. Schedule

The schedules will be outlined at the task order level. The following actions shall be outlined in task orders when deemed necessary:

1. The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract.

2. The contractor shall track work progress to ensure that the project is completed according to the schedule.

3. The contractor shall coordinate and confirm the dates for all submittals and meetings with the

COR.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

4. The contractor shall provide a monthly status report to the task order COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

5. The task order PM shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and others as specified in individual task orders. For on-site meetings and presentations, the task order will specify location, the contractor personnel required on site, number of full and partial contractor workdays on site, and any other project- specific requirements. For virtual meetings and presentations, the task order will specify acceptable electronic meeting method(s) (phone/videoconference/web). The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

2.6. Submittals

Submittals and reviews are the key communication points between the contractor and the COR which document a project’s overall progress and any remedial actions necessary to produce complete and acceptable deliverables. For the purpose of this contract, a submittal is defined as all samples, documents (i.e., drawings, schedules, facsimiles), electronic files, and other materials that together represent the level of development of work at a given time, and shall be provided by the contractor to the COR for review and approval. At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of development of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1. Approvals and Rejections

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal are required unless otherwise specified in the task order. The number of fabrication submittals including but not limited to graphic prints, material samples, and model samples shall be specified in the task order.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

2. Submittals shall be delivered to the location noted in the task order via overnight delivery service unless otherwise specified in the task order.

3. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentations of the material unless otherwise specified in the task order.

4. The contractor shall provide copies of any Microsoft Office submittals in an accessible 508 compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients. The transmittal shall include the following minimum information:

"From" (contractor's name and contact information);

"To" (COR's name);

Date submittal was shipped;

Project name and park name;

Itemized list of contents; and List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed. If the site or criteria of the project pose challenges to accessibility, additional attention shall be paid to a full description of the accessibility solutions. See the Programmatic Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1. Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1. Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf.

The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2. Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

2.7.1.3. Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4. Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

3. DESCRIPTION OF SERVICES

3.1. Fabrication and Installation Services

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide the National Park Service with exhibit fabrication and installation services as set forth in the individual task orders awarded hereunder. Task orders awarded hereunder may include, but not be limited to the following phases of work: Production of exhibits (including Pre-Fabrication submittals, and Fabrication); Shop Inspections (Preliminary and Final); Building Preparation;

Installation (including Primary Installation, Punch List, and Audio Description); and Closeout. Work may involve travel to the park areas to meet with the park staff, inspect sites, assess or recommend rehabilitation plans and/or scope of work, prepare cost estimates for the work, provide measurements, and fabricate and install exhibits.

For the purpose of this contract, “exhibit” is defined as including, but not limited to, any one of the following or combination thereof: exhibit panels and platforms, information desks and informational signage, artifact display cases and artifact mounts, cabinets for multi-media programs, digitally printed labels and graphics, printed or painted murals, floor graphics, scale models, full-size models, reproduction props, dimensional maps, dioramas, sculpted or cast human figures, exhibit audiovisual equipment, exhibit computer interactives, embedded exhibit videos and audio programs, and interactive touch-screen programs, audio description, custom mechanical interactives, exhibit lighting, bulletin boards, sales fixtures, and benches or other furniture.

These tasks provide for the finished, professional exhibits the National Park Services provides for all visitors, in accordance with the design intent as described in the Production Design Documents.

Not all tasks set forth in this section will be required for every task order issued under this contract.

Each task order scope of work and specifications will indicate the general and specific tasks required for a given design project.

3.2. Specifications

The contractor shall perform all services required hereunder in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, as well as in accordance with all applicable attachments set forth in Part C, Contract Documents, Exhibits and Attachments, and the terms and conditions set forth herein.

3.3. Design Control

In fabricating exhibitions hereunder, contractor shall take into account as essential design and production considerations life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including daylight modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

3.4. Codes and Standards

All exhibitions shall be produced and installed in accordance with applicable codes, standards, parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

3.4.1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.4.2. Any code, standard, regulation, or specification listed below, in the attachments in Part C, Contract Documents, Exhibits and Attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.5. Post Award Conference Call

Upon award of the individual task order, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the task order CO and

COR.

3.6. Production Support

The Fabrication contractor shall facilitate production support from the Planning and Design contractor and, when required in individual task orders, anticipate the Planning and Design contractor’s attendance on conference calls, meetings, and reviews.

3.7. Production

Work in this phase shall include production of all exhibit elements in accordance with the design intent as described in the Production Design documents. Work in this phase is organized into two

(2) sub-phases: Pre-Fabrication Submittals and Fabrication. Pre- Fabrication includes the development of project documents that must be approved before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

3.7.1 Pre-Fabrication Submittals

During this phase, the contractor shall:

1. Attend a post-award meeting as follows:

a. Submit a meeting agenda to the COR for review and approval not later than seven (7) days prior to the post award meeting

b. Travel to the site specified in the task order.

c. Orient to the site and exhibit space, including key personnel, location, and special conditions onsite.

d. Conduct general project review, including the exhibit design drawings and work requirements.

e. Receive, review, inspect, document, and secure all government- furnished material, including drawings, planning documents, reference and source materials, and other project-related material.

f. When required in the individual task order, inspect, measure, and document accessioned and non-accessioned objects to be used in the exhibits, verifying final dimensions.

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Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

2. Prepare and submit an Exhibit Production Plan, as follows:

a. Establish key project milestones and timeframes for review for 25%, 40%, 80%, and

95% completion.

b. At each milestone, the contractor shall provide a revised exhibit production plan that reflects the current status of production.

c. The Exhibit Production Plan shall include the AV Production Plan.

3. Provide Fabrication Shop Drawings.

4. Provide Electronic Equipment submittals including plan drawings, wiring diagrams, and catalog cuts.

5. Provide Material Sample Boards.

3.7.2. Fabrication

Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications – Section 27, Quality and Safety Standards for Fabrication. Fabrication tasks include the following:

3.7.2.1 Content Specialties

Content Specialties refer to any exhibit element that requires detailed subject matter, creative, technical, and/or artistic input to inform and direct its production by a creative or technical specialist. These elements include, but are not limited to, original artwork, sculptures, models, reproductions, artifacts, dioramas, life-sized figures, and electronic programs.

Content Specialties production is frequently, though not exclusively, carried out by Fabrication sub-contractors. Content Specialties production requires creative and technical expertise, and regular coordination with and review by the COR.

Content Specialties production shall include the creation of original images and art, creation of electronic programs, creation of custom three-dimensional and scenic elements, design and creation of custom mounts for accessioned and non-accessioned objects, and all other specialized exhibit elements listed in the Content Specialties Reference Package. The contractor shall develop a production plan that includes work-in-progress reviews for all Content Specialties and shall produce all Content Specialties in accordance with the Content Specialties Reference Package as specified in individual task orders.

3.7.2.2 Mock-Ups and Prototypes

Mock-ups or prototypes shall be required for unusual or innovative approaches to presentation and interpretation. Examples include exhibits that incorporate new technology, mechanical devices, lighting effects, or other special effects or concepts that are unfamiliar to the project team. Requirements for the purpose, number, and type of mock-ups and prototypes shall be specified in individual task orders. Along with each mock-up or prototype submitted, the contractor shall provide the COR a report, with photo documentation, of the performance of the mock- up.

Mock-ups refer to working models that are fabricated simply, quickly, and at minimal cost in order to test a concept. They are full-scale representations of portions of an exhibit for the purpose of review, testing, and evaluation. Mock-ups are for review only and shall not be incorporated into the final exhibit.

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Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Prototypes are more refined than mock-ups, and closer to the final product in material, fabrication, and operation. Prototypes are portions of an exhibit such as an artifact case or an interactive mechanism that has a particular need to be reviewed and tested prior to fabrication of more elements of the same design. Unless otherwise specified in individual task orders, prototypes shall be corrected in accordance with the review and approval by the COR and incorporated into the final exhibit along with the other elements of the same design.

3.7.2.3. Exhibit Structures, Cabinetry, and Casework

The contractor shall provide adequate personnel and facilities to fabricate all structures and exhibit elements as required by the individual task order. The contractor’s project manager shall ensure the safety of staff and the quality of fabricated elements and shall facilitate reviews of work throughout fabrication.

All exhibit structures, cabinetry, and casework shall adhere to the highest safety, environmental, and quality standards set under the law, and in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications.

Casework shall be in accordance with the individual task order.

3.7.2.4 Case Layouts and Artifact Mounts

The contractor shall design and produce all final case layouts and artifact mounts required, in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications.

3.7.2.5 Exhibit Graphics

The contractor shall provide fabrication of all two-dimensional exhibit graphics. Except as otherwise specified in individual task orders, graphic source material shall be government-furnished to the fabrication contractor in a digital format. The contractor shall be responsible for the following:

1. Review all government-furnished materials and notify the COR if the materials are inadequate for production.

2. Prepare digital files for specified output.

3. Scan high resolution images as needed.

4. Link image and vector files to graphic layout files.

5. Adjust digital files for color corrections and bleed as needed

6. Provide creative graphic design services as specified in individual task orders.

7. Produce original artwork as specified in individual Task Order and incorporate into graphic layout files for production.

8. Produce sample proofs as specified in individual task orders. At a minimum, provide one (1) copy of full-sized unlaminated graphic proofs, samples, and layouts for review and approval by the COR prior to the Preliminary Shop Inspection; at the Preliminary Shop Inspection, provide full-sized unlaminated graphic proofs of all revisions requested during review.

9. Provide material production samples of all types of graphic substrates for review and approval by the COR.

10. Provide final, corrected graphic layouts.

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Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

3.7.2.6 Electronic Programs and Equipment

All Electronic Programs and associated Electronic Equipment shall be in compliance with the Information and Communication Standards of the Rehabilitation Act (refer to Section508.gov) and in accordance with Attachment 5, National Park Service Standard Specifications for the Production and Installation of Electronic Programs. Equipment and software components need to be carefully coordinated to ensure an effective presentation. Equipment compatibility relative to the designer’s vision is a critical element.

The contractor shall be responsible to testing of all electronic equipment, and for the successful installation of all electronic programs that are part of the exhibits, including those that are government-provided.

The contractor shall provide a digital version of each final electronic program with a complete copy of Attachment 8, AV Completion Report detailing the exhibit name, program title, program components, and use rights as part of the exhibit closeout package.

3.7.2.7 Audio Description. Exhibits planned, designed, and fabricated for the National Park Service shall comply with the latest published version of Attachment 4, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, including audio description of the exhibit.

Audio description describes visual content important to understanding the content and context of the exhibit and its components. Audio description may be used by people who are blind or have low vision, as well as by visitors who have print-related disabilities, such as dyslexia, or visitors with auditory learning styles.

Audio description shall include all exhibit elements. Exhibit elements include but are not limited to text, graphics, tactiles, interactives, scenic elements, audio, and video. Audio description also includes basic navigational information throughout an exhibit, its components, and within the larger area or facility. Audio description is not the same as an interpretive audio tour of the exhibit, but audio description may be part of a larger audio interpretive tour if it uses a separate track or independent module.

1. During fabrication, the contractor shall provide the following:

a. Audio Description Production Plan, including Table of Contents with AD segment titles and submenus congruent with Scenes, Content Groups, and individual exhibit elements;

b. Audio Description diagram indicating power sources, styles, and locations of AD triggering hardware;

c. Audio Description draft script based on approved Table of Contents, triggers locations, exhibit drawings, exhibit elements, and production-ready graphics, which shall be available for testing during Installation.

2. During Installation, the contractor shall provide, deliver, install, test, and demonstrate the functionality and use of the necessary hardware, software, and listening equipment for the audio description program.

3.7.2.8 Other Exhibit Components

The list of exhibit elements and fabrication tasks listed in Section 3.7, above, is not comprehensive. The contractor shall refer to the individual task order for any additional elements or fabrication tasks required to produce exhibits for the National Park Service.

http://section508.gov/

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Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

3.8. Shop Inspections

Work in this phase shall include the facilitation of visits by the COR to the contractor’s facility to view and inspect work on all exhibit elements. Unless otherwise specified in individual task orders, the contractor shall facilitate two (2) shop inspections by the COR.

3.8.1 Preliminary Shop Inspection

The contractor shall facilitate review of exhibits at the 40% completion milestone, as specified in individual task orders, or as determined in consultation with the COR. Unless otherwise specified, the contractor shall provide the following at the Preliminary Shop Inspection:

1. Primary exhibit structures without final finishes

2. Representative sample of exhibit casework

3. Full-sized, unlaminated graphic proofs

4. 40% completion milestone for Content Specialties, or as specified per individual task order

5. Mock-ups and prototypes, per individual task order

3.8.2 Final Shop Inspection

All exhibit structures, graphics, and content specialties shall be complete and fully operational for the final inspection. The contractor shall provide the following:

1. To the greatest extent possible, all exhibit units shall be configured in a dimensioned area similar to that into which they shall be installed.

2. All operations of each Custom Element, Electronic Program, and Electronic Equipment shall be demonstrated to be fully functional in accordance with the design intent and applicable fabrication techniques.

3. All exhibit units with built-in lighting, electrical, mechanical, and electronic equipment shall be connected to power sources and demonstrated to be fully functional.

4. Document all shop inspection review comments and provide a shop inspection punch list to the COR. All punch list items identified at the Final Shop Inspection shall be corrected by the Contractor prior to shipping exhibits to the installation site.

5. While at the Final Shop Inspection, conduct the Pre-Installation meeting.

3.9. Building Prep

Most changes to the building structure, finishes, and utilities fall outside the scope of the typical exhibit fabrication contract. However, detailed coordination between the exhibit contractor and those responsible for building work is required for a successful installation.

Work in this phase shall include verification of existing conditions at the installation site, such as changes or additions to electrical circuits, outlets, conduit, room lighting, AV equipment rack or closet, HVAC systems, and security and life safety systems. Unless otherwise specified in individual task orders, the contractor shall perform the following work:

1. Travel to the installation site.

2. Verify whether exhibits, as approved for production, require any adjustments ahead of

Installation.

3. Prepare and submit documentation of any changes or updates to the installation site that impact the as-designed exhibits.

140P1121R0001

Document Title Museum Interpretive Exhibit Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

3.10 Installation. Exhibit elements shall be delivered to the installation site in as complete a state as possible to minimize the amount of on-site work to be done. Work in this phase shall include installation of all exhibit elements on site, and installation of all audio description equipment. Work is organized into three (3) sub-phases: Primary Installation, Installation Punch list, and Audio Description Installation.

3.10.1 Primary Installation

The contractor shall perform the following work:

1. Crate and ship all exhibit elements to the installation site.

2. Travel to the installation site with installation crew.

3. Install all exhibit elements at the installation site in accordance with the design intent, the approved shop drawings, and in consultation with the COR.

4. Aim, focus, add selected accessories, and adjust lighting of the installed exhibits and objects, as specified in the lighting plan and the individual task order.

5. Clean worksite of debris and dust.

6. When applicable, clean artifact cases, install artifacts, perform all conservation requirements, and seal and secure cases.

7. Test and verify the audio description draft script against installed exhibits and install audio description triggers.

8. Conduct a walk-through inspection of completed and installed exhibits and provide operational training.

9. Supply a draft Maintenance Manual.

10. Provide the park with a maintenance kit containing specialized keys, tools, and maintenance supplies.

11. Photograph the completed exhibit. Photographs are used as a record in the final Maintenance

Manual, as well as for NPS and contractor portfolios of completed work; therefore, photographs shall be production or print quality.

3.10.2 Installation Punch List

To the greatest extent possible, the contractor shall complete punch list items while on site for the Primary Installation. If punch list items cannot be completed during Primary Installation, an additional trip to the installation site shall be required.

1. Prepare and submit an installation punch list to the COR.

2. After installation and prior to acceptance, if deficiencies or corrections are noticed in the exhibits, the contractor shall be required to return to the installation site and complete or correct punch list items at no cost to the government.

3.10.3 Audio Description Installation

Initial testing of the audio description script and placement of the audio description triggers shall occur during Primary Installation. The contractor shall provide the following work after Primary Installation:

1. Provide audio description script revisions based on draft script review during Installation.

Multiple submissions may be required until approved by the COR.

2. Provide audio description narration samples, when required.

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