RFP Basrah Mar 8.docx

Request for Proposal SAQMMA11-R-0010, Attachment J.

TASK ORDER 005

BASRAH SMALL DIPLOMATIC SUPPORT HOSPITAL (DSH)

1. BACKGROUND.

This task order (TO) will be awarded under basic contract SAQMMA11-R-0010, Department of State Health Care Services in Iraq. It is governed by the terms and conditions contained therein.

2. WORK SCOPE.

2.1. In accordance with Sec C. Description/Specifications/Performance Work Statement (PWS) of the basic contract, the contractor is responsible for establishing facilities as indicated below:

Basrah Small DSH 1100-1400 in accordance with Contractor’s technical approach

2.2. Scope of Work is defined in paragraph C.3 of the PWS. Dental facilities and services are not required for Basrah DSH.

2.3. Period of Performance. The period of performance will be one base year plus four (4) one-year option periods. In addition, there will be a transition period from date of task order award until Mission Capable Status. (Assume date of award of May 20, 2011.) Mission Capable Status will be September 15, 2011.

3. PROPOSAL.

3.1. Each proposal for the Initial Task Order shall not exceed 25 double-sided pages (50 single-sided printed pages), cost and technical data combined. This total excludes attachments, pricing tables, charts, graphs, and foldouts. The offer must consist of the following physically separate volumes:

3.2. Contractor is to propose on a Firm Fixed Price Basis for LABOR. Other Direct Costs, Travel, and Workman’s Compensation (Base Act) Insurance will be on a cost reimbursable basis, in accordance with the basic contract.

3.3. Health Service Support Approach. Contractor will specify how requirements will be filled. Specifically:

3.3.1. Key Personnel. Key Personnel are identified below in paragraph 3.3.1. (Note that the table is notional. Alternative staffing patterns are allowed.) Identify Key Personnel and provide as an attachment a detailed resume for each position. The resume(s) should describe all experience relevant to this task order.

3.3.2. Staffing. Describe plans for staffing, including staff rotation and responsibilities. Designate the Medical Director and, if not described in the Key Personnel, provide the Medical Director’s resume and qualifying education and experience.

3.3.3. Equipment List. Provide as an attachment a list of all equipment needed for the proposed facility.

3.3.4. Facility Requirement. The Government’s designated facility is the currently existing Diplomatic Support Hospital at Basrah which will serve as the facility. Contractor will state minimum facility requirements for this effort.

3.3.5. Implementation. Contractor shall identify key issues and proposed approaches to initiate a new health services facility as described in paragraph 2, above.

3.3.6. Quality Assurance Plan Metrics. Based on Contractor’s approach to management and oversight, Contractor shall propose metrics for inclusion in the Government’s Quality Assurance Surveillance Plan (QASP).

3.4. Price Proposal.

The Price Proposal shall set forth current, accurate, and complete information as required by this solicitation. See Attachment 1 “Task Order Pricing Information and Instructions” for complete details.

3.4.1. Labor. Labor shall be fully loaded rates as proposed for the basic contract. Contractor shall proposed fixed price labor categories with the number of personnel for the base year and four (4) one-year option periods. The below table is a Government estimate of staffing for a small DSH. Note that the table is notional. Alternative staffing patterns are allowed.

Government Estimate of Staffing Required Specialty Required Small

DSH

Licensed Vocational Nurse

Anesthesiologist

Medical technologist, MLS (ASCP)CM

Radiologist

Social Worker

Public Health Oversight Dentist Dental Assistant

++ Key Personnel

3.4.2. Other Direct Costs (ODCs). The Contractor shall propose the monthly estimates of consumable medical supplies and required medical equipment costs to open the facility, and blood transportation, from Qatar; cost estimates necessary to operate the facility and conduct patient care. These costs will be invoiced as ODCs. ODCs are divided into two CLINs: unit costs less than $250.00 and unit costs equal to or greater than $250.00.

3.4.3.

3.4.4. Travel. The Offeror shall propose the total cost of travel per year (One-Year Base Period and Four (4) One-Year Option Periods) along with the total number of round trips with rationale for multiple trips per year for health care providers. in accordance with Attachment 1.

3.4.5.

3.4.6. Workman’s Compensation Insurance (Defense Base Act). For base period and four (4) one-year options, provide DBA costs. The Offeror shall propose in accordance with Attachment 1.

3.5 The shipping address for materiel shipments under this order will be:

United States Embassy to Iraq.

Basrah Logistics Center Mark for Regional Medical Officer, yyyy/mm/(task order number).

Health Unit Basrah

APO AE 09870.

4. EVALUATION.

Evaluation of the proposal will be based on a) responsiveness to the requirement, and b) necessary and sufficient resources to support the Contractor’s technical approach. Proposals will be assumed by the Government to meet minimum requirements specified in the TOPR. Proposals stating that the contractor will exceed the minimum requirements or Government performance objectives in the TOPR may be incorporated into the resulting Task Order minimum requirements.

5. DISPOSITION OF OFFERS.

The offer will not be returned. Original copies will be retained in the official contract file and all other copies will be destroyed upon award of the task order.

Attachment 1

TASK ORDER PRICING INFORMATION AND INSTRUCTIONS

PERIOD OF PERFORMANCE

The period of performance is identified in the task order solicitation.

CONTRACT TYPE

Except for Transition costs, the contract type is a combination of Firm-Fixed-Price (as defined in FAR 16.202) for direct labor and Cost-Plus-Fixed-Fee (as defined in FAR 16.306) for other direct costs (ODCs), Travel, and Defense Base Act (DBA) Insurance. Transition will be treated as a separate cost-reimbursement CLIN, in accordance with FAR 16.302. Labor costs will be proposed using the fully loaded rates proposed for the basic contract. For the below spreadsheets, Transition will be a time period, as identified in the task order solicitation, preceding the base year and 4 option years.

PRICING INSTRUCTIONS

1) Offerors shall use, at a minimum for pricing purposes, the period of performance identified in the task order solicitation.

2) The normal workweek for this task order is 72 hours. Offerors shall estimate costs based on a 72-hour normal workweek.

3) Offerors shall list by performance year:

a. Proposed firm-fixed-price subtotal by labor category

b. Proposed firm-fixed-price labor total

c. Estimated ODC direct cost subtotal by ODC element

d. Estimated ODC indirect cost subtotal by ODC element

e. Proposed ODC fixed fee.

f. Estimated ODC direct + indirect cost + fixed fee total by ODC element

g. Estimated travel direct cost subtotal by travel element

h. Estimated travel indirect cost subtotal by travel element

i. Proposed travel fixed fee

j. Estimated travel direct + indirect + fixed fee total

k. DBA insurance base cost

l. DBA insurance proposed fixed fee

m. DBA insurance proosed total

n. Proposed/estimated total (direct labor + ODCs + travel + DBA)

o. Offerors shall also list the proposed/estimated grand total (direct labor + ODCs + travel + DBA) cumulative of all performance years.

4) Offerors shall submit under Direct Labor a cost breakdown that, at a minimum, contains the following information for each performance year:

a. Labor category

b. Proposed number of positions

c. Estimated number of hours per position

d. Estimated unloaded hourly labor rate per position (for third-country and local nationals only)

e. Each applicable indirect cost rate description (e.g., Overhead, G&A) (for third-country and local nationals only)

f. Each applicable indirect cost rate (for third-country and local nationals only)

g. Each applicable indirect cost (for third-country and local nationals only)

h. Proposed profit percentage (for third-country and local nationals only)

i. Proposed profit dollar amount (for third-country and local nationals only)

j. Proposed fully-loaded hourly labor rate

k. Proposed Subtotal

l. Proposed Total (firm-fixed-price)

5) Offerors shall submit under ODCs (excluding Travel and DBA Insurance) a cost breakdown that, at a minimum, contains the following information for each performance year:

a. Cost element

b. Unit cost

c. Unit of measurement

d. Quantity

e. Each applicable provisional billing rate description (e.g., G&A)

f. Each applicable provisional billing rate (which shall match respective rate in Table 2)

g. Each applicable provisional billing cost

h. Subtotal

Unless the task order RFP specifies otherwise, assume that the Contractor is responsible for all equipment and supplies necessary for set-up and mission capable status.

6) Offerors shall estimate any incentive compensation costs (e.g., Danger Pay, Post Hardship Differential Pay). Estimate and payment of incentive compensation shall be in accordance with the offeror’s established compensation plan or policy, or employer/employee agreement [see FAR 31.205-6(f)]. The Government will not pay incentive compensation costs for local nationals. Offerors shall submit a cost breakdown that, at a minimum, contains the same or similar following information for each performance year:

a. Labor category

b. Estimated number of positions

c. Estimated number of hours per position

d. Estimated unloaded hourly labor rate per position

e. Each incentive compensation description (e.g., Danger Pay, Post Hardship Differential Pay)

f. Each incentive compensation percentage, rate, or factor

g. Each applicable provisional billing rate description (e.g., Overhead, G&A)

h. Each applicable provisional billing rate (which shall match respective rate in Table 2)

i. Each applicable provisional billing cost

j. Subtotal

1) 2) 3) 4) 5) 6) 7)

7) Offerors shall submit under Travel a cost breakdown that, at a minimum, contains the following information for each performance year:

(2) (3) (4) (5) (6) (7) (8)

a. Labor Category

b. Estimated number of positions

c. Origin

d. Destination

e. Estimated round-trip airfare per position

f. Estimated lodging per diem per position

g. Estimated meals and incidental expenses per diem per position

h. Estimated ground transportation (e.g., taxi, car rental) per position

i. Estimated mileage, parking, and tolls per position

j. Estimated number of round trips per position

k. Estimated number of days per round trip per position

l. Each applicable provisional billing rate description (e.g., G&A)

m. Each applicable provisional billing rate (which shall match respective rate in Table 2)

n. Each applicable provisional billing cost

o. Subtotal

8)

8) Offerors shall submit under DBA Insurance a cost breakdown that, at a minimum, contains the following information for each performance year:

(9)

a. Labor category

b. Estimated number of positions

c. Estimated number of hours per position

d. Estimated unloaded hourly labor rate per position

e. Each element of other taxable compensation (e.g., Danger Pay, Post Hardship Differential Pay, Bonus)

f. Estimated cost for each element of other taxable compensation

g. Prescribed DBA Insurance rate

h. Estimated DBA Insurance cost

i. Each applicable provisional billing rate description (e.g., G&A)

j. Each applicable provisional billing rate (which shall match respective rate in Table 2)

k. Each applicable provisional billing cost

l. Subtotal

9) Offerors shall list and separately identify, by proposed subcontractor, any and all estimated subcontract non-labor costs under ODCs

10) Under ODCs for estimated subcontract non-labor costs, offerors shall submit a cost breakdown that, at a minimum, contains the same or similar information in Instructions 5-8 above, as applicable, for each proposed subcontractor for each performance year.

11) Under ODCs, offerors’ proposed applicable provisional billing rates shall match the respective proposed provisional billing rates in the Contractor’s proposal to the basic contract.

12) Offerors shall show with formulas the arithmetic process by which they calculated their proposed costs and prices. This shall be demonstrated in the spreadsheet.

13) In their associated Pricing Tables, offerors shall ensure that the estimated Subtotal costs match.

14) In the proposal spreadsheet, offerors shall not hide or lock any rows, columns, or cells that contain proposed data.

15) Offerors shall propose all rates, costs, and prices in United States currency.

16) In Narrative, offerors shall identify their proposed subcontractors, total ODC dollars estimated to be subcontracted to each proposed subcontractor, total ODC dollars estimated to be performed by the offeror, and percentage of ODC work (based on estimated total dollars) to be performed by the offeror and each proposed subcontractor. Offerors should review FAR 52.215-22 (Limitations on Pass-Through Charges) and 52.219-14 (Limitations on Subcontracting) prior to preparing their price proposals.

17) In Narrative, offerors shall address the items under FAR 52.215-22(c)(2) and (3) (Limitations on Pass-Through Charges).

18) In Supporting Information, offerors, in accordance with FAR 15.404-3(b) (“Subcontract Pricing Considerations”), shall conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and shall include the results of these analyses. Results shall be in the form of the cost/price analysis report(s), which shall include: cost/price analysis technique(s) used (e.g., comparison of proposed prices received in response to the solicitation), summary findings, detailed findings, and basis for the determination of fair and reasonable proposed subcontract prices. For this task order, “proposed subcontract prices” refers only to ODCs.

19) In Supporting Information, offerors shall include a completed DOSAR 652.228-70 (Defense Base Act – Covered Contractor Employees).

Department of State Acquisition Regulation (DOSAR) DBA Insurance Provisions and Clause Offerors are advised that “task order” replaces “contract” in DOSAR 652.228-70.

DOSAR 652.228-70 Defense Base Act — Covered Contractor Employees

(a) Bidders/offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws

Local nationals: ________

Third country nationals:___

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local nationals: _______

Third country nationals:___

(b) The contracting officer has determined that for performance in the country of Iraq:

( ) Workers’ compensation laws exist that will cover local nationals and third country nationals.

(X) Workers’ compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/offeror has indicated “yes” in block (a)(4) of this provision, the bidder/offeror shall not purchase Defense Base Act insurance for those employees. However, the bidder/offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

(d) If the bidder/offeror has indicated “yes” in blocks (a)(1), (2), or (3) of this provision, the bidder/offeror shall compute Defense Base Act insurance costs covering those employees pursuant to the terms of the contract between the Department of State and the Department’s Defense Base Act insurance carrier at the rates specified in DOSAR 652.228-74, Defense Base Act Insurance Rates — Limitation. If DOSAR provision 652.228-74 is not included in this solicitation, the bidder/offeror shall notify the contracting officer before the closing date so that the solicitation can be amended accordingly.

(End of provision)

DOSAR 652.228-71 Worker’s Compensation Insurance (Defense Base Act) - Services

(a) This clause supplements FAR 52.228-3. For the purposes of this clause, “covered contractor employees” includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws.

(b) The Contractor shall procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between the Department of State and the Department’s DBA insurance carrier for covered contractor employees, unless the Contractor has a DBA self-insurance program approved by the Department of Labor. The Contractor shall submit a copy of the Department of Labor’s approval to the contracting officer upon contract award, if applicable.

(c) The current rate under the Department of State contract is $3.60 per $100 of compensation for services.

(d) The Contractor shall insert a clause substantially the same as this in all subcontracts. The Contractor shall require that subcontractors insert a similar clause in any of their subcontracts.

(e) Should the rates for DBA insurance coverage increase or decrease during the performance of this contract, the contracting officer shall modify this contract accordingly.

(f) The Contractor shall demonstrate to the satisfaction of the contracting officer that the equitable adjustment as a result of the insurance increase or decrease does not include any reserve for such insurance. Adjustment shall not include any overhead, profit, general and administrative expenses, etc.

(g)(1) Section 16 of the State Basic Authorities Act (22 U.S.C. 2680a), as amended, provides that the Defense Base Act shall not apply with respect to such contracts as the Secretary of State determines are contracts with persons employed to perform work for the Department of State on an intermittent basis for not more than 90 days in a calendar year. “Persons” includes individuals hired by companies under contract with the Department. The Procurement Executive has the authority to issue the waivers for Contractor employees who work on an intermittent or short-term basis.

(2) The Contractor shall submit waiver requests to the contracting officer. The request shall contain the following information:

(i) Contract number;

(ii) Name of Contractor;

(iii) Brief description of the services to be provided under the contract and country of performance;

(iv) Name and position title of individual(s);

(v) Nationality of individual(s) (must be U.S. citizen or U.S. resident);

(vi) Dates (or timeframe) of performance at the overseas location; and,

(vii) Evidence of alternative workers’ compensation coverage for these employees (e.g., evidence that the State workers’ compensation program covers workers on short-term foreign assignments).

(3) The contracting officer shall provide to the Contractor the original of the approved or disapproved document and maintain a copy in the contract file.

(End of clause) DOSAR 652.228-74 Defense Base Act Insurance Rates - Limitation.

(a) The Department of State has entered into a contract with an insurance carrier to provide Defense Base Act (DBA) insurance to Department of State covered contractor employees at a contracted rate. For the purposes of this provision, “covered contractor employees” includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws.

(b) In preparing the cost proposal, the bidder/offeror shall use the following rates in computing the cost for DBA insurance. These rates are effective July 22, 2010 through July 21, 2011:

Services @ $3.60 per $100 of compensation

(c) Bidders/Offerors shall compute the total compensation (direct salary plus differential, but excluding per diem, housing allowance and other miscellaneous allowances) to be paid to covered contractor employees and the cost of DBA insurance in their bid/proposal using the foregoing rate. Bidders/offerors shall include the estimated DBA insurance costs in their proposed fixed price or estimated cost. However, the DBA insurance costs shall be identified in a separate line item in the bid/proposal.

(End of provision)

FAR 52.215-22 Limitations On Pass-Through Charges—Identification Of Subcontract Effort (Oct 2009)

(a) Definitions. Added value, excessive pass-through charge, subcontract, and subcontractor, as used in this provision, are defined in the clause of this solicitation entitled “Limitations on Pass-Through Charges” (FAR 52.215-23).

(b) General. The offeror’s proposal shall exclude excessive pass-through charges.

(c) Performance of work by the Contractor or a subcontractor.

(1) The offeror shall identify in its proposal the total cost of the work to be performed by the offeror, and the total cost of the work to be performed by each subcontractor, under the contract, task order, or delivery order.

(2) If the offeror intends to subcontract more than 70 percent of the total cost of work to be performed under the contract, task order, or delivery order, the offeror shall identify in its proposal—

(i) The amount of the offeror’s indirect costs and profit/fee applicable to the work to be performed by the subcontractor(s); and

(ii) A description of the added value provided by the offeror as related to the work to be performed by the subcontractor(s).

(3) If any subcontractor proposed under the contract, task order, or delivery order intends to subcontract to a lower-tier subcontractor more than 70 percent of the total cost of work to be performed under its subcontract, the offeror shall identify in its proposal—

(i) The amount of the subcontractor’s indirect costs and profit/fee applicable to the work to be performed by the lower-tier subcontractor(s); and

(ii) A description of the added value provided by the subcontractor as related to the work to be performed by the lower-tier subcontractor(s).

(End of provision)

Instructions related to this provision are conveyed in Items 18 and 19 above.

FAR 52.215-23 Limitations on Pass-Through Charges (Oct 2009)

(a) Definitions. As used in this clause— “Added value” means that the Contractor performs subcontract management functions that the Contracting Officer determines are a benefit to the Government (e.g., processing orders of parts or services, maintaining inventory, reducing delivery lead times, managing multiple sources for contract requirements, coordinating deliveries, performing quality assurance functions).

“Excessive pass-through charge”, with respect to a Contractor or subcontractor that adds no or negligible value to a contract or subcontract, means a charge to the Government by the Contractor or subcontractor that is for indirect costs or profit/fee on work performed by a subcontractor (other than charges for the costs of managing subcontracts and any applicable indirect costs and associated profit/fee based on such costs).

“No or negligible value” means the Contractor or subcontractor cannot demonstrate to the Contracting Officer that its effort added value to the contract or subcontract in accomplishing the work performed under the contract (including task or delivery orders).

“Subcontract” means any contract, as defined in FAR 2.101, entered into by a subcontractor to furnish supplies or services for performance of the contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

“Subcontractor”, as defined in FAR 44.101, means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another subcontractor.

(b) General. The Government will not pay excessive pass-through charges. The Contracting Officer shall determine if excessive pass-through charges exist.

(c) Reporting. Required reporting of performance of work by the Contractor or a subcontractor. The Contractor shall notify the Contracting Officer in writing if—

(1) The Contractor changes the amount of subcontract effort after award such that it exceeds 70 percent of the total cost of work to be performed under the contract, task order, or delivery order. The notification shall identify the revised cost of the subcontract effort and shall include verification that the Contractor will provide added value; or

(2) Any subcontractor changes the amount of lower-tier subcontractor effort after award such that it exceeds 70 percent of the total cost of the work to be performed under its subcontract. The notification shall identify the revised cost of the subcontract effort and shall include verification that the subcontractor will provide added value as related to the work to be performed by the lower-tier subcontractor(s).

(d) Recovery of excessive pass-through charges. If the Contracting Officer determines that excessive pass-through charges exist;

(1) For other than fixed-price contracts, the excessive pass-through charges are unallowable in accordance with the provisions in FAR subpart 31.2; and

(2) For applicable DoD fixed-price contracts, as identified in 15.408(n)(2)(i)(B), the Government shall be entitled to a price reduction for the amount of excessive pass-through charges included in the contract price.

(e) Access to records.

(1) The Contracting Officer, or authorized representative, shall have the right to examine and audit all the Contractor’s records (as defined at FAR 52.215-2(a)) necessary to determine whether the Contractor proposed, billed, or claimed excessive pass-through charges.

(2) For those subcontracts to which paragraph (f) of this clause applies, the Contracting Officer, or authorized representative, shall have the right to examine and audit all the subcontractor’s records (as defined at FAR 52.215-2(a)) necessary to determine whether the subcontractor proposed, billed, or claimed excessive pass-through charges.

(f) Flowdown. The Contractor shall insert the substance of this clause, including this paragraph (f), in all cost-reimbursement subcontracts under this contract that exceed the simplified acquisition threshold, except if the contract is with DoD, then insert in all cost-reimbursement subcontracts and fixed-price subcontracts, except those identified in 15.408(n)(2)(i)(B)(2), that exceed the threshold for obtaining cost or pricing data in accordance with FAR 15.403-4.

(End of clause)

PRICE EVALUATION

The principal basis for evaluating price as a factor for task order award under this task order solicitation will be an evaluation of the offerors’ respective proposed Grand Total prices submitted in the appropriate Pricing Table.

The Government will conduct an evaluation to determine ultimately that the final agreed-to price is fair and reasonable. In doing so, the Government will examine the completeness, accuracy, and reasonableness of the offerors’ proposed prices in the appropriate Pricing Table.

The Government will use one or more of the proposal analysis techniques stipulated in FAR 15.404 to conduct the price evaluation.

The Government will not evaluate the proposed prices in Pricing Tables 5 as part of its selection process for task order award; it will evaluate these proposed prices as part of its selection process for contract award.