Section L and M.pdf

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

INSTRUCTIONS TO OFFERORS

Proposal Preparation Instructions

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of three (3) parts:

Part I - TECHNICAL Part II - PAST PERFORMANCE Part III - PRICE

PART I - TECHNICAL

A. Project Plan: This plan will be in narrative format and cover how the Offeror plans to adhere to all requirements in the Statement of Requirement outlining the Contractor's means and methods. This shall include the Offeror's intent and capability to complete all required work. The plan will include timelines and clearly defined objectives to complete the project.

B. Safety Plan: This plan will cover the Offeror's safety precautions taken during the project.

Consider all necessary safety procedures to ensure completion of the project.

PART II - PAST PERFORMANCE

A. When addressing past performance evaluation criteria set forth in this solicitation, the Offeror shall provide recent and relevant information regarding an Offeror's actions under previously awarded contracts. Recent and Relevant past performance includes contracts with work of a nature, magnitude and scope similar to that required for this contract within the past five (5) years.

PART III - PRICE

A. Offeror's price proposal must include the total price to provide all labor, equipment, and material to accomplish the work described within this solicitation

B. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested. If at any time during this competition the Contracting Officer determines adequate price competition no longer exists, Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

INFORMATION REGARDING SITE VISIT/SUBMISSION OF PROPOSALS

A. A site visit will be held on 8 April 2026 at 10.00am. Offerors are required to confirm the names of all attendees NLT 3 April. To confirm attendance to the site visit, please email lawrence.roman.gb@us.af.mil and james.downs.5.gb@us.af.mil.

B. Proposals must be received by 17 April 2026 at 2:00pm; Prospective Offerors must be registered and have an active status in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award.

C. Proposals are to be Emailed to lawrence.roman.gb@us.af.mil and james.downs.5.gb@us.af.mil

END OF SECTION L

mailto:james.downs.5.gb@us.af.mil

Section M - Evaluation Factors for Award

EVALUATION FACTORS FOR AWARD

1. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, with all factors considered.

The following factors shall be used in the following order to evaluate offers:

Part I - TECHNICAL

Part III - PRICE

2. BASIS FOR CONTRACT AWARD:

Award will be made on a best value basis in which technical capability, past performance, and price are all approximately equal. Award will be made to the lowest price offeror with ACCEPTABLE technical and SATISFACTORY past performance ratings. By submission of its offer, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined unacceptable. The evaluation process shall proceed as follows:

PART I - TECHNICAL CAPABILITY

First, the technical capability of all offers will be evaluated on an ACCEPTABLE /UNACCEPTABLE basis.

ACCEPTABLE - Proposal clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE - Proposal does not clearly meet the minimum requirements of the solicitation.

Evaluators shall assign a rating of ACCEPTABLE / UNACCEPTABLE based on the minimum requirements stated below.

A. Project Plan

1. CRITERIA: This plan will be in narrative format and cover how the Offeror plans to adhere to all requirements in the Statement of Requirements. This shall include the Offeror's intent and capability to complete all required work. The plan will include timelines and clearly defined objectives to complete the project.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a narrative covering how they plan to address all requirements in the Statement of Requirement. The Offeror must show the capability to complete all work with appropriate timelines and clearly defined objectives.

B. Safety Plan

1. CRITERIA: This plan will cover the Offeror's safety precautions taken during the project.

Consider all necessary safety procedures to ensure completion of the project. The plan must be directed towards the Offeror's specific means and methods for completing the work.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a detailed Safety Plan that directly corresponds to the project and ensures a safe environment for all occupants and workers.

Next, all Offerors with ACCEPTABLE technical capability will move on to past performance.

The Offeror must receive a SATISFACTORY rating in past performance to be eligible for this award. References must be relevant and recent. Relevant and recent contracts consist of work of a nature, magnitude and scope similar to that required for this contract within the past five (5) years.

A. CRITERIA: The Offeror shall include two (2) references occurring within the last five (5) years that is relevant in nature, magnitude and scope of this project B. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides two (2) references involving similar work occurring within the last five (5) years with no adverse findings from the references. The Offeror must receive a minimum of a SATISFACTORY rating for past performance.

PART III - PRICE PROPOSAL

A. Last, offers that are deemed ACCEPTABLE in technical capability with at least a SATISFACTORY past performance shall be ranked according to price. All Offerors meeting the previous requirements will be ranked according to price.

B. Award will be made to the lowest price offeror with ACCEPTABLE technical and SATISFACTORY past performance ratings. The Government will evaluate offers for award based on the Offeror's Total Evaluated Price. The lowest priced offeror will be evaluated for fair and reasonable pricing.

C. An Offeror's proposal may be rejected if the Contracting Officer determines the lack of reasonable price information contained in any portion of an Offerors price proposal.

END OF SECTION M