Attachment_1-_UN_POLICE_GPP_Guidelines_June_2007_OCR.pdf

United Nations Depa11ment of Peacekeeping Operations Police Division

DPKO/PD/2006/00135

29 June 2007

GUIDELINES FOR UNITED NATIONS

POLICE OFFICERS ON ASSIGNMENT

WITH PEACEKEEPING OPERATIONS

TABLE OF CONTENTS

General Information .............................................................................................. ~························ 3 Introduction Correspondences

Background ············································································································~~······················· 4 Authority Mandate Duration of the Mandate Head of Mission Administration

General Conditions of Service of United Nations Police Officers Definition ............................................................................................................ , Conduct of Personnel ........................................................................................ ,. ..• Disciplinary Matters .................•..................................•.............•.............•....•...• Command and Control ......•....•...................•...•..•...............................•.......• National Police Contingent Commanders' Duties and Responsibilities Respect for national legislation and international criminal justice standards Gender Mainstreaming and Balance Financial Liabilities .......................................................................•......•........• Undertaking

Qualifications •..•...................................................•..•...•.......................................• Selection Criteria/Requirements •.................................................................•........• Complementary Skills ...•...........•...••........................•...........................•••........••...................•... 14

Pre-Deployment Preparation, Deployment, Rotation, Extension and Transfer Pre-Deployment Preparation .........................................................................• Pre-deployment Training Duration and National Entitlements During the Tour of Duty Initial Deployment Rotations ...............................................................• Extension ........• Transfer to Another Mission

Medical Support .........•.•...•........................•.........................•..............•.......•.........• Pre-deployment Medical Examination Entitlement to and Provision of Medical Services Compensation for Injury, Illness or Death Attributable to Service Reimbursement of Medical and Dental Expenses

Travel Arrangements Class and Route Shipment and Insurance of Personal Baggage Cases of Early Repatriation Compensation for Loss of Personal Effects

Duty Schedule, Leave, Compensatory Time Off, Clothing and Related Matt«~rs Hours of Duty Leave and CTO Mission Subsistence Allowance (MSA) Clothing and Equipment .................................................................................. , United Nations Medal ........................................................................................... , Miscellaneous Entry into Force Attachments ........................................................................................•..............................•

GUIDELINES FOR UNITED NATIONS POLICE OFFICERS

ON ASSIGNMENT WITH PEACEKEEPING OJ•ERATIONS

General Information

Introduction

1. These guidelines prepared by the Police Division, Department of Peacekeeping Opera~ :ions (DPKO), contain general information about the administrative aspects of the selection, deployment, rotation, transfer and repatriation of United Nations Police Officers on assignment as Experts on Mission with United Nations peacekeeping operat[ons (1). These guidelines shall enable Member States to make the necessary arrangements prior to the departure of United Nations Police Officers to a United Nations peacekeeping operation and shall serve as guidance during their tour of duty in the missicn area. These guidelines· are complementary to other mission-specific information, which United Nations Police Officers will receive upon their arrival in the mission area.

These guidelines do not apply to personnel from Formed Police Units.

2. These guidelines aim to:

a. Provide Member States with relevant information enabling them to select qualified officers to serve as United Nations Police Officers and facilitate all their pre-deployment preparations;

b. Standardize the administrative procedures for the selection, deployment, rotation, replacement, extension, transfer and repatriation of United Nations Police Officers; and

c. Ensure that the Governments and all United Nations Police Officers are fully aware of professional, disciplinary, administrative, logistic and financial terms and conditions of service which govern the contribution of United Nations Police Officers.

3. These guidelines shall be applied in conjunction with other DPKO directives, andlm any other applicable rules, regulations, administrative instructions or other issuances from the United Nations Secretariat. These guidelines shall have primacy over any other issuances from the mission.

4. Should any amendments to this document have to be made and/or any additional infom1ation becomes available, this will be distributed accordingly. In ease of any points of clarification, the Permanent Missions to the United Nations of Member States should contact the appropriate points of contacts in DPKO (see annex 4).

1. The1:e guidelines are not applicable to members of Formed Police Units. Matters pertaining to this categmy of United Nations Police Officers are addressed in the Guidelines for Formed Police Units on Assignment with Peace Operations, dated 8 May 2006, reference DPKO/PD/2006/15.

Correspondences

5. All correspondences from Member States within the scope of these guidelines should be addressed to the Police Division. ·The Police Division is responsible for the selection, deployment, rotation, extension and repatriation of United Nations Police Officers. Other offices, including the Office of Mission Support (2), will not be able to initiate any movement of United Nations Police Officers until it has been authorised by the relevant Police Division Mission Management Officer.

6. The Police Division will ensure, to the extent possible, that the concerned Permanent Missions of Member States to the United Nations are given sufficient advance notice and time in order to facilitate the necessary consultations with their respective National Authorities. All Police Division communications include a reference number (e.g. a Fax or Note Verb ale) that should be reflected in any reply.

Background

Authority

7. The mandate of the mission is foreseen in the mission-specific United Nations resolution(s). The authority and functions of the United Nations Police Component are derived from such resolution(s). The Secretary-General delegates overalll responsibility for the conduct of these operations to the Under-Secretary-General for Peacekeeping Operations.

8. The Secretary-General appoints the Head of the Police Component (3) for the mission. The Head of the Police Component is responsible for the implementation of the mission's mandate. The Head of the Police Component has the authority over and responsibility for all United Nations police activities within the mission area in support of the mission mandate. The Head of the Police Component performs all his/her functions under the overall authority and guidance of the Head of Mission, who is the Secretary General's representative in the mission area.

Mandate

9. The mandate and tasks of the Police Component of the mission are based on the mission-specific United Nations resolution(s).

Duration of the Mandate

10. The duration of the mandate of the mission is based on mission--specific United Nations resolution(s).

2. Department ofField Support as of 1 July 2007.

3. Referred to as Police Commissioner or Senior Police Adviser.

Head of Mission

11. The Head of Mission (4) assists the Secretary-General and the Under-Secretary General for Peacekeeping Operations in the implementation ofthe mission's mandate and is responsible for the overall management of the mission.

Admi.'tistration

12. The Head of the Administration Component (5) is responsible for the facilitation of support to the mission. He/She assists the Head of the Police Component in the exercise of his/her administrative responsibilities. Under the overall authority ofthe Head ofMi;sion, the Head of the Administration Component is responsible inter alia for:

a. Acting as the principal adviser to the Head of Mission on United Nations rules, regulations, policy instruments and procedures and assisting the Head of Mission in ensuring that the mission is managed within the framework established by the legislative bodies of the United Nations;

b. All administrative functions and all general, logistical and technical services relating to the mission, and for providing the requisite adrninistrative support to carry out the substantive work of the mission effectively, efficiently and economically;

c. All administrative and financial certification, policy and procedural guidance and the proper implementation of the rules, regulations, instructions and supplementary directives issued by the United Nations in the areas of finance, personnel, logistics, procurement and general services; and

d. Committing United Nations financial resources for any purpose.

General Conditions of Service of United Nations Police Officers

Definition

13. United Nations Police Officers are police or other law enfomement personnel (6) assigned to serve with the United Nations on secondment by Govemments of Member State~: at the request of the Secretary-General.

Conduct of Personnel

14. The United Nations Organization embodies the aspirations of all people of the world for peace and security. In this context, the Charter of the Unitl~d Nations requires all personnel to maintain the highest standards of integrity and conduct. The standards surnmarised below reflect those included in various official issuances of the United

4. Refimed to inter alia as Special Representative of the Secretary-General or Executive Representative of the :)ecretary-General or Representative of the Secretary-General.

5. Refc:rred to inter alia as Director of Administration (DOA) or Chief Administrative Officer (CAO).

6. Incl1ding commissi~ned and non-commissioned officers.

Nations, including the Charter of the United Nations. A code of personal conduct for "Blue Helmets" (7) will be distributed to all mission police personnel. However the following guidelines on conduct are issued to all categories of pers01mel in United Nations peacekeeping operations as a reminder of the high standards they are required to maintain in both their official and personal activities.

15. All personnel serving within the mission must follow all lawful instructions received from the Head of Mission. United Nations Police Officers serving within the mission are under the authority and direction of the Head of Police Component and are answerable to him/her for the conduct and performance of their duties. They should also actively collaborate with other mission components active in the field of the rule of law:

Judicial Affairs and Corrections as well as Human Rights.

16. In exercising their official duties, United Nations Police Officers must:

a. Perform their duties with the interests solely of the United Nations in mind, acting so as to recognise the needs and interests of the host eountry and its people, and acting with strict impartiality, integrity, independence and tact in all their dealings;

b. Not abuse or exploit members of the local population, in particular, women and children;

c. Neither solicit nor accept any material reward, honour or gift firom any source other than the Organisation;

d. Treat United Nations property, especially vehicles and communications equipment, with care and must not trade, sell or use such property for personal benefit; and

e. Abide by these guidelines, standard operating procedur1::s, UN rules, regulations and other issuances.

17. United Nations Police Officers must exercise utmost discretion in all matters of official business; they shall not communicate to an unauthorised person amy information kri.own to them by reason of their official position and not at any time use such information to their private advantage. This obligation shall not cease after their tour of duty with the mission.

18. United Nations Police Officers shall not accept instructions from s:ources external to the United Nations.

19. United Nations Police Officers must act with impartiality and show courtesy and respect to all other United Nations mission personnel, without distinction of any kind.

7. Two cards, entitled "Ten Rules- Code of Personal Conduct for Blue Helmets" and "We are United Nations Peacekeepers" should be issued to each United Nations Police Officer (see annex 2 and 2a).

Disciplinary Matters

20. All United Nations Police Officers must strictly adhere to the standards of conduct for personnel assigned to the United Nations including the standards on sexual exphtation and abuse laid out in the Secretary-General's bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse (see annex 1b).

21. Any act, omission or negligence that may constitute serious or minor misconduct is stri :tly prohibited. All alleged breaches of conduct must be dealt with in accordance with the Directives for Disciplinary Matters Involving Civilian Police Officers and Military Observers (see annex 12). In addition, mission specific standard operating procedures and/or directives pertaining to disciplinary matters may be applied by the miSSIOn.

Standards of Conduct

22. It is incumbent upon all United Nations Police Officers to display a public appearance that is without tarnish and reflects favourably on the image of the United Natio1s. Therefore, police officers are expected to refrain from c:onduct that could adver ;ely affect their credibility, professional image or impartiality, which is critical to the mission. Officers shall conduct themselves in a professional manner both on and off duty. Officers will neither engage in political activity within the mission area, nor will they r~ublicly express any preference for any political, religious or ethnic entity within the m1ss1on area. Officers will respond to all requests for assistance in a fair and impartial mann~r.

23. The provisions of the Secretary-General's Bulletins on Regulations Governing the Statw:, Basic Rights and Duties of Officials other than Secretariat Officials, and Experts on missions (see annex la) and the Special Measures for Protection from Sexual Explcitation and Sexual Abuse shall be upheld by all United Nations Police Officers.

Serio·Is Misconduct

24. Serious misconduct is defined as any act, omission or negligence, including crimi1al acts, that is a violation of standard operating procedures, directives, or any other appli<:able rules, regulations or administrative instructions, that results in or is likely to result in serious damage or injury (8) to an individual or to the mission. Serious misc<1nduct includes, but is not limited to:

a. Sexual abuse and exploitation of any individual, particularly children (9);

b. Harassment, including sexual harassment;

c. Abuse of authority;

d. Excessive use of force;

e. Unlawful discharge of firearms;

8. The: term "injury" denotes any harm illegally caused to any person, in body, mind, reputation or property.

9. As defined in the Secretary-General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse (ST/SGB/2003/13, dated 9 October 2003).

f. Breach of confidentiality;

g. Abuse ofUnited Nations privileges and immunities;

h. Conduct prejudicial to good order and discipline;

1. Driving while intoxicated or other grossly negligent driving;

J. Intoxicated while on duty or in public on repeated occasions;

k. Repeatedly absent from duty without permission;

1. Use, possession or distribution of illegal narcotics;

m. Embezzlement or other fmancial malfeasance;

n. Wilful disobedience of a lawful order; and

o. Unlawful acts (e.g. theft, fraud, smuggling, bribery) on or offUnited Nations premises, with or without the involvement of United Nations vehicles, and whether or not the individual was officially on duty at the time of the offence.

25. Disciplinary measures for serious breaches of conduct are foreseen in the Directives for Disciplinary Matters Involving Civilian Police Officers and Military Observers.

Minor Misconduct

26. Minor misconduct shall be defined as any act, omission or negligence that is a violation of this directive or any other applicable rules, regulations or administrative instructions, but which does not result in or is not likely to result in major damage or injury to an individual or the mission. Minor misconduct includes, but is not limited to:

a. Improper uniform appearance;

b. Neglect in performance of duty not amounting to a wilful or deliberate act;

c. Intoxication while on duty or in public;

d. Negligent driving;

e. Absence from duty without permission; and

f. Malingering.

27. Any United Nations Police Officer who has committed a minor breach of conduct as defined in the Directives for Disciplinary Matters Involving Civilian Police Officers and Military Observers, shall be subjected to disciplinary measures.

28. Disciplinary measures for minor breaches of conduct as foreseen above shall be limited to a written censure or reprimand and/or redeployment to another position/area and/or removal of United Nations administrative benefits and concessions, such as the driving license when appropriate.

Rights ofthe Investigated

29. Before taking any final administrative and/or disciplinary action as referred to in paragraph 23 ofthe Directives for Disciplinary Matters Involving Civilian Police Officers and Military Observers, it must be ensured that:

a. The United Nations Police Officer has been informed of the allegation(s) against him/her and of his/her right to respond to the allegations;

b. He/She has the opportunity to submit comments on the results of the formal investigation and findings; and

c. The findings, after considering the comments, if any, will be forwarded to DPKO which will provide relevant information to the country contributing the police concerned for follow-up and disciplinary action.

Privileges and Immunities

30. As Experts on Mission, United Nations Police Officers are inter alia" .. .immune from personal arrest or detention" and are immune from legal process of any kind "in respect to words spoken or written and acts done by them in the course of the perfonnance of their mission" (article VI, section 22 of the 1946 Convention on the Privileges and Immunities of the United Nations, adopted by the General Assembly on 13 February 1946). However, the Secretary-General has" ... the right and the duty to waive the immunity of any expert in any case where, in his opinion, the immunity would impede the course of justice and it can be waived without prejudice to the interests of the United Nations" (article VI section 23, Idem). United Nations Police Officers are subject to the jurisdiction of the host country/territory in respect of any criminal offences that may be committed by them in the host country/territory and any disput~~s/claims of a civil nature not related to the performance of their official functions.

Cooperation from Police-Contributing Countries

31. Police contributing countries are encouraged to cooperate with DPKO in the implementation of the provisions of these guidelines pertaining to disc:iplinary matters as well as to inform DPKO of any criminal and/or disciplinary proc~~dures undertaken agains1: a United Nations Police Officer in his/her home country for any act, omission or negligcmce during his/her assignment with a United Nations Peacekeeping Operation.

Authority and responsibilities of the Office of Internal Oversight Services

32. The above-mentioned provisions. on disciplinary matters are adopted without prejud[ce to the authority and responsibilities ofthe Office of Internal Oversight Services· as set forth in General Assembly Resolutions 59/287, dated 13 April 2005, and 59/300, dated :10 June 2005, and relevant United Nations resolutions and related issuances.

Command and Control

33. The Head of the Police Component directs the Police Component within the mission. The Head of the Police Component establishes a Police Headquarters with his/her core staff in the mission. This Headquarters contain the offices of the Head of the Police Component as well as other senior staff of the component and provides overa]1 leademhip and management for United Nations Police Officers on assignment with the mission. All United Nations Police Officers must comply with lawfu] orders from their designated supervisors.

National Police Contingent Commanders' Duties and Responsibilities

34. The National Police Contingent Commander is appointed by his/her national government. The National Police Contingent Commander is considered as responsible for the welfare of his/her contingent members and is not considered to be within the United Nations Police Chain of Command for this purpose. Moreover, all operational and administrative matters are under the sole authority of the Head of the Police Component, or his/her designate, and command and control arrangements from the United Nations shall in all circumstances have primacy.

35. The National Police Contingent Commander is the official national representative of his/her contingent. The National Police Contingent Commander shall not receive any order from his/her national authorities regarding United Nations operational duties. The primary duties and responsibilities of the National Police Contingent Conunanders in the mission area, in addition to their regular duties, are as follows:

a. To monitor the welfare and medical condition of all United Nations Police Officers from their contingent whilst in mission and to ensure that necessary action is taken to ensure their well-being;

b. To ensure that instructions from the Head of the Police Component are carried out by the United Nations Police Officers from their contingent;

c. To monitor the arrival and departure to/from the mission area of United Nations Police Officers from their contingent;

d. To ensure that the United Nations Police Officers are treated in accordance with United Nations rules, regulations and other issuances;

e. To ensure and monitor that all United Nations Police Offieers from their contingent are aware of their responsibilities, including through induction, to adhere, both on and off duty, to these guidelines, standard operating procedures and all other United Nations rules, regulations and other issuances;

f. To maintain an up-to date list of all United Nations Police Officers from their contingent in the mission area, with details of their postings, home address, contact telephone numbers, e-mail addresses, next of kin and details of their leave dates, destination and contact details;

g. To meet with their own Contingents at regular intervals in order to review professional and welfare matters. Detailed minutes of these meetings must be prepared and submitted to the Head of the Police Component no later than seven (7) days afterwards;

h. To ensure that during his/her absence that all contingent duties are performed by the Deputy Police Contingent Commander; and

1. To provide an End ofMission report to the Head of the Police Component for the time of their tenure no later than fourteen (14) days prior to their departure. This report must be copied to the DPKO Police Adviser.

Respect for national legislation and international criminal justice sta:ndards

36. In implementing the mission mandate, United Nations Police Officers shall respect the legislation applicable in the mission area insofar as it is not in conflict with internationally recognized human rights standards or United Nations Rules, Regulations and other issuances.

3 7. In exercising their functions, United Nations Police Officers shall observe internationally recognized human rights standards, and shall not discriminate against any person on any grounds, such as gender, race, colour, language, religion, political or other opinion, national, ethnic or social origin, sexual orientation, association with a national comnmnity, property, birth or other status. They must uphold United Nations criminal justice standards (see annex lc) in all aspects of their work. They should report human rights violations they witness to their commanders for transmission to the human rights component, or equivalent, of the peacekeeping operation.

Gender Mainstreaming and Balance

38. All United Nations Police Officers shall observe and assist in the realization of Security Council Resolution 1325 (2000), dated 31 October 2000, on women, peace and security, including in relation to the protection, rights and special needs of women as well as on the importance of involving women in all peacekeeping and all peace-building measures. They should particularly actively encourage, including through training and advising as appropriate, the increased representation of women at all levels of national polict:: and law enforcement agencies.

Financial Liabilities

38. United Nations Police Officers may be required to reimburse the United Nations either partially or in full for any financial loss suffered by the United Nations (such as damage to United Nations vehicles or any other United Nations property) as a result of their negligence or of their having violated any regulation, rule or administrative instruction.

Undertaking

39. United Nations Police Officers arriving in the mission shall be required to sign an undertaking to comply with these guidelines, standard operating procedures, policies, and directives as issued by the United Nations.

Qualifications

40. Selection standards have been established to ensure that qualified police and other law enforcement officers of the highest quality are selected for servilce with the United

Nations. These selection standards represent the minimum requirements that must met in order to be deployed as a United Nations Police Officer. The Police Division will indicate any supplemental changes to be added to the conditions listed below, as required.

41. The United Nations Selection Assistance Team assists and advises police contributing countries in selecting national police and other law enforcement personnel to serve as United Nations Police Officers in United Nations peacekeeping operations.

Assistance to police contributing countries includes assessment of persormel nominated by the countries at their request.

42. Qualified United Nations Police Officers may be deployed, without prior assessment of their qualifications as laid down in the United Nations Selection Assistance Team Guidelines only in exceptional cases with the prior approval of the: DPKO Police Adviser. Such deployments will be based on an analysis of the Personal History Form (blank form attached as annex 13) as well as interviews.

43. The desired professional competencies and expertise of United Nations Police Officers are mentioned herein and in the request initiated by the Police Division for initial deployment of United Nations Police Officers. However, United Nations Police Officers must have certain core competencies, including professionalism, integrity, and respect for diversity and a good knowledge of international criminal justice standards, which will enhance their performance on the ground and reduce the need for additional training in the mission area. Furthermore, it is understood that the provision of well-equipped (IO), pre-inducted and disciplined police and other law enforcement persormel to United Nations peacekeeping operations is the collective responsibility of all Member States.

Selection Criteria/Requirements 01)

44. Member States shall not deploy police and other law enforcement personnel who are less than 25 years of age. The maximum age limit for service with the United Nations is sixty two (62) years; however, it is strongly recommended that the deployment of said personnel be under fifty five (55) years of age.

Professional Status

45. The United Nations is open to considering contributions from all police contributing countries regarding their nomination of personnel assigned to their national police and other law enforcement agencies for deployment to United Nations peacekeeping operations. United Nations Police Officers should have served in a national police or other law enforcement agency for a minimum of five (5) years, excluding

I 0. Including recent uniforms appropriate to the climate of the mission area as well as operable firearms, ammunitions and other equipment. A detailed list of equipment may be provided by the Police Division.

11. United Nations Police Officers must be seconded through the respective Permanent Missions to the United Nations. These selection criteria/requirements are considered basics for United Nations Police Officers assigned to any United Nations Peacekeeping Operation.

training. Retired personnel can be deployed if they have retired within the past five (5) years.

Assignment ofUnited Nations Police Officers

46. The Head of the Police Component has the right to assign United Nations Police Officers, considering their background and experience, to appropriate duties, responsibilities and/or positions within the Police Component's structure as he/she deems appropriate. The assignment of all contracted posts, if any, will be processed by the Police Division in consultation with the mission. Capabilities, special skills, national and regional diversity, ranking and gender balance will be taken into account for the assignments of United Nations Police Officers.

Langu~

47. It is indispensable to speak fluently, read and write clearly m the official language(s) of the mission.

48. Police and other law enforcement personnel nominated for service as United Nations Police Officers should preferably have passed the mandatory language assessments as set out in the United Nations Selection Assistance Team Guidelines prior to leaving their home countries. Officers that have passed such assessments shall not be subjected to any other language tests in the mission upon arrival.

49. United Nations Police Officers arriving in the mission area without the United Nations Selection Assistance Team clearance must take the mandatory language test in the mission as administered by the designated unit. The concerned candidate who fails this te:;t will be repatriated and the travel costs shall be borne by the Member State.

50. The United Nations Police Officers assigned to the mission are only authorized to carry :md use firearms in accordance with the relevant issuances ofDPKO if and when so authmized by the United Nations. They should preferably receive a United Nations Selection Assistance Team clearance on the use of firearms prior to their deployment.

51. Police and other law enforcement personnel nominated for service as United Nations Police Officers must have at least one (1) year of recent driving experience, and must be in possession of a valid national or international driving licence for at least one

(1) year. In addition, they may be submitted to a driving test by the United Nations Selection Assistance Team. United Nations Police Officers must bring their valid national driving licences or international driving licences to the mission area, which should be valid during their service.

Computer Skills

52. Basic computer knowledge is an essential skill in the mission. Member States are strongly encouraged to incorporate lectures on this topic into their pre-deployment training.

Complementary Skills

53. The following additional criteria are desirable: previous experience in United Nations peacekeeping operations; proficiency in map reading, land navigation and use of global positioning systems; knowledge of basic negotiation, mediation and conflict resolution, interviewing techniques and basic first aid.

Pre-Deployment Preparation, Deployment, Rotation, Extension and Transfer

Pre-Deployment Preparation

Passport

54. United Nations Police Officers shall preferably obtain a diplomatic or service passport from their national authority. The passport should preferably be valid for at least two (2) years. United Nations Police Officers are responsible for securing their own travel documents. ,

55. United Nations Police Officers must ensure, with support from their national authorities, that visas for entry into the mission area are obtained prior to their departure, if so required. Transit visas for countries en-route to the mission must also be obtained as necessary.

Pre-deployment Training

56. Experience has shown that United Nations Police Officers who have been provided pre-deployment training prior to their departure for any United Nations Peacekeeping Operation adjust much better to the mission conditions, work culture and the peacekeeping tasks. They are able to make an impact with their professional skills much sooner than those who have not had the benefit of any pre-deployment training.

Training is a national responsibility and is strongly encouraged. The officers previously deployed to United Nations peacekeeping operations could be used as a valuable training resource that could be used to good effect.

Duration and National Entitlements during the Tour of Duty

57. Unless otherwise provided for, assignments are normally for one (1) year from the date of authorization for the deployment in the mission area by the Police Division and the United Nations will bear the cost of travel of the United Nations Police Officer's initial deployment and final repatriation. However, there may be variation on the length of tour of duty when a Member State chooses to confme the length of tour duty of its Unitedl Nations Police Officers to less than the normal period of one (1) year due to its national requirements. In such cases, the cost for inward travel into the mission area will be at the expense of the Member State while the United Nations will arrange for repatriation unless otherwise agreed upon. Member States contemplating such deployments are requested to indicate their intention and enter into working arrangements with the Police Division and Office of Mission Support on administrative and financial matters.

58. All emoluments and other entitlements from Member States should continue to be paid and/or provided to United Nations Police Officers as if they were serving in their home country.

Initial Deployment

59. Each request from the Police Division to Member States for deployment ofUnited Nations Police Officers specifies the qualifications for each position and/or area of expertise for which the request is made. If no specific requirements have been established then each United Nations Police Officer must meet the minimum sellection criteria and qualifications as set out in these guidelines.

60. During the planning phase of a United Nations Peacekeeping Operation, the Police Division may informally contact the Permanent Missions of Member States to seek their contribution. Once a resolution establishing a United Nations Peacekeeping Operation has been adopted, the Police D.ivision may forward the relevant Notes Verbale to the Permanent Missions in New York of prospective police contributing countries requesting the provision of suitably qualified police and other law enforcement personnel.

61. Requests for contribution of police and other law enforcement personnel for service as United Nations Police Officers includes, inter alia, the following items:

a. Profile and numbers of such personnel;

b. A formal certification from the Permanent Mission that each candidate has not ever been convicted of, and is not currently under inve:stigation or being prosecuted for, any criminal or disciplinary offence, with the exception of minor traffic violations (driving while intoxicated or dangerous or careless driving are not considered minor traffic violations for this purpose);

c. The selection criteria, including experience and specific skills as required;

d. The length of tour of duty;

e. The tentative date by which they should deploy to the mission area; and

f. The deadline for formal reply of Member States.

Personal History Forms Analysis and Interviews

62. After a comprehensive review of all the Personal History Forms, the Police Division may conduct phone interviews for pre-selected candidates whose profiles meet the requirements for positions as requested in the Note Verbale for deployments of United Nations Police Officers. The language of the interview will be in the official language(s) of the mission to which the police and other law enforcement personnel may be deployed. The interviews are based upon their educational and professional experience and whether they match the requirements of the specific posts. It should be noted, however, that not every candidate whose Personal History Form is forwarded is subject to an interview. In addition, the concerned police contributing country may request the Police Division to send a United Nations Selection Assistance Team to their country in order to assist in the selection of United Nations Police Officers.

Deployment Procedure

63. The primary objective of these guidelines is to standardize the deployment procedure. The concerned offices within DPKO should take all the necessary steps to ensure transparency and to allow sufficient time for processing the deployments. The Police Division reserves the right to approve the deployments.

Medical Examination and Clearance

64. All United Nations Police Officers deployed in United Nations Peacekeeping Operations must be physically, mentally and emotionally fit. The examining physician must determine the fitness of an individual by a thorough medical examination, and take into consideration that he/she could be deployed in a potentially hostile and hazardous environment. All United Nations Police Officers deployed in United Nations Peacekeeping Operations must receive a medical clearance from the Medical Services Division, United Nations Headquarters, New York.

65. The United Nations Police Officers will be examined in accordance with United Nations medical standards to determine their fitness for duty. The MS-2 :fi)rm attached as annex 5 must be filled and the following information required must be provided:

a. Medical history and a complete physical examination, findings, which are to be recorded within the MS-2;

b. An electrocardiogram (ECG/EKG), to be done for all candidates above the age of forty ( 40) or if medically indicated; and

o. Chest x-ray, including the findings, which must be recorded in the form. Note that the original X-ray negatives are not to be sent to New York. The report of the radiologist is sufficient.

66. The completed original MS-2 form and other documents mentioned above must be forwarded to the United Nations Medical Services Division in New York (Room S- 535). The Police Division shall not receive any medical records, but rather a list of personnel whose records have been forwarded to the United Nations Medical Services Division in New York. It is the responsibility of the Police Divisilon to ensure that medical clearance is obtained prior to deployment, and that the Medical Guidelines for United Nations Peacekeeping Operations on the Pre-deployment medical examinations for uniformed peacekeepers (issued by the Office of Mission Support) shall be followed to achieve full compliance with the medical standards stated in the Medical Support Manual (MSM).

67. Following the procedures set out in the Medical Guidelines for United Nations Peacekeeping Operations, a medical doctor should assess the physical and mental fitness of the individual according to current medical practice, keeping in mind the precluding conditions stated in the MSM Chapter 5-01. Deviation from recommendations of the UN Medical Services Division must be verified in writing, including a statement to follow the Medical Certificate of the individual (attached as annex 6). When applicable, a medical certificate should be issued to certify that the individual has been found to be in good health with no clinical signs of disease, according to his/her medical records, and does not suffer from any ofthe diseases or conditions as cited in the MSM Chapter 5-0212.

Submission ofthe List of Candidates

68. The List of selected candidates forms (annex 8), together with the list of individuals for which medical documentation is submitted to the relevant office as foreseen above, should be forwarded to the Police Division in order to process the deployment no later than fourteen (14) days prior to their deployment. Member States are requested to clearly indicate all tours of duty for less than one (1) year together with their preparedness/acceptance to cover, at their cost, travel to the mission area.

69. Prior to approval of the deployments, each nominated United Nations Police Officer will be subjected to a background check to ensure that they have not committed any acts of serious misconduct in a previous assignment with the United Nations. The Police Division maintains a database of names of those found responsible for serious misconduct to ensure that they will not be reassigned to another United Nations Peacekeeping Operation.

70. United Nations Police Officers are also subject to a background search within DPKO records to ascertain the individual's past performance, in aecordance with the Police Division's performance appraisal procedures.

71. Once the deployment has been approved, the Police Division assigns an index number to the approved officers in the United Nations internal database (i.e. the Integrated Management Information System (IMIS) to process the deployment.

12. For ease of reference the Medical Guidelines for United Nations Peacekeeping Operations on the pre deployment medical examinations for peacekeepers is attached as annex 6. And the Medical Support Manual Chapter 5 and 6 are attached as annex 7, and should be considered when referring to these guidelines.

Rotations

72. Member States are requested to follow-up their own rotations three (3) months prior to the completion of the concerned United Nations Police Officer's tour of duty and plan, when applicable, the replacement of the officer on completion of his/her assignment.

73. However, taking into consideration the changes in the size of United Nations peacekeeping operations, the Police Division will keep the Member Statc::s informed on the rotations, as necessary. The Member States' compliance is indispensable with regard to rotations.

Extension

74. The normal tour of duty is one (1) year. Extension of a United Nations Police Officer's normal tour of duty in the mission is granted as an exception, and not as a matter of routine, when considered essential due to operational reasons and based on, at least, a fully satisfactory performance appraisal (see Annex 11). The Head of the Police Component of the mission acts on the request initiated by the concerned United Nations Police Officer at least three (3) months prior to the completion of his/her tour of duty. A United Nations Police Officer's tour of duty may be extended but the total tenure may not normally exceed two (2) years. Specific exceptions for granting additional extensions may be made to this rule on a case-by-case basis based on mission operational requirements and the performance of the concerned United Nations Police Officers.

Extension Requested by a United Nations Police Officer

75. The Police Division will forward the request for extension to the concerned Permanent Mission along with the necessary details, requesting his/her Member State's concurrence for extension. Upon receipt of the Member State's concurrence, the Police Division will inform the mission about the decision and the length of extension granted.

Extension Requested by Member State

76. The Permanent Mission may initiate a request addressed to the DPKO Police Adviser indicating the United Nations Police Officer's name and mission along with the reasons and proposed duration for extension, at least three (3) months prior to completion of the tour of duty.

77. The Police Division will inform the Head of the Police Component of the mission

· about the request and seek his/her concurrence. The final decision on the approvaVdisapproval of extension will be forwarded to the concemed Permanent Mission.

Transfer to Another Mission

78. Under normal circumstances, United Nations Police Officers are not transferred from one mission to another. However, in certain cases, due to operational necessities and rmss1on exigencies, United Nations Police Officers may be transferred either at the request of the Police Division or following a request by Member States. The following shall apply in such cases:

a. When the Police Division transfers a United Nations Police Officer, the Police Division shall obtain the individual's willingness and availability from the mission (concurrence of the Head of the Police Component), prior to initiating a request to his/her Member State asking for authorisation for the proposed transfer. Obtaining the concurrence for transfer shall remain a national responsibility;

b. Member States may initiate a request to transfer United Nations Police Officers. In this case, the Permanent Mission shall give the details of the request and a brief explanation of the reasons for the transfer. The Police Division will consult with the Head of the Police Component, to ensure that the transfer does not affect the operational capability of the mission. The administration of transfer will be co-ordinated within the United Nations system.

Reassignment to the Same Mission

79. It is recommended that United Nations Police Officers returning to the mission for a second tour of duty must have spent a period not shorter than six (6) months outside of the mission area. United Nations Police Officers returning to the same mission after spending six (6) months outside of the mission area are subject to follow the above mentioned procedure.

Medical Support

Pre-deployment Medical Examination

80. As mentioned above, a pre-deployment medical examination is required for all United Nations Police Officers being considered for a mission assignment with the United Nations. This examination must have taken place within the preceding three (3) months.

Immunization

81. The Medical Services Division of the United Nations recommends the vaccination requirements within United Nations peacekeeping operations, which should be the minimum requirement observed by all police contributing countries. These requirements are divided into those that are mandatory and those that are recommended.

82. It is a national responsibility (at national expense) to ensure that all personnel have received at least the initial dose of mandatory vaccinations before deployment into the mission area. The immunization status of each individual is to be properly documented for monitoring by the respective doctor. It is recommended that each United

Nations Police Officer is provided with the World Health Organization International Certificate ofVaccination or its national equivalent (13).

HN Awareness

83. Sexually transmitted infections, including the Human Immunodeficiency Virus (HN), are a major medical problem when personnel are deployed throughout the world.

Conflict and post-conflict areas are high-risk environments for the spread ofHN, which causes AIDS, and United Nations Police Officers are at risk of both contracting and spreading the virus.

84. The United Nations does not require an HN test but strongly recommends that personnel be offered voluntary confidential counselling and testing prior to deployment.

However, HN -positive individuals who do not show clinical manifestations of AIDS are not precluded from deployment.

85. It is a national responsibility to ensure that personnel are provided with HN I AIDS awareness training before deployment. Such training should underscore preventative measures and also stress the vulnerability of the host community and the importance of adhering to the United Nations' code of conduct. Ongoing HIV awareness training in the mission area is also crucial.

86. HN is transmitted through unprotected sex (both vaginal and anal) and via blood and blood products. However, there is no risk of contracting HN from casual person-to person contact such as sharing food, eating or drinking utensils, or using the same bedding, toilet facilities or bath water.

87. If the need for any type of injection arises, disposable needles and syringes should be used. These are provided in the medical kit and are also available in United Nations dispensaries or United Nations Development Programme offices. Sexual Transmission is the most common route of HN infection, therefore practising safer sex and using condoms is vital to prevent infection. The mission will also supply condoms. While encouraging abstinence as the best form of protection, the Head of the Police Component should ensure that condoms are available and that personnel understand how to use them properly.

Entitlement to and Provision of Medical Services

88. Arrangements are made by the United Nations to provide United Nations Police Officers with medical coverage during their assignment in the mission area. This covers any illness or injury that occurs while performing official duties or taking authorized time off, and which is attributable to conditions and hazards within the area of assignment. As such, United Nations Police Officers may not have direct access to United Nations medical facilities. They may seek treatment at clinics or hospitals of their choice, with tht:

exception of mandatory United Nations medical examination, which must be carried out

13. Refer to MSM Chapter 6-02, under Immunization Policy.

by a United Nations designated physician.