Selection_Process_Memo_for_Architects_and_Engineers.pdf

This is a Selection Process Memorandum for the School Board of Polk County, Florida, outlining the evaluation procedures for the Continuing Contract CCNA Design Professionals Architects & Engineers procurement. The Board seeks qualified design professional firms to provide architectural and engineering services for specified projects as detailed in the contract scope of services. Interested firms were required to attend a mandatory Pre-Submittal Conference and submit initial screening criteria including resumes, Form SF 330, and proof of Professional Liability Insurance. All engineering firms that successfully completed the submission packet were automatically moved to the short list. Architectural firms were evaluated by the Selection Committee on January 22, 2025, with those scoring 80% or higher on the scoring sheet advancing to the short list. Firms that did not appear on the scoring sheet were rejected due to compliance or submission packet deficiencies.

All firms underwent compliance review as part of the evaluation process. The selection methodology differentiated between architectural and engineering firms, with engineering firms receiving expedited advancement to the short list while architectural firms faced individual scoring assessments. Attendance at the Pre-Submittal Conference was mandatory, with sign-in sheets required by 9:00 a.m. on the specified date; firms submitting screening criteria but failing to sign in were ineligible and had their materials returned. Interested parties were directed to contact Peggy Bannier, Senior Director of Facilities, at (863) 534-0620 ext. 487 or peggy.bannier@polk-fl.net for questions prior to the conference. The solicitation documents were made available through VendorLink.