Attachment A - Statement of Work.pdf
PDF 2 MB Posted
- Attached to
- Professional Water Cooler Cleaning Services
- Solicitation number
- SJ452217
- Issued by
-
Department of Energy Office of Science
About this file
This is a Statement of Work (SOW) for Basic Ordering Agreement (BOA) 452217 issued by Brookhaven Science Associates/Brookhaven National Laboratory for water cooler cleaning services. The SOW outlines requirements for routine cleaning, sanitizing, inspection and maintenance of both bottled and plumbed-in water coolers at various BNL facilities, with a contract period of one year plus four optional renewal years. The QA category is designated as A3.
The contractor must clean and sanitize water cooler units every 6 months, including internal reservoirs, drip trays, dispensers, and external surfaces using non-toxic cleaning agents. Additional requirements include inspecting units for operational issues, replacing filters as needed, maintaining detailed service records, and submitting monthly reports. The contractor must respond to maintenance requests within 3 business days and services are to be performed Monday through Friday, 8:30 AM to 4:00 PM. Key quality controls include laboratory staff inspection rights, water quality testing, and mandatory contractor compliance with safety protocols including PPE use and completion of Guest Site Orientation training. The contract requires ISO 9001 quality management system certification.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Statement of Work PPM-SOW-001 2
1. Scope
This Statement Of Work (SOW) outlines the requirements for the routine cleaning, sanitizing, inspection and maintenance of water coolers at various facilities at Brookhaven National Laboratory (BNL). It covers both bottled and plumbed-in water coolers. The period of performance for this contract shall be one (1) year with the option for renewal of four (4) additional option years.
See Attachment 1 for the list of items covered by this SOW. This document outlines the contractor's responsibilities and obligations necessary for completing the requirements set forth herein.
2. Definitions/ Acronyms
BNL Brookhaven National Laboratory
BSA Brookhaven Science Associates
CFR Code of Federal Regulations
CoA Certificate of Analysis
DOE Department of Energy
ESH Environment, Safety, and Health
PPE Personal Protective Equipment
PPM Procurement and Property Management
QA Quality Assurance
SA Subject Area
SBMS Standards Based Management System
SOW Statement of Work
UOM Unit of Measure
3. Applicable Documents
In the event of a conflict between the Contract and the SOW, the contractor shall immediately notify the BSA Contractual Representative who shall in each instance determine which document takes precedence and advise the contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the contractor's responsibility to ensure full compliance with all requirements.
The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:
Document Number Document Title
10 CFR 851 Worker Safety and Health Program
49 CFR 100-199 Hazardous Materials Transportation Guides
49 CFR 300-399 Federal Motor Carrier Safety Administration Regulations
BNL QA-101 Supplier Quality Assurance Requirements
Brookhaven National Laboratory Revision 1 01 January 2024
Statement of Work PPM-SOW-001 3
OSHA 29 CFR 1910 General Industry Standards
4. Requirements
In accordance with the applicable standards, referenced documents, and instructions as defined in this
SOW, the contractor shall be responsible for cleaning, sanitizing, inspecting, testing and maintaining the designated items as required.
Notification for cleaning by BSA can take place at any time. The contractor shall track the cleaning of each machine and record the date on the machine where it can be easily verified by staff.
4.1 Water Cooler Cleaning
4.1.1 Cleaning and Sanitation
• Clean and sanitize water cooler units, including the internal water reservoirs, drip trays, dispensers, and external surfaces at least once every 6 months per cooler.
• Use non-toxic cleaning agents and sanitizers that comply with health and environmental regulations.
• Perform thorough rinsing after sanitizing to remove any residual cleaning agents.
4.1.2 Cleaning and Maintenance
• Inspect each unit for any operational issues, such as leaks, unusual noises, or temperature irregularities.
• Replace water filters, if applicable, according to manufacturer recommendations or laboratory guidelines.
• Document and report any damage or need for repair.
4.1.3 Frequency of Cleaning
• Routine Cleaning: Every 6 months, as per 4.1.1
• As-Needed Service: Additional cleaning or maintenance may be requested based on water quality testing results or identified health concerns.
• The required delivery time shall be as stated on the individual Purchase Order.
4.2 Performance Standards
• Cleaning and maintenance procedures must follow relevant health and safety standards, such as OSHA, EPA, CDC guidelines, as well as applicable environmental regulations and laboratory policies on chemical usage.
• The supplier shall maintain a record of all cleaning and sanitization activities, including date, time, location, and personnel who performed the work.
Brookhaven National Laboratory Revision 1 01 January 2024
File details come from the government source that posted it. Updated .