SECTION E - INSPECTION AND ACCEPTANCE.pdf
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- Solicitation number
- 15F06724R0000229
About this file
This document is the SECTION E - INSPECTION AND ACCEPTANCE of a federal contract. It outlines the process for inspecting and accepting deliverables under the contract. Key details include:
The Contracting Officer's Representative (COR) or their designee will inspect reports for compliance with specifications, thoroughness of content, and quality. The COR will provide written comments and recommendations to the contractor within 30 calendar days of receiving each deliverable. The contractor must address the COR's comments in the final report. The COR will review the final report and notify the contractor of its acceptability within 30 calendar days. If the report is unacceptable, the COR will identify the deficiencies and recommendations for corrective action. The Contracting Officer will then notify the contractor.
The contract also requires the contractor to meet with the Government's representatives weekly during the first month, and thereafter as often as necessary, to resolve any identified problems. The Government will periodically assess the contractor's overall performance in writing, and the contractor will have 30 calendar days to submit written comments on each evaluation.
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Text version
SECTION E – INSPECTION AND ACCEPTANCE
E.1 INSPECTION AND ACCEPTANCE
(a) Inspection of reports shall be conducted at destination by the Contracting Officers Representative (COR) or their authorized designee. Inspection shall consist of an examination of the report for (1) compliance with the specifications or Statement of Work, (2) thoroughness with respect to content, and (3) quality with respect to generally acceptable professional standards.
(b) The COR shall provide the contractor his written comments and recommendations on the content and quality of each progress report within thirty (30) calendar days after receipt deliverable item. A copy of the COR’s comments shall be concurrently furnished to the Contracting Officer designated in the clause entitled “Contract Administration” in Section G.
(c) The COR shall provide the Contractor written comments and recommendations on the content of the preliminary draft copy of the Final Report within thirty (30) calendar days after the receipt of that deliverable item. A copy of the COR’s comments shall be concurrently furnished to the Contracting Officer designated in the clause entitled “Contract Administrator” in Section G. The COR’s comments and recommendations shall be addressed in the final report.
(d) The COR shall review the Final Report and shall, within thirty (30) calendar days, notify the contractor, in writing, with a concurrent copy to the Contracting Officer designated in Section G, of the acceptability of the Final Report. Should the Final Report be determined unacceptable, the COR shall notify the Contracting Officer within ten (10) calendar days after receipt thereof. In such event the COR’s inspection report shall address (1) the deficiencies noted and (2) recommendations for corrective action. Within ten
(10) calendar days after receipt of the COR’s inspection report, the Contracting Officer shall notify the contractor. Failure to so inspect and provide the required notification within the time frame set forth above shall not be construed as acceptance.
E.2 PERFORMANCE EVALUATION MEETINGS
Evaluation meetings may be held for both the overall contract and individual task orders.
SECTION E – INSPECTION AND ACCEPTANCE
The Contractor shall also meet with the Government's representatives weekly during the first month of the contract. Thereafter, meetings will be as often as necessary at the discretion of the Contracting Officer or their designated representative. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Contractor, shall be signed by the Contractor's representative and the Government's representative. Should the Government not concur with the minutes, the Contractor shall make changes proposed by the Government. If the Contractor disagrees with the changes made by the Government, the Contractor shall state, in writing, to the Contracting Officer or their designated representative any areas of disagreement within five (5) calendar days.
In addition, the Government will periodically assess, in writing, the Contractor's overall performance to date on this contract. The Government may evaluate the Contractor more frequently if it becomes necessary. The Contractor will have thirty (30) calendar days to submit written comments on each evaluation performed.
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