SJU RFO Instructions to Offerers_FINAL 6-1-20.pdf

RFO NO. 697DCK-20-R-00293

Eastern Service Area - Boston Acquisition Office

US Department of Transportation

Federal Aviation Administration

June 1, 2020

1200 District Ave Park

Burlington, Massachusetts 01803

REQUEST FOR OFFER

TOWER REPLACEMENT AND ROAD REPAIRS

SAN JUAN TOWER DOPPLER WEATHER RADAR

(SJU TDWR)

PUNTA SALINAS, PUERTO RICO

RFO NO. 697DCK-20-R-00293

INTRODUCTION:

The purpose of this Request for Offer (RFO) is to request specific information necessary for the FAA to evaluate and select most qualified responsive contractors, which meet the FAA’s minimum qualification requirements for this project, of Satisfactory (minimum weighted score of

2.0 or higher for each evaluation criteria 2-4, per chart provided below, at the bottom of Part II), to replace the San Juan Tower Doppler Weather Radar (TDWR) steel tower structure, repair the existing access road to site and refurbish the equipment shelter building, based on the criteria listed herein. The project is located inside the Punta Salinas Air Guard Station (200 Carr.

165, Toa Baja, PR 00949).

SCOPE OF WORK:

The Federal Aviation Administration (FAA), Eastern Service Area – Boston Acquisition Office is seeking qualified vendors to replace the San Juan Tower Doppler Weather Radar tower structure, repair the site access road and refurbish the equipment shelter.

The project consists of the demolition of the existing TDWR tower structure and its foundation.

Construction of a new foundation, installation of a new TDWR tower structure, repair of approximately 720 lineal feet of road, and refurbishment of the small shelter building housing the FAA equipment that services the TDWR.

The FAA total duration project is 409 calendar days. The site access road is expected to be repaired prior to the TDWR replacement. The road is in a bad condition and will prevent heavy equipment to enter the site for the tower replacement work. The contractor shall properly phase his work to allow the road repairs to occur in a timely manner, so that the TDWR antenna outage can begin by 1/15/2021 and finish by 08/01/2021. The TDWR Radome and Antenna will be salvaged and reused on this project. The FAA will be in charge of the removal of the Radome and Antenna. The contractor will provide the necessary equipment to assist the FAA during the removal and re-installation of this equipment.

The estimated price range of the construction project will be between $4,000.000.00 and

$7,000.000.00. This RFO is set aside 100% for Small Business Concerns. The North American Industry Classification System (NAICS) code is 236220, Commercial and Institutional building construction and/or 237130 - Power and Communication Line and Related Structures Construction.

I. EVALUATION CRITERIA:

Responses to this RFO will be evaluated on four (4) main criteria, which are listed below in descending order of importance. Offerors that receive a FAIL on the first criteria will not be considered any further and as such will not be considered for award. Offerors that receive a PASS will be considered further under criteria 2 – 4. Any offeror receiving a score less than 2 points in any of the criteria 2 – 4 and an overall rating less than Satisfactory will not be considered for award.

Additional weight may be given for any firm that has successfully completed an FAA Construction Project, as outlined in the rating descriptions below.

1. Financial Resources – Offerors must as a minimum show that they have the financial capability and resources necessary to sustain a project of this scope and duration.

• Provide current financial statements for the past three (3) years, also showing your

Current Ratio, Cash Ratios, and Debt to Equity Ratios for these same three (3) years.

• Provide name of bonding company, agent’s name, address, and telephone number.

• Provide bonding capacity, available amounts and amounts currently expended.

• Length of time with bonding company.

• Bond rates charged by surety.

• List of additional sureties used over the past five (5) years either on a regular or intermittent basis.

• State and describe current financial resources that give your firm the ability to sustain all contract activities for a period not less than 60 days, including licenses, permits, insurance, bonding, mobilization, equipment, labor, and material costs.

• Describe any ability to obtain additional financial resources.

• Disclose any unpaid judgments in excess of $1 million.

• Disclose any disputed or unadjudicated claims in excess of $5 million.

Company Resources will be evaluated on a pass/fail basis. Only those contractors who are determined to be financially responsible will be further evaluated.

2. Prime Contractor Past Performance and Experience – This factor includes, but is not limited to the following for the prime or general contractor. Information utilized will be obtained from the references listed in the proposal, other sources known to the FAA, consumer protection organizations, and others who may have useful and relevant information.

The offeror must provide documentation showing general understanding of the project and construction experience with either the FAA, U.S. Government, agencies of state and local government, airport owners, or commercial business enterprise.

The offeror’s past performance and experience must be in the capacity of a prime or general contractor. As a minimum, the offeror must have successfully completed five (5) construction projects similar in size and complexity to this project (i.e., FAA facilities, other U.S Government agencies, agencies of state and local government, airport owners, or commercial business enterprise) within the past 10 years. As a minimum, the offeror’s experience must include utilization of major subcontractors experienced in projects of similar size and complexity to their respective disciplines on this project. Performance information may be used for both responsibility determinations and as an evaluation factor against which offeror’s relative rankings will be compared to assure best value to the FAA. The submittal must:

A. Identify the type of construction work your company performs. Include any special qualifications of your firm that would be a particular benefit to the FAA construction project. List the percentage and categories of work normally performed with your own employees, demonstrating the ability to self-perform a minimum of 15% of the total amount of actual onsite labor to be performed under this contract with own workforce. Offeror should state whether or not they can meet this requirement and if not, must provide percentage to be performed with their own organization.

Evaluation criteria includes:

• Experience performing work on FAA TDWR construction/installation projects, FAA Air Traffic Facilities, other U.S. Government agencies, state agencies, local government, airport, Radar/Antenna tower construction projects, telecommunications infrastructure, Site Work and Electrical Installations.

• Demonstration of the quality of experience as a prime or general contractor.

• Quality of experience in structural, site work, electrical and mechanical installations.

B. Provide the names of subcontractors to be used for the tower construction, steel fabrication, and road repairs. The subcontractors submitted shall be those the offeror intends to utilize on this project and summarize their qualifications to do the work, and provide a listing of projects you have successfully completed utilizing them in the past. The subcontractors selected shall be qualified to perform the work as stated in the drawings and specifications for the project.

C. Provide references for the five (5) highest dollar projects your company has completed within the past ten (10) years. Include the following for all projects:

• Title and location of project.

• Name, address, phone number, and email address of the Owner, Project Manager, and Contracting Officer/Manager of the project.

• Total contract value.

• Performance period including the originally estimated and actual completion dates.

• Percentage and description of work completed by your firm as the prime contractor.

• Brief description of problems encountered and corrective actions taken, if applicable.

D. Provide a detailed listing of at least five (5), most applicable projects of similar scope and complexity that your firm has completed as a GC/Prime Contractor in the past ten (10) years exceeding $4 million. Information must include:

• Title and location of project.

• Name, address, and phone number of the Owner, Project Manager, and

Contracting Officer/Manager of the project.

• Brief description of type and extent of work provided for each project.

• Total contract value.

E. Provide a completed survey form, in accordance with the attached “Past

Performance Survey - Questionnaire”.

3. Project Management & Control – Offerors must demonstrate quality/timeliness of performance relative to the size and complexity of the procurement under consideration as well as business practices. Offerors must demonstrate effectiveness of project management by illustrating ability to schedule work, organize and coordinate various trades, work with subcontractors, and anticipate potential construction difficulties.

Information utilized will be obtained from the references listed in the proposal, other sources known to the FAA, consumer protection organizations, and others who may have useful and relevant information.

• Offeror must provide a narrative of corporate priority on the proposed work and the firm’s ability to complete the work within the required performance time.

• Offeror must submit a preliminary project schedule as part of their bid that shows their approach to execute the critical activities of this project.

• Exhibit ability to solve problems encountered and take corrective action.

• Show maintenance of good customer relations throughout past projects.

• Illustrate reasonableness in negotiating contract changes.

• Demonstrate timeliness of payment to subcontractors and suppliers.

• Provide labor and safety compliance record.

• Show quality and timeliness of work in completed construction projects similar in size and complexity to this project.

• Provide thorough description of corporate Quality Control Program or policy, especially as it relates subcontractors.

4. Key Personnel – This factor will consider the following elements of management and field staffing experience, capability, and degree of success. At a minimum, the prime contractors key personnel for the project must include the following:

1) Project Manager must be employed by the offeror (prime/general contractor) and have a minimum of a minimum of 10 years of experience as a construction project manager, or a degree in Construction Management, Civil Engineering, Architecture, or other technical degree with 5 years of experience in projects similar in size and complexity.

2) Project Superintendent must be employed by the offeror (prime/general contractor) and have a minimum of ten (10) years of experience with the general contractor as the superintendent overseeing daily activities and coordinating subcontractors for projects similar in size and complexity

3) Quality Control (QC) Manager Quality Control (QC) Manager with a minimum of eight (8) years of experience as a superintendent, inspector, QC manager, project manager, project engineer or construction manager on similar size and type construction contracts that include the major trades that are part of this requirement. The QC Manager is required to be on site at all times and his duties can be combined with those of the Superintendent if the individual complies with the qualifications to perform both roles. The QC manager must be employed by the offeror (prime/general contractor). The QC manager will be responsible for implementing the QC plan.

Rating will be based on the least qualified person that is submitted for each position. At a minimum, the offeror (prime/General Contractor) must demonstrate the ability to perform at least 15% of the work by its own workforce.

II. DETERMINATION OF RATINGS (Criteria 2-4)

Criteria 2 - Past Performance & Experience (40%)

Outstanding - reflects the Offeror past performance and experience exceeded the contractual requirements and the projects were completed with very few minor problems. The Offeror demonstrated on-time completion for a vast majority of its FAA and/or other complex projects within the past 10 years. References on the past five highest dollar projects within the past 10 years have provided an exceptional recommendation. The Offeror demonstrates the ability to self-perform more than 15% of the total amount of actual work to be performed under this contract with his own workforce. The Offeror received extremely positive Past Performance Survey reviews on the vast majority of projects of similar complexity to the SJU TDWR project within the past 10 years and there were no unsatisfactory reviews. The Offeror demonstrates outstanding experience on FAA Tower Doppler Weather Radar Tower construction, site work and electrical systems similar in size and complexity to those included in this project in the past 10 years. Offeror references indicate outstanding recent experience on projects of similar scope, size and complexity to the project SJU TDWR.

Satisfactory - reflects the Offeror met contractual requirements and demonstrates satisfactory performance on projects of similar magnitude and complexity to this project. The Offeror past performance projects were completed with few minor problems. The Offeror demonstrated on-time completion for the significant majority of its FAA and/or other complex projects within the past 10 years. The Offeror references on the past five highest dollar projects within the past ten years have provided a very good recommendation. The Offeror demonstrates the ability to self-perform at approximately 15% of the total amount of actual work to be performed under this contract with his own workforce. The Offeror received mostly positive Past Performance Survey reviews on the majority of projects of similar complexity to the SJU TDWR Project within the past 10 years and there were no unsatisfactory reviews. The Offeror demonstrated satisfactory experience on Radar or Antenna Tower erection and construction, site work and electrical systems, and recent satisfactory experience on projects of similar size, and complexity in the past 10 years. Offeror references indicate recent satisfactory experience in projects of similar scope, size and complexity to the SJU TDWR.

Marginal- the Offeror past performance met contractual requirements. Performance was accomplished with numerous problems. The Offeror demonstrated on-time completion for a majority (more than half) of its FAA and/or other complex projects within the past 10 years.

References on the past five highest dollar projects within the past ten years have provided a marginal recommendation. The Offeror demonstrates the ability to self- perform approximately 10% of the total amount of actual work to be performed under this contract with his own workforce. The Offeror received inconsistent Past Performance Survey reviews on projects within the past 10 years. The Offeror demonstrates limited recent experience on Radar and/or Antenna tower erection and construction, site work and electrical, and marginal relevant experience systems similar in size and complexity to the ones included in this projects. Offeror references indicated marginal experience in recent projects of similar scope, size and complexity to the SJU TDWR.

Unsatisfactory - The Offeror past performance did not meet contractual requirements.

Performance was accomplished with serious problem(s). The Offeror did not demonstrate on-time completion for the majority (more than half) of their FAA and/or other complex projects within the past 10 years. References on the past five highest dollar projects within the past ten years have provided an unsatisfactory recommendation. The Offeror demonstrates the ability to self-perform less than 10% of the total amount of actual work to be performed under this contract with his own workforce. The Offeror received inconsistent reviews on projects within the past 10 years and at least one unsatisfactory review. The Offeror does not demonstrate relative general experience on Radar and/or Antenna tower erection and construction, site work and electrical, and did not demonstrate recent experience in projects of similar scope, size and complexity to this project. Offeror did not demonstrate recent experience in projects of similar scope, size and complexity to the SJU TDWR.

Criteria 3 - Project Management & Controls (35%)

Outstanding - reflects the Offeror demonstrated superior quality and timeliness of performance on all FAA projects of similar size and complexity within the last 10 years. The offeror demonstrates superior business methodology for project scheduling, delay recover schedule, scheduling software, and on time project completion for FAA construction projects similar in size and complexity in the last 10 years. The offeror also demonstrates superior effectiveness of project management by illustrating ability to schedule work, organize and coordinate various trades, work with subcontractors, and anticipates/resolves construction difficulties. In addition all construction change orders and claims were settled between the parties within the performance time of the contract.

Satisfactory - reflects the Offeror demonstrates good quality and timeliness performance on at least five (5) projects of similar scope and complexity within the last 10 years. The Offeror demonstrates very good business methodology for project scheduling, delay recover schedule, scheduling software and no critical delays for complex construction projects similar in size and complexity in the last 10 years. The Offeror also demonstrates very good project management by illustrating ability to schedule work, organize and coordinate various trades, work with subcontractors, and anticipates/resolves construction difficulties. In addition, most construction change orders and claims were settled between the parties within the performance time of the contract.

Marginal- reflects the Offeror demonstrates marginal quality and timeliness of performance on at least three (3) projects of similar size and complexity in the past 10 years. The offeror demonstrates marginal business methodology for project scheduling, delay recover schedule, and scheduling software. Shows critical or excusable delays for complex construction projects in the last 5 years. The offeror also demonstrates marginal project management by illustrating ability to schedule work, organize and coordinate various trades, work with subcontractors, and anticipates/resolves construction difficulties. In addition, a substantial number of construction change orders and claims were not settled prior to the completion of the project.

Unsatisfactory - reflects the Offeror does not demonstrate quality and timeliness of performance on at least three (3) projects of similar size and complexity within the last 10 years. The Offeror does not demonstrate a satisfactory business methodology for project scheduling, delay recover schedule, scheduling software and shows significant critical and/or non-excusable delays for complex projects and the last 5 years. The Offeror also does not demonstrate effective project management by illustrating ability to schedule work, organize and coordinate various trades, work with subcontractors, and anticipates/resolves construction difficulties. Settlement of construction change orders and claims was not reached between the parties.

Criteria 4 - Key Personnel (25%)

Outstanding - reflects the Offeror exceeds the personnel requirements set forth in the RFO and demonstrates an outstanding and extremely experienced, capable, and efficient work force.

Project Manager is in-house and has a minimum of 10 years of experience as a construction project manager on FAA projects, or a degree in Construction Management, Civil Engineering, Architecture, or other technical degree with 5 years of experience managing FAA projects similar in size and complexity. Project Superintendent is in-house and has a minimum of 10 years of experience with the general contractor as a project superintendent supervising daily activities and coordinating subcontractors for FAA construction projects similar in size and complexity. QC manager is employed by the general contractor and has a minimum of 8 years of experience as a QC manager, superintendent, inspector, project manager, project engineer or construction manager on FAA construction projects similar in size and complexity.

Satisfactory - reflects the Offeror meets the personnel requirements set forth in the RFO.

Project Manager is in-house and has a minimum of 10 years of experience as a construction project manager, or a degree in Construction Management, Civil Engineering, Architecture, or other technical degree with 5 years of experience managing projects similar in size and complexity. Project Superintendent is in-house and has a minimum of 10 years of experience with the general contractor as a project superintendent supervising daily activities and coordinating subcontractors for construction projects similar in size and complexity. QC manager is employed by the general contractor and has a minimum of 8 years of experience as a QC manager, superintendent, inspector, project manager, project engineer or construction manager on construction projects similar in size and complexity.

Marginal- reflects the Offeror key personnel marginally meets the RFO requirements.

Project Manager is not in-house, but has a minimum of 10 years of experience as a construction project manager, or a degree in Construction Management, Civil Engineering, Architecture, or other technical degree with 5 years of experience managing projects similar in size and complexity. Project Superintendent is in-house and has a minimum of 10 years of experience with the general contractor or other contractors coordinating subcontractors on construction projects similar in size and complexity. QC manager is employed by the general contractor and has minimum 5 years of experience as a superintendent, inspector, project manager, project engineer or construction manager on construction projects similar in size and complexity.

Unsatisfactory – the offeror does not meet the minimum key personnel requirements from the RFO. Project Manager is not in-house, and/or does not have a minimum 10 years of experience as a construction project manager, or a degree in Construction Management, Civil Engineering, Architecture, or other technical degree with 5 years of experience managing projects similar in size and complexity. Project Superintendent is not in-house and/or does not have the minimum of 10 years of experience with coordinating subcontractors on construction projects similar in size and complexity. QC manager is not employed by the general contractor and/or does not have a minimum of 5 years of experience as a superintendent, inspector, project manager, and project engineer or construction manager on construction projects similar in size and complexity.

The Offeror score total will equate to the following final non-price ratings:

Rating Score Outstanding 3.0 Satisfactory 2.0-2.99 Marginal 1.0- 1.99 Unsatisfactory 0-0.99

The score for each Evaluation Factor will be multiplied by the weighted percentage (listed above) to determine the weighted score for each non-priced factor. The total weighted score for each non-priced factor will then be added to determine the final overall non-price rating.

Resultant contract award will be based on Best Value to the FAA. Non-price factors will be rated as Outstanding, Satisfactory, Marginal, or Unsatisfactory, taking in consideration the criteria listed above, and will be assigned a score based upon their weighted percentages and in accordance with the formula set forth above. Best Value will be determined based upon an evaluation of the Offeror's price (assuming such price is deemed fair and reasonable) in conjunction with the final Rating for the non-priced factors. While Offeror's price proposal is important, it may not be the final determining factor, and as such the FAA may award any resultant contract to an offeror that has not offered the lowest price.

III. SUBMITTAL DOCUMENTATION:

The information provided in response to this RFO should be accurate and complete. The FAA will consider offeror’s submittals to be complete. The FAA will not conduct extensive investigations to resolve any errors or omissions contained in submittals.

Your submittals must provide documentation to substantiate any statement of fact.

Documentation includes, but is not limited to, formal resumes, licenses, financial statements, work plans, experience, references, etc. Mere statements of compliance are not acceptable.

Communications with offerors may be conducted orally, or in writing, during the solicitation process if the FAA deems that communication is necessary. The FAA may conduct written or oral communications with any and/or all offerors. Note that in order to be considered for an award, an offeror must submit a response to this RFO.

The FAA may evaluate additional past performance information as available under the Contractor Performance Assessment Reporting System (CPARS), Past Performance Information Retrieval System (PPIRS), or any other means available to obtain relevant past performance ratings. Any CPARS/PPIRS performance information evaluated would be considered in conjunction with your past performance survey submittals as required in this RFO. CPARS/PPIRS reporting is required on all construction contracts that exceed $10,000,000.00, however contracts under this threshold can utilize the CPARS/PPIRS at the discretion of the Contracting Officer. As such, any subsequent contract reward resulting from this RFO, will see the awarded contractor’s performance reported in accordance with FAA AMS Clause #3.10.1-26.

Complete proposals forwarded must address all evaluation criteria and must be submitted electronically, via either three (3) USB Drives (this is the preferred method) mailed to me at the address below, or you may submit it to me by another electronic means such as Dropbox, etc.

However, the onus will be on the submitter that all files submitted are receivable and can be opened/read. Any proposals and/or files received that cannot be opened will be considered as not received at all. Your proposal must exceed 150 single-sided pages. The title page must identify at a minimum the company name, Solicitation/RFO #, your point of contact name, phone number, email address, DUNS #, and business size in accordance with the applicable NAICS code. Also, each proposal shall be well organized and have a table of contents. The cover/title page, table of contents, financial documentation, Business Declaration Form, or past performance surveys will not count against the maximum number of pages. Each page after the table of contents shall have a page number. Any proposal that does not comply with these requirements may be excluded from evaluation. The RFO package must also include a completed Business Declaration Form, as well as a completed Past Performance Survey Questionnaire (minimum of 5 completed questionnaires will be required), per attachments listed in Section J of the Solicitation/RFO.

Submittals forwarded must address all evaluation criteria and responses must be typewritten, and all questions must be answered to be considered responsive. If a question is not applicable, the Offeror should indicate “N/A.”

All submittals must be received no later than 2:00 p.m. Eastern Time, on 6/29/20. Submittals received after this date will not be considered. You may mail three (3) USB Drives to the address below, or transmit your complete and reviewable electronic submission to me at Robert.higgins@faa75.gov:

Mr. Robert Higgins

Federal Aviation Administration New England Regional Office

AAQ-550

9 Mildred St

Salem, NH 03079

The main point of contact is Robert Higgins, Contracting Officer, 781-238-7670. All electronic communications and questions should be sent via e-mail to robert.higgins@faa.gov.

mailto:Robert.higgins@faa75.gov:

https://my.faa.gov/user/search.html?q=AAQ-510 mailto:robert.higgins@faa.gov