Sample_Auction_List.xlsx

This is a Sample Auction List attachment document prepared by the City of Palo Alto for its Vehicle & Equipment Auction Services RFP #RFP195205. The document details vehicles and equipment anticipated for disposal within the next three years, organized by category including automobiles, pickup trucks, vans and SUVs, light trucks, medium and heavy trucks, construction and miscellaneous equipment, turf equipment, and trailers. The list encompasses approximately 550 vehicles and equipment items spanning model years from the early 2000s to 2017, with mileage or hours ranging from near zero to over 170,000 miles. The sample auction list includes specific examples such as a 2012 Honda Civic GX sedan, 2016 Ford Explorer marked patrol vehicle, 2017 Peterbilt 348 60-foot bucket truck, and various construction equipment including forklifts, air compressors, and turf mowers. The proposal submission deadline is Wednesday, October 1, 2025, before 3:00 pm, with the contract covering a maximum period of three years.

The document requires proposers to document gross auction sales results with low, average, and high sales prices for each vehicle listed, with results dated within the last 24 months. If exact vehicle sales data is unavailable, substitutes in the same class, comparable model, within one model year, and with similar mileage may be used with notation of differences. The City reserves the right to select multiple auctioneers based on their specific areas of expertise. The auction service provider will receive commission-based compensation on gross auction proceeds, supplemented by listing fees ranging from $75 to $500 depending on equipment type and location. Contractors must maintain insurance from companies with AM Best's Key Rating of A-:VII or higher, with minimum coverage limits of $1,000,000 for various liability types. The solicitation does not specify set-aside designations for disadvantaged enterprises, indicating an open competitive process. Additional services may include auctioning surplus automotive shop equipment, parts, and supplies subject to the same marketing and administrative requirements.