Pre-Prop Conf Powerpoint 2.8.06.ppt
PPT presentation 423 KB Posted
- Attached to
- Operation of the Q. Burdick Job Corps Center
- Solicitation number
- S09F6ND010
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Power Point for PreProp conference
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Other files
| File | Type | Posted |
|---|---|---|
| Amend4.doc | DOC document | |
| Amend3.doc | DOC document | |
| Amend2.doc | DOC document | |
| J-23_Vehicles.xls | XLS spreadsheet | |
| J-23_EPMS Report.pdf | ||
| J-13_Burdick Property Report.pdf | ||
| J-7_WIP-ND.pdf | ||
| J-20_OMS 10 OA.pdf | ||
| J-14_Burdick Site Map0001.pdf | ||
| J-17_National Staff Compensation Report.xls | XLS spreadsheet | |
| J-20_OMS 10 CTS.pdf | ||
| J-12_Burdick Space Utilization0001.pdf | ||
| J-20_MPO35 Monthly Ctr Summary.pdf | ||
| J-8_Utility and Fuel Usage Rep for Contr Yr.doc | DOC document | |
| J-19_Report of Survey-PB Dewberry0001.pdf | ||
| J-20_MSO 20 Educ Attain Report.pdf | ||
| J-20_CTT-10 Report.pdf | ||
| J-16_SCA 05-2407.doc | DOC document | |
| J-20_OMS 10 Center Report Card.pdf | ||
| Amend1.doc | DOC document | |
| J-22_CDSS PLAN 2008 RevJuly08.doc | DOC document | |
| J-15_DBA-ND5.doc | DOC document | |
| Burdick RFP.doc | DOC document |
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Text version
Quentin Burdick Job Corps Center
Pre-Proposal Conference September 9, 2008
Dallas Region
S09F6ND010
Agenda
| Introduction of Regional Staff |
| Contracting Officer: Linda Bynum |
| Project Manager/COTR: George Bennett |
Recording of Pre-proposal conference is not permitted
| Required Information |
| Participant Registration |
| Written RFP Questions (Collected at the end of the conference) |
Agenda
| General Review of the RFP |
| Evaluation Factors for Award |
| Site Walk-through |
| Question & Answer Period |
(Note that all questions should be held for this point in the agenda).
Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.
IF ANY RFP CHANGES ARE NEEDED, THEY WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:
http://www.fbo.gov or http://www.fedbizopps.gov
Section B. Supplies or Services and Prices/Cost Page 3: Center Capacity 250:
120 Residential Males 120 Residential Females
| 5 Non-Residential Males |
| 5 Non-Residential Females |
Page 3: Annual arrival quota for this contract is 360
Section B. Supplies or Services and Prices/Cost
| Page 14: Annual Career Transition Services shall be provided to approximately 234 Graduates and 72 Former Enrollees |
| Pages 3-4: Two-Year Base Contract: June 1, 2009- May 31, 2011 with Three (3) One year options. |
| Page 6: This contract will have Non-Residential component. |
Section C. Statement of Work Contractor will provide comprehensive career development services to students to operate a full service residential center. This will include academic, vocational, social and independent living skills, career readiness training and support services. These services are intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.
Pages 7- 8: Direct Outreach & Admissions is applicable to this contract.
Page 8: Youth screened for this contract shall come from – North Dakota.
Page 11: English as a Second Language (ESL) is not applicable to this contract.
| Page 12: Vocational Offerings |
| * Facilities Maintenance |
| * Carpentry |
| Welding |
| Advance Automotive |
| Business Technology |
| Computer Networking |
| Medical Office Support |
| Culinary Arts |
| Health Occupations |
* Indicates National Training Contractors
Page 12: Advanced Career Training (ACT) is applicable to this contract.
Page 16: Staff Housing is not applicable to this contract.
Page 18: On-Center Child Care Program and Administration of Residential Parent/Child Program is applicable to this contract. The program has the capacity of 24 single parents and 36 children.
Section E. Inspection and Acceptance
| Page 20: Authority of the Contracting Officer’s Technical Representative (COTR) |
| Monitor and inspect performance to ensure compliance. |
| Make determination relative to satisfactory or unsatisfactory performance. |
| Review and approve invoices. |
| Review and approve contractor’s project staff. |
| Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor. |
| Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract. |
| Review and approve required plans, i.e., CDSS Plan to include CSS and a normative culture approach, CTST Plan, etc. |
Section F. Deliveries or Performance Page 22: This is a Cost Plus Incentive Fee Contract.
| Page 22: The terms of the contract: |
| 2-year base period with three 1-year options. |
| Transition period will begin May 1, 2009. |
| Successful offeror will assume operation June 1, 2009. |
Section F. Deliveries or Performance
| Annual Arrival by Month | |||
| Month | Male | Female | Total |
| February | 17 | 18 | 35 |
| March | 17 | 18 | 35 |
| April | 14 | 16 | 30 |
| May | 12 | 12 | 24 |
| June | 12 | 12 | 24 |
| July | 12 | 12 | 24 |
| August | 17 | 13 | 30 |
| September | 17 | 19 | 36 |
| October | 18 | 17 | 35 |
| November | 15 | 16 | 31 |
| December | 10 | 10 | 20 |
| January | 19 | 17 | 36 |
| Total: | 180 | 180 | 360 |
Section G 6. G 7.
| Page 32: |
| The contractor shall be held financially responsible for the costs associated with placements found to be invalid, and shall be required to reimburse the government in the amount of $750 per invalid placement. |
| The contractor shall be held liable for any and all Academic (GED/HSD) or Career Technical Educational (Vocational Completion) credits that are determined to be invalid. The contractor shall be required to reimburse the government $500 for each misreported GED/HSD and $750 for each misreported Vocational Completion. |
Section J. List of Attachments
| Page 53: Section J Attachments |
| J-8 – Utilities and Fuel Usage for Last Contract Year |
| J-12 – Square Foot Facility Utilization Table |
| J-13 – Computerized Property Management Listing |
| J-14 – Site Map |
| J-15 – Davis-Bacon Wage Determination, State of North Dakota |
| J-16 – Service Contract Act Wage Determination, State of North Dakota |
| J-17 – National Staff Compensation Report Data |
| J-19 – Facility Survey |
| J-20 – Performance Reports |
| J-22 – Regional Career Development Services System (CDSS) Plan |
| J-23 – Inventory Estimate – Estimate of inventory value to be turned over by the incumbent contractor by category |
Section L. Instructions, Conditions and Notices to Offerors Page 1, Block 9: Proposals must be delivered to the to the depository prior to 12:00 P.M. on October 17 , 2008.
Page 110: Disposition of copies after award (retain one copy, other copies will be destroyed unless the offeror’s proposal specifically outlines the disposition action to be taken (please include in transmittal letter).
Page 112: Proposal submitted in response to this RFP shall include a transmittal letter that shall identify the solicitation number, the name of the firm, numbered proposal sections and any other materials attached.
| Page 112: Proposal Submission Limitations |
| ALL COPIES SHOULD BE NUMBERED |
| Technical Proposal – Maximum 140 pages (4 copies) |
| Staff Resources Proposal & Staffing Charts – Maximum of 15 pages (4 copies) |
| Past Performance & Experience: Maximum of 5 pages (4 copies) |
| Subcontracting Plan - No Page Limit (3 copies), |
| Cost Justification/BMP - No Page limit (3 copies), |
| Transition/Phase Out - No Page limit, (3 copies), and |
| Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and shall be removed from consideration. Unnecessarily elaborate proposals are not desired and may be construed as lack of cost consciousness. |
| Pages 110 - 114: The Technical Proposal shall consist of responses to specific questions only: |
| Outreach – five (5) questions |
| Admissions - twelve (12) questions |
| Career Preparation Period – six (6) questions |
| Career Development Period – eleven (11) questions |
| Administrative & Management Support Services – three (3) questions |
| Career Transition Period – nine (9) questions |
| Page 113: The questions and responses shall be presented in the order shown in the RFP. |
| Pages 119-121: Past Performance and Experience; The following definitions apply: |
| New Firms – an organization that has not operated a Job Corps center as the prime operator within the past three (3) years. New firms include, but are not limited to, OA & CTS contractors, firms that have never had a contract with Job Corps, subcontractors on any Job Corps contract, organizations whose principals individually possess Job Corps experience, and/or an organization which has held a contract to provide other related services. |
| Experienced Job Corps Center Contractor – an organization that currently holds one or more prime contracts for Job Corps center operations or has held such a contract within the past three (3) years. |
Page 120: For the purpose of this solicitation:
All offerors (new and experienced) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years.
Experienced contractors must submit information (up to 5-pages) for consideration by the Contracting Officer, which describes problems encountered and corrective actions taken on contracts within the past 3-years.
| Page 120: New Firms shall send a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including State and local governments, and commercial customers, with which the offeror has had a contract within the last three years. The offeror shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet. |
| Page 120: The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts. |
Page 122: Cost Justification – Business Management Proposal (BMP)
Costs shall be mentioned only in the BMP and Transition/Phase-out proposals and nowhere else.
Cost justification shall consist of the items mentioned in the RFP in the order stated.
| Page 122 - In addition to the written cost justification, offerors must submit the following on a Flash Drive or CD-ROM using Excel 2000 or earlier for spreadsheets: |
| Form 2110 |
| Staffing Chart |
| Section G completed |
All submissions must be labeled with the RFP #, Center and name of Offeror.
| Page 123 – Business Management Data: |
| Completed Standard Form 33, Solicitation, offer and Award |
| All Representations and Certifications and Cost Accounting Standards Notices and Certification (section K) |
| Certificate of Current Cost and Pricing Data (section J) |
| Statement of Financial Capability (section J) Offer should indicate that they have the financial resources or a line of credit that would enable them to operate the center and OA/CTS contract for at least a period of 2 months. |
| The offeror’s Indirect Cost Negotiation Agreement from the cognizant federal agency |
| Pages 123–128 - Business Management Data (continued): |
| An Accounting System Certification, which is a statement certifying the offeror has an established accounting system with internal controls. This should be executed by an independent accountant and is either certified or duly licensed as a public accountant. |
| Explanation of corporate services to support General & Administrative expense. (Describe the experience and qualifications of corporate staff who will provide oversight). |
| Pages 130-131: Oral Presentation |
| Only those offerors determined to be within the competitive range will make an oral presentation. |
| The anticipated date to begin oral presentations/discussions is December 8, 2008. |
| Notification of offerors within the competitive range. |
| Oral presentation shall consist of responses to questions in the RFP only. |
Section M. Evaluation Factors Page 134: The Government may award a contract on the basis of initial proposals received, without discussions.
Pages 134 – 141: Evaluation Categories & Points
(Initial Written Submission) Pages 129-136: Evaluation Criteria
| Possible Points | ||||
| Technical Proposal | 42 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (8) | |||
| Tailored to Local Conditions | (19) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (15) |
| Staff Resources Proposal (change will be included | |||||
| in Amendment 1) | 20 | ||||
| Level and Adequacy of Staffing | (4) | ||||
| Staff Qualifications | (4) | ||||
| Center Director’s Credentials | (4) | ||||
| Center Director’s Commitment | (4) | ||||
| Staff Development, Retention and Incentives | (4) |
(Initial Written Submission)
| Possible Points | ||
| Past Performance and Experience | 25 |
| New Firms – Relevant Past Experience | |||
| (Transferrable matrix & | |||
| Questionairre,pg. 132) | (20) | ||
| – Past Effectiveness (past performance | |||
| & experience, pg. 132) | (5) | ||
| – Without Relevant Past Experience shall | |||
| receive a neutral rating of 12.5 points |
| Experienced Operators – Relevant Past Experience (5) | ||
| – Past Effectiveness | (20) |
Cost Justification 8
| Subcontracting Plan | 5 | |
| MAXIMUM TOTAL POINTS (Written Only): | 100 |
(Oral Presentation and Total)
| Possible Points | ||||
| Oral Presentation: Management Approach | 20 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (5) | |||
| Tailored to Local Conditions | (5) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (10) |
| Initial Written Submission (see previous slides) | 100 |
| MAXIMUM TOTAL POINTS (Written + Oral) | 120 |
| Page 143: Notice on Key Personnel |
| Proposed key personnel for other projects |
| Change in availability of proposed key personnel |
| Page 144: Establishing Competitive Range: |
| Where more than one proposal is found acceptable the contracting officer shall establish a competitive range in accordance with the FAR. |
| Page 144: Discussions, Presentations, FPR |
| Discussions will be held with offerors within the competitive range. |
| In some instances, award may be made on the basis of initial proposals received. |
| Technical revisions will be in writing in response to the Government’s written concerns. |
| Final Proposal Revision (FPR) should substantiate costs. |
Page 144: Selection for Award
Award shall be made to the offeror who has submitted the proposal that offers the best value to the Government.
All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.
Questions & Answers Response to Submitted Questions
Communication with the Contracting Officer Only
All Questions & Answers will be provided in Amendment #2 of the solicitation, located on the Federal Business Opportunities Website:
http://www.fbo.gov or http://www.fedbizopps.gov
Site Walk-Through
| Please stay with the guided tour. |
| No conversation with center staff or students |
| All questions are to be directed to the Contracting Officer |
| Return to Recreation Center at end of tour |
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