RFQ 452217.pdf

RFQ 452217

Effective Date: November 12, 2024 Page 1 of 4 AMS-Template-003 Rev. 3.1

Procurement & Property Management Division

Building 902B P.O. Box 5000

Upton, NY 11973-5000 Phone 631.344.5742 sjohnston@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 1/24/2025

REQUEST FOR QUOTE NUMBER 452217

DESCRIPTION: Water Cooler Cleaning Services RFQ Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Stephen Johnston Telephone No.: 631.344.5742 Email: sjohnston@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Period of Performance: 4/25/25 – 4/24/26

BSA is requesting (4) additional option years that are exercisable in one (1) year increments at the unilateral discretion of BSA. The options, if exercised, will be executed by written Change Order at unit pricing agreed to at time of Award.

If all option years are exercised, period of performance would end 2030.

Questions Due Date: COB 1/31/2025 Quote Due Date & Time: COB 2/12/2025

Contract Type: Fixed Price Payment Terms: NET 10 SB / NET 30 LB

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Water Cooler Cleaning Services as outlined in the Draft Purchase Order/Contract (Enclosure A).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 561720. The stated size standard is $22 Million. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

http://www.sam.gov/

Effective Date: November 12, 2024 Page 2 of 4 AMS-Template-003 Rev. 3.1

This procurement

• is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order/Contract (Enclosure A).

• Contractor Qualification Criteria To be considered for award, Offerors must execute the Contractor Qualification Criteria Form (Enclosure F). This form must be submitted with your offer, or you will be considered non-responsive.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price, including options, will be evaluated to determine lowest price.

The resultant Award shall be subject to the Terms and Conditions of Enclosure A.

An Offeror that takes exceptions to BSA Terms and Conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for Award if it is in BSA’s best interest to do so. BSA will only accept email submissions of formal Quotations.

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to the Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long

Effective Date: November 12, 2024 Page 3 of 4 AMS-Template-003 Rev. 3.1

Island, New York (freight included) including any import duties, customs, and associated costs, if applicable.

5.2 System for Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.

When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org

* Foreign vendors are not required to be registered in SAM, but must fill out the AMS-Form-050, Annual Representations & Certifications (Enclosure B).

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a Purchase Order/Contract can be placed. The attached AMS- Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful offeror will be asked to complete AMS-Form- 050 (Enclosure B) if it is not already on file.

https://www.aptac-us.org/

Effective Date: November 12, 2024 Page 4 of 4 AMS-Template-003 Rev. 3.1

6.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure D.

• W-9 Form, Enclosure E.

Enclosures: A. Draft Purchase Order B. Annual Representations & Certifications C. Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. Qualification Criteria