Sample_Auction_List.xlsx

The document is an Excel spreadsheet titled "Sample_Auction_List.xlsx" from the City of Palo Alto, detailing a comprehensive inventory of municipal vehicles and equipment anticipated for disposal within the next three years. The City is seeking Vehicle & Equipment Auction Services through RFP #RFP195205, targeting the remarketing of approximately 550 vehicles and equipment items spanning various categories including automobiles, pickup trucks, vans, SUVs, light trucks, medium and heavy trucks, construction equipment, turf equipment, and trailers. The vehicles range from model years 1998 to 2017, representing manufacturers such as Honda, Chevrolet, Ford, Freightliner, and others. The proposal submission deadline is set for Wednesday, October 1, 2025, before 3:00 pm, with a potential contract term of three years.

The auction service will operate on a commission-based model, with vendors receiving a percentage of gross auction proceeds and potential listing fees ranging from $75 to $500 depending on equipment type and location. The City reserves the right to select multiple auctioneers based on their specific expertise, indicating a competitive and flexible procurement approach. Proposers must provide comprehensive auction services, including live auctions within the nine-county Bay Area at least six times annually, detailed advertising, online vehicle listings, transportation, storage, and meticulous record-keeping. Contractors must meet stringent insurance requirements, including policies from AM Best's Key Rating A-:VII or higher, with minimum coverage limits of $1,000,000 for various liability types. The primary objectives are to generate revenue and comply with municipal code regulations for surplus asset disposal.