Shelterd_BID_-_Subcontractor_Summary_Spreadsheet_.xlsx

This is a Subcontractor Summary Worksheet instruction document issued by the City of St. Petersburg, Florida, for use in competitive bidding processes. The worksheet serves as a mandatory submission requirement for all bids and establishes guidelines for prime contractors' use of subcontractors on city projects. For the Shelter Bid project referenced in this document, subcontractors may constitute up to 80 percent of the total contract work. Prime contractors must provide complete information for all intended subcontractors, including company name, business address, contact information, trade classifications, and subcontract amounts. The document specifies that subcontractors cannot be changed or substituted after contract award and the pre-construction meeting, except under seven specific circumstances: subcontractor failure to execute a written contract at the specified price, lack of appropriate licensing, bankruptcy or insolvency, ineligibility to perform work, failure to perform the subcontract, substantially unsatisfactory work not in accordance with plans and specifications, or substantial delays or disruption to project progress. Requests for any subcontractor substitutions must be submitted in writing to the City's Procurement & Supply Management office, specifically to the Contracts Compliance Manager at Stephanie.Swinson@stpete.org.

The worksheet requires designation of whether subcontractors are Small Business Enterprises (SBEs) or Minority/Women Business Enterprises (MBEs/WBEs). SBE subcontractors utilized to meet percentage requirements must be replaced with other SBE subcontractors if substitution becomes necessary, unless the prime contractor demonstrates alternative compliance with SBE requirements. The worksheet template includes fields for tracking added and deleted subcontractors with corresponding reason codes and city approver signatures. For federally funded projects or Florida Department of Transportation (FDOT) Local Agency Program (LAP) projects, restrictions on subcontracting percentages and multiple-tier subcontractor usage do not apply. The instructions emphasize strict compliance with the subcontractor submission process as a condition of bid acceptance and contract award eligibility.