Attachment 11 Sample TO_Exhibit Fab.docx

National Park Service | Standard Exhibit Planning, Design, and Fabrication Specifications

Attachment 11: Sample Task Order – Exhibit Fabrication Services Page 1 of 2

Exhibit Fabrication Services Everglades National Park

PROJECT BACKGROUND

Everglades National Park was the first national park in the United States set aside solely for its biological resources rather than its scenic or historic values.

The Guy Bradley (formerly “Flamingo”) Visitor Center lies roughly 45 miles from the park’s gateway city of Homestead and roughly 80 miles from Miami. It is the park’s innermost coastal destination at the terminus of a long entrance road at the southern tip of mainland Florida. The park counts roughly 110,000 vehicles in the area annually, and the total park visitation across all districts is roughly one million annually. Nearby services and amenities include a campground, marina, and numerous recreational concessions. The park constructed this facility as part of the NPS Mission 66 program in the early 1960s. It is on the National Register of Historic Places and contains numerous distinctive design elements, especially the “Miami Modern” style.

The structure incurred heavy damage from hurricanes in 2005 and 2017. The park’s administration has committed to renovating the structure as a visitor center. Construction has begun and is expected to reach completion in summer of 2021. Installation of the new exhibits will be one of the last steps prior to opening the new visitor center.

Due to the park’s high international profile, the high expectations of donors, and the long anticipation for this opening, the National Park Service seeks the highest quality of artistry, durability, and project management. The new exhibits are designed with multiple three-dimensional models and scenes. Exhibit fabricators will need to coordinate with a complex and lengthy building construction operation.

GENERAL REQUIREMENTS

The project shall be the fabrication and installation of new exhibits for the Guy Bradley Visitor Center at Everglades National Park (EVER) in Florida. The project includes coordination, via the appointed contracting officer’s representative (COR), with park staff, contracted exhibit designers, contracted architects, and contracted construction firms.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, store temporarily on site, and install all exhibit elements in accordance with the specifications as detailed in the IDIQ, this task order, and its attachments.

All work under this task order shall be performed in accordance with the terms herein (including all attachments). The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the planning and production of work as required.

Point of Contact The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this task order, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

Quality Control The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the task order specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets task order specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. The contractor shall oversee all work during installation to ensure that it adheres to task order specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

Government Furnished Property The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this task order. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

Post Award Meeting The following listed government-furnished property shall be provided at the post award meeting:

All production-ready graphic files except the GL numbers listed below.

All artifacts or accessioned objects (AO) listed in task order Attachment B: EVER Flamingo PD2 Content and Specifications shall be available for measurement and photographing.

Exhibit Fabrication

1. The following listed government-furnished property will be adjusted by the Planning & Design contractor or the government, and the production-ready graphic files shall be provided during exhibit fabrication prior to graphics printing:

GL-01.02-100

GL-02.01-115

GL-02.01-120

GL-02.04-100

GL-03.01-100

GL-03.01-110

GL-03.01-130

GL-03.01-140

GL-03.01-150

GL-03.01-180

GL-04.02-100

GL-04.03-100

GL-05.01-140

GL-05.02-120

GL-06.01-130A

GL-06.02-130

1. The following listed government-furnished property shall be provided during exhibit fabrication for installation:

All AOs listed in task order Attachment B: EVER Flamingo PD2 Content and Specifications.

Schedule The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this task order. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR. Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

Meetings, Travel, and Presentations Meet with the Contracting Officer and COR as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Attendees Duration/Days on site

Submittals At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with IDIQ contract and task order requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

Copies and Delivery One (1) electronic PDF copy of each document submittal are required. Two (2) copies of graphic prints and material samples are required. One (1) physical model samples, mock-ups, and prototypes are required. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

2.6.1. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, pdf document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients. The transmittal shall include the following minimum information:

· "From" (Contractor's name and contact information)

· "To" (COR's name)

· Date submittal was shipped

· Project name and park name

· Itemized list of contents

· List of copied recipients who received the same submittals Accessibility Exhibits fabricated for the National Park Service shall follow the latest published version of the Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed. If the designed project poses particular challenges to accessibility, the fabricator shall propose accessibility solutions. See the Programmatic Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1. Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1. Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and rest, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2. Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sounds wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3. Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4. Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

FABRICATION AND INSTALLATION SERVICES

0. Fabrication General Services The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide EVER with exhibit fabrication and installation services for the Guy Bradley Visitor Center. Work required is production of exhibits (including Pre-Fabrication submittals, and Fabrication); Shop Inspections (Preliminary and Final); Building Preparation; Installation (including Primary Installation, Punch List, and Audio Description); and Closeout. Work includes travel to the park areas to meet with the park staff, inspect sites, assess or recommend rehabilitation plans and/or scope of work, prepare cost estimates, provide or confirm measurements, and fabricate and install exhibits.

0. NPS Specifications The contractor shall perform all services required hereunder in accordance with the base contract, this task order Statement of Work (SOW), and all associated attachments.

0. Design Control In fabricating exhibitions hereunder, the contractor shall take into account as essential design and production considerations the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including daylight modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions.

0. Codes and Standards All Exhibitions shall be produced and installed in accordance with applicable codes, standards, parameters or regulations noted in this or other sections of this task order, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

0. Post-award Conference Call Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

0. Production Support The Fabrication contractor shall facilitate production support from the Planning and Design contractor and anticipate the Planning and Design contractor’s attendance on project conference calls, meetings, and reviews.

0. Production Work in this phase shall include production of all exhibit elements in accordance with the design intent as described in the Production Design documents. Work in this phase is organized into two (2) sub-phases: Pre-Fabrication Submittals and Fabrication. Pre-Fabrication includes the development of project documents that must be approved before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

6. Pre-Fabrication Submittals During this phase, the contractor shall:

1. Attend a post-award meeting as follows:

1. Submit a meeting agenda to the COR for review and approval not later than seven (7) days prior to the post award meeting.

Travel to EVER to attend a post award meeting with the COR and park personnel. The meeting shall be three (3) eight-hour working days. The date of the meeting shall be determined within three (3) weeks of the task order award.

Orient to the site and review of existing site conditions and construction documents.

Conduct general project review, including the exhibit design drawings and work requirements.

Receive, review, inspect, document, and secure all government-furnished material, including drawings, planning documents, reference and source materials, and other project-related material.

Inspect, measure, and document accessioned and non-accessioned objects to be used in the exhibits, verifying final dimensions of AOs listed in task order Attachment B: EVER Flamingo PD2 Content and Specifications.

Prepare and submit an Exhibit Production Plan, as follows:

1. Establish key project milestones and timeframes for review for 25%, 40%, 60%, 80%, and 95% completion.

1. At each milestone, the contractor shall provide a revised exhibit production plan that reflects the current status of production.

1. The Exhibit Production Plan shall include the AV Production Plan.

Provide Fabrication Shop Drawings, as follows:

1. Modifications. The general design requirements shown in task order Attachment A: EVER Flamingo PD2 Exhibit Drawing Package, task order Attachment B: EVER Flamingo PD2 Content and Specifications, task order Attachment C: EVER Flamingo PD2 Lighting and AV Specifications, and task order Attachment D: EVER Flamingo PD2 Graphic Layout Package are intended to establish basic dimensions of units or modules, profiles, and sight lines of members. Within these limitations, the contractor shall be responsible for any modifications or additions as required to meet accessibility, durability, and safety standards as outlined in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications. The contractor shall submit proposed modifications to the COR for review and approval prior to implementing changes. The contractor shall maintain the visual design concept and operational features as shown, including members’ sizes, profiles, and alignment of components.

1. Object cases. The requirements in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications—Section 18, Object Preservation and Protection shall take precedence over design and production notes shown in task order Attachment A: EVER Flamingo PD2 Exhibit Drawing Package. The contractor shall propose, for review and approval by the COR, any modifications to case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet NPS specifications.

1. Object mounts. The contractor shall propose and produce final case layouts based on layouts as shown in task order Attachment A: EVER Flamingo PD2 Exhibit Drawing Package. The contractor shall propose and produce all necessary object mounts.

1. Electrical. The contractor shall provide equipment specifications, and a lighting and wiring diagram for all exhibit lighting as designed and specified in task order Attachment A: EVER Flamingo PD2 Exhibit Drawing Package and task order Attachment C: EVER Flamingo PD2 Lighting and AV Specifications. Building wiring and power shall be completed by the park. The contractor shall be responsible for acquiring and installing new track and fixtures, and for connecting fixtures to park-provided power throughout the exhibits. The contractor shall ensure that all physical loads are supported by adequate equipment and/or mounting devices as dictated by the state of Florida.

Provide Electronic Equipment submittals including plan drawings, wiring diagrams, and catalog cuts.

Provide two (2) physical copies of Material Sample Boards.

6. Fabrication Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications—Section 27, Quality and Safety Standards for Fabrication. Fabrication tasks include the following:

3.7.2.1. Content Specialties

Content Specialties under this task order include tactile (or touchable) models, non-tactile models and props, reproduction historic objects, and maps. All content specialties are enumerated in task order Attachment B: EVER Flamingo PD2 Content and Specifications.

1. Illustrations, Artwork, and new Photography. All illustrations, artwork, and new photography shown in the Graphics and Content Specialties Reference Packages shall be supplied by the design contractor via the COR for this task order.

1. Models (non-touchable). Models that are out of reach of visitors and located in the diorama shall be anatomically accurate, with a high degree of realism including details such a realistic feathers, beaks, eyes, skins, scales, and other finish surfaces. The production process for non-touchable models shall be as follows:

1. Refer to task order Attachment B: EVER Flamingo PD2 Content and Specifications for design intent, purpose, style, and other production details.

Submit a rough pencil sketch of the model in the approved style, in accordance with the task order Attachment B: EVER Flamingo PD2 Content and Specifications, for review and approval.

Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

Submit a sample of the finish proposed for each model, including, but not limited to: feather, scale, scute, skin (animal and vegetable), geological surface. Where a particular type of finish is intended for multiple models, such as a feather or scale, the contractor shall submit only two total samples to show how it differs per model.

Submit one (1) positive or other 3D draft of the model. The model samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

Submit the final model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

Models and Props (touchable). Models and props that are within reach of visitors shall be highly durable and able to withstand touch by thousands of visitors. The production process for touchable models shall be as follows:

1. Refer to task order Attachment B: EVER Flamingo PD2 Content and Specifications for design intent, purpose, style, and other production details.

For commercially available tactiles, the contractor shall provide at least two photographs of every model or prop proposed to be purchased. The contractor shall describe in a brief narrative how the model or prop is to be prepared for display and safety. Items d. and e. do not apply to commercially available products.

The contractor shall submit the results of a test of the intended production materials in the form of photographs and a brief narrative. The test shall subject the intended production materials to typical commercially available DEET mosquito repellent and sunscreen.

Submit a rough pencil sketch of the model in the approved style, in accordance with the task order Attachment B: EVER Flamingo PD2 Content and Specifications, for review and approval, except in the case of commercially available products.

Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR, except in the case of commercially available products.

Submit one (1) positive or other 3D draft of the object. The samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

Submit the final model or prop that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

Reproduction Historic Objects. The production process for reproduction historic objects shall be as follows:

1. Refer to task order Attachment B: EVER Flamingo PD2 Content and Specifications for design intent, purpose, style, and other production details.

Submit a rough pencil sketch of the object in the approved style, in accordance with the task order Attachment B: EVER Flamingo PD2 Content and Specifications, for review and approval.

Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

Submit one (1) 3D sample of the object that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR, and shall clearly show the final materials, finishes, textures, and styles in progress.

Submit the final reproduction historic object that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

Map Models. The production process for building and bay map models shall be as follows:

1. Refer to the task order Attachment B: EVER Flamingo PD2 Content and Specifications for design intent, purpose, style, and other production details The contractor shall submit the results of a test of the intended production materials in the form of photographs and a brief narrative. The test shall subject the intended production materials to typical commercially available DEET mosquito repellent and sunscreen.

Submit one (1) full-sized paper proof of the tactile map. The proofs shall include geologic and topographical features, where appropriate, and all specified labels. The proof shall illustrate relief via color, texture, or the contractor’s recommended manner.

Submit three (3) foam mock-ups of a minimum 12”x12” section of the map, including a difference vertical exaggeration on each sample.

Submit one (1) 12”x12” painted sample of the map that depicts an actual 12”x12” segment of the map Submit a minimum of five (5) photographs of work-in-progress as the topographic map or model is in production, prior to clear-coat or final finish application Submit the final tactile map that shall incorporate all corrections, changes, and modifications identified by the COR in the previous map samples.

Electronic Programs. The production process for electronic programs shall be in accordance with base contract Attachment 6: National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs, and as described below. In addition, as part of the Exhibit Production Plan provided during pre-fabrication submittals, the contractor shall submit an AV Production Plan that describes and schedules the production process required to produce each Electronic Program (EP) for review and approval by the COR. Refer to task order Attachment B: EVER Flamingo PD 2 Content and Specifications for specific details and a full list of EPs.

1. Pre Production:

i. Scripts: The contractor shall provide the AV Production Plan and script, narrative, or storyboard for review and approval. The AV Production Plan shall describe all elements required, including a list of sources required to produce the program as outlined. The contractor shall submit, at minimum, a draft and revised draft for review.

ii. Conceptual Design: For the interactive touchscreen program, the contractor shall review the conceptual design in task order Attachment B: EVER Flamingo PD2 Content and Specifications and submit a revised version for review.

Production:

The contractor shall research, procure, and obtain all materials to be included as content for each program. This includes, but is not limited to still images, film or video footage, artwork, music, sound effects, and professional talent. The contractor shall submit proposed stock audio and video recordings and still imagery to the COR for review and approval.

i. Work-in-Progress Review I: Enough of the structure and content should be completed in this phase to evaluate the validity of the approach and to determine if changes or modifications are needed to meet the project objectives.

ii. Interpretive Text: Based on the task order and GFP, the contractor may be required to incorporate, rewrite, edit, and/or write and edit original text.

iii. Scripts: If video or audio is specified as a part of the digital interactive program, a script is required unless provided as GFP.

iv. Audiovisual Production: If video or audio is specified as a part of the digital interactive program, the audiovisual process for production shall be followed.

v. Fully Executed Section: The contractor shall submit one fully functioning representative section based on the flow chart for review and approval. If the program is complex and has numerous unique sections, multiple representative sections shall be submitted.

vi. Graphics: In addition to the graphics presented in the fully functioning sections, a list of proposed graphics shall be submitted for review and approval.

vii. Animation: Storyboards, graphic layouts, modeling, and sample demonstrations illustrating movement, shall be submitted as a part of the review process before the final execution of the animation occurs.

Post Production:

i. Rough Cuts: The contractor shall submit a rough cut for review. Multiple rough cuts and edit scripts may be required until approved by the COR. Each rough cut shall be submitted with a revised script that corresponds to the most current edited version of the program. If animation is included, conceptual designs for all animation elements shall be submitted electronically for review and approval.

ii. License Agreements: The contractor shall submit a narrative description or spreadsheet that accounts for the copyright sources of all audiovisual elements (images, video or film footage, artwork, graphics, animations, music, sound effects, interviews, etc.) proposed for use in the program—including public domain materials, purchased stock materials, and government-furnished materials—before the final project is produced. For those materials that are restricted, license agreements shall be submitted. Upon review and approval of the license agreements by the COR, any license that fails to meet the requirements as specified in the task order shall be returned to the contractor for revision. If the specified rights cannot be obtained, the contractor shall replace the element unless written approval for a deviation is furnished by the Contracting Officer.

iii. Release forms: The contractor shall submit, electronically via email, scanned copies of all NPS Release Forms for talent (narrators, interviewees, and other acquired material); and scanned copies of all license agreements and contracts acquired by the contractor or copyrighted and restricted material being used in the production concurrent with the submission of the final fine cut.

iv. Music Samples: Music samples from a minimum of three professional film composers or library music sources shall be submitted for review and approval unless otherwise specified in the task order. All samples shall be appropriate to the tone, mood, style, and pacing of the film.

v. Narrator Samples: A selection of a minimum of four narrator samples per voice role shall be submitted electronically for review and selection.

vi. Lower-Thirds and Other On-Screen Text: Samples of the proposed font and design style for any lower-third name identifications, graphics, credits, and any other on-screen text. Samples of proposed font and placement for SDH subtitles.

vii. Fine Cuts: The contractor shall submit a fine cut and edit script for review and approval prior to the final on-line edit and sound mix. Fine cuts shall include the approved library music of a selection of the approved composer’s music, sound effects, best resolution archival images or footage, draft motion graphics and/or animations, and all on-screen text and graphics (excluding credits). Multiple fine cuts and edit scripts may be required until approved by the COR. Each fine cut shall be submitted with a revised script that corresponds to the most current edited version of the program. The fine cut shall be revised until it is ready for the online edit.

viii. On-Line Edit, Sound Design and Mix, and Color Correction: The contractor shall submit the final edited version of the program with final sound design, mix and color correction for review and approval.

Accessibility:

i. Submit scripts for Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing scripts to the COR for review and approval.

ii. Submit a transcript describing each sound clip used in audio programs, for use by visitors who are Deaf or Hard of Hearing, to the COR for review and approval.

iii. For programs without audio, there shall be an icon or text indicating the program has no audio, placed either on-screen or in proximity to the program monitor. Submit proposed icon or text to the COR for review and approval.

Final Deliverables:

Upon completion of the project, all elements shall be submitted to the COR in accordance with base contract Attachment 6: National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs Section 12, Completion Report and Final Deliverables. The contractor shall provide a digital version of each final electronic program with a completed AV Completion Report, form provided as base contract Attachment 14, AV Completion Report.

3.7.2.2. Mock-Ups and Prototypes

Mock-ups refer to working models that are fabricated simply, quickly, and at minimal cost in order to test a concept. They are full-scale representations of portions of an exhibit for the purpose of review, testing, and evaluation. Mock-ups are for review only, and shall not be incorporated into the final exhibit.

Prototypes are more refined than mock-ups, and closer to the final product in material, fabrication, and operation. Prototypes are portions of an exhibit such as an artifact case or an interactive mechanism that has a particular need to be reviewed and tested prior to fabrication of more elements of the same design.

The contractor shall refer to task order Attachment A, EVER PD2 Exhibit Drawing Package and to task order Attachment B: EVER Flamingo PD2 Content and Specifications.

1. Mock-ups:

The contractor shall submit the following mock-ups to the COR for testing, review, and approval. Mock-ups that are approved, or approved with comments, shall be fabricated in final materials or finishes, and shall incorporate all corrections, changes, and modifications identified by the COR. Mock-ups that are found to be deficient, shall be revised and resubmitted for testing, review, and approval.

1. X4.300: a mock-up demonstrating caster access on mobile exhibits

1. X4.304: a mock-up demonstrating hinged flip-up panels

1. X5.300: a mock-up of the diorama, to determine if lighting is adequate as designed.

1. Prototypes:

The contractor shall submit the following prototypes to the COR for review and approval. Prior to the Preliminary Shop Inspection, the contractor shall provide the COR a report, with photo documentation, of the performance of the prototypes. All prototypes shall be available at the Preliminary Shop Inspection for review and testing.

All prototypes shall be corrected in accordance with the review and approval by the COR before being incorporated into the final exhibit.

1. X1.301: a prototype of the Salinity table rotating disks

1. CE-03.01-412: a prototype of the reproduction fishing hut to show concealment of speakers and simulated lighting X1.302: a prototype of concrete panel construction X2.303: a prototype of detail 5, mosquito meter X4.305: a prototype of the manatee rib lift mechanism

3.7.2.3. Exhibit Structures, Cabinetry, and Casework

The contractor shall provide adequate personnel and facilities to fabricate all structures and exhibit elements as required under this task order. The contractor’s project manager shall ensure the safety of staff and the quality of fabricated elements and shall facilitate reviews of work throughout fabrication.

All exhibit structures, cabinetry, and casework shall adhere to the highest safety, environmental, and quality standards set under the law, and in accordance with base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications.

Casework shall be in accordance with task order Attachment A: EVER Flamingo PD2 Exhibit Drawing Package, and with base contract Attachment 3: Exhibit Conservation Guidelines.

3.7.2.4. Case Layouts and Artifact Mounts

The contractor shall design and produce all final case layouts and artifact mounts required, in accordance with task order Attachment A: EVER Flamingo PD2 Exhibit Drawing Package, with base contract Attachment 1: Exhibit Planning, Design, and Fabrication Specifications, and with base contract Attachment 3: Exhibit Conservation Guidelines.

3.7.2.5. Exhibit Graphics

The contractor shall provide fabrication of all two-dimensional exhibit graphics, except GL-01.01-100, GL-01.01-140, GL-01.01-145, and GL-01.01-190, which will be produced and installed by the building general contractor. Graphic source material shall be government-furnished to the fabrication contractor in a digital format. The contractor shall be responsible for the following:

1. Review all government-furnished materials and notify the COR if the materials are inadequate for production.

1. Prepare digital files for specified output.

1. Scan high resolution images as needed.

1. Link image and vector files to graphic layout files.

1. Adjust digital files for color corrections and bleed as needed.

1. Provide creative graphic design services to incorporate government-provided illustrations, artwork, and new photography into graphic layout files for production.

1. Produce two (2) copies of full-sized unlaminated graphic proofs, samples, and layouts for review and approval by the COR prior to the Preliminary Shop Inspection; at the Preliminary Shop Inspection, provide full-sized unlaminated graphic proofs of all revisions requested during review.

1. Provide two (2) material production samples of each type of graphic substrate for review and approval by the COR.

1. Provide final, corrected graphic layouts.

3.7.2.6. Electronic Programs and Equipment

The contractor shall acquire all necessary content, edit, and produce all Electronic Programs specified as EP numbers listed in task order Attachment B: EVER Flamingo PD 2 Content and Specifications. All Electronic Programs (EP) and associated Electronic Equipment (EE) shall be in compliance with the Information and Communication Standards of the Rehabilitation Act (see Section508.gov) and in accordance with base contract Attachment 6: National Park Service Standard Specifications for the Production and Installation of Electronic Programs. Equipment and software components shall be carefully coordinated to ensure an effective presentation. Equipment compatibility relative to the designer’s vision is a critical element.

The contractor shall be responsible for testing of all electronic equipment, and for the successful installation of all electronic programs that are part of the exhibits, including those that are government-provided.

3.7.2.7. Audio Description

Audio description shall include all exhibit elements. Exhibit elements include text, graphics, tactiles, interactives, scenic elements, electronic programs (audio and video), and navigational instruction.

During Fabrication, the contractor shall provide the following:

1. Audio Description Production Plan, including Table of Contents with AD segment titles and submenus congruent with Scenes, Content Groups, and individual exhibit elements;

Audio Description diagram indicating power sources, styles, and locations of AD triggering hardware;

Audio Description draft script based on approved Table of Contents, triggers locations, exhibit drawings, exhibit elements, and production-ready graphics, which shall be available for testing during Installation.

0. Shop Inspections Work in this phase shall include the facilitation of visits by the COR to the contractor’s facility to view and inspect work on all exhibit elements. The contractor shall facilitate two (2) shop inspections by the COR.

7. Preliminary Shop Inspection The contractor shall facilitate review of exhibits at the 60% completion milestone, at a date to be determined in consultation with the COR. The contractor shall provide the following at the Preliminary Shop Inspection:

1. Primary exhibit structures without final finishes.

Custom vitrine for the accessioned objects in Scene 03.

Full-sized, unlaminated graphic proofs of any graphic layouts requiring revision during the previous graphic sample review.

Samples of natural history models in three-dimensional draft as specified in 3.7.2.1. - 2 (Models – non-touchable). The contractor shall select for inspection a variety of models to compose 60% completion. The variety shall include the following and any others at the contractor’s discretion:

1. CE-04.01-416 Life-size manatee CE-04.02-421 Life-size crocodile CE-04.03-429 Life-size tarpon CE-04.04-436 Life-size red mangrove At least two representative bird species At least two other representative fish species At least two representative invertebrate species At least two other representative vegetation species

1. Samples of tactile models in three-dimensional draft as specified in 3.7.2.1. – 3 (Models and Props – touchable). The contractor shall select for inspection a variety of models to compose 60% completion. The variety shall include the following and any others at the contractor’s discretion:

1. CE-04-01.417 manatee snout CE-04.01-419 mangrove CE-04.02-423 crocodile hatchling CE-04.02-424 crocodile jaw CE-04.04-439 shell tool CE-05.02-459, 460, or 461 bird beak (only one) Mock-ups and prototypes listed in 3.7.2.2., above.

7. Final Shop Inspection All exhibit structures, graphics, and content specialties shall be complete and fully operational for the final inspection, at a date to be determined in consultation with the COR. The contractor shall provide the following:

1. To the greatest extent possible, all exhibit units shall be configured in a dimensioned area similar to that into which they shall be installed.

All operations of each Custom Element, Electronic Program, and Electronic Equipment shall be demonstrated to be fully functional in accordance with the design intent and applicable fabrication techniques.

All exhibit units with built-in lighting, electrical, mechanical, and electronic equipment shall be connected to power sources and demonstrated to be fully functional.

Document all shop inspection review comments and provide a shop inspection punch list to the COR. All punch list items identified at the Final Shop Inspection shall be corrected by the contractor prior to shipping exhibits to the installation site.

While at the Final Shop Inspection, conduct the Pre-Installation meeting.

0. Building Prep A separate building prep site visit is required under this task order. The contractor shall verify site conditions during a site visit to be scheduled in consultation with the COR and based on the building construction schedule.

The contractor shall perform the following work:

1. Travel to Everglades National Park.

Verify whether exhibits, as approved for production, require any adjustments ahead of Installation.

Prepare and submit documentation of any changes or updates to the installation site that impact the as-designed exhibits.

0. Installation Exhibit elements shall be delivered to the installation site in as complete a state as possible to minimize the amount of on-site work to be done. Work in this phase shall include installation of all exhibit elements on site, and installation of all audio description equipment. Work is organized into three (3) sub-phases: Primary Installation, Installation Punch list, and Audio Description Installation.

9. Primary Installation Installation shall be scheduled in consultation with the COR, such that it occurs after the installation of the floors and walls. Installation shall be complete no later than the scheduled facility public opening. The contractor shall perform the following work:

1. Crate and ship all exhibit elements to the installation site.

Travel to Everglades National Park with the installation crew.

Install all exhibit elements in accordance with the design intent, the approved shop drawings, and in consultation with the COR.

The contractor shall be responsible for exhibit lighting fixtures and accessories; for completing connections of exhibit lighting and exhibit electronic equipment to existing electrical junctions; for the installation of exhibit lighting on site; and for the final placement and aiming of both building and exhibit lighting fixtures after exhibit elements have been installed.

Clean worksite of debris and dust.

Clean artifact cases, install artifacts, perform all conservation requirements, and seal and secure cases.

Test and verify the audio description draft script against installed exhibits and install audio description triggers.

Conduct a walk-through inspection of completed and installed exhibits and provide operational training.

Supply a draft Maintenance Manual.

Provide the park with a maintenance kit containing specialized keys, tools, and maintenance supplies.

Photograph the completed exhibit. Photographs are used as a record in the final Maintenance Manual, as well as for NPS and contractor portfolios of completed work; therefore, photographs shall be production or print quality.

9. Installation Punch List To the greatest extent possible, the contractor shall complete punch list items while on site for the Primary Installation. If punch list items cannot be completed during Primary Installation, an additional trip to the installation site shall be required.

Prepare and submit an installation punch list to the COR.

After installation and prior to acceptance, if deficiencies or corrections are noticed in the exhibits, the contractor shall be required to return to Everglades National Park installation site and complete or correct punch list items at no cost to the government.

9. Audio Description Installation Initial testing of the audio description script and placement of the audio description triggers shall occur during Primary Installation. The contractor shall provide the following work after Primary Installation:

1. Provide audio description script revisions based on draft script review during Installation. Multiple submissions may be required until approved by the COR.

Convert final script to text format and remove any special characters.

Input final, approved script into audio description Spreadsheets 1, 2, and 3. Spreadsheet samples shall be provided by the COR.

Following COR verification, download the app and perform testing.

Travel to EVER installation site.

Install, test, and demonstrate the audio description content and system to be fully functional. Hardware, software, listening equipment, and accessories in accordance with base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Chapter 31, Audio Description and base contract Attachment 13, Descriptive Exhibit Tour Installation and Equipment Guide.

0. Closeout Work in this phase shall include the preparation and organization of all final exhibit materials and documentation.

The contractor shall perform the following work:

10. Maintenance Manual Prepare Maintenance Manuals, including the following:

1. Task order information.

Product list and catalog cuts.

Warranties.

Color and finish samples.

As-built lighting plan.

As-built exhibit plan and drawings.

Final Graphic Layout files, including all revisions and corrections made during production.

Instructions for maintenance (cleaning, repair, and handling) of exhibits Instructions for operation (access, and electrical and mechanical instructions) of exhibits.

High-resolution scans of artwork and photography produced for the exhibit.

Production-quality photography of installed exhibits.

10. AV Operations and Manual Prepare an Audiovisual Operations and Maintenance Manual, including the following:

1. Systems block diagrams.

Systems overview descriptions.

Instructions for operation (access, system startup, shutdown, and seasonal programming procedures; system adjustments; troubleshooting guide).

Instructions for maintenance (intervals for maintenance, service contract).

As-built wiring diagrams.

Final program files, including all revisions and corrections made during production, with AV completion report for each program.

Manufacturer manuals and warranties.

Audio Description manual as part of the AV Operations Manual, to include:

1. AD trigger placements within exhibits;

Maintenance…