SABER 2021 DRAFT SOW.pdf

STATEMENT OF WORK (SOW)

FOR

SIMPLIFIED ACQUISITION of BASE

ENGINEERING REQUIREMENTS

(SABER)

HILL AIR FORCE BASE, UTAH

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 DEFINITION OF INSTALLATION

1.2 PRECEDENCE

1.3 PROJECT DESCRIPTION

2 WORK BY THE GOVERNMENT

3 PERFORMANCE CAPABILITIES

4 KEY PERSONNEL

4.1 CONTRACT MANAGER (CM)

4.2 PROJECT MANAGER/SUPERINTENDENT

4.3 QUALITY CONTROL OFFICER (QCO)

4.4 ENVIRONMENTAL OFFICER

4.5 SITE SAFETY AND HEALTH OFFICER (SSHO)

4.6 CONTRACTOR AND SUBCONTRACTOR EMPLOYEE REQUIREMENTS

5 MANAGEMENT PLAN

6 SUB-CONTRACTOR UTILIZATION PLAN

7 DESIGN AND CONSTRUCTION REQUIREMENTS

7.1 CONTRACT DOCUMENTS, REFERENCE, STANDARDS, AND PUBLICATIONS

7.2 UNIFIED FACILITIES CRITERIA (UFC)

7.3 INSTALLATION DESIGN STANDARDS/PLAN

8 QUALITY CONTROL

8.1 GENERAL

8.2 QUALITY CONTROL PLAN CONTENTS

8.3 QUALITY CONTROL DOCUMENTATION

8.4 COORDINATION MEETINGS

9 BID, PERFORMANCE AND PAYMENT BONDS

10 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

10.1 FURNITURE AND EQUIPMENT

10.2 DAMAGE TO GOVERNMENT REAL PROPERTY

10.3 ELECTRICAL SERVICE AND COMMUNICATIONS FACILITIES

11 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

12 GOVERNMENT CONTRACT ADMINISTRATION

13 CONSTRUCTION START-UP PERIOD

14 PRE-PERFORMANCE CONFERENCES

15 TASK ORDERING PROCEDURES

15.1 FAIR OPPORTUNITY PROPOSAL REQUEST (FOPR)

15.2 SITE VISIT

15.3 ON-SITE CONDITIONS

15.4 PROJECT PROPOSAL

16 TASK ORDER PROPOSAL EVALUATION

16.1 TO EVALUATION CRITERIA

16.2 COMPETITION

16.3 PERFORMANCE EVALUATIONS

17 COMMENCEMENT, EXECUTION, COMPLETION AND PAYMENT FOR WORK

17.1 ISSUE OF NOTICE TO PROCEED (NTP)

17.2 MEETINGS

18 OPERATIONAL/WORK INTERUPTIONS AND WEATHER DELAYS

19 HOURS OF WORK

20 JOBSITE VERIFICATION

21 MATERIAL SUBMITTALS

21.1 GENERAL

21.2 SCHEDULING

21.3 STANDARD PRODUCTS

21.4 SUBMITTAL REQUIREMENTS

22 PROJECT DOCUMENTATION

22.1 DAILY REPORTS

22.2 DRAWINGS

22.2.1 SHOP DRAWINGS

22.2.2 WORKING DRAWINGS

22.2.3 AS-BUILT DRAWINGS

23 EXCAVATION (DIG) PERMITS/WORK CLEARANCE (UTILITY OUTAGE) REQUEST

23.1 EXCAVATION PERMITS (DIG PERMIT)

23.2 BASE CIVIL ENGINEER WORK CLEARANCE REQUEST

23.3 RESTRICTIONS

24 TESTING OF MATERIALS

25 PRE-FINAL AND FINAL INSPECTIONS

26 WARRANTY

27 CONTRACTOR’S AS-BUILT DRAWINGS

28 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/PROPERTY

29 SCHEDULING WORK

30 WORK IN OCCUPIED AREAS

31 COORDINATING WITH GOVERNMENT ACTIVITIES

32 NOISE AND EMMISSION CONTROL OF EQUIPMENT

33 CONSTRUCTION SITE MAINTENANCE

34 BASE UTILITY SERVICES

35 PRIVATIZED UTILITIES

35.1 AMERICAN WATER

35.2 CITY, LIGHT, & POWER

36 ENERGY CONSERVATION/MANAGEMENT

37 SANITARY PROVISIONS

38 CONTRACTOR VEHICLES/PARKING

39 TRANSPORTATION OF CONSTRUCTION EQUIPMENT

40 HILL AFB SPECIFIC TRAINING

41 SECURITY REQUIREMENTS FOR HILL AIR FORCE BASE

41.1 LONG-TERM PASSES (DBIDS CARD)

41.2 SHORT-TERM PASSES

41.3 UNAUTHORIZED ACTIVITY

41.4 DENIAL OF BASE ACCESS

41.5 OPERATIONAL DELAYS

41.6 HILL AIR FORCE BASE SECURITY

42 SPECIAL PROVISIONS FOR WORKING ON OR NEAR THE AIRFIELD OR AIRFIELD HANGERS

42.1 RESTRICTIONS

42.2 CLEANLINESS OF WORK AREA

42.3 EMERGENCIES

43 WORKING IN SPECIAL SECURITY AREAS

43.1 UTAH TEST & TRAINING RANGE (UTTR) ACCESS REQUIREMENTS

43.2 UTTR SECURITY

44 ENVIRONMENTAL PROTECTION

44.1 AIR QUALITY/EMISSIONS

44.2 WATER QUALITY

44.3 NATURAL RESOURCES

44.4 CULTURAL RESOURCES

44.5 SOLID WASTE MANAGEMENT

44.6 TOXICS HAZARDS

45 POWDER-ACTUATED TOOLS

46 CONTRACTOR’S USE OF ELECTROMAGNETIC EMISSION DEVICES

47 FILL MATERIAL

48 PAVING AND ROADWORK

49 BASE REGULATIONS

49.1 SMOKING/VAPING

49.2 SEATBELTS

49.3 FIREARMS/ILLEGAL DRUGS

49.4 SPEED LIMIT

49.5 PARKING

49.6 CELL PHONE USE

50 INAPPROPRIATE WORKER BEHAVIOR

51 COMPLETION OF CONTRACT

52 PARTNERING

APPENDIX A: ABBREVIATIONS/ACRONYMS

APPENDIX B: SAFETY AND HEATLTH

1 PROJECT DESCRIPTION

1.1 DEFINITION OF INSTALLATION

Installation will be defined as the property and facilities located within the jurisdiction of

Hill Air Force Base (AFB), Utah.

1.2 PRECEDENCE

Individual installation specific requirements shall take precedence over the requirements in this section. Specific requirements will be included in the project Statement of Work

(SOW.)

1.3 PROJECT DESCRIPTION

The Prime Contractor shall furnish all management, supervision, labor, materials, equipment and incidentals required for a broad range of maintenance, repair and minor construction work on various real property facilities at installations covered under this contract, including design and engineering services incidental to construction. The

Contracting Officer (CO) may conduct negotiations with the Prime Contractor and issue individual task orders for maintenance, repair and minor construction projects identified by the Base Civil Engineer (BCE), or their approved representative, as part of the

Simplified Acquisition of Base Engineering Requirements (SABER) program. Individual task order projects will vary in size, typically ranging between $25,000 and $1,500,000 including but not limited to trades such as demolition, carpentry, plumbing, electrical, mechanical, painting, welding, pipe fitting, sheet metal, roofing, site work, site utilities, excavation, landscaping, concrete, masonry, pavements, fencing, asbestos and lead base paint abatement, Intrusion Detection Systems (IDS) design and installation, Access

Control Systems (ACS) design and installation, fire alarm design and installation, fire suppression design and installation, communication networks and systems, Video Tele-

Conference (VTC) and Secure Video Tele-Conference (SVTC) system design and installation and systems furniture removal, repair and installation. However, individual task order projects may exceed $1,500,000 due to repairs, maintenance, and equipment to fulfill project requirements.

2 WORK BY THE GOVERNMENT

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the

Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3 PERFORMANCE CAPABILITIES

Competition will be limited to 8(a) firms located within the geographical area serviced by the

Utah District Office, and other 8(a) construction firms with a bona fide place of business within the geographical competitive area, and the assigned NAICS code. All other 8(a) BD Participants are deemed ineligible to submit offers.

In order for a Participant to be eligible to submit an offer for an 8(a) procurement limited to a specific geographic area, it (the business) must receive from SBA, a determination that it has a bona fide place of business within that area prior to submitting its offer for the procurement.

(13 CFR 124.507(c)(2)(iv))

The Prime Contractor shall ensure that all employees and subcontractors have current and valid professional certifications and licenses for their specific position prior to starting work and shall be available at the job site at all times and shall be provided upon request by the Government.

4 KEY PERSONNEL

Key contractor employees include: Contract Manager, Project Manager/Superintendent, Quality

Control Officer, Environmental Officer and Site Safety and Health Officer. Key contractor employees shall, as a minimum, meet the requirements listed below. All key personnel must be able to read, write, speak, and understand English.

4.1 CONTRACT MANAGER (CM)

The Prime Contractor shall provide a CM who shall be responsible for the performance of this contract. The name of this person, who shall act for the Contractor, shall be designated in writing to the CO as a part of the management plan.

The CM shall have at least five (5) years of experience in the management of government, commercial, or industrial construction and renovation contracts involving all of the following disciplines: architectural, civil, mechanical, and electrical and communication networks.

The CM shall have full authority to act on behalf of the Contractor on all contractor-related matters for the daily operation of this contract.

The CM shall be available by cellular telephone at all times.

During normal duty hours, the CM shall be available to meet on the installation with government personnel within sixty (60) minutes of notification.

Project or warranty related issues, the CM shall respond as stated below:

1) Non-emergency issues, the Contractor/Subcontractor shall respond to the scene within twenty-four (24) hours of notification and begin repair actions.

2) Emergency issues, the Contractor/Subcontractor shall respond to the scene within one (1) hour of notification and begin repair actions. Examples of emergency work are; work required is to sustain/ensure continued mission operations, unscheduled/undetermined water/electrical outages, no A/C or heat within a facility, imminent danger of Life/Health/Safety of personnel, roof leak directly impacting facility mission.

4.2 PROJECT MANAGER/SUPERINTENDENT

The Prime Contractor shall provide a Project Manager/Superintendent that is knowledgeable on all projects they are assigned. The name of this person shall be designated in writing to the CO as a part of the management plan.

The Project Manager/Superintendent shall have at least three (3) years of experience in construction management for similar size/scope projects and be familiar with all aspects of general construction management, practices, methods, and materials.

The Project Manager/Superintendent shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract that do not have cost impacts.

The Project Manager/Superintendent shall be available by cellular telephone during normal duty hours.

During normal duty hours, the Project Manager/Superintendent shall be available to meet on the installation with government personnel within sixty (60) minutes of notification.

Project or warranty related issues, the Project Manager/Superintendent shall respond as stated below:

1) Non-emergency issues, the Contractor/Subcontractor shall respond to the scene within twenty four (24) hours of notification and begin repair actions.

2) Emergency issues, the Contractor/Subcontractor shall respond to the scene within

1 hour of notification and begin repair actions. Examples of emergency work are;

work required is to sustain/ensure continued mission operations, unscheduled/undetermined water/electrical outages, no A/C or heat within a facility, imminent danger of Life/Health/Safety of personnel, roof leak directly impacting facility mission.

4.3 QUALITY CONTROL OFFICER (QCO)

The Prime Contractor shall provide a Quality Control Officer that has at least three (3) years of experience in the area of construction quality control. The Quality Control

Officer shall manage the contractor’s quality control plan. This person shall have the authority to direct contractor personnel to correct construction deficiencies.

4.4 ENVIRONMENTAL OFFICER

The Prime Contractor shall provide an Environmental Officer to ensure environmental compliance on all projects. The Environmental Officer shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Federal

Asbestos Regulations outlined by the Environmental Protection Agency (EPA), Occupational

Safety and Health Administration (OSHA), and the Division of Air Quality. This individual may perform these duties in conjunction with other duties or this function may be fulfilled by a consulting firm. The name of this person shall be designated in writing to the CO as a part of the management plan.

The Environmental Officer shall have at least three (3) years of experience in environmental management for construction work. The Environmental Officer shall manage all of the environmental concerns for each project.

4.5 SITE SAFETY AND HEALTH OFFICER (SSHO)

The Prime Contractor shall provide a Site Safety and Health Officer (SSHO) who shall visit all active work sites to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor to ensure all requirements are met. The Quality Control (QC) person may be the SSHO on projects if they possess the qualifications required for Quality Control and SSHO as specified herein.

The SSHO shall meet the following requirements:

The SSHO shall be available by cellular telephone during normal duty hours.

Level 2 Requirements:

1) A minimum of three (3) years safety work on similar project.

2) Thirty (30) hour OSHA construction safety class or equivalent within last three (3) years.

3) Competent person training. By OSHA definition, a competent person is a person who “through training or experience is knowledgeable of the various

Occupational Safety and Health Administration (OSHA) standards that apply to their workplace, is capable of identifying workplace hazards relating to their specific operations, and has the authority invested in him or her by their employer to correct the hazards to protect their workers.”

4.6 CONTRACTOR AND SUBCONTRACTOR EMPLOYEE REQUIREMENTS

Trade Certifications:

1) The Prime Contractor shall ensure that their employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense. All prime contractor employees and subcontractor employees shall have current licenses available at the job site at all times and provide licensing upon request by the Government. If contractor employee or subcontractor employee is unable to provide license upon request, the Project Manager will be notified with a request for corrective action. The contractor employee or subcontractor employee will be removed from the job site and installation until such licenses or certifications are obtained and presented to the CO.

2) Lead Craftsmen/Tradesmen in standard trades must be certified or licensed at the journeyman level (or equivalent for non-standard trades).

General Information:

1) The Prime Contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a real or perceived conflict of interest. Any questions on this issue should be addressed to the CO.

2) The Prime Contractor shall perform fifteen (15) percent or more of the actual construction using prime contractor personnel. Office and field supervision will not be included in the 15%.

5 MANAGEMENT PLAN

The Prime Contractor shall develop a Management Plan which shall be submitted at the time of proposal. The Management Plan shall be implemented within thirty (30) days of contract award and maintained throughout the duration of the contract. The Management Plan shall include a position description for all key personnel as identified in Section 4, above, required minimum qualifications, and specify which positions are being accomplished by subcontractors. A complete organizational chart shall also be submitted and kept current as part of the management plan.

This plan shall then be continually maintained throughout the life of the Contract by all successful bidders and resubmitted whenever changes in key personnel are made. The Management Plan shall include a position description for all personnel, required minimum qualifications, required job experience (with examples) and specifies which positions are being accomplished by subcontractors. A complete organizational chart shall also be submitted and kept current as part of the management plan. This plan shall be submitted at the time of proposal and shall contain all requirements. The plan shall have a cover sheet that includes the solicitation number, subsequent contract number, Contractor name, address and business phone number. The contents of the plan shall be fully tabulated and a table of contents will be used.

The contractor’s organizational approach shall provide project management, project engineering, Computer Aided Design (CAD) support, project design, site superintendence, safe working environments, quality control, environmental management, subcontract purchasing and administration and general office administration.

6 SUB-CONTRACTOR UTILIZATION PLAN

The Prime Contractor shall ensure adequate subcontractor pools exist to promote competition, to provide best value to the Government and to meet performance and schedule requirements. The

Prime Contractor shall provide a Subcontractor Utilization Plan that demonstrates management of subcontractors, establishment and utilization of subcontractor pools, ability to obtain additional subcontractor resources to meet performance and schedule requirements. This plan will assist the

Government in determining if prime contractors have adequate subcontractor resources and ability to obtain additional subcontractor resources to meet performance and schedule requirements. The Subcontractor Utilization Plan will be submitted and reviewed annually at the beginning of each ordering period; updates may be requested at any time during contract period of performance.

7 DESIGN AND CONSTRUCTION REQUIREMENTS

7.1 CONTRACT DOCUMENTS, REFERENCE, STANDARDS, AND PUBLICATIONS

The following documents are a part of the solicitation and any resultant contract. The

Prime Contractor shall utilize the referenced documents in the accomplishment of tasks prescribed in Task Orders (TO). The standards and publications listed in each section of the specifications, form part of these specifications to the extent referenced. The Prime

Contractor shall conform to the provisions of the most recent issue of the listed standard(s) or publication(s).

7.2 UNIFIED FACILITIES CRITERIA (UFC)

The UFC shall be used as the standard building code for all construction under this contract. The UFC website is http://www.wbdg.org/. Any and all changes to the UFC will immediately become requirements of this contract. The UFC references the

International Building Code (IBC) 2015 as the basic requirement. The UFC modifies those basic requirements in UFC 01-200-01.

At the time of this SOW, the most current version of UFC 1-200-01 is 20 June 2016, Change 2, 01 Nov 2018

7.3 INSTALLATION DESIGN STANDARDS/PLAN

Base Facility Design Standard, Hill Air Force Base

The Base Facility Design Standard (BFDS) is intended to alert designers, design-build contractors, facility users, and others of the facility design requirements that are peculiar to HAFB including remote sites under the base jurisdiction. This standard supplements or http://www.wbdg.org/ emphasizes established design criteria in government and industry publications including standards, codes, regulations, policies, directives, etc. This standard is being continuously revised and updated as regulations and policies change. Caution must be taken to ensure the latest edition is used. Many governmental jurisdictions have adopted statutes, administrative rules, and/or ordinances that set standards regulating professional practices within their jurisdictions. In addition to the standards set forth herein, said professionals shall also conduct their services in accordance with applicable jurisdictional requirements and standards of practice. Where level of effort differs between the standards set forth herein and any such jurisdictional requirements and/or standards of practice occur, the more stringent requirement(s) shall apply. However, if there are conflicting requirements the government standard will govern.

Architectural Compatibility Plan, Hill Air Force Base

The Architectural Compatibility Plan (ACP) defines a clear design vocabulary to be used throughout HAFB, providing specific standards for all aspects of exterior design.

The purpose of the ACP is to define design standards for buildings, site development, and streetscapes that serve to integrate the visual character throughout HAFB. The ACP will help ensure consistent quality design decisions.

The ACP sets a minimum standard for quality control, and is intended as a baseline, or beginning point, for the build environment on HAFB. All structures, regardless of size, typology, or placement must adhere to the standards set forth in the ACP.

The installation’s BFDS and ACP shall be adhered to on all construction projects. Any possible deviations from these standards shall be brought to the attention of the CO before implementation.

8 QUALITY CONTROL

8.1 GENERAL

The Prime Contractor shall develop a Quality Control Plan which shall be submitted at the time of proposal and resubmitted whenever changes are made or upon request. The

Quality Control Plan shall be implemented within thirty (30) days of contract award and maintained throughout the duration of the contract. The Prime Contractor shall establish, maintain, and implement a complete Quality Control Plan to ensure the requirements of the contract are provided as specified as part of the original solicitation. The Quality

Control Plan will be reviewed and accepted by the Government prior to commencement of any work.

The Prime Contractor is responsible for an effective quality control process. The quality control process shall consist of plans, procedures, schedules and organization necessary to manage all task orders to produce end products that comply with contract requirements.

The process shall cover all construction operations, both on site and off site, and shall be keyed to the proposed construction sequence.

This plan shall be submitted in a three-ring binder and shall contain all requirements. The binder shall have a cover sheet that includes the solicitation number, subsequent contract number, Contractor name, address and business phone number. The Quality Control

Officer’s name, address and business phone number shall also be included. All listed requirements shall be included. The contents of the binder shall be fully tabulated and a table of contents will be used.

Notification of Noncompliance. The Contracting Officer (CO) and/or Contracting Officer

Representative (COR) will notify the Prime Contractor of any detected noncompliance with the requirements of this section. The Contractor shall take immediate corrective action after receipt of such notice. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

8.2 QUALITY CONTROL PLAN CONTENTS

The Quality Control Plan shall identify:

1) Personnel, procedures, instructions, tests, forms, and records to be used.

2) The person within the Contractor’s organization identified as the Quality Control

Officer.

3) The authority and responsibilities of all the quality control personnel.

4) Procedures for reviewing and approving all drawings, product data samples or other submittals before submission to the Contracting Officer. Include procedures for obtaining field measurements.

5) Method of documenting quality control operation, inspection, and testing of both prime and subcontract work including samples of proposed forms.

6) Method of documenting and tracking deficiencies including responsibilities and procedures for correcting deficiencies.

The Government shall review and provide acceptance of the Contractor’s Quality Control

Plan.

8.3 QUALITY CONTROL DOCUMENTATION

The Prime Contractor shall maintain current records (daily construction logs) providing documented evidence that required quality control activities and/or tests have been performed. These records shall be provided to the SABER Project Manager (PM) weekly or upon request. These records shall include the work of subcontractors and suppliers and shall be on AF IMT Form 1477 or a form acceptable to the CO that includes, as a minimum, the following information:

1) Contractor/subcontractor and their area of responsibility.

2) Work performed each day, giving location, description, and by whom.

3) Visitors (including inspectors) on site each day.

4) Test and control activities performed with results and references to specifications and drawings requirements. List deficiencies noted along with corrective action.

5) Job safety evaluations stating what was checked, results, and instructions or corrective actions.

6) Instructions given/received and conflicts in plans and/or specifications.

These records shall indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These records shall cover both conforming and deficient features and shall include a statement that equipment and materials incorporated in the work and workmanship comply with the contract.

These records shall be available to government personnel upon request.

8.4 COORDINATION MEETINGS

Initial Quality Meeting. After the pre-construction conference and prior to commencement of work for any task order under this contract, the Prime Contractor shall meet with the CO and SABER Representative to discuss the contractor’s Quality Control

Plan. During the meeting, a mutual understanding of the plan details shall be developed, including the forms for recording quality control operations, control activities, testing, administration of the system for both on site and off site work, and the interrelationship of contractor's management and control with the government's quality assurance. Minutes of the meeting shall be prepared by the Contractor and signed by both the SABER

Representative and the CO. The minutes shall become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the quality control system or procedures that may require corrective action by the Contractor.

Interface with Government Inspectors. The Quality Control Officer may request meetings with the Government, through the CO, to discuss quality issues when they arise.

The Government reserves the right to conduct quality meetings at its discretion.

9 BID, PERFORMANCE AND PAYMENT BONDS

Bid Bonds will be required In Accordance With (IAW) FAR 52.228-1 and 52.228-2 as specified at the Task Order level. Performance and Payment Bonds will be required IAW FAR Clause

52.228-15 and due not later than 10 days after award notification. A minimum blanket bond capacity of $5 million for SABER Task Orders is required. Additional bonding will be required if active SABER projects exceed $5 million.

10 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

10.1 FURNITURE AND EQUIPMENT

For each task order, the SABER PM and the Prime Contractor shall coordinate with occupants of the proposed work area on responsibilities of moving furniture and equipment. If the contractor moves the furniture, associated costs may be included in the proposal. The Government shall hold the contractor responsible for any damages when the contractor moves the furniture.

The Contractor shall cover all equipment, material, furniture, etc., that is to remain in place within the contract operations area and protect it against damage or loss. The

Contractor shall store, protect and clean all equipment, material, furniture, etc. that is removed by the contractor during the performance of work where directed, or reused in work as required by the Task Order SOW, drawings, or specifications. All equipment, material, furniture, etc. removed by the contractor shall be stored, protected and cleaned prior to reuse, or replaced with exact kind if damaged or lost. All equipment, material, furniture, etc. shall be in equal to or better than its original condition upon completion of the Task Order. Security for all equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Prime Contractor.

The Prime Contractor shall take an inventory of all items to be stored outside the work area and provide a copy to the SABER PM. The inventory list shall indicate the item name, any visible damage and location of storage. Accompanying photographs are acceptable and preferred. Photographs shall clearly show any existing damage prior to project start or the removal of any equipment, material, furniture, etc. to be stored by the contractor. Failure to provide evidence of existing damage shall result in the contractor replacing the equipment, material, furniture, etc. with exact kind.

10.2 DAMAGE TO GOVERNMENT REAL PROPERTY

Any damage done by the contractor to existing government real property shall be repaired to a prior to damage condition. The contractor shall patch and repair any damage done to walls, floors, ceilings, doors, etc. during the removal of any items or materials. Contractor repairs shall match the existing conditions, present an undisturbed appearance and meet the requirements of these specifications. The COR will determine if repair work is sufficient and acceptable. All repair work will be at the Contractor’s expense.

10.3 ELECTRICAL SERVICE AND COMMUNICATIONS FACILITIES

The Contractor will not disturb electrical and/or communications facilities and wiring.

Where such facilities require equipment removal for the accomplishment of the project work, the Contractor shall notify the Contracting Officer (CO) in writing at least ten (10) calendar days in advance of the requirement, for the accomplishment of such removal work by the Government. The Contractor shall allow the utility owner enough time to remove the systems required. If damaged by Contractor’s construction activities, the

Contractor shall restore service within 24 hours with no cost to the government.

11 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

Only the CO is authorized to make changes to the contract or any TO issued thereunder. No other

Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO, to the CO. IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH

CHANGE(S) AT THE DIRECTION OF ANY PERSON OTHER THAN THE CO, THE

CHANGE(S) WILL BE CONSIDERED TO HAVE BEEN MADE WITHOUT AUTHORITY

AND NO ADJUSTMENT WILL BE MADE IN THE CONTRACT PRICE TO COVER ANY

INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

12 GOVERNMENT CONTRACT ADMINISTRATION

Contracting Officer (CO): Government official authorized to enter into, make changes to, or terminate contracts on behalf of the United States (US) Government. COs are responsible for ensuring performance of all necessary requirements of the contract, to ensure compliance with the terms of the contract, and safeguard the interests of the US Government in its contractual relationships.

Contracting Officer Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. The

COR will assist in the technical monitoring and administration of the contract.

A Quality Assurance Surveillance Plan (QASP) will be incorporated at the Basic Contract level.

13 CONSTRUCTION START-UP PERIOD

From the date of contract award, the first thirty (30) calendar days shall be designated as a start-up period during which the Contractor shall have all equipment and personnel in place and mobilization activities associated with this contract fully executed and ready to fulfil the requirements of this contract.

14 PRE-PERFORMANCE CONFERENCES

Before work begins on this contract, the CO will arrange for a meeting with the Contractor to discuss the contract in general, including administrative matters, project requirements, submittal procedures, approvals and payment schedule, quality control expectations, Fair Opportunity

Proposal Request (FOPR) and task order procedures, traffic control, construction access requirements, as-built criteria, performance requirements, security procedures, accident prevention, safety and fire prevention briefings.

15 TASK ORDERING PROCEDURES

15.1 FAIR OPPORTUNITY PROPOSAL REQUEST (FOPR)

For each project, the Prime Contractor will be furnished with one electronic copy of the

Task Order SOW. The contractor may also be provided with one set of drawings and/or specifications, if available. All attachments to the TO FOPR, if applicable, will be considered to be a part of the project scope of work. The level of design provided to the contractor shall be a written narrative describing the basic concept of the Task Order. The

Contractor may reproduce any drawings and specifications at the contractor’s own expense, if additional copies are needed. The Contractor shall check all drawings and specifications provided by the government immediately upon receipt for discrepancies and notify the CO immediately of any and all discrepancies found in the form of a Request for

Information (RFI). Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall review all Government provided drawings and verify the information for accuracy prior to proposing on Task Orders and shall be responsible for any errors which might have been avoided thereby. All Government provided drawings are for reference only unless otherwise stated in the TO SOW.

Task Order (TO) Fair Opportunity Proposal Request (FOPR): A pre-proposal site visit will be held between the Government and the Contractor as requested in the TO FOPR, to discuss all conditions and details of the proposed task order. The Contractor shall submit questions\clarification in writing, IAW FOPR instructions. On average, the Period of

Performance (PoP) of a task order is 120 days.

The contractor shall provide lead times for all material requiring 8 weeks or more for delivery in their proposals.

15.2 SITE VISIT

The Government and Contractor(s) will conduct a pre-proposal site visit for each task order. Discussions may include, but are not limited to: scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages and potential difficulties/problems. The contractor shall submit Request for Information (RFI) questions within 7 days of initial site visit or as directed in the TO specific FOPR.

15.3 ON-SITE CONDITIONS

Drawings, if provided, showing the location of equipment, piping, ducts, conduit, etc. are conceptual and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown. Drawings showing equipment, piping, ducts, conduit, etc. to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, and temporary walls, etc. All such minor details of work which are not shown on the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work. When this situation occurs, the final placement of permanently installed items shall be subject to approval by the applicable CO.

All drawings provided by the government shall be considered conceptual unless otherwise stated in the TO SOW. The Contractor shall be responsible for inspecting to their satisfaction, all areas and/or items of possible conflict. Failure to verify the dimensions, locations, equipment specifications (both existing and new) and the facilities supporting utilities will be at the Contractor's risk and shall not relieve the Contractor from accomplishing the work required by the task order.

15.4 PROJECT PROPOSAL

Individual project proposals shall follow instructions in each Task Order’s FOPR. The

Contractor shall submit the proposal within the time identified in the TO FOPR, typically

14 calendar days from date of site visit. However, TO FOPR response dates may vary depending upon the complexity of the project, urgency, and end of fiscal year requirements.

15.4.1 CONSTRUCTION SCHEDULE

A construction schedule is required IAW FAR 36.515 and FAR 52.236-15 for projects with a continuous performance period of 60 days or more.

Additionally, the Contractor shall submit a construction schedule when required by the Task Order SOW. The construction schedule shall be on an AF Form

3064 and completed according to the instructions on the reverse side of the form. In addition to the construction schedule on the AF Form 3064, the TO

SOW may require a project to have a critical path or milestone schedule. The

Contractor shall provide weekly construction updates on each task order on an

AF Form 3065.

15.4.2 DESIGN SOLUTION

The contractor shall provide, as part of the proposal, a basic design solution in narrative format or drawings. Drawings included with the proposal must be thorough enough to allow the Government to determine the contractor has a complete understanding of the project scope. Design incidental to accomplishing the required tasks outlined in each task order will be required. Typically, Contractor maximum design for SABER is up to 35%. If the design requires the services of a registered architect or engineer, it is generally outside the parameters of minimum design; however, in some situations specific building codes may require a licensed engineer or architect for certain elements of a project. As an example, a licensed engineer may be required for certain components of a fire suppression system to be replaced or repaired and a fire suppression engineer may be required to sign off on changes to the system. The extent of these designs will depend upon the complexity of each task. Also, designs shall clearly illustrate compliance with local, state, and federal building construction codes. Contractors are not required to bid on projects that exceed

35% design. As required in the SOW or otherwise required, the Contractor shall include the following documentation in the task order proposal. This documentation includes but is not limited to:

1) Shop drawings showing basic layout and planning of work.

2) Design Calculations

a. The contractor shall provide as part of the proposal, design calculations to substantiate appropriate equipment or material selection/sizing, component assembly and proposed layout and sizing of utilities and structural elements. The contractor shall, at a minimum, supply the following calculation as required per Task

Order:

b. Mechanical: HVAC load analysis and unit sizing, pipe sizing, and duct sizing.

c. Electrical: Electrical system capacity, conductor, conduit, protective devices and other equipment sizing.

d. Structural: Structural system and foundation sizing.

e. Pavement/Site Work: Area run-off quantities, drainage capacities, and grading slopes.

f. Energy: Provide energy savings and Return on Investment (ROI).

15.4.3 TASK ORDER PRICING

Pricing: Pricing fairness and reasonableness will be established by adequate price competition. For instances when only one quote is received or found technically acceptable, price fairness and reasonableness will be established by price analysis. Depending on the project/task order, a Division Cost breakout or lump sum proposal may be acceptable. However, for proposals where the

Government does not find the prices fair and reasonable, the Government may require Data Other than Certified Cost or Pricing Data as outlined in FAR

15.402. Data Other than Certified Cost or Pricing Data may be required from subcontractors. This data may include established catalog or market prices, sales to non-governmental and governmental entities.

Competition in Subcontracting: The prime contractor shall select subcontractors (including suppliers) on a competitive basis to the maximum extent practical consistent with the objectives and requirements of the contract.

15.4.4 SUBMISSION OF TO FOPR

The contractors shall be requested to submit the TO proposal to the issuing office within the period stated in the TO FOPR which may consist of:

1) Technical Proposal. Concept sketches or drawings for proposed methods, performance schedule of design and construction, proposed technical approach/solution, list of required work elements, management approach, key personnel and/or subcontractors, catalogs, and/or other material submittals.

2) Price Proposal. The price proposal for the design and construction cost.

3) Past Performance. Recent and relevant performance information may be required. Definitions of "recent" and “relevant” will be specified in the TO FOPR for each project.

The contractor shall follow all instructions within the TO FOPR.

The TO proposals shall be prepared at no cost to the Government, and are not reimbursable by the Government.

16 TASK ORDER PROPOSAL EVALUATION

Unless the CO applies the exceptions per Federal Acquisition Regulation, (FAR)16.505(b)(2), each TO will be awarded, as a result of competition, to the contractor who offers the best value to the Government considering the criteria specified in the TO.

16.1 TO EVALUATION CRITERIA

Individual TOs will be competed equally among all awardees after award of the seed project IAW FAR 16.505(b), Fair Opportunity. Task orders will be firm fixed price and will clearly define the specific work required. SABER Task Order awards will be made on a best value basis determined by Lowest Price Technically Acceptable (LPTA), Tradeoff, or Low Price. Specific instructions to Offerors and evaluation criteria for individual TOs will be specified in the Task Order FOPR. The Task Order source selection method will be selected at the discretion of the Government in consideration of the project scope, complexity, magnitude, and urgency.

16.2 COMPETITION

All SABER contractors will be solicited for each project. SABER contractors are encouraged to participate in all site visits and shall submit proposals for all funded TOs.

Failure to participate responsibly in site visits and proposal submissions may be reflected in Contractor Performance Assessment Reporting System (CPARS) ratings. Contractors may request a proposal submittal exemption in writing to the CO within 5 calendar days of issuance of TO FOPR with rationale for not participating. However, when the TO FOPR contains FAR Clause 52.232-18, Availability of Funds, submission of proposals for those projects is at the sole discretion of the respective contractors and their declination to participate in any or all such solicitations will not be negatively reflected.

16.3 PERFORMANCE EVALUATIONS

At the conclusion of each TO or other times as determined appropriate by the CO or

SABER Project Manager, the contractor’s performance evaluation will be made through the CPARS. The evaluation will take into account all aspects of the contractor’s performance. The contractor will be provided an opportunity to review and comment to the government evaluation result through the CPARS. Past performance may be used during TO evaluations, which may have an impact on the award of the TO.

17 COMMENCEMENT, EXECUTION, COMPLETION AND PAYMENT FOR WORK

17.1 ISSUE OF NOTICE TO PROCEED (NTP)

Upon award of a TO, the contractor shall have 14 calendar days to provide the CO with a project start date. This will allow for subcontracting contracts to be awarded, material lead times to be determined and a drawing timeframe to be established and taken into consideration when developing a project start date. The time to develop project Shop

Drawing’s should not exceed 30 days on average. The project start date will be evaluated and approved/disapproved based on the contractors current work load, material lead times and the customer’s readiness to support the project. The CO may negotiate the project start date if the provided date is not satisfactory for all.

The contractor shall provide a complete set of project Shop Drawings to the CO for approval prior to the NTP start date and before beginning any work at the project site.

Failure to provide acceptable shop drawings prior to the agreed upon project start date shall not be cause for a time extension to the contract. Any additional time needed to develop and finalize drawings shall be deducted from the overall project PoP.

17.2 MEETINGS

The Contractor shall ensure key management personnel participate in and provide briefings to the Base Civil Engineer (BCE), or Director of Public Works (DPW), if requested. The BCE or DPW may be represented by the SABER program manager or project manager.

The Contractor’s Contract Manager and Project Manager, at a minimum, will interact in the form of conferences, meetings and reviews on a bi-weekly basis with government personnel regarding the performance and status of their respective task orders, when the government deems necessary. The CO may decide to reduce the frequency of meetings if needed. The purpose of these meetings is to discuss the status of active projects, schedules, projections, problems, corrective actions, recommendations, etc., to help accomplish program and project goals. The Contractor shall provide a written listing of all active projects and shall include at a minimum: project name, project number, TO number, TO completion date, scheduled completion date, project status and pertinent remarks. The listing shall be prepared by the Contractor in advance of the scheduled bi-weekly meeting and copies of the listing shall be provided to all personnel in attendance.

Contracting representatives and other government personnel may also attend these bi-weekly meetings. The CO shall determine the date and time for the weekly meetings.

18 OPERATIONAL/WORK INTERUPTIONS AND WEATHER DELAYS

The Contractor may be required to temporarily stop work for operational requirements, special events, installation exercises, or while Distinguished Visitor (DV) familiarization visits/tours are conducted. Official late reporting and snow calls may affect the contractor’s work periods. The

Contractor shall make allowances for these events and resulting lost time will not be reimbursable. Notification to the Contractor shall be provided by the CO.

The Contractor and his personnel shall leave HILL AFB upon notification by the Contracting

Officer (CO), the COR or constituted authority when directed that operational requirements or emergencies dictate. Official snow call or late reporting may affect the Contractor’s production for which the CO will not consider reimbursement for lost work time. Normal delay should not exceed one hour in duration, but may.

Inclement weather, operational delays, and security related delays might affect the contractor’s work periods. The Contractor must make allowances for these events, as resulting lost time will not be reimbursable.

When working in any of the Munition Storage Areas (MSA), the contractor may be unable to access the work site due to no-notice inspections. If this happens, the government will allow for a time extension, if needed, on a one day for one day exchange. Inspections of the MSA’s only occur about once a year, but may happen more frequently.

19 HOURS OF WORK

The Contractor shall complete the work of projects between the hours of 7:00 a.m. and 4:00 p.m.

local time, excluding Saturdays, Sundays, and Federal Holidays unless otherwise specified in the

TO SOW. Access to work sites may be restricted to these hours and days. The Contractor may not work during non-standard hours unless the request and justification is approved by the CO.

The Contractor must submit a request and justification for working non-standard hours to the CO at least 5 working days prior to working non-standard hours. Work that requires inspection during accomplishment or that prevents inspection of other work after accomplishment must be coordinated with and approved in advance by the CO.

The Government recognizes the following legal holidays established by federal statute:

1) New Year's Day, 1 January

2) Martin Luther King Day, third Monday in January

3) President’s Day, third Monday in February

4) Memorial Day, last Monday in May

5) Independence Day, 4 July

6) Labor Day, first Monday in September

7) Columbus Day, second Monday in October

8) Veteran's Day, 11 November

9) Thanksgiving Day, fourth Thursday in November

10) Christmas Day, 25 December

20 JOBSITE VERIFICATION

It is the contractor’s responsibility to verify all dimensions, locations, equipment specifications

(both existing and new) and the facilities supporting utilities. Failure to do so will be at the

Contractor's risk and shall not relieve the Contractor from accomplishing the work required by the task order. This is not a justification for a contract modification.

21 MATERIAL SUBMITTALS

21.1 GENERAL

FAR Clauses "FAR 52.236-5, Material and Workmanship," and "FAR 52.236-21, Specifications and Drawings for Construction," apply to all submittals.

The Contractor shall provide submittals as required by the Task Order SOW. The CO may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the TO SOW and/or

Shop Drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submission, all material and equipment submittals and shop drawings shall be checked and approved by the

Contractor's QCO and each item shall be stamped, signed, and dated by the QCO indicating action taken. Proposed deviations from the contract requirements shall be clearly identified along with the reason for the deviation.

The contractor shall provide all requested Preconstruction Submittals (Generally identified in the SOW as “Submittals Required with Proposal”) at the time of proposal.

Preconstruction Submittals shall be identified in the TO SOW. Failure to provide the requested submittals will result in an unacceptable Technical Evaluation.

All material submittals and shop drawings shall be provided in digital format (e-mail or compact disc (CD)) with an AF Form 3000 attached.