ServicesRFQ PEST CONTROL.docx

REQUEST FOR QUOTATION

ARFQ HOP150000009 PEST CONTROL SERVICES

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Health and Human Resources/Behavioral Health and Health Facilities/Hopemont Hospial is soliciting bids to establish a contract for Pest Control Servics.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means Monthly Pest Control Services as more fully described in these specifications.

2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services.

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1. Vendor must be licensed by West Virginia Department of Agriculture for pesticide application.

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

4.1

4.1.1 Vendor will provide labor, equipment and materials for Monthly Pest Control Services and Non-Routine Visits, to include but not limited to rodents, roaches, bees, ants.

4.1.1.1 Vendor will provide pest control services for all buildings owned by Hopemont Hospital.

4.1.1.2 Vendor is required to conduct pest control services Monday through Friday between the hours of 8am and 4pm.

4.1.1.3 Vendor must supply up to 50 mouse traps per contract year.

4.1.2 Vendor must treat the following areas in the monthly service visit.

4.1.2.1 Vendor must treat Kitchen areas including the perimeter of Food Storage, Pantry, 2 Restrooms, Kitchen and localized treatment of the Dishwasher area and the Grease Trap.

4.1.2.2 Vendor must treat Cafeteria areas including the perimeter of the Cafeteria and 2 Restrooms in the Basement Hallway.

4.1.2.3 Vendor must treat Resident areas including the Nurses Stations, 2 Utility Rooms and Dining Room, 2 Hallway bathrooms on each of the 4 Units.

4.1.2.4 Vendor must treat 3 Main Elevator Shafts.

4.1.2.5 Vendor must treat the John D. Goode Areas including the 2 bathroom/Shower Room and Snack room on that unit.

4.1.2.6 Vendor must treat the Break Room, Book Store, Physical Therapy perimeters located in the G1 Area.

4.1.2.7 Vendor must treat the Activities Department perimeter located on the fourth floor and the Resident Kitchen on G1.

4.1.2.8 Vendor is required to treat the entire facility areas every 6 months to include 4.1.2.1 through 4.1.2.7 and All facility Hallways, Perimeter of the Maintenance Auditorium area, G1 Shower room, Maintenance Power Room, Maintenance Break Room, Receiving Department Building, The Physical Therapy Department and The Club House.

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

5.2 Pricing Page: Vendor should complete the Pricing Page by Flat Monthly Fee. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: Shelby.a.hauser@wv.gov.

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7. PAYMENT: Agency shall pay monthly, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

8.1. FACILITIES ACCESS: Performance of Contract Services require and escort with the Housekeeping Supervisor of Agency’s facilities.

9. VENDOR DEFAULT:

9.1. The following shall be considered a vendor default under this Contract.

9.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.

9.1.2. Failure to comply with other specifications and requirements contained herein.

9.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

9.1.4. Failure to remedy deficient performance upon request.

9.2. The following remedies shall be available to Agency upon default.

9.2.1. Immediate cancellation of the Contract.

9.2.2. Immediate cancellation of one or more release orders issued under this Contract.

9.2.3. Any other remedies available in law or equity.

10. MISCELLANEOUS:

10.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________

Revised 10/27/2014