Description of Amendment_0004.docx

Solicitation Number 140P1121R0001 Amendment 0004

THEREFORE:

The following additional questions were received by the date and time specified in the solicitation. The government response is provided below each question.

1. Question:

General question. When the contract documents don’t agree (Task Order, Bid form and Design Drawings), which takes precedence? In what order?

Government Response:

Listed in order of precedence: Design Drawings, Task Order, Cost Estimate Form

2. Question:

Bid Form, Project Management section. This section says “Total Project Management” but there are entries for Project Management in the “Installation Labor & Materials” section (2 entries) and the “Close Out” section. Should we split the costs of project management between these (3) entries to avoid duplication? Based on this response, what value would we enter into the top section of the bid form for Project Management given that a portion of the total is included in the Installation and Close-Out section totals?

Government Response:

Offerors shall focus on the top section (summary) of the Cost Estimate Form. The cost breakdown below reflects how the government estimated the project, but the offeror is not required to use the same cost breakdown structure to reach their final bid amounts. As long as there is an entry for the categories of costs as shown in the top section/summary, the bid can be evaluated.

3. Question:

Bid Form, Samples/Mock-ups/Prototypes section. The bid form does not include the samples listed in the Sample Task Order, para. 3.7.2.1 – 1, 2 & 5.e; 3.8.1 – 4 & 5; 4.2 – 5 & 6 and 4.4.B, C & E. Should we add these samples to the bid form or exclude them from pricing?

Government Response:

Add/Include the samples/mock ups/prototypes in the Sample Task Order bid pricing.

4. Question:

Bid Form, Samples/Mock-ups/Prototypes section. The bid form has an entry for (3) mock-ups. This aligns with para. 3.7.2.2-1 in the Task Order but the Task Order also includes (3) mock-ups for the map model in para. 3.7.2.1.5.d (page 11 of 29). Should we add the map model mock-ups to the bid form or exclude it from pricing?

Government Response:

Add/Include all samples/mock ups/prototypes, including maps, in the Sample Task Order bid pricing.

5. Question:

Bid Form, Samples/Mock-ups/Prototypes section. The bid form does not list any prototypes in the section but Task Order para. 3.7.2.2.2.a-e, pages 14 and 15, lists (5). Should we add these to the bid form or exclude them from pricing?

Government Response:

Add/Include all prototypes in the Sample Task Order bid pricing.

6. Question:

Bid form, Conservation section. This section is labeled as an “allowance” for artifact/prop mounting. Do you want to provide a numerical value for this, a set number of artifact/props, or should we base the allowance on the Accessioned Objects listed in the bid documents?

Government Response:

Base the allowance on the Accessioned Objects Schedule, which is part of Attachment B_EVER-Flamingo_PD2 Content and Specifications.

7. Question:

Bid Form, Travel Materials section. The bid form has travel listed in two categories - post-award meeting and installation. In contrast, para. 2.5 in the Sample Task Order breaks down travel into additional categories. Would you like us to combine the task order categories per the bid form or exclude the additional travel listed in the Task Order document from the bid form?

Government Response:

Include all travel in the Cost Estimate Form

8. Question:

Bid Form, Installation Labor and Materials section. What scope is included in the last (4) entries in this section regarding post-award labor? This effort does not seem to be described in the Task Order document.

Government Response:

Include all travel and labor in the summary section of the Cost Estimate Form. Labor during post-award includes hours worked for 3-day meeting for 2 people.

9. Question:

Design drawings, page X1.200. There is a note at the bottom calling out PT-01 for the ceiling. Is painting the ceiling in the exhibit fabricator’s scope? If yes, what the square footage of the area?

Government Response:

Painting the ceiling is not in the exhibit fabricator’s scope.

10. Question:

Design drawings, Scene 1. Will the Trespa panels be shipped to the exhibit fabricator for printing?

Trespa is a Chemically resistant Laboratory grade countertop. Yes, assume the panels will be shipped to the Fabricator for printing.

11. Question:

What are the requirements for graphic mock-ups, prototypes and samples (i.e. sizes, quantities – each and total)?

Government Response:

Graphic mock-ups: Refer to section 3.7.2.5 of the Sample Task Order. Two (2) material samples of each at full size.

Prototypes: Refer to Section 3.7.2.2 of the Sample Task Order for requirements on Mock-ups and Prototypes. One (1) sample of each required mock-up or prototype is required.

12. Question:

Will all final production ready art files be provided, or will the creation of the production files be the responsibility of the fabricator?

Government Response:

All production-ready graphic files will be government provided.

13. Question:

Are there any original custom illustrations required?

Government Response:

All custom illustrations and new photography will be government-provided.

14. Question:

If provided, will the files be production/print ready? Including bleed, cropmarks and cut paths?

Government Response:

Production-ready graphic files are provided by the government. However, the fabricator’s Graphic Shop shall confirm all final formats are correct prior to printing.

15. Question:

If provided, will all edits be complete, or will the Fabricator be expected to do any or all final edits?

Government Response:

Production-ready graphic files are provided by the government. The fabricator may be required to make minor edits after graphic proof review.

16. Question:

Will fonts be provided with the files or is it the Fabricators responsibility to purchase all necessary fonts?

Government Response:

Fonts are provided with the production ready files

17. Question:

Will all fonts be converted to outline and linked, not embedded?

No.

18. Question:

Will any photo retouching or compositing be required? If so, what percentage of the photos will requireretouching? What type of retouching – minor/medium spotting or major reconstruction / compositing?

Government Response:

No.

19. Question:

Is a content proof set required from Production Ready Art?

Government Response:

Refer to Section 3.7.2.5 for graphic proof requirements – two (2) sets of unlaminated, full-sized graphic proofs.

20. Question:

In what format should the proof set be provided? PDF or Hard Print

Government Response:

Two (2) material (hard copy), full-size, unlaminated graphic proofs for review.

21. Question:

Close out: Are final print/production files required to be included in the close out package? If so, what is your preferred method of storage?

Government Response:

Yes, final production files are required as part of the close-out package as raw, digital files. Refer to Section 3.11.

22. Question:

Is there a preferred vendor for Trespa panel production?

Government Response:

No.

23. Question:

Would Trespa panels be acceptable for all HPL graphic needs?

Government Response:

HPL may offer a preferred value engineering solution to reduce cost and would be acceptable.

24. Question:

Who is responsible for bringing Mural walls to a level 5 finish?

The General Contractor is responsible for the walls. It is not in the exhibit fabricator’s scope to provide finish for the walls.