Schedule_of_Rates.xlsx

This is a Seller Rate and Fee Schedule attachment for the City of Palo Alto's Vehicle & Equipment Auction Services RFP #184795. The City seeks proposals from qualified auctioneers to handle the disposal of approximately 550 municipal vehicles and equipment items through live auctions held at a permanent facility within the nine-county Bay Area at least six times annually. Services encompass automobiles, trucks, trailers, construction equipment, and miscellaneous automotive items, with the contract term covering a maximum period of three years. The proposal submission deadline is Wednesday, October 1, 2025, before 3:00 pm. The City reserves the right to select multiple auctioneers based on their specific areas of expertise.

The rate schedule provided is a blank template for bidders to complete, requiring submission of commission rates on vehicle sales and miscellaneous property, transportation charges for towing and safety inspections, storage fees for short-term and long-term vehicle holding, and miscellaneous and buyer fees. Bidders must specify rates as percentages, flat rates, or indicate no charge for each service category. The City will evaluate proposals based on proposal quality, company experience, financial stability, performance ability, and cost. All contractors must obtain insurance policies from companies with an AM Best's Key Rating of A-:VII or higher, with minimum coverage limits of $1,000,000 for various liability types. The City does not explicitly designate set-asides for disadvantaged enterprises, and no current incumbent information is provided in this rate schedule document.