Attachment 1 - Statement of Requiremnt (SoR) - Barford Security Fence.pdf

DEPARTMENT OF THE AIR FORCE

501st COMBAT SUPPORT WING (USAFE)

422nd Civil Engineer Squadron

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422 CES/CEN Statement of Requirement

(SoR)

Project Title: RAF Barford St John Security Fence

Project ID: AWJB 25-1006

Site: RAF Barford St John

Facility ID: N/A

AF 332 #: N/A

Revision # Version 1

Date: 03 March 2026

AWJB 25-1006 – RAF Barford St John Security Fence 422 CES/CEN Statement of Requirement

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1. General Description of Works

The project is to provide an approved 100% design and firm price construction cost sufficient to construct and install a compliant security fence with access gate at the location identified in section 6 of this SOR. The fence and gate will comply with United States Visiting Forces physical security requirements., per UFC 4-022-03 section 2.2 et al.

2. Requirements

See General Description of Works above for overall intent. Per UFC 4-022-03, fencing to be 7-foot (2.1m) high, 9-gauge chain-link fabric, topped with 3 strands of barbed wire (angled outward at 45°) for a total height of 8 feet (2.4m). Also refer to Section 7 of this SoR.

General Requirements The Contractor is responsible to ensure:

• All necessary precautions are taken to avoid disturbing identified areas of environmental interest. This includes, but is not limited to, protected habitats such as badger setts and other designated sensitive ecological areas. These areas will be provided to the contractor, in an indicative visual format.

• No ground disturbance, vehicle movement, or storage of materials shall occur within any marked environmental exclusion zones. The Contractor shall adhere to all directives provided by the on-site environmental representative or Project Manager regarding these areas.

• The Contractor is advised that potential ground contamination may be present.

This includes, but is not limited to, Asbestos Containing Materials (ACMs), lead-based paints, hydrocarbons, and heavy metals.

• Mr Gavin Hopkinson (located in B67) is the POC for all Asbestos, Lead, Polychlorinated biphenyl PCB’s and must be contacted prior to any feasibility, design or construction works commencing.

• All frequency generating equipment must be cleared for use prior to execution by 422 HFGCS via 422 CEN.

• The supply of all equipment, materials and labour required to complete the works.

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• That all paperwork and guarantees are provided to the 422 CES/CEN project lead, as per section 12 of this SoR.

• Any damage to the surrounding area resulting from the works being carried out is made good. i.e., material set down / storage areas, site cabins and compounds etc.

• All external areas which require ground works must be returned to a condition suitable for maintenance under the base ground’s maintenance contract.

• That all rubbish and debris generated by the project is cleared from site and disposed of in accordance with section 10 of this SoR.

• A costed risk register must be completed and agreed with all stakeholders prior to any construction works commencing.

The contractor must include for the procurement, supply, and delivery of all related equipment necessary to meet the projects requirements. If follow up work is required for the project to be made compliant with the design’s intent, USAF (United States Air Force) must not incur any additional charge.

Works must be carried out to best practice standards and in accordance with the current UK regulations, USAF Guidance and established codes of practice whether specifically mentioned or not.

The Contractor must accept design liability for the 100% design package supplied prior to construction, and any design changes that may arise throughout the construction period.

3. Site Information

All associated drawings and specifications that are provided to the contractor from the 422 CES/CEN and DIO, are for information purposes only. The contractor must assume all responsibility for the site verification required to successfully complete the design and subsequently the construction of the project. It is the contractor's responsibility to identify all the necessary design, site, and infrastructure surveys to determine a firm/fixed price construction cost.

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4. Constraints

All parties must agree on the requirement of milestones. All milestones must be agreed upon by all parties involved: 422 CES/CEN, Defense Infrastructure Organisation (DIO) and the Contractor.

The primary facilities at RAF Barford St John will remain in use throughout the works, The contractor must work closely with DIO and the 422 CES/CEN to ensure correct co-ordination with the end users.

All Base security, access pass, and Base rules will apply. Base security clearance applications will need to be submitted to DIO at least 6 months in advance of required unescorted access on base. The escort is authorized up to six escortees, upon return of the escortees pass to 422nd Security Forces (422 SFS), the escort will be recredited for the pass(es) returned (Note: Each escort must never exceed six escortees at any one time). During their site induction all contractors must be briefed on the installations escorting requirements as identified in section 16 of this SoR.

If the duration of the works requires the use of a EAL (Entry Access List) approval will need to be submitted via DIO and is only valid for 6 months from the date of 422 SFS acceptance. The contractor should be aware that approval can take 2 months or more from date of application. The contractor must allow sufficient time for approval to be granted.

The contractor should make allowances for all escorting requirements associated with the project. USAF will not be responsible for any escorting requirements throughout the duration of the project.

USAF will not incur any financial costs if additional requirements are identified after the identified surveys have been conducted unless the additional requirements are as a result of a change in scope requested by USAF.

A UXO Risk Assessment (Desktop) will be required to validate conditions along the route of the proposed fence.

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All Mechanical and Electrical (M&E) works must be carried out by RAF Croughton / RAF Barford St John approved engineers with a valid skilled person certificate issued by the relevant AP (Authorized Person) for RAF Croughton. Requirements to be appointed as a skilled person can be obtained via 422 CES/CEN.

Any delays or costs incurred by failure to comply with Base entry requirements, including (but not limited to) failure to provide adequate personal identification, use or conveyancing of prohibited items (e.g. weapons, illicit drugs, alcohol) will be borne by the contractor and must not impact project schedule or cost.

If photos are required to be taken on the Installation a Photo Approval Memo (PAM) must be produced and signed by the 422 CES/CEN Project lead prior to any photos been taken. USVF reserves the right to review all photos and delete anything that breaches the conditions set out within the approval memo. The Photo Approval Memo can be requested via the 422 CES/CEN project lead. No live photography (i.e. video capture) is authorized in any circumstances.

5. Standards

Contractor must comply with but not limited to:

All UK Building Standards.

Unified Facilities Criteria (UFC) 4-022-03, Security Fences and Gates.

All relevant US Standards UFC’s, AFI’s. See the Whole Building Design Guide for list of standards. https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc CDM Regulations 2015.

JSP 375 - Management of Health and Safety in Defence.

NOTE: Where UK and US standards conflict the most onerous standard must be adhered to.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

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6. Location of Work

Note: RAF Barford St John. Site is remote to RAF Croughton and does not have access to bathrooms / kitchens etc. so provision must be made for contractors to have access to mobile welfare facilities during the contract performance period.

7. Program/Coordination

The contractor must coordinate and gain approval from 422 CES/CEN and DIO before commencing work. A Program of Works / Works Schedule must also be provided to 422 CES/CEN at least 2 weeks in advance of any work instigation, this is to allow all stakeholders time to review and grant approval.

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Mr Gavin Hopkinson (located in B67) is the POC for all Asbestos, Lead, Polychlorinated biphenyl PCB’s and must be contacted prior to any feasibility, design or construction works commencing.

Mr Jason Furness (Located in B48) will be the POC for all Oil Water Separators, Generators and fuel tanks information required and must be contacted prior to any feasibility, design or construction works commencing.

If any installation road closures are required as part of the project, a minimum of 3 weeks’ notice is required for 422 CES/CEN to notify leadership and gain approval.

All dig permits must be requested to 422 CES/CEN via an AF form 103, a minimum of 3 weeks prior to the scheduled work commencing date. Permits are only valid for 30 calendar days, after this time they will require extending / renewing. Dig permit renewals must be requested a minimum of 2 weeks prior to the work commencing, it is the responsibility of the contractor to request any extension / renewal via 422 CES/CEN. The AF Form 103 can be requested from 422CES/CEN.

All hot works on base require a Hot Work Permit. The contractor should request a Hot Work Permit to the 422 CES/CEFP (Fire Prevention Inspector) & 422 CES/CEN project lead at least 1 week prior to works commencing. No hot work must be undertaken unless a valid hot work permit has been issued by the Fire Prevention Inspector on RAF Croughton.

The contractor is responsible for timely co-ordination with the BMC (Base Maintenance Contractor) AP’s (Appointed Persons) for any works that require their approval / attendance. Minimum of 20 business days’ notice is required for any AP attendance.

AP requests must be submitted via the BMC’s AP request form which can be provided by DIO or 422 CES/CEN upon request.

The contractor shall be solely responsible for the proper co-ordination of all phases of the work and timely delivery to the site of all equipment and materials for proper execution of the work. Any temporary disruption or disconnection of existing services that will be necessary to carry out the works must only be made at such time as is agreed in writing.

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Indicative Working Hours:

Monday – Friday 0830-1530 Saturday and Sunday – Weekend out-of-hours working subject to agreement.

As an unmanned site, advanced coordination will be required to ensure access to the site. 422 CES/CEN will lead this coordination, based upon reception of a schedule of works from the contractor, to ensure a physical presence at the site during the contract performance period, as well as for any surveys required ahead of construction start.

8. Asbestos

RAF Croughton has a current asbestos register which is held by 422 CES/CEIE (Environmental Department). Access to the register will be granted to the contractor for reference on request, The contractor must consult the installations asbestos register prior to feasibility, design or construction works commencing, but a R&D survey and risk assessment statements must be completed prior to all construction works commencing.

9. Health and Safety

The contractor must provide all method statements and plans detailing health and safety proposals and must comply with JSP 375.

All RAMS (Risk Assessment & Method Statements) must be submitted for review at least 1 week prior to commencement of work to allow for acceptance. All electrical RAMS must be approved by the electrical AP/AE before any works commence.

10. Environmental & Waste

The contractor must issue all waste transfer licenses and all waste transfer notices which are associated with the project, to the appointed 422 CES/CEN project lead.

The removal of existing trees is to be avoided. If however any trees are to be removed as part of the project, this must be agreed with both USAF & DIO environmental teams prior to any removal. The contractor must allow for their replacement on a 2:1 basis, said trees shall be a minimum of 2.4 meters tall, P a g e | 9 of 12 allowance for future care & maintenance must be made until the new trees/shrubs have been established, any die off prior to them being established are to be replaced and any costs incurred must be borne by the contactor.

11. Energy

Not applicable for this project

12. Handover Documentation

The contractor is responsible for supplying a DIO Form 140 (future maintainable assets) at both design stage and at final handover. The contractor must also supply final construction O&M (Operations & Maintenance) manuals to the standard laid out in the DIO form 141, complete with all as-built drawings updated where there are deviations from the approved design drawings.

O&M manuals should be submitted electronically to 422 CES/CEN. A final hard copy and electronic copy should be issued to DIO and 422 CES/CEN.

All drawings should be in AutoCAD Format (.DWG) with a backup in Adobe Portable Document Format (.PDF). All GIS data must be issued from the contractor to 422 CES/CEN lead in Shape File (.shp) format and which is compatible with the current USAF GIS system.

The contractor must demonstrate operation, control, adjustment, troubleshooting, servicing, and maintenance of each item of equipment to all the stakeholders designated by 422 CES/CEN, this may need to be done via several different training sessions

13. Stakeholders

Stakeholders identified for this project are: -

• 422 CES/CEN – 422nd Civil Engineer Squadron Engineering Flight

• 422 CS – 422nd Communications Squadron

• 422 SFS – 422nd Security Forces Squadron

• 422 CEIE – 422nd Civil Engineer Squadron Environmental Flight

• 422 CEF – 422nd Civil Engineer Squadron Fire Department

• DIO – Defence Infrastructure Organisation

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• RAF – Royal Air Force

• MOD – Ministry of Defence

14. Additional Information

See Section 17 - Appendix for utility maps of RAF Barford St John site.

15. Approval

Completed by USVF Representative

Approved by USVF Representative

Approved by DIO Representative

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16. RAF Barford St John Escorting Requirements

RAF Barford St John Installation Escort Briefing

Escorts Responsibilities:

1. You are responsible for your escortee(s) within RAF Barford St John at all times.

2. It is your responsibility to ensure the escortee(s) do not take any prohibited items into the personnel areas or resource areas on this installation. (e.g., weapons of any type, explosives, illegal narcotics, ammunition, or any other illegal items)

3. The escortee(s) must remain in your line of sight at all times while on the installation. If you lose your escortee(s), immediately contact Security Forces and inform them on the last known location of the escortee(s).

4. Failure to follow these rules and regulations may result in revocation of escort privileges.

5. Do you have any questions?

Escortee Responsibilities:

1. Ensure you do not bring any prohibited items on this installation. (e.g., weapons of any type, explosives, illegal narcotics, ammunition, or any other illegal items)

2. Ensure you stay in the line of sight of your escort at all times. Do not attempt to enter any facilities without permission from your escort.

3. Immediately notify the closest person if you lose your escort and inform them of the situation and ensure they notify Security Forces.

4. Failure to follow these rules and procedures may result in removal from the installation.

5. Do you have any questions?

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17. Appendix

Communications Infrastructure

Utility Infrastructure