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Equipment Specifications Magnetic Resonance Imaging V02 561
REQUIREMENT OVERVIEW
The VA New Jersey Healthcare System is requesting a Mobile MRI Unit (MRI + MRI Trailer) for the activation of the Toms River Community Based Outpatient Clinic. The addition of this system will allow the VA NJHCS to provide MRI Services to the Southern NJ Veteran population. The vendor will need to provide/deliver the Trailer and MRI, install and connect the system to the Facility, maintain both the MRI and MRI Trailer and Deinstall and disconnect the MRI & MRI Trailer when needed and comply with VA hard drive removal and destruction guidelines prior to MRI and MRI Trailer being removed from the Facility.
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| 1. Extended / Turnkey installation services are required (see last section for more details) |
| Facility Name |
| VA New Jersey Healthcare System |
| Delivery Address |
| 1055 Hooper Avenue, Toms River, NJ 08753 |
| Requesting Department(s) |
| Radiology |
| Biomedical Engineering Point of Contact |
| Emmanuel Sherman |
technical requirements
Unit physical specifications
| a. Magnetic field strength [T] |
| 1.5 |
| b. Minimum bore width [cm] |
| 65 |
| c. Minimum bore depth [cm] |
| 155 |
| d. Minimum field of view [cm] |
| 45x45x45 (x,y,z) |
| e. Minimum slew rate [T/m/s] |
| 100T/m/s |
| f. Minimum number of channels |
| 33 |
Table Requirements
| a. Table type [attached/detachable/either] |
| Attached |
| b. Number of tables required |
| 1 |
| c. Minimum patient table load capacity [lbs] |
| 500 |
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| e. Adjustable height when table is attached and detached |
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| f. Tabletop integrated coil design and ports |
Additional specifications
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| b. Motion correction technology |
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| c. Helium save technology |
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| d. Noise reduction technology |
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| e. Power conditioning as recommended by vendor |
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| f. UPS – maintains full functionality of the MRI and HVAC systems for a minimum of 30 minutes during a power outage |
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| g. Vector ECG (VCG), Respiratory, and Peripheral Pulse grating/triggering |
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| h. Advanced exam planning technology |
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| i. Geometry linking (multi-station exams) |
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| j. Real-time MIP, MPR, and 3D surface rendering |
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| k. Shielding |
| Active |
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| l. Patient-specific shimming |
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| m. Dixon-type technology for body, neuro, and musculoskeletal imaging |
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| n. Advanced non-contrast MRA imaging technology |
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| o. 3D FSE-based sequence for isotropic resolution in all contrasts |
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| p. Bolus tracking system |
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| q. Heavy duty wide patient restraints |
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| r. Patient positioning and support aids |
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| s. Integrated music system, to include the following: |
Control room controls Speech communication for patient direction Speakers in both the exam room and control room Headphone jack on patient table MRI-safe headphones
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| t. Video camera system for monitoring inside the exam room from the control room |
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| u. MRI-compatible injector (Please specify all available MRI-compatible injector options.) |
| Pedestal |
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| v. Cryogens (Vendors are expected to provide and install all cryogens.) |
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| w. Chiller meeting or exceeding MRI needs |
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| x. All phantoms required for proper calibration and performance verification (Vendors are expected to provide phantoms for all system requirements and options identified in this document that require phantoms.) |
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| y. Connection to Facility Automation System |
Workstation Requirements
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| a. Minimum acquisition workstation monitor size [in] |
| 23 |
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| b. Minimum acquisition workstation hard drive space [GB] |
| 960 |
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| c. Minimum number of processing/reading workstations |
| 1 |
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| d. Minimum processing/reading workstation monitor size [in] |
| 23 |
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| e. Minimum processing/reading workstation hard drive space [GB] |
| 960 |
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| g. Current OEM supported Operating System |
Coil Requirements
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| d. Head/neck/spine/array |
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| p. Adjustable neurovascular head |
Each vendor is to respond with coils that meet the criteria listed above. Please include all other coils offered by your company in the optional section of the quotes.
Safety Requirements
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| a. Safety system for magnet quenching and emergency shutdown, to include the following: |
Alarms for low cryogen levels, temperature limits, scans in progress Indicators for cryogen levels Heat sensor shut-offs for room temperature problems Oxygen monitor in gantry room
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| b. Fire suppression system meeting NFPA standards and all applicable codes (Gas Suppression System) |
Advanced Applications
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| a. 3D processing for all modality datasets |
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| l. Phase contrast MRI and flow analysis |
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| m. Parametric prostate imaging |
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| n. Fiber tracking software |
Each vendor is to respond with advanced applications that meet the criteria listed above. Please include all other advanced applications offered by your company in the optional section of the quotes.
Mobile Trailer Requirements
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| a. Semi-trailer truck equipped with stabilizing shocks to prevent disruption of the machine |
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| b. 44” Gaven Scan Room Door |
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| c. MRI Always on light at Scan Room Door |
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| d. Underbelly compartments – All utilities terminate in underbelly compartment, inclusive (but not limited to) power, telecommunications and water |
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| e. Combination lock access at main entry door |
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| f. Lunos Fresh Air Exchange System |
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| h. 42” wide stairs with hand rails on both sides of step |
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| i. Wiring installation for three (3) voice lines |
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| j. Wiring installation for seven (7) data lines |
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| k. Aluminum Stairs for entering and exiting of the MRI Trailer |
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| l. Americans with Disabilities Act Compliant Aluminum ramp for entering and exiting of the MRI Trailer |
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| m. 12’x48’ Transportable unit |
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| n. Magnetic and RF Shielding |
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| o. Front mounted Northern Air combination HVAC/Chiller System |
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| p. Hydraulic Handicapped Lift capable of accommodating a bariatric patient on a gurney and lays flush to ground at its lowest position |
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| q. Installation of MRI Injector |
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| r. SKY Factory Sky Light – 6ft x 4ft |
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| s. Wall Mural on both scan room walls |
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| v. Hard walled Patient Changing Area, changing room in use light to illuminate when patient is in room |
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| w. Extra Coil Storage Cabinet – Located in scan room behind magnet |
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| x. Wave guide pas through in scan room wall |
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| y. Ferromagnetic Detection System and installation |
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| z. On board Generator that keeps cold head running and HVAC during power outage |
Security/Connectivity Requirements
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| a. OEM-supported operating system |
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| b. Latest DICOM print, store, commit, and modality worklist |
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| c. Encrypted hard drive |
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| d. PACS compatibility – AGFA |
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| e. PACS compatibility – VA VistA Imaging |
training requirements
Clinical Training
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| a. On-site clinical applications training for 2 technologists during go-live |
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| b. On-site follow-up clinical applications training for 2 technologists once technologists have hands-on experience with the system |
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| c. Off-site clinical applications training for [2] technologists (to include tuition) |
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| d. Technologists who complete the clinical applications training shall receive continuing education credits (CMEs). |
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| e. Vendors shall be responsible for accommodating different personnel shifts for clinical applications training during go-live. |
service requirements
1. Full-Service Coverage – The vendor shall provide any and all equipment service programs for the MRI and Trailer
Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the minimum requirements, to include information on their service support structure during and after the warranty period. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value.
Added Value
Specifications listed below are not required but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value.
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| a. Additional year(s) of warranty |
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| b. Post-warranty remote diagnostic service program |
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| c. Version/platform long-range plan |
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| d. Device compatible with Cerner CareAware MultiMedia (CAMM) Release 7 |
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| e. Device compatible with Cerner CareAware MultiMedia (CAMM) Release 7: |
Device receives Patient ID (0010, 0020), Issuer of Patient ID (0010, 0021), Other Patient IDs Sequence Patient ID (0010, 1002 (0010, 0020)), and Other Patient IDs Sequence Issuer of Patient ID (0010, 1002 (0010, 0021)) from worklist provider
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| f. Device compatible with Cerner CareAware MultiMedia (CAMM) Release 7: |
Device sends Patient ID (0010, 0020), Issuer of Patient ID (0010, 0021), Other Patient IDs Sequence Patient ID (0010, 1002 (0010, 0020))and Other Patient IDs Sequence Issuer of Patient ID (0010, 1002 (0010, 0021)) to the storage location.
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| g. MRI-compatible stretcher |
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| h. MRI-compatible ventilator |
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| i. MRI-compatible wheelchair |
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| j. MRI-compatible infusion pump |
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| k. Fixed or mobile wand solution for metal detection |
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| l. MRI-compatible patient monitor (including ECG) |
other information/documentation requested
1. Completed pre-procurement assessment form (6550 Appendix A)
2. Completed Manufacture Disclosure Statement for Medical Device Security (MDS2) form
3. Federal Information Processing Standard (FIPS) 140-2 certification
4. Product brochures
5. Technical specification sheets, to include dimensions and weight of the system
6. Typical drawings (pdf version of the CAD drawings)
7. Support information to include your company’s support structure during and after the warranty period
· On-line or telephonic applications support and availability (include third party coverage)
· A listing of field service engineer locations and availability
· A listing of part depots
TURNKEY/EXTENDED INSTALLATION
Extended / Turnkey installation may consist of connecting with existing utilities, furnishing, and installing support structures for the equipment, shielding, complete support to develop drawings/plans and work statements; site preparation work, non-standard/special rigging, transporting, and other minor items as may be required to achieve fully operational systems. A site visit will be required by each vendor.
| Facility Name |
| VA New Jersey Healthcare System – Toms River CBOC |
| Delivery Address |
| 1055 Hooper Avenue, Toms River, NJ 08753 |
| Department where equipment will be installed |
| Imaging |
| Building & room # where equipment will be installed |
| Outside of Imaging Department (Please see attachment) |
| Name of extended installation/ turnkey Site Visit POC |
| David Stoff |
Phone# of extended installation/ turnkey Site Visit POC
| Email of extended installation/ turnkey Site Visit POC |
| David.Stoff@va.gov |
Requested Dates and Times for Site Visit
Schedule Onsite Visit with POC v23.2 v23.2 image1.png image3.png image2.png
