SECTION L Instructions Conditions and Notices to Offerors.pdf

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS

L.1.1. Notice to Offeror(s). This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and thereby eliminated from consideration for award. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror’s plans to implement all

General Provision requirements as assessed by the RFP evaluation criteria.

L.1.2. The Government reserves the right to cancel this solicitation at any point before contract award. In the event this solicitation is cancelled, the Government has no obligation to reimburse offerors for any costs incurred.

L.1.3. This acquisition is a competitive procurement pursuant to FAR Part 19.5 Total Small

Business Set Aside. The applicable North American Industry Classification System (NAICS) code is 238150, Glass and Glazing Contractors and the Product Service Code (PSC) is 9340, Glass Fabricated Materials.

L.1.4. The Government intends to award one contract from this solicitation to the responsible offeror (IAW FAR Part 9) whose proposal represents the best value after evaluation in accordance with the factors in the solicitation (FAR 52.215-1(f)(1)).

L.1.5. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Block 30, Page 2 of the Standard Form 1442.

L.1.6. The Government expects adequate competition and intends to award a contract without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms for all factors/subfactors in its initial proposal.

L.1.7. Complete the necessary fill-ins and certifications in all provisions/clauses throughout the solicitation. Failure to complete these items may result in the proposal being found non-responsive and/or non-responsible.

L.1.8. Proposals shall be clear and concise and shall include sufficient detail to permit the

Government to adequately evaluate and substantiate proposal statements.

L.2. SUBMISSION OF QUESTIONS.

L.2.1. Questions in response to this solicitation are due no later than 1600 EST on 23 August

2024. All questions shall be submitted via email and only to the points of contact (POCs) noted below. It is the offeror’s responsibility to confirm receipt.

Mrs. Logan Swiger: lswiger2@fbi.gov

Mr. Andre Wilson: alwilson6@fbi.gov

Please note the following in the subject line: “Questions: TSC Ballistic Glass Solicitation

15F06724R0000229”

L.2.2. Questions shall be submitted on Attachment H – Questions Template:

Questions with Government responses will be posted to beta.SAM.gov as an amendment to this solicitation.

L.3. PROPOSAL SUBMISSION AND FORMAT.

L.3.1. A Table of Contents shall be incorporated into each volume and shall include a listing of the section titles, subsection titles, arid paragraph titles. Page numbers for each title shall be indicated. A cross-reference matrix for each volume is also required. This matrix shall indicate the proposal volume section, subsection, and paragraph; cross-referenced with the appropriate

SOW paragraphs, applicable RFP instructions, evaluation criteria, and CDRLs, as applicable. A glossary of acronyms shall be provided. All acronyms shall be defined at first use.

L.3.2 Proposal Submission - Proposals are due electronically to the FBI by September 11, 2024, by 4:00pm EST. Hand carried proposals are not permitted at this facility. Early submissions are encouraged. The Government will begin validating proposals as they are received.

Interested offerors must have an office within a 50-mile radius of the Vienna, VA 22180 to be considered for award.

L.3.2.1 Packaging Instructions. Not required as proposals can be submitted electronically.

L.3.2.2 Submit Proposals to:

Mrs. Logan Swiger: lswiger2@fbi.gov

Mr. Andre Wilson: alwilson6@fbi.gov

L.3.3. Proposal Format Fonts: Offerors submitting a proposal in response to this Solicitation shall submit a technical volume only for this phase. Text shall be single-spaced, on an 8 ½ x 11 sheets with a minimum one-inch margin all around. Font shall be Times New Roman and no less than mailto:lswiger2@fbi.gov mailto:alwilson6@fbi.gov mailto:lswiger2@fbi.gov mailto:alwilson6@fbi.gov

10 pt. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Cover pages, tables of contents, cross-reference matrix, tabs, and glossaries shall not be counted against prescribed page limits. Pages submitted more than these limits will not be read or considered in the Government’s evaluation of the proposal. All proposal information shall be submitted in either MS Word or PDF format. The volume shall be provided in electronic format. Tabs, factors, elements, and page numbers are depicted in the following table:

L-3.3.1. Pages: All pages shall be formatted as 8.5” x 11” letter size with one-inch margins all around. 11” x 17” is allowed for charts, tables, and graphs only. Any proposal text included on these pages, other than the information specific to the graphics, will not be considered in the evaluation. One 11” x 17” page will be counted as two pages. All material shall be contained within the page limits identified below for each section, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count. Not included in the page count are title pages, tables of content, glossaries of abbreviations, acronyms, or definitions.

Evaluators will only evaluate up to the maximum number of pages specified in Table 1 below.

L.3.3.2. Headers and Footers: Information contained in headers and footers shall only provide company name, solicitation number, proposal section (e.g. Factor 2, Past Performance), disclosure markings (FAR 52.215-1(e)), dates, or page numbers. Text sizes shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 9-point font.

L.3.3.3 The Offeror shall provide one (1) electronic copy for all factors are specified in Table 1 below:

Table 1.

Reference Title Maximum Number of

Pages

Cover Letter & Table of No Page Limit

Content (TOC)

Factor 1 Prime contractor with an office within a 50- Mile radius of Vienna, VA 22180

No Page Limit

Factor 2 Technical Approach/Schedule 30

Factor 3 Price

L.4 Proposal Content

L.4.1 Cover Letter & Table of Content/Prime contractor within 50-Mile

Radius of Vienna, VA

The Offeror shall provide a title page, table of contents, and cross reference matrix.

The Title Page shall include the following information:

Company Name

Address

Company phone number

Point of Contact (POC) for proposal communication.

POC Phone Number

POC E-mail Address

Company’s Associated NAICS Code

Company UEI Number; Company Cage Code.

L.4.2 Technical (Page Limit: 30) The term “technical,” as used herein, refers to the non-price elements listed below. The Technical Approach, Key Personnel, and Schedule will be individually rated in accordance with Table 1 Technical Evaluation Ratings bellow. Offerors will be evaluated on the overall technical solution proposed and the level of detail comprehensiveness provided in the proposal. Proposals will be rated as "Acceptable" or "Unacceptable" regarding their ability to meet the governments technical requirements. Refer to Table 2 for a description of the ratings. All elements must be acceptable for a Proposal to be considered for award.

• Element 1: Technical Approach – Technical Approach: The offeror shall provide a conceptual work plan describing their understanding of the scope and proposed technical approach to satisfy the performance goals identified in the Scope of Work (SOW) and supporting design attachments.

• Element 2: Schedule – A desired period of performance (POP) has been identified within the SOW. The contractor shall confirm that the work identified within the SOW can be accomplished within the identified POP and provide a schedule outlining major milestones and critical path on how said work will be accomplished. Long lead items can be shown outside of the identified critical path and will not be evaluated for Element 2: Schedule.

If the proposed schedule is not within the desired PoP the schedule will not meet the minimum requirements of the solicitation.

Table 2. Technical Evaluation Ratings

Rating Description

Acceptable

Proposal clearly meets the requirements of the solicitation, SOW, Division 1, and Drawings.

Unacceptable

Proposal does not clearly meet the requirements of the solicitation, SOW, Division 1, and Drawings.

L.4.2.1 Price: Price proposals should support the proposed technical approach and will be evaluated for (1) Total Evaluated Price (TEP), (2) completeness, and (3) reasonableness. Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

The Total Evaluated Price will be calculated as the sum of the contractor’s proposed price for the sum of CLIN 0001 Ballistic Glass Installation.

Completeness. The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The contractor’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial proposal and any revisions thereto. The review will determine the adequacy of the contractor’s proposal in addressing and fulfilling the requirements.

Reasonableness. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2).