Section L_Instructions Conditions and Notices to Offerors.pdf

Solicitation FA489025R0006

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, DoD Source Selection Procedures dated 20 August 2022 as supplemented.

L-1.1.2. This requirement is solicited as a non-commercial, competitive, small business total set-aside acquisition under NAICS Code 561210 - Facilities Support Services; Size Standard of $47M. Offers are solicited only from small business concerns per FAR Clause 52.219-6.

L-1.1.3. The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition, so offerors are cautioned to submit their best pricing and technical information up-front.

L-1.2. Funds have been programmed but are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal preparation costs.

L-1.3. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume II, Price, of the proposal.

L-1.4. Section L of this solicitation provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Proposals must include all data and information requested in this solicitation.

L-1.5. No contractor support will be used during the proposal evaluation process.

L-1.6. Offerors submitting a proposal as the prime contractor in response to this solicitation are not permitted to submit a separate proposal under which they would be a subcontractor, or team member to another prime. Subcontractors are permitted to support multiple prime contractors.

L-1.7. A Secret Facility Clearance is required in the performance of this contract. Offerors, to include subcontractors, teaming partners, or joint venture partners, shall possess or acquire a facility clearance equal to the requirement on the DD254 (RFP Section J, Attachment 4 without additional authorization (i.e. National Interest Determination (NID)) by the proposal due date. See Section L-

7.4.1.1 for additional information.

L-2 ACCESS TO BIDDERS’ LIBRARY / SITE VISIT

L-2.1. Bidders’ Library. Forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will not be issued with the solicitation. Documents cited within SOW, Section C-6 – Publications and Forms annotated as being available electronically are available at http://www.e-publishing.af.mil/ with the exception of documents specifically labeled with control/distribution restrictions such as “For Official Use Only (FOUO)”, “Controlled Unclassified Information (CUI)” or similar labels in the title or publication description. Documents cited as FOUO or CUI as well as other documents, i.e. manuals, workload data, will be made available in the bidder's library at the location listed below. The library will be available by appointment only from solicitation release date through the proposal closing date. E-mail ACC AMIC PTR Org Box (accamic.ptr.recompeteorgbox@us.af.mil) at least five (5) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). Offerors will not be allowed to remove any documents with control/distribution restrictions (FOUO, CUI, or similar) from this area. Hours of availability will be determined at the time of request. One computer will be available in the Bidders’ Library. Only one offeror may have access at a time with no more than two (2) representatives per offeror using the library at any given time. The Bidders’ Library is located at:

Snyder ESS, 3199 FM 1607 Snyder TX 79549, (325) 696-8910

L-2.1.1. All documents in the Bidders’ Library are either in hard copy or in an electronic format on a laptop at the bidder’s library.

Documents with control/distribution markings (FOUO, CUI, or similar) must be handled in accordance with applicable labeling.

Offerors may copy any document that is not labeled with restrictive markings (FOUO, CUI, or similar) in the title or publication description to a CD provided by the offeror. Please note use of removable flash media, to include memory sticks, thumb drives, and camera flash memory cards, are unauthorized on all Department of Defense computers.

L-2.1.2 The SOW Tech Exhibit 5 is an inventory listing of Government Furnished Equipment (GFE) by location and type. The SOW requirements, along with all listed Tech Exhibits provide robust details for offerors to build their labor estimates.

L-2.2. Site Visit. The Government held its first site visit at Mountain Home, ID on 22 April 2025. The Government held its second site visit at Poinsett, SC on 13 May 2025. The visit was advertised on SAM.gov. Answers to questions raised by industry during the site visit have been posted to SAM.gov.

L-3 FORMAL COMMUNICATIONS

L-3.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted by e-mail to the Contracting Officer/Contract Manager at the address below:

ACC AMIC/PKBA

ATTN: Capt Ryan Tagatac (CO) /Sandra Redfearn (CM) Reference: Solicitation No. FA489025R0006 (PTR OM&S) E-mail: accamic.ptr.recompeteorgbox@us.af.mil

L-3.2. Questions in response to this solicitation are due no later than 15 calendar days after final solicitation release date by 12:00 noon EDT to the POCs listed above. Questions received after this date will be addressed at the sole discretion of the Contracting Officer. All questions impacting the solicitation will be posted to SAM.gov without referencing the originating sources. NOTE: This solicitation stands independently from prior draft notices. Any previous questions or concerns that may be outstanding must be submitted again.

L-4 PROPOSAL SUBMISSION. Proposals in response to this solicitation shall be valid for 270 calendar days (FAR 52.215-1(d)).

Block 12 of Standard Form (SF) 33 is completed to read 270 calendar days.

L-4.1. Per FAR 52.215-1(c)(1), offerors will submit a proposal package electronically via DoD Secure Access File Exchange (SAFE) at address (https://safe.apps.mil) OR via email to the CO and CM listed in paragraph L-3 on or before the date and time specified on the SF 33. Offerors are advised that DoD and Air Force cyber-security systems may significantly delay or even halt delivery of e-mails and that DoD SAFE is the preferred method of delivery. Therefore, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals (including all proposal attachments) through use of read/delivery receipts or confirmation from the Contracting Office. In the absence of confirmation from the Contracting Office or other affirmative evidence of receipt, offerors shall assume the proposal has not been received. The Government reserves the right to permit alternate submission platforms, such as DoD SAFE. Proposals not received by the proposal due date on the SF 33 will be regarded as “late” and will not be considered.

L-4.1.1. DOD SAFE Submission. DoD Secure Access File Exchange (SAFE) address is “https://safe.apps.mil/” (FAR 52.215-1(c)(1)).

To submit a proposal, offerors must email Government POCs listed in L-3 no later than 27 Aug 2025 of their intent to propose. The notification email shall include the name and email address(s) of the offeror representative submitting the proposal. By the end of the next business day, the Government will send a ‘drop-off request’ through DoD SAFE to the offeror email. This request will provide the link required to submit proposals consisting of up to 25 files per drop-off with a total combined size of up to 8 GB. See proposal due date on the SF 33.

L-4.1.2. Email the Contracting Officer/Contract Manager to confirm receipt of submissions by ACC AMIC/PKBA. It is the offeror’s responsibility to confirm receipt of the electronic proposal. No paper or hand-delivered proposals shall be accepted. If offerors are not familiar with DoD SAFE, contact the Contracting Office for further instructions.

L-4.2. Offerors Contact Information. Offeror shall provide:

L-4.2.1. Names, titles, addresses, telephone, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation. (FAR 52.215-1(c)(2)(iv))

L-4.2.2. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office. (FAR 52.215-1(c)(2)(v))

L-4.3. Late proposals will be processed in accordance with FAR 52.215-1(c)(3)(ii) “Submission, modifications, revisions, and withdrawals of offers.” The Government will retain the unopened proposal. However, the proposal will not be evaluated or considered for award.

L-4.4. In compliance with FAR Subpart 4.803, the Government will retain one copy of all proposals.

L-5 EXCEPTIONS

L-5.1. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If offerors find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the SOW and attachments), clearly identify each exception at the front of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government as well as its impact, if any, on the performance, schedule, price and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format shown below.

Solicitation Document Page/Paragraph Requirement/Portion Rationale and Impact CLIN section SOW, Section X RPF, Section X

Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

L-5.2. If the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume. The Government will consider the absence of a stated exception at the front of the subject volume to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-6 PROPOSAL PREPARATION INSTRUCTIONS

L-6.1. The instructions below prescribe the format of proposals. The proposal shall include all the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-6.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-6.3. Proposal Format. A complete proposal consists of two (2) separate volumes: Technical and Price. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L-6.3.1. General Page Instructions. Page size shall be 8.5 x 11 inches unless stated otherwise within this document. Pages shall be single spaced, and the text size shall be no smaller than Microsoft Word, Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 10 point font Text lines and table lines of text shall be single-spaced. All pages provided by the offeror more than the stated limitations will not be evaluated. These page size and format restrictions shall apply to responses to ENs if determined necessary.

L-6.3.2. Table, Chart, and other graphics Instructions. Legible tables, charts, graphics, figures, etc. may be used where a single 8 ½” x 11” page cannot accommodate a table or other graphic. These displays shall not exceed 11” x 17” in size and they shall not be used for pages of text. Each 11” x 17” page shall count as 1 page and are included in the page count, with exception of items stated in L-

6.3.5. Text shall be no less than 10-point Times New Roman Font, and margins shall be no less than ½ inch on all sides unless stated otherwise within this document.

L-6.3.3. Submission Format. The Offeror shall submit each volume in electronic format readable by Microsoft (MS) Office Word 2016, MS Office Excel 2016 (ensure all documents are saved in, docx or .xlsx format) or Adobe PDF. Each proposal volume shall be in a single searchable file, with copy/paste capability. Offerors shall label each document with the volume and section numbers to which it belongs. This will provide organizational structure and allow rapid location of all portions of the proposal. The offeror shall use the following labeling format for their submissions: [Offeror Name]_[Volume #- Section #]_[Document/File Name]: i.e., Acme_Vol III_Price].

L-6.3.4. Organization/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be unread and will not be considered for evaluation purposes. Offerors may submit an executive summary for Volume I – Technical; the executive summary shall not exceed five (5) pages and will not be included in the page count. Page limitations are as follows:

Volume Title Page Limit I Technical 85 II Price NONE

L-6.3.5. Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted. Additionally, Subfactor A – Facility Clearance pages are not limited and will not be included in the 85-page count for Volume I – Technical.

L-6.3.6. Proposal Markings. Proposals shall be marked in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Offerors shall not include proprietary markings on attachments and documents that will become a part of the contract (i.e., L-10.2. Proposal Documentation.)

L-7 INSTRUCTIONS FOR VOLUME I, FACTOR 1 - TECHNICAL

L-7.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of the requirements to accomplish the effort. This volume of the proposal shall consist of the offeror’s technical approach, addressing risk management or mitigation strategies, if applicable. The offeror shall provide a clear and concise description of how the offeror plans to meet or exceed the requirements of this solicitation, specifically identifying any innovations or efficiencies that would result in cost reductions, cost avoidance, or qualitative improvements resulting in a benefit to the Government in relation to the SOW and the technical evaluation subfactors. The Source Selection Authority, in consultation with the Source Selection Team, is the sole arbiter of whether qualitative improvements represent a benefit to the Government. Statements that the offeror understands, can, or will comply with the SOW (including referenced AF publications, etc.), statements paraphrasing the SOW or parts thereof (including applicable AF publications, Technical data, etc.), and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation and such data should not be relied upon or incorporated in the Technical proposal by reference. The offeror’s proposal shall, at a minimum, be prepared in a form consistent with the Technical Criteria set forth in Section M, Evaluation Factors for Award, of this solicitation. All information that the offeror deems appropriate to address for this factor and subfactors must be included in the proposal in an orderly format. This section shall not contain pricing data.

L-7.2. Cross-Reference Matrix and Acronym List. As part of the offeror’s proposal, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example,

5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See example format below. An acronym list shall be provided as an attachment within the Technical Volume.

CROSS REFERENCE MATRIX EXAMPLE

Subfactors

SOW Paragraph(s) & Appendices

Section L

Section M

Technical Proposal Paragraph(s)

A - Facility Clearance Paragraph(s) 1.10.3 L-7.4.1.1 M-2.1.2 B - Transition Paragraph(s) 1.7.6 L-7.4.1.2 M-2.1.3 C - Technical Experience N/A L-7.4.1.3 M-2.1.4 D - Program Management Paragraph(s) 1.7 and subs L-7.4.1.4 M-2.1.5

Aspect I - Manning Paragraph(s) 1.7.5 and 1.9 L-7.4.1.4.1 M-2.1.5.1

Aspect II - Quality Control Paragraph(s) 1.8 and subs L-7.4.1.4.2 M-2.1.5.2 Aspect III - Contractor Equipment Paragraph(s) 1.7.3 and 2.8 L-7.4.1.4.3 M-2.1.5.3

L-7.3. Glossary of Abbreviations and Acronyms. An abbreviation and acronym list shall be provided as an attachment within the Technical Volume

L-7.4. Technical. The purpose of section L-7.4 is to set forth, in the most comprehensive manner, offerors’ understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M-2.1 FACTOR 1 - TECHNICAL. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain pricing data. See paragraph L-6.3.4. concerning an optional executive summary.

L-7.4.1. Technical Subfactors

L-7.4.1.1. Subfactor A: Facility Clearance. A SECRET Facility Clearance (FCL) is required. An Offeror without the requisite FCL will not be permitted as the prime contractor due to the required security classification. Offerors shall possess or acquire a FCL equal to the requirement on the DD254 (RFP Section J, Attachment 4) without additional authorization (i.e. National Interest Determination (NID)) by the proposal due date. If an Offeror does not have the required FCL at the time of proposal submission, the proposal will not receive further evaluation beyond Factor 1 - Technical, Subfactor A and is not eligible for award. However, a Secret FCL is not required for the Joint Venture (JV) itself if the Offeror is an unpopulated JV and all members of the JV possess a Secret FCL. A JV without its own FCL will not have access to classified information and all access will solely be through the cleared JV members.

Therefore, a JV without its own FCL is required to submit, as part of its proposal, a Security Plan/Standard Operating Procedure which, at a minimum, includes the following:

a. Identification of the JV member that will be responsible for implementing and managing all security program requirements;

b. A description of the JV and JV members’ roles and responsibilities to ensure compliance with 32 CFR Part 117, NISPOM;

c. A copy of the JV agreement(s) relating to the establishment of the JV and any subcontracts awarded to the individual JV members as they relate to this solicitation and all security responsibilities;

d. A completed Standard Form 328, "Certificate Pertaining to Foreign Interests" for the JV;

e. Execute a formal exclusion resolution stating that the JV will not require and will not have access to classified information.

f. The JV members and all subcontractors shall execute similar resolutions excluding the JV from access to classified information.

L-7.4.1.1.1. If a contractor does not have this type of clearance at the time of proposal submission, the proposal will not be evaluated and is not eligible for award. If none of the proposing JV members have the required facility clearance to meet this requirement the JV is ineligible for award. Offerors will NOT be sponsored for facility clearances.

L-7.4.1.2. Subfactor B: Transition Strategy. Provide a strategy that describes an executable approach for effectively transitioning resources and personnel during Phase-In with a logical timeline and realistic milestones (from contract award through performance start date). The strategy shall address the following:

a. Provide key milestones, a process flow chart, and proposed timeline for resources during phase-in to prevent interruption in services. An excel workbook capturing all three requirements is acceptable and will count as one (1) page. Refer to paragraph L-

6.3.3. for MS Excel submission requirements.

b. Provide key milestones, a process flow chart, and proposed timeline for staffing phase-in at each location to prevent interruption in services to include a transition organizational chart and proposed staffing and timeline for each position and a contingency plan for replacing personnel during the transition period. An excel workbook capturing the requirements is acceptable and will count as one (1) page. Refer to paragraph L-6.3.3. for MS Excel submission requirements.

c. Identify all actions, in clear and understandable terms, that the offeror requires the Government to perform in order for the offeror to perform its Transition.

L-7.4.1.3. Subfactor C: Technical Experience. Provide evidence of technical experience performing similar scope of work for a minimum of 12 months within the last eight (8) years preceding the date of issuance of this solicitation. The Government will not consider performance on an effort that concluded more than eight (8) years prior to the issuance date of this solicitation. The offeror shall include (1) a summary of the technical experience, (2) contract references corroborating recent and similar technical scope experience.

L-7.4.1.3.1. Summary. Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners in relation to technical experience information IAW paragraph L-7.4.1.3.2.1. This summary shall include the contract number/task order number, contracting organization, and government point(s) of contact for the contract. The Government reserves the right to contact the POC to validate the technical experience submitted.

L-7.4.1.3.2. Technical Experience References (see Attachment 1). Technical Experience Information shall be submitted using Attachment 1. The Offeror shall provide a Technical Experience Contract Reference sheet for each referenced contract. The offeror shall submit a maximum of three (3) contract references corroborating recent and similar scope work as the prime contractor. If the Offeror does not have any technical experience where it performed as a prime contractor, the Government will accept technical experience from a teaming partner, mentor/protégé, subcontractor, or where the offeror performed as a major subcontractor if the portion of the work completed was similar in size/scope to this requirement. Any teaming partner arrangements, joint ventures, mentor/protégé, or subcontracting teams will be considered. Contract references are required on the offeror and any teaming partner or major subcontractor that will perform at least 20% of this effort.

L-7.4.1.3.2.1. Similar Scope Work. Offerors shall submit experience information on contracts they consider demonstrates their ability to perform the PTR OM&S requirement in accordance with (IAW) the SOW. This information should include rationale supporting their assertion of similar scope work of this solicitation. Offerors are required to explain what aspects of the contracts are deemed similar in scope to the proposed effort, and to what aspects of the PTR SOW they relate. The Government is not bound by the Offeror’s opinion.

L-7.4.1.3.2.2. Multiple-award IDIQ. Multiple award IDIQ contract numbers are not allowed to be used as a technical experience reference however, an individual task order issued against the multiple-award IDIQ is allowed. Multiple task orders issued against a multiple-award IDIQ cannot be combined and counted as one technical experience reference.

L-7.4.1.3.2.3. Single-award IDIQ. Offerors using single-award IDIQ contract numbers as a technical experience reference shall include BOTH the IDIQ contract number AND the individual task order number(s) to verify and validate that the IDIQ being referenced is in fact a single-award IDIQ contract. A maximum of three (3) task orders issued against a single-award IDIQ can be combined and counted as one (1) technical experience reference to address the criteria.

L-7.4.1.3.2.4. Blanket Purchase Agreements (BPAs). BPA contract numbers are not allowed to be used as a technical experience reference. However, the individual call/delivery order numbers issued against the BPA are allowed. Offerors using single-award BPA call/order numbers as a technical experience reference shall include BOTH the BPA number AND the individual call/order number to verify and validate that the BPA being referenced is in fact a single award BPA. A maximum of three (3) single-award BPA call/orders issued against a single-award IDIQ can be combined and counted as one (1) technical experience reference to address the criteria. Multiple award BPA call/delivery orders issued against a multiple-award BPA cannot be combined and will count as one contract reference.

L-7.4.1.3.3. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of similar scope efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what technical experience is relevant to this acquisition. To facilitate the Government’s technical experience evaluation, offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, subsidiary companies with their applicable CAGE codes, and dates of organizational changes.

L-7.4.1.4. Subfactor D: Program Management

L-7.4.1.4.1. Aspect I – Manning. Provide a detailed narrative explanation of each proposed manning level, skill mix, and labor category, to include an explanation of why the proposed levels, mix, and categories are technically adequate to successfully meet the SOW requirements by addressing the following:

a. Provide a site manning matrix using the format provided in RFP Section L, Attachment 2. Thoroughly explain how each position will be utilized to meet technical requirements in the SOW. Clearly explain which resources will be internal or external to the company and how they will be utilized.

b. Provide an organizational chart that depicts the breakdown of all personnel from top-level management to the lowest organizational element and identifies functional relationships. Show lines of authority and the chain of command to include teaming partners and subcontractors.

c. Identify key personnel positions, roles and their minimum qualifications. For key personnel, at a minimum, include the following information:

- Position/Title

- Work Experience (management, supervision, technical)

- Education

- Clearance (secret)

- Certifications

d. Provide approach for maintaining currency of certifications and credentials of proposed key personnel and the key personnel identified at SOW para 1.9.

L-7.4.1.4.2. Aspect II – Quality Control. Provide a detailed narrative explanation of your quality control approach and how the quality processes integrate into your overall program management approach by addressing the following:

a. Describe the quality management structure to include personnel authority and responsibility (using a tree diagram), quality policy, quality objectives, and related documents needed to ensure effective planning, operation, and control of your processes.

b. Describe processes/procedures used to ensure top management commitment to the development, implementation, and continuous improvement of your quality program with emphasis on customer satisfaction.

c. Describe processes/procedures used to ensure a continuous proactive, preventive-based monitoring, measurement, and analysis program that uses quantifiable metrics and focuses on conformance to the SOW and your quality program, correction and prevention of recurring discrepancies, and continuous improvement of processes/performance.

d. Describe process/procedures for the testing and acceptance of threat and scoring systems assigned to a range, and approach for inspecting the threat and scoring systems. Include approach for timely and accurate scoring of missions and reporting of mission scores.

L-7.4.1.4.3. Aspect III – Contractor Equipment. Provide a detailed listing of the proposed Contractor-owned heavy equipment/vehicles to be use in performance of the SOW. Current GFE equipment is not all inclusive to perform SOW requirements.

a. Provide a detailed listing showing all Contractor-Owned/Contractor-Operated (COCO) heavy equipment and vehicles and, specifying type/model (pick-up, van, truck, sedan, front end loader), specifications, special additions, attachments, quantities of each, which PTR range it is assigned to and its purpose in SOW execution. Specify if each heavy equipment and vehicle is either new or used and if used, the proposed maximum age at contract start date (CSD). For remote threat emitter maintenance, state the type and quantity of vehicle for each EW location. For every fleet vehicle or items of heavy equipment, the contractor shall specifically identify if it is to be purchased, leased, or rented short-term.

b. Provide a detailed plan to replace the capabilities of the current GFE vehicle and heavy equipment identified in SOW TE- 4 with contractor provided vehicle and heavy/agricultural equipment as needed to meet SOW requirements. The equipment in TE 4 has an estimated life date and will not be replaced by the government when uneconomical to repair.

c. Discuss approach to maintaining both GFE and Contractor Furnished Equipment (CFE) fleet vehicles and heavy equipment.

Include maintenance philosophy and methodology for preventative and corrective maintenance on all items. Discuss their approach to performing major corrective maintenance, to include who will perform it and where it will be performed. Discuss, in non-dollar terms, the estimate of frequency and types of maintenance accounted for in their firm fixed-price cost proposal.

d. Provide approach to safety and driver training, including what the driver/operator training entails. Discuss their understanding and process for employee licensing, classes of licenses, to include regular, CDL, and special (hazardous materials, flammables, tank vehicles, explosives or other special) endorsements. Discuss processes to ensure compliance with U.S. DOT regulations, registry, and mandatory drug and alcohol testing for drivers. Discuss procedures for obtaining state-issued wide or heavy load permits, and transportation of hazardous and explosive items (Smokey SAMs, pyrotechnics) on public highways.

L-8 INSTRUCTIONS FOR VOLUME II, FACTOR 2 - PRICE

L-8.1. Complete Schedule of Supplies or Services and Prices or Costs. See solicitation attachment 7 “PTR Sample Pricing Table” for an example Price Schedule. No page limit.

L-8.2. Signed SF33 and amendments if applicable. No page limit.

L-8.3. Representations and Certifications. No page limit.

SECTION L

ATTACHMENT 1

TECHNICAL EXPERIENCE REFERENCE

Provide the information requested in this form for each contract/program being described. Provide a separate completed form for each contract/program submitted. Limit the number of technical experience references submitted and the length of each submission to the limitations set forth at paragraph L-7.4.1.3.2.

A. General Information.

Offeror Name

(Company/Division)*

CAGE Code UIEE Number

Program Title

Contracting Agency or Customer

Contract Type (FFP, CR, ID/IQ, Task Order, LH, etc.)

Period of Performance (PoP)

Contract Number

Total Contract Dollar Value including all option years

*NOTE: If the company or division referenced above is different than the offeror, note those changes (see L-7.4.1.3.3.).

B. Brief Description of Effort as (check) Prime Subcontractor Teaming Partner Joint Venture Other (Specify):

Provide a brief description of service provided under this contract. Provide details on how reference demonstrates similar scope to the PTR SOW requirements IAW L-7.4.1.3.2.1.

C. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

Program Manager/Site Manager/Quality Assurance Evaluator (specify which):

Name Telephone

Office Address

Email

Procuring Contracting Officer:

Name Telephone

Administrative Contracting Officer:

Name Telephone

Other (Please specify):

Name Telephone

D. Describe the nature and portion (percentage) of the work on the proposed effort to be performed by the company referenced on this technical experience reference and whether this company will be performing as the Prime, subcontractor, or a corporate division related to the prime (define relationship).

SECTION L

ATTACHMENT 2

Sample PTR Site Manning Matrix

Matrix Information/Instructions:

1. Numbers contained within this matrix are to demonstrate methodology only and do not reflect actuals.

2. Offeror should ensure information accurately reflect the technical approach.

3. Offeror is not required to use this matrix but must provide a schedule that provides the same form and function as this sample.

4. Provide proposed Labor Categories, their roles and skill levels, any special certifications they will possess and proposed manning numbers for each location.

5. Manning matrix shall be same as developed and provided in the Price Spreadsheet (see solicitation Section J Attachment 7)

PTR Manning Matrix Bombing and Gunnery Electronic Combat

Labor Category SCA Labor Category Title SCA/CBA Position

Special Certifications

(SOW 1.9.3.2, 2.1.10, 2.5.1 &

3.6)

Avon Park

Dare County

Grand Bay

Holloman Mountai n Home

Poinsett Belle Fourche

Poinsett

EC

Snyder

Labor Category #1

Labor Category #2

Labor Category #3

Labor Category #4

Labor Category #5

Labor Category #6

TOTAL