S02 - Solicitation No. 36C26122R0021.docx

36C26122R0021

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

of 87

36C26122R0021

X 03-10-2022

612-22-1-6002-0001

612A4-22-002

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO 21) 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 Offers have been authorized and are to be sent by email to Daniel Jhun at daniel.jhun@va.gov

Daniel Jhun 916-923-4507

a. Project No.: 612A4-22-002 NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $39.5M.

In accordance with VAAR 836.204(f)(2), the magnitude of the project is between $2,000,000 and $5,000,000.00.

b. This is a firm-fixed price design-build requirement. Offeror shall furnish all labor, material, transportation, required engineering services, overhead, and profit to design and construct asphalt parking and solar tower in accordance with SOW, specifications, and drawings.

c. Place of Performance is at VA Mather Medical Center, 10535 Hospital Way, Mather, CA 95655.

d. Project Completion: 485 calendar days after Notice to Proceed.

e. This contract will be awarded in accordance with FAR Part 15 - Tradeoff Process (FAR 15.101-1) and FAR Part 36 - Two-Phase Design - Build Selection Procedures (FAR 36.3).

f. This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

Public Law 109-461 is the final authority on SDVOSB Set Aside. OFFERORS MUST BE VERIFIED IN VIP AT THE TIME SUBMISSION

OFFER AND PRIOR TO AWARD.

g. A pre-proposal conference and site visit has been scheduled on Thursday, March 17, 2022, 09:00 A.M. PST at the front of the flagpole of BLDG 650, 10535 Hospital Way, Mather, CA 95655. The VA Engineer POC will be Joellen Saechao.

Please see attached VAMC - Mather Campus Map for the meeting location and the project site.

Note: COVID - 19 screenings will take place upon entry, and face masks are required at all times while on campus.

h. Questions and/or request for information (RFI) must be submitted using the RFI form, attached and are due by 3:00 P.M. PST. on March 23, 2022, to the Contracting Officer, Daniel Jhun, by email daniel.jhun@va.gov.

i. Bid Bonds, Payment Bonds, and Performance Bonds shall be required under this solicitation and any resultant contract.

j. All contractors are required to be registered and current in System for Award Management (SAM), the official website of the U.S. Government at www.sam.gov.

X X

52.211-10 X

2:00PM

PDT

04-13-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO 21) 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Daniel Jhun, Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

CONSTRUCT PARKING SOUTH EAST CAMPUS

PROJECT 612A4-22-002

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MATHER, CALIFORNIA

CONSTRUCT PARKING SOUTH EAST CAMPUS

PROJECT 612A4-22-002

DESIGN BUILD SERVICES

1. PROJECT PURPOSE AND INTENT

1.1. The purpose of this Parking Lot project is to provide sufficient paved parking areas for the current and future expansion at the Mather VA Campus in newly purchased land parcels. The VA Mather Sacramento is a campus covering approximately 617,659 square feet. It has been determined that additional paved parking is needed as this facility continues to expand with additional buildings and staff.

1.2. The scope of this project covers two land parcels to be developed into paved parking area for staff and patients.

1.3. The Design Build (DB) contractor must furnish:

1.3.1. Design: all design (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design must meet VA Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design must follow all current applicable codes, including International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design Manual and VHA Directive 1061 design standards for protection against Healthcare-Associated (HCA) Legionella Disease (LD).

1.3.2. Construction: all labor, materials, supervision, and administration for the construction phase of this contract.

1.4. The project is located at the VA Mather Site that is part of the Northern California Health Care System (VANCHCS).

1.5. Site is located at the VANCHCS campus.

2. PROJECT OBJECTIVES

2.1 The Design Build Contractor must provide a fully functional and complete paved parking area for the VANCHCS Mather campus in accordance with the construction bridging documents; Mather Land Development Project 612-121.

2.2 The Design Build Contractor must provide 350 new parking stall and 12 ADA parking stalls for a total of 362 parking stalls.

2.3 The Design Build Contractor must coordinate with ongoing design within the site, this includes the Oncology and Medical Specialty Project. Contractor must coordinate with existing and ongoing construction projects.

2.4 The Design Build Contractor must ensure the grading plan coincides with existing grading with the surrounding area. See Apogee Bridging document for review.

2.5 The Design Build Contractor must coordinate connecting roadways to existing parking lots and roadways on campus using the Mather Land Development Project documents.

2.6 Full traffic control must be required where needed for any road disturbances must be the responsibility of the contractor. A plan must be provided by the contractor for approval by VA.

2.7 Any road access involving a delivery interrupting traffic on or off campus must include traffic control.

2.8 The contractor must provide vacuum excavation at all utility crossing points on campus.

2.9 Weekend work will be required for all road closures that need to occur.

2.10 The Design Build Contractor must provide all security and offset fencing that meets VA Physical Security Design Guide.

2.11 All permits required to be obtained by the contractor and paid for by the contractor, city encroachment permits and inspections, etc.

3. PROJECT SCOPE

3.1. Site Development :

3.1.1. The design must use the area north of the gravel lot, per attached previously mentioned Mather Land Development Project document.

3.1.2. Fencing for force protection is required as the project is a utility extension. The Design Build Contractor must use and meet the Mission Critical Physical Design Manual for VA Facilities requirements outlined within. It is suggested to provide a 8’ high, anti-climb, high grade metal fence in accordance with VA criteria.

3.1.3. Fencing to be similar to the existing fencing in area of water tower and southern parking lot.

3.1.4. The Design Build Contractor must provide conduits and fiber for future use to connect security cameras. Contractor must also provide solar powered light with pole base.

3.1.5. The Design Build Contractor must provide 3 Emergency Call Boxes, 2 in the Northeast lot and 1 in the Western lot. Emergency boxes to match the facility are RATH call boxes model 2100-TSC Cellular Solar Tower models.

3.1.6. The Design Build Contractor must provide proper phasing of construction activities to avoid disruption to VA services.

3.1.6.1. Construction in the parking areas will be phased to allow traffic access to all parking spaces not directly affected by construction. Trenching, laying pipe, and paving will be sectioned to block half or less of the parking.

3.1.6.2. Road cuts crossing the roadway will be coordinated with VA officials to minimize traffic flow issues.

3.1.6.3. Phased access required for Medical Specialties Project.

3.2. Site Utilities:

3.2.1. Plumbing seismic requirements must comply with VA Publication H-18-8, Seismic Design Requirements.

3.3. All construction work is to be during normal hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours.

3.4. All outages and outages are after hours. Submit outage notice 30 days in advance of the outage date for approval.

3.5. All SWPPP CA state permitting and monitoring must be required for the project and is the contractors responsibility.

3.6. All NEPA and environmental documentation required must be developed and managed by the Design Build Contractor.

3.7. See additional AE Design requirements below in Design Requirements. The scope of AE services must include the following:

3.7.1. Preliminary site investigation of the planned project location and temporary trailer site location.

3.7.2. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include: architect, civil, structural, mechanical, electrical and plumbing for the project. See Mather Land Development for additional information.

3.7.3. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include: architect, civil, structural, mechanical, electrical and plumbing for the project.

3.7.4. Construction period services including, but not limited to: submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

4.1. The Design Build Contractor must develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third party review will be required at 65%. The requirements are as follows:

4.1.1. Provide an outline of the actions that your firm will take during the design process

4.1.2. Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS

5.1. The Design Build Contractor must meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements must describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The Contractor must be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and OHV traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD

*Start Site Preparation for Trailer after 65% turn in

Certify Compliance and Commissioning

Parking Project Area Construction Completed and Operational.

All design review meetings to be held at the VA facility in VA Mather, Sacramento.

7. DESIGN REQUIREMENT

7.1. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design must substantially meet all VA requirements.

7.2. Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

7.3. Site Design Data. The AE must perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

8.3. Submittal Register identifying every submittal required by the drawing specifications. The AE must provide a draft submittal register at the 100% drawing submittal and a final submittal with the Bid Documents.

8.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library.

8.5. Submittals

8.5.1. Hard Copy: Specifications must be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings must be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2. Electronic Files (AutoCAD, PDF, Word, etc). Must be provided in editable format. Electronic filenames must include both the drawing/spec number and the drawing/spec name in the order (ex:

8.5.3. 35% Design Submission: Hard copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: One CD containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in MS Word.

8.5.4. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

8.5.5. 100% Design Submission: Hard copy: 3 full-size set of drawings, 3 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

8.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings (one loose), 5 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

8.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. CONSTRUCTION SUPPORT SERVICES

9.1. The AE must perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB A-E must perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

9.2. Production Meeting participation. Weekly production meetings will be held at the job site. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

9.3. Project record drawings - The DB contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times.

9.4. Perform submittal and shop drawing reviews. The AE must perform submittal reviews and provide recommendations for the range of acceptance to rejection. Responses must be due within 14 calendar days of receipt.

9.5. Provide site inspection visits as requested by the Contracting Officer or COR and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

9.6. Review and prepare response to construction contractor RFIs and submittals forwarded. VA must be included in all RFI and submittals review and responses.

10. RISK CONTROL

10.1. The VANCHCS is an active hospital and therefore will require consideration to those areas with patients and staff.

10.2. The Contractor must be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.4. The parties agree that the Contractor’s personnel working as a result of this contract must not be considered VA employees for any purpose and must be considered employees of the Contractor.

11. SECURITY

11.1. Contractors do not need and must not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and must not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

11.2. The contractor must not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

11.3. Contractors, contractor personnel, subcontractors, and subcontractor personnel must be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

12. Records Management Language for Contracts Required

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

12.1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

12.2. Contractor must treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

12.3. Contractor must not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

12.4. Contractor must not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

12.5. Contractor must not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

12.6. The Government Agency owns the rights to all data/records produced as part of this contract.

12.7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

12.8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

12.9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

12.10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

13. APPLICABLE REFERENCES

INSTRUCTIONS TO OFFERORS

PART I. GENERAL

This procurement will follow the Two-Phase Design-Build selection procedures in accordance with FAR 36.3. The Government will evaluate Phase-One proposals and select a maximum of five (5) most highly qualified offerors to submit Phase-Two proposals. Phase-Two will select the best value offeror using the trade-off source selection process.

In Phase-One, the Government intends to select a maximum of (5) most highly qualified offerors to submit proposals for Phase-Two without conducting discussions with any offeror; therefore, the initial Phase-One proposal shall conform to the solicitation requirements and shall contain the best offer. The Government intends to evaluate Phase-Two proposals utilizing the Best Value Trade Off procedures outlined in FAR Part 15 and award a contract without conducting discussions; therefore, the initial Phase-Two proposal shall conform to the solicitation requirements and shall contain the best offer from a non-price and price standpoint.

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are approximately equal in importance with cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Offeror shall be verified as SDVOSB to be eligible for an award in VIP database at: https://www.vip.vetbiz.va.gov in accordance with VAAR 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

The wage determination General Decision Number: CA20220007 02252022

This solicitation contains brand name only requirement. The successful offeror shall deliver brand name RATH Model No. 210-TSC Cellular Solar Tower to match the existing and avoid having to have different system being used in the Facility as specified in the brand name justification. Please see brand name justification for the details.

All Request for Information (RFI) regarding this solicitation must be submitted in writing and received NLT

INSTRUCTIONS FOR OBTAINING THE REQUEST FOR PROPOSAL

The RFP can be accessed at https://beta.sam.gov. Printed copies of the RFP will not be issued.

INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING SOLICITATION

Questions regarding the solicitation shall be submitted in writing in WORD format via electronic mail to daniel.jhun@va.gov. Questions shall reference the drawing/detail and/or the specification section including paragraph number. Verbal queries will not be entertained. Responses to the properly submitted questions will be provided in the form of an Amendment posted to the web site https://beta.sam.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. The Government may not respond to questions submitted less than 10 days before the proposal receipt due date.

COMPETITIVE RANGE

The Government reserves the right to conduct discussions during Phase-One and/or Phase-Two if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines discussions are necessary, the Contracting Officer may conduct discussions with offerors determined to be in the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

ENFORCEABILITY OF PROPOSAL

The Government shall consider the “offeror” to be the legal entity identified in Block 14 of the SF1442 of the Phase-One proposal. The legal entity that submitted the Phase-One offer shall not be changed, assigned, or otherwise substituted prior to award under any circumstances. The proposal must set forth full, accurate, and complete information as required by this solicitation. The Government will rely on such information in the award of a contract. By submission of the offer, the offeror agrees that all items proposed in response to the evaluation factors (including subcontractors with teaming agreements, project schedule, building design etc.) will be enforced for the duration of the contract. Any substitutions after contract award will be equal or better than as proposed and shall require Contracting Officer's approval prior to implementation.

PART II. EVALUATION FACTORS AND BASIS OF AWARD

Offeror packets will be evaluated based upon the following criteria:

a. Definitions:

Size is defined as any project over $1,000,000.00 Complexity is defined as a design build project that includes several specialty trades and some engineering.

Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work such as but not limited to; construction of new asphalt paving, compaction, grading, seal coating, striping, electrical and solar.

Recency is defined as a project completed in the previous five (5) calendar years.

Relevancy is defined as for purposes of this evaluation, as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five years of the proposal issue date of this RFP. Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility nor does it include replacement or upgrade to an existing infrastructure.

EVALUATION CRITERIA AND BASIS OF AWARD

In accordance with Federal Acquisition Regulation (FAR) 36.3, this acquisition is based upon two-phase design-build selection procedures. The term “technical factors” refers to any non-price factor other than past performance.

Factor 1 - Technical Approach, Factor 2 - Experience, Factor 3 - Past Performance will be evaluated in Phase-One.

Factor 4 - Key Personnel Experience/Qualification, Factor 5 - Project Schedule, Factor 6 – Price will be evaluated in Phase-Two.

Factor 1 will be rated Acceptable or Unacceptable. If an Offeror is rated Unacceptable in Factor 1, then they will not be considered for Phase-Two. In making the best value award decision after Phase-Two, the Government will consider Factors 2-5 and price (Factor 6.) The relative importance of evaluation factors 2, 3, 4, and 5 is as follows: Technical factors (Factors 2, 4, and 5) are of equal importance to each other, and when combined, are equal in importance to the past performance factor (Factor 3). When the proposal is evaluated as a whole, the technical factors: Factor 2, 3, 4, and 5 combined (i.e., the non-price evaluation factors) are approximately equal to price.

The contract resulting from this solicitation will be awarded to that responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government. In determining the best value to the Government, the Government need not quantify the tradeoffs that led to the best value decision.

PHASE-ONE and PHASE-TWO SUBMISSION REQUIREMENTS

(a) All proposals shall be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to the Contract Specialist daniel.jhun@va.gov. Emails cannot contain attachments that exceed 5MB.

(b) All pages containing text shall be consecutively numbered, type-written to fit paper size indicated in each factor. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

(c) The format used for the areas and factors above shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(d) It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(e) Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

(f) Faxed proposals are not permitted under any circumstances.

(g) The subject line of the email shall read: “Solicitation No. 36C26122R0021 – Project No. 612A4-22-002, Design-Build Service to Construct Parking Southeast Campus at Mather.” Send the email to daniel.jhun@va.gov.

(h) Offerors must include in the body of the email containing the proposals as follows:

a. Company Name

b. Design-Build Service to Construct Parking Southeast Campus at Mather

c. Solicitation No. 36C26122R0021 Please note that missing, incomplete, or ambiguous information could result in an offer deemed deficient. The Government may NOT make an Award to a Deficient Offer; In addition, there may not be an opportunity to remedy deficiency if Government deems to make award without discussions.

PLEASE NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE-ONE. A COVER PAGE AND ACKNOWLEDGEMENT OF ANY ISSUED AMENDMENTS SHALL BE USED INSTEAD. NO PRICING OR COST INFORMATION SHALL BE SUBMITTED DURING PHASE-ONE OF THE SELECTION PROCESS.

NON-PRICE EVALUATION FACTORS

Phase-One:

Factor 1: Technical Approach Factor 2: Experience Factor 3: Past Performance

Phase-Two:

Factor 4: Key Personnel Experience/Qualification Factor 5: Project Schedule Factor 6: Price

***PHASE-ONE REQUEST FOR PROPOSAL (RFP) EVALUATON CRITERIA***

Factor 1 – Technical Approach:

(a) Solicitation Submittal Requirements:

The Offeror (as identified on the SF1442) shall provide a narrative describing the general technical approach for accomplishing the requirements of this contract based on the General Requirements outlined in the statement of work. This is high level and does not require referencing specifications. The narrative shall include the roles and responsibilities of the offeror and the partnering firm. If the offeror is made up of more than one legal entity (e.g. Joint-Venture, Limited Liability Company, Limited Partnership, etc.), the narrative shall describe the roles and responsibilities of each legal entity(s) comprising the offeror. Provide an organizational chart, clearly depicting the offeror (including each legal entity comprising the offeror), the partner firm, and the lines of authority of the various entities. The narrative and organizational chart shall be limited to four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

(b) Basis of Evaluation:

The offeror’s technical approach will be used as a means to assess the Offeror’s understanding of the General Requirements of the contract, the roles and responsibilities of the offeror and lead design firm to accomplish the requirements of the contract. This factor will be rated on an Acceptable or Unacceptable basis.

Factor 2 – Experience:

(a) Solicitation Submittal Requirements:

Provide information on relevant and recent experience on design-build contracts of comparable size, complexity and scope within the last five calendar years as described in the below requirements. The Offeror shall complete the attached PHASE 1 Factor 2 - Experience Spreadsheet (Attachment A) for each project submitted. The attached (Attachment A) is structured to allow for the entry of up to six (6) total projects as requested in items 1 thru 3 below. The use of (Attachment A) and all information therein is MANDATORY and SHALL be used to evaluate experience. The Government will evaluate only the information provided in (Attachment A) and all other information provided on other than (Attachment A) will not be considered. The Offeror may expand individual cells on the (Attachment A). (Attachment A) submittals that do not comply with these requirements WILL NOT be evaluated.

1. Submit a maximum of Two (2) example projects demonstrating the experience and capability of the lead Architect-Engineering Firm that will be designing the project. Examples should demonstrate offerors experience as the Prime Contractor on recent, relevant projects that are similar in size, scope, and complexity to the RFP.

2. Submit a maximum of Two (2) example projects demonstrating the experience and capability of the lead Construction Contractor that will be performing the largest construction effort on the project. Examples should demonstrate offerors experience as the Prime Contractor on recent, relevant projects that are similar in size, scope, and complexity to the RFP

3. Submit a maximum of Two (2) example design/build projects that the prime contractor and the partner firm have completed together. Examples should demonstrate offerors and partner firm’s coordination and teamwork leading to successful completion on relevant projects that are similar in size, scope, and complexity to the RFP.

(b) Basis of Evaluation:

The basis of evaluation will include the offeror’s demonstrated experience and depth of experience in performing recent, relevant construction and design projects as defined in the solicitation submittal requirements of similar size, scope and complexity. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the RFP. Offeror’s projects will be rated individually and then combined to achieve an overall factor rating. Offeror’s demonstrating recent and relevant design-build experience; project completion within initial stated period of performance; recent and relevant design/construction of surface parking; recent and relevant examples of offeror and partner firm demonstrating a successful contractor team arrangement; and, recent and relevant projects completed in the NCO 21 Geographic location may be rated more favorably.

Factor 3 – Past Performance:

(a) Solicitation Submittal Requirements:

If a completed Contractor Performance Assessment Report System (CPARS) evaluation is available, it shall be submitted with the proposal for each project included for Phase-One Factor 2 for Experience. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (PPQ - Attachment B) for each project submitted for Phase-One Factor 2. PPQs will not be accepted from the designer on a design-build project or from a prime contractor for work performed by a subcontractor.

PPQs shall be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The offeror shall provide completed PPQs in the proposal. Offeror’s may submit PPQs previously submitted for other solicitations as long as complete, required information is included.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Phase-One Factor 2 – Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

(b) Basis of Evaluation:

This evaluation focuses on how well the offeror performed on the relevant projects submitted under Factor 2 – Experience, AND past performance on other relevant projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government.