Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in connection with the Lower-Level Displays project at the Phoenix Convention Center. The form serves as a template requiring authorized representatives of bidding companies to acknowledge receipt of security-controlled documents and agree to comply with federal regulations governing the handling and destruction of sensitive security information. The project involves the replacement of digital signage monitors at the Convention Center's Lower Level with new LED displays, specifically two 8.5 ft x 15 ft LED video wall displays and three 5 ft x 8 ft LED advertisement displays with 1.9mm pixel pitch specifications. A pre-offer conference and site visit are scheduled for September 25, 2025, with written inquiries due by October 1, 2025, and bid responses due on October 15, 2025, at 10:00 am. The contract term will span five years commencing approximately January 1, 2026.

The scope of work includes comprehensive services encompassing display installation, system integration with the existing 22Miles signage system, testing, operator training, and a five-year warranty and maintenance plan covering parts, labor, and repairs. The procurement emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit a Small Business Participation Plan within 30 calendar days after award and maintain documented compliance with federal regulations under 49 CFR Part 26. Payment terms default to 0% net 45 days, and the City reserves the right to purchase up to 100 percent of specified quantities. Contractors must demonstrate good faith efforts in promoting DBE-certified supplier participation, maintain contact logs, and report monthly expenditures through the City's Certification and Compliance System.