SECTION E - INSPECTION AND ACCEPTANCE.pdf

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

(a) Inspection of reports shall be conducted at destination by the Contracting

Officers Representative (COR) or their authorized designee. Inspection shall consist of an examination of the report for (1) compliance with the specifications or Statement of Work, (2) thoroughness with respect to content, and (3) quality with respect to generally acceptable professional standards.

(b) The COR shall provide the contractor his written comments and recommendations on the content and quality of each progress report within thirty (30) calendar days after receipt deliverable item. A copy of the COR’s comments shall be concurrently furnished to the Contracting Officer designated in the clause entitled “Contract Administration” in Section G.

(c) The COR shall provide the Contractor written comments and recommendations on the content of the preliminary draft copy of the Final

Report within thirty (30) calendar days after the receipt of that deliverable item. A copy of the COR’s comments shall be concurrently furnished to the

Contracting Officer designated in the clause entitled “Contract

Administrator” in Section G. The COR’s comments and recommendations shall be addressed in the final report.

(d) The COR shall review the Final Report and shall, within thirty (30) calendar days, notify the contractor, in writing, with a concurrent copy to the

Contracting Officer designated in Section G, of the acceptability of the Final

Report. Should the Final Report be determined unacceptable, the COR shall notify the Contracting Officer within ten (10) calendar days after receipt thereof. In such event the COR’s inspection report shall address (1) the deficiencies noted and (2) recommendations for corrective action. Within ten

(10) calendar days after receipt of the COR’s inspection report, the

Contracting Officer shall notify the contractor. Failure to so inspect and provide the required notification within the time frame set forth above shall not be construed as acceptance.

E.2 PERFORMANCE EVALUATION MEETINGS

Evaluation meetings may be held for both the overall contract and individual task orders.

SECTION E – INSPECTION AND ACCEPTANCE

The Contractor shall also meet with the Government's representatives weekly during the first month of the contract. Thereafter, meetings will be as often as necessary at the discretion of the Contracting Officer or their designated representative. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Contractor, shall be signed by the Contractor's representative and the Government's representative. Should the

Government not concur with the minutes, the Contractor shall make changes proposed by the Government. If the Contractor disagrees with the changes made by the Government, the Contractor shall state, in writing, to the Contracting Officer or their designated representative any areas of disagreement within five (5) calendar days.

In addition, the Government will periodically assess, in writing, the Contractor's overall performance to date on this contract. The Government may evaluate the

Contractor more frequently if it becomes necessary. The Contractor will have thirty (30) calendar days to submit written comments on each evaluation performed.

E.3 Notice of Completion of Task Orders

Final acceptance of the work performed on the individual Task Orders shall follow the procedures identified in Quality Control.

The FBI will complete a Contractor Performance Evaluation for each year of the

JOC. The purpose of the performance evaluations is to help the Contractor and the

Government access customer satisfaction of the work completed. A copy will be provided to the contractor. There will also be a Contractor Performance Evaluation completed at the end of the first year of the Contract and at the end of any option.

This evaluation will encompass all work performed during the year.